2-EXHIBIT A- Scope of Services.docx

EXHIBIT B

SCOPE OF WORK

Verkada Security Camera, Access Control, Wiring, Installation, Licensing & Commissioning Services.

The successful Proposer shall provide a complete turnkey security, video surveillance, access-control, and intercom solution for the LEAD Public Schools elementary school project. The work shall include all labor, supervision, engineering, equipment, materials, structured cabling, mounting hardware, software, licenses, programming, configuration, testing, commissioning, training, documentation, warranty, and ongoing support necessary to provide a fully operational system.

The Contractor shall furnish and install a complete Verkada security system, including the specified cameras, access-control equipment, associated Aiphone equipment, employee card-access points, structured cabling, licensing, and all associated components required for proper operation.

The Contractor shall be responsible for coordinating all work with LEAD Public Schools, the General Contractor, construction team, electrical and low-voltage trades, LEAD IT, door hardware personnel, fire alarm/life-safety systems, and other applicable project stakeholders.

The system shall be installed in accordance with approved project drawings, specifications, applicable codes and standards, manufacturer requirements, and all applicable federal, state, and local requirements.

The Contractor shall provide a fully operational and commissioned system at project completion. No component, material, labor, license, programming, or accessory reasonably required for proper operation shall be considered excluded merely because it is not specifically identified in this Scope of Work.

Security System Equipment The project is anticipated to include the following security system equipment:

Video Surveillance

· Seven (7) Multiplex Cameras;

· Seventeen (17) Biplex Dome Cameras; and

· Ten (10) Single Cameras.

Access Control

· Fourteen (14) Access Control Systems with associated Aiphone integration;

· Employee card-reader access points; and

· All associated controllers, credentials, door interfaces, wiring, power supplies, network connections, programming, and accessories.

The quantities identified above represent the anticipated project requirements. The Contractor shall verify final quantities, locations, mounting requirements, and system configuration during the pre-installation site survey and coordination process.

Any discrepancies between the plans, specifications, site conditions, and proposed system shall be identified to LEAD prior to installation.

Engineering, Site Survey, and Pre-Installation Coordination Prior to beginning installation, the Contractor shall:

1. Review all applicable project drawings, specifications, and security-system requirements;

2. Conduct a comprehensive site survey;

3. Verify equipment locations and mounting conditions;

4. Verify cable pathways and routing;

5. Confirm network connectivity requirements with LEAD IT;

6. Confirm power and Power over Ethernet (PoE) requirements;

7. Confirm mounting hardware and structural requirements;

8. Coordinate access-control door requirements;

9. Coordinate with door hardware, electrical, fire alarm, life-safety, and other applicable trades;

10. Identify potential conflicts, deficiencies, or installation concerns;

11. Develop installation plans, shop drawings, or other documentation as required;

12. Confirm equipment compatibility and system integration requirements; and

13. Coordinate the security-system installation with the overall project construction schedule.

The Contractor shall not proceed with installation where site conditions, drawings, or other project requirements present a material conflict without first notifying LEAD and obtaining direction as appropriate.

Structured Cabling and Low-Voltage Infrastructure The Contractor shall furnish and install all structured cabling and low-voltage infrastructure necessary to support the complete security system.

Work shall include, but shall not be limited to:

· Cable installation and routing;

· Cable termination;

· Cable labeling;

· Cable testing;

· Cable certification;

· Patch-panel termination, where applicable;

· Cable management;

· Termination hardware;

· Connectors and associated accessories;

· Identification of cable pathways;

· Firestopping of penetrations;

· Protection of cabling;

· Coordination with existing and new network infrastructure; and

· As-built documentation.

All cabling shall comply with applicable codes, standards, manufacturer requirements, project specifications, and LEAD IT requirements.

The Contractor shall be responsible for providing all cabling and associated components necessary for a complete and operational system, unless specifically identified as Owner-provided.

Camera Installation and Configuration The Contractor shall furnish, install, configure, license, test, and commission all specified Verkada cameras.

Camera installation shall include, but shall not be limited to:

· Camera equipment;

· Mounting hardware and accessories;

· Camera mounting;

· Structured cabling;

· Cable termination;

· Network connectivity;

· Device configuration;

· Device enrollment;

· Device naming;

· Licensing;

· Field-of-view adjustment;

· Image-quality adjustment;

· Recording configuration;

· Motion/event configuration;

· Time synchronization;

· System integration;

· Testing; and

· Commissioning.

The Contractor shall verify that each camera provides the intended coverage identified in the approved plans and meets the operational requirements of the project.

The Contractor shall make all reasonable adjustments necessary to eliminate obstructions, blind spots, improper positioning, or inadequate coverage identified during commissioning.

Access-Control System The Contractor shall furnish and install a complete access-control system for designated doors and access points.

The access-control scope shall include:

· Access-control devices;

· Controllers;

· Card readers;

· Employee credentials/cards, as specified;

· Door interfaces;

· Associated wiring;

· Power supplies;

· Network connections;

· Programming;

· User configuration;

· Access-level configuration;

· Access schedules;

· Event logging;

· System integration;

· Testing; and

· Commissioning.

The Contractor shall coordinate all access-control work with door hardware, electrical systems, fire alarm systems, life-safety systems, and other applicable building systems.

The Contractor shall verify proper operation of each controlled opening, including normal operation and applicable emergency or life-safety functions.

Aiphone Intercom System Where specified, the Contractor shall furnish, install, configure, integrate, test, and commission the required Aiphone equipment and associated components.

The scope shall include:

· Aiphone equipment;

· Mounting hardware;

· Associated wiring;

· Network connectivity;

· Device configuration;

· Programming;

· Integration with access-control equipment;

· Communication testing;

· Door-release functionality, where applicable;

· Coordination with LEAD IT;

· User configuration;

· Training; and

· Complete system documentation.

The Contractor shall verify that all communication, audio, video, and door-release functions operate as intended prior to final acceptance.

Employee Card-Access System The Contractor shall provide a complete employee card-access solution for designated access points.

The scope shall include:

· Card readers;

· Employee cards/credentials, as specified;

· Controllers;

· Door interfaces;

· Associated wiring;

· Power supplies;

· Network connectivity;

· Programming;

· User enrollment and configuration;

· Access-level configuration;

· Access schedules;

· Testing;

· Training; and

· Documentation.

The Contractor shall coordinate employee credential setup and access permissions with LEAD-designated personnel.

Verkada Licensing and Subscriptions The Proposer shall provide all Verkada licenses, subscriptions, software, and recurring services necessary for the complete operation of the proposed system.

The Proposer shall clearly identify all initial and recurring licensing costs separately from equipment and installation costs.

Installation and Construction Coordination The Contractor shall coordinate all installation activities with the overall project construction schedule and shall perform the work in a manner that does not unnecessarily interfere with other project activities.

The Contractor shall:

· Attend coordination meetings as requested;

· Coordinate with the General Contractor;

· Coordinate with electrical and low-voltage trades;

· Coordinate with LEAD IT;

· Coordinate with door hardware and other applicable trades;

· Coordinate ceiling access;

· Coordinate lifts and installation equipment;

· Protect installed equipment;

· Protect finished surfaces;

· Maintain clean and orderly work areas;

· Comply with all applicable site safety requirements;

· Properly secure materials and equipment;

· Repair any installation-related damage caused by the Contractor;

· Remove installation debris;

· Complete punch-list items promptly; and

· Maintain the project schedule established by LEAD and the General Contractor.

The Contractor shall be responsible for providing all tools, equipment, lifts, labor, supervision, and other resources necessary to complete the installation.

Testing and Commissioning Prior to final acceptance, the Contractor shall perform comprehensive testing and commissioning of the entire security system.

The Contractor shall provide documented test results demonstrating that all system components are installed, configured, integrated, and operating properly.

A. Camera Testing Testing shall include, at a minimum:

· Image quality;

· Field of view;

· Camera positioning;

· Recording functionality;

· Video playback;

· Network connectivity;

· Motion/event functionality;

· Device identification;

· Device naming;

· Time synchronization;

· System enrollment;

· Licensing; and

· User access.

B. Access-Control Testing Testing shall include, at a minimum:

· Card-reader operation;

· Credential authorization;

· Door locking and unlocking;

· Access schedules;

· Access-level programming;

· User permissions;

· Event logging;

· Network connectivity;

· Controller operation;

· Emergency operation; and

· Integration with applicable building systems.

C. Aiphone Testing Testing shall include, at a minimum:

· Communication functionality;

· Call functionality;

· Audio quality;

· Video quality;

· Door-release functionality, where applicable;

· Access-control integration; and

· Network connectivity.

The Contractor shall correct all deficiencies identified during testing and commissioning before the system is presented to LEAD for final acceptance.

Training The Contractor shall provide comprehensive training to LEAD-designated personnel at no additional cost unless otherwise specifically identified in the proposal.

Training shall include, as applicable:

· System administration;

· Camera viewing;

· Live video monitoring;

· Video playback;

· Video export;

· User management;

· Access-control management;

· Card/credential administration;

· Access-level management;

· System alerts;

· Basic troubleshooting;

· Device management;

· License management;

· Manufacturer support procedures; and

· Basic system maintenance.

Training shall be provided by personnel knowledgeable in the installed system and shall include sufficient hands-on instruction for designated LEAD personnel to independently perform routine system administration and operation.

Warranty, Maintenance, and Technical Support The Contractor shall provide all applicable manufacturer and Contractor warranties and shall clearly identify warranty terms in the proposal.

The Contractor shall provide:

· Manufacturer warranties;

· Equipment warranty;

· Installation warranty;

· Labor warranty;

· Technical support;

· Troubleshooting services;

· Repair services;

· Replacement services;

· Manufacturer escalation support; and

· Assistance with warranty claims.

The Proposer shall clearly identify:

· Warranty period;

· Coverage limitations;

· Technical support hours;

· Emergency support availability;

· Standard response time;

· Emergency response time;

· Remote support capabilities; and

· Any additional charges for support services.

Any exclusions, limitations, service charges, or recurring support fees shall be clearly identified in the proposal.

Closeout Documentation Upon completion of the project, the Contractor shall provide complete and accurate closeout documentation.

Closeout documentation shall include, at a minimum:

· As-built drawings;

· Final device locations;

· Camera/device schedule;

· Camera identification and naming;

· IP addresses, where applicable;

· Access-control locations;

· Card-reader locations;

· Controller locations;

· Aiphone equipment locations;

· Equipment inventory;

· Model and serial numbers;

· License and subscription information;

· Warranty documentation;

· Manufacturer documentation;

· Product data sheets;

· Installation documentation;

· Testing and commissioning reports;

· Cable test/certification results;

· Training records;

· Final configuration information;

· Final punch-list documentation; and

· Other documentation reasonably required for LEAD to operate and maintain the system.

All closeout documentation shall be submitted in an electronic format acceptable to LEAD.

Final Acceptance Final acceptance shall be contingent upon successful completion of the installation, testing, commissioning, training, documentation, and correction of all identified deficiencies.

The system shall be considered complete only when:

1. All specified equipment has been installed;

2. All required cabling and infrastructure has been completed;

3. All equipment has been configured and enrolled;

4. All required licenses and subscriptions have been activated;

5. All systems have been tested;

6. All required integrations have been verified;

7. All identified deficiencies have been corrected;

8. Required training has been completed;

9. Required closeout documentation has been submitted; and

10. LEAD Public Schools has determined that the system is fully operational and ready for use.

The Contractor shall remain responsible for correcting deficiencies identified during final inspection, commissioning, or the applicable warranty period.

image1.png