Exhibit A

Scope of Work / Specifications for

RFP 26-003-UT

On-Call Engineering Services for the Utilities Department

GENERAL INFORMATION

All work shall be under the direction of a New Mexico licensed and registered Engineer licensed and registered by the State of New Mexico.

The City may provide review of the Engineer’s work for conformity with City standards and other necessary requirement. Review by the City does not include detailed review or checking of design components and related details or the accuracy with which such is depicted. City acceptance of the

Engineer's work product, plans, studies, etc., does not constitute City approval.

Although every effort has been made to fully describe the services that may be provided by the

Consultant(s) and changes may be required during the course of the contract to accommodate input from the public, other agencies within the City and outside of the City. Changes to the detailed services that may be provided may result in an amendment to add those services at a later date to provide a complete project. This shall be negotiated and authorized by an amendment to the contract or purchase order as they are identified. Any changes made to the proposed project team must be approved by written notice from the City.

The City will request task orders for the work to be performed and once agreed upon, the services shall be initiated only through the issuance of a purchase order. The Consultant(s) shall not do any work without a signed purchase order in hand.

SCOPE OF WORK

The City may request Consultant(s) to perform engineering services and related incidental, planning, and special services as defined below:

1. Engineering services include the engineering and project management services normally required for City facilities and infrastructure; including land surveying, civil, structural, mechanical, electrical, architectural/structural and construction engineering expertise. Such expertise may include but is not limited to:

a) Land surveying including property boundary, mapping, surveying, geotesting, centerline, topographic, and ROW under the supervision of a New Mexico licensed surveyor.

b) Pavement or surface restoration incidental to utility projects.

c) Supervisory Control and Data Acquisition Systems (SCADA).

d) Electrical engineering.

e) Drainage engineering includes storm drainage and grading, parking lots, and landscaping.

f) Geotechnical assessments such as soil testing and groundwater testing for contamination and remediation.

g) Subsurface utility engineering.

h) Architectural/structural engineering services.

i) Engineering and design for foundations, retaining walls, etc.

j) Environmental surveys, assessments, studies.

k) Water distribution and or treatment engineering and design and modeling.

l) Wastewater gravity, force mains, and or treatment & Septic engineering and design and modeling.

m) Process design modeling.

n) Assistance in permit creation and review.

o) Water tank inspections.

p) Engineering and design for wells, booster stations, lift stations, water storage tanks, treatment, etc.

q) Project studies and certifications including archaeological, cultural, historic, environmental, right-of-way, and utilities.

r) Construction engineering and management.

s) Expert witness testimony in a judicial and/or quasi-judicial setting.

t) Administrative support to including consultation, advice, guidance, and data to assist with ensuring compliance with various governing specifications, procedures, and standards.

u) Assistance in preparing and coordinating applications for federal and state funding and coordination of submittal and review with governing agencies.

v) Assistance in the planning and administration of infrastructure capital improvements programs and budgets.

w) Develop strategic assessments to modify operations through system modernization.

x) Conduct audits and benchmark studies to support operation performance enhancement.

y) Develop comprehensive fact-based business plans.

z) Develop complete network designs for a variety of technological approaches and perform economic analysis.

aa) Develop detailed operating plans and support project management.

bb) Services related to smart water.

cc) Develop detailed operating plans and support project management efforts.

dd) Assist with well site selection and well design.

ee) Well site hydrogeologic services.

ff) Perform pumping tests and interpretation and well hydraulic analysis.

gg) Well evaluation and rehabilitation.

hh) Services related to groundwater flow modeling.

2. Engineering services may be conducted generally in four distinct and sequential phases:

a) Planning Phase: This phase involves those planning activities required for determining and justifying project needs; defining the scope of a project; and establishing preliminary project requirements.

b) Engineering Design Phase: This phase involves all activities required to undertake and accomplish a full and complete project design with construction plans and specifications.

c) Construction Bidding Phase: This phase involves assisting the City in soliciting qualified contractors and obtaining competitive bids for construction of the project based on the final design documents, responding to all bidder questions and preparing necessary addenda to address such questions or provide clarifications or revisions to the final design documents, confirming responsiveness of the bids, evaluating the qualifications of the bidders to determine if the bidders are responsible bidders, determine the successful bidder, and make recommendation of award to the successful bidder.

d) Construction Phase: This phase involves all basic services rendered after the award of a construction contract including, without limitation, as follows:

o Contract administration including any required funding grant/loan documentation.

o Reviewing and approving material submittals.

o On-site construction quality assurance and construction management.

o Reviewing, analyzing, and approving laboratory and mill test reports.

o Providing and/or overseeing specials inspections o Preparing and negotiating contract change orders.

o Determining and recommending payment amounts to contractors.

o Preparation of as-built construction plans per City requirements.

o Review and respond to request for information (RFI) o Perpetration of field orders.

3. Engineering services may be classified as:

a) Planning Services. This category involves studies under the broad heading of master planning, and it is typically part of the Planning Phase. It may include, without limitation, such services as compatible land-use planning; transportation and utility planning; project site selection; data collection; preparation of a preliminary engineering report, or technical memorandum; NEPA compliance including categorical exclusions, environmental assessments, and environmental impact studies; archeological and cultural site surveys;

other required project certifications; participation in public information programs and other presentations; etc.

b) Engineering Services. In general, these services relate to and include those services described above as part of the Engineering Design Phase.

c) Construction Services. In general, these services relate to and include those services described above as part of the Construction Bidding Phase and the Construction Phase.

d) Special Services. These services are performed by the Consultant(s) (or through sub-contractors) from time to time at the request of the City or as part of the Preliminary and/or

Engineering Design Phase. It may include, without limitation, such services as project feasibility studies; soils investigations; subsurface utility engineering; boundary surveys, topographic surveys, and photogrammetry; environmental, archaeological, and cultural site assessments and studies; FEMA elevation certifications; compatible land use assessments of private development encroachment including annexation, subdivision, and building permit reviews; expert witness testimony; etc.

4. The Consultant(s) shall have extensive knowledge of all local, state, and federal regulations and standards, and the Consultant(s) shall advise the City with regard to these regulations and standards and how they apply to a proposed project. Consultant(s) shall be familiar with NM

Transportation Design Manual, Drainage Manual, current edition of the AASHTO green book, current edition of the MUTCD; New Mexico Standard Specifications for Public Works

Construction, NMED, AWWA, City of Rio Rancho Design Criteria, Standard Detail, and

Standard Specifications, EPA, Army Corp funding requirements.

5. Engineering Services Contract. General Engineering Services, herein after referred to as “Task

Orders”, for specific projects will be negotiated on a case-by-case basis and will require a cost proposal and schedule from the Consultant(s) proposing to do the work. Costs submitted will be itemized in accordance with the fees as submitted with this RFP, unless otherwise directed by the City.

6. The Consultant(s) shall have engineering and support staff available as necessary for performing Task Orders with an assigned project manager who is responsible, on behalf of the

Engineer, for satisfactory performance of the terms of each Task Order during the progress of each individual project. All work shall be under the direction of a New Mexico licensed and registered Engineer who has been legally licensed and registered by the State of New Mexico.

Consultant(s) may utilize subcontractors for those services not provided by the Engineer. The

City reserves the right to approve or disapprove subcontractors proposed by the Engineer.

7. All parties competing for the City’s work are advised that some projects may be accomplished over the course of several funding grants or funded by several grants totaled together. In addition, all parties are advised that some of the services listed may not be required, and that the City reserves the right to initiate additional procurement actions for any of the services included herein.

8. Deliverables: Each Task Order will require a list of deliverables along with a schedule. The

Consultant(s) may be required to supply items to the City when specified and as requested on the Task Order for each individual project. The format of these deliverables will be communicated by the City’s project manager and may change on a case-by-case bases.

9. Subcontractors: The use of subcontractors is allowed. The prime Consultant shall be wholly responsible for the entire performance of the contractual agreement whether or not subcontractors are used. The City reserves the right to approve or disapprove of any subcontractor before they are used on a project during the term of this agreement.

10. Liquidated Damages may be assessed for delay in the amount of $100.00 per day for each calendar day beyond the agreed upon schedule specified for each task requested by the City if deemed necessary. If a delay occurs due to an uncontrollable circumstance such as the timely review/approval of documents the City will afford the Consultant the opportunity to request additional time due to the perceived delay.

11. Project Closeout

A. Provide a closeout package per the attached City of Rio Rancho Development Process

Manual, Chapter II.7.

B. Assist City in obtaining necessary signatures on required project closeout documents.

Vendor shall submit electronic versions of all deliverables. If the deliverables are more than one (1) page, a multi-page PDF shall be required. Record Drawings must be turned in and complete twenty-one (21) calendar days after receiving red lines from the City or Contractor.

If Record Drawings are not turned in or not complete after the twenty-one (21) calendar day mark, then Liquidated Damages will be charged based on the amount established in the Design

Contract.

As part of the Final Record Drawings, a permanent erosion/sediment control plan must be submitted to the Development Services Department (DSD) Engineering Division. The permanent erosion/sediment control plan must include grading and drainage information.

In addition, all Final Record Drawings will follow the format and method stated in the

Development Process Manual (DPM) Chapter II.7 Revised for Public Works Section 2.2

(Attachment 1). Please note that Geographic Information System (GIS) files are required, and must comply with the GIS Quality Control and Quality Assurance (QC/QA) Plan (Attachment

2). After award of the project; the Project Manager, the Engineer of Record (if applicable as determined by the Project Manager), and the GIS Manager will have a meeting to discuss the

GIS layers required for the project and the appropriate schemas for those layers. If, upon submittal, the digital files are rejected due to failing QC/QA guidelines then they must be corrected at no cost to the City.