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DEPARTMENT OF THE NAVY

BUREAU OF MEDICINE AND SURGERY

7700 ARLINGTON BOULEVARD

FALLS CHURCH VA 22042

IN REPLY REFER TO

BUMEDINST 6210.4A

BUMED-N44

14 Nov 2023

BUMED INSTRUCTION 6210.4A

From: Chief, Bureau of Medicine and Surgery

Subj: SHIP SANITATION CERTIFICATE PROGRAM

Ref: (a) OPNAVINST 6210.2A

(b) World Health Organization, International Health Regulation (2005)

Encl: (1) Training and Certification Procedures

1. Purpose. To inspect and issue appropriate ship sanitation certificates (SSC) and provide related standard procedures and policy for the Ship Sanitation Certificate Program (SSCP) as outlined in reference (a) and to identify Navy preventive medicine personnel delegated authority per reference (b), Part VI Health Documents, articles 37 and 39, and annex 8 (available at:

https://www.who.int/publications/i/item/9789241580496). Enclosure (1) describes procedures for training and certification of U.S. Navy SSCP inspectors. The ship�s senior medical representative will countersign the declaration of health during an international voyage.

2. Cancellation. BUMEDINST 6210.4.

3. Scope and Applicability. The provisions of this instruction are applicable to U.S. Navy Fleet Forces afloat and cognizant Navy preventive medicine activities and personnel ashore and afloat.

4. Background

a. Per article 37 of reference (b), the World Health Organization requires the commanding officer or equivalent of a ship to ascertain the state of health on board and upon or before arrival at its first port of call in the territory of a State Party, complete and deliver a Maritime Declaration of Health to the competent authority for that port. The Maritime Declaration of Health will be countersigned by the ship�s senior medical representative during an international voyage. Completion of the Maritime Declaration of Health is not required when the port authority grants free pratique entry approval via radio or other communication means.

b. Article 39 of reference (b) implemented the SSCP, which describes NAVMED 6210/1 Ship Sanitation Control Exemption Certificates (SSCEC) and Ship Sanitation Control Certificates (SSCC).

c. Certified U.S. Navy SSCP inspectors issue SSCs to vessels of the U.S. Navy (USN), U.S. Army (USA), Military Sealift Command (MSC), U.S. Coast Guard (USCG), National Oceanic Atmospheric Administration (NOAA), and the U.S. Maritime Administration National Defense Reserve Fleet (NDRF). Centers for Disease Control and Prevention (CDC) seals are issued to Navy Environmental and Preventive Medicine Units (NAVENPVNTMEDU) supporting commands and vessels.

5. Responsibilities

a. Commander, Naval Medical Forces Support Command will:

(1) Maintain the formal SSCP Catalog of Navy Training Courses via the Medical Education and Training Campus (METC), Preventive Medicine Technician (PMT) School in collaboration with the Navy and Marine Corps Force Health Protection Command

(NMCFHPC).

(2) Train and authorize PMT students on proper inspection and issuance procedures for SSC and issue NAVMED 6210/4 U.S. Navy SSCP Inspector Identification Card to students who successfully complete training and pass the examination.

b. Commander, NMCFHPC. As the SSC subject matter expert and program manager for the Bureau of Medicine and Surgery (BUMED), NMCFHPC will:

(1) Appoints an SSCP subject matter expert as program coordinator in writing.

(2) Review and approve the program of instruction to authorize SSC inspectors.

(3) Maintain a list of the holders of U.S. Public Health Service seals provided by the CDC for issuance of Navy SSCP certificates to specific Navy unit identification codes.

(4) Maintain a database of all SSCs issued by authorized Navy inspectors. The Ship Tracking and Analytic Reporting System is a web-based application that serves as the live tracking system for all SSC inspections performed by USN SSCP inspectors on USN, USA, MSC, USCG, NOAA, and NDRF vessels.

(5) Revoke an individual inspector�s SSCP issuance authority when indicated.

NAVENPVNTMEDUs will notify NMCFHPC in writing when their investigation results in a recommendation for revoking an SSCP inspector�s issuance authority within their area of responsibility (AOR).

(6) Serve as the direct BUMED liaison to the CDC program representatives on matters related to the program; provide list of seal holders and other reports to the CDC upon request.

(7) In coordination with Public Health & Safety (BUMED-N44), notify CDC within 48 hours when a NAVMED 6210/1 SSCC is issued.

(8) Ensure NAVENPVNTMEDUs provide training and authorization of SSCP inspectors and review NAVMED 6210/1, the form issued by all Navy SSCP authorized inspectors, in their AOR for validation of certificate administrative procedural and policy compliance.

(9) Ensure NAVENPVNTMEDUs authorize USN hospital corpsmen possessing Navy enlisted classification L12A, preventive medicine technician, who has completed the required training and passed the examination, per enclosure (2), to be the primary medical personnel to serve as Navy SSCP inspectors to execute ship inspections and certificate issuance.

Individual environmental health officers, medical entomologists, and environmental health civilians may also be authorized as SSCP inspectors following approval from NMCFHPC.

(10) Ensure NAVENPVNTMEDUs oversee SSCP inspectors to ensure they are responsive to requests for inspection and certification from all USN, USA, and MSC vessels operating in their AOR. USN inspectors may also provide SSCP inspections for USCG, NOAA, and NDRF vessels upon request, if resources are available.

(11) Ensure that certified inspectors assigned to respective AORs upload copies of all completed NAVMED 6210/1 SSCEC/SSCCs to the NMCFHPC Ship Tracking and Analytic Reporting System for archiving. SSCs will be submitted to the NMCFHPC through the Ship Tracking and Analytic Reporting System Web site within 24 hours of completion. The Ship Tracking and Analytic Reporting System can be accessed at https://olb.navy.awesp.health.mil/sites/nmcphc/STARS. Access requires Common Access Card log-in and user verification permission.

c. Ship Commanding Officers and Masters of Vessels will:

(1) Ensure the NAVMED 6210/3 U.S. Navy Declaration of Health Certificate is current, accurately completed, and provided to foreign port authorities upon request. Information beyond that covered in the NAVMED 6210/3 will not be provided to foreign port authorities without the concurrence of NMCFHPC.

(2) Maintain a current NAVMED 6210/1 SSCEC on board that is valid for 6-months from the date issued. If necessary, the original inspector or inspecting command may issue a 30-day extension to the current NAVMED 6210/1 SSCEC by issuing a NAVMED 6210/2 U.S.

Navy Ship Sanitation Control Exemption Certificate Notification of 30 Day Extension.

(3) Refer foreign port authorities with questions about variations in the Navy SSC forms listed in paragraph 8 of this instruction to examples used in reference (b), article 39, and to NMCFHPC for clarification.

d. Authorized Inspectors

(1) Those serving aboard USN ships to which NMCFHPC has issued a CDC seal will neither inspect, nor issue an SSC for their own ship; however, they may issue certificates for other allowed vessels. SSCs issued by authorized Fleet inspectors with a CDC seal report SSCs issued to NMCFHPC through the Ship Tracking and Analytic Reporting System in the same manner required of Navy Medical Readiness Training Command or Unit and NAVENPVNTMEDUs.

(2) After completion of an SSC inspection, the SSCP inspector will sign, stamped with seal, and issue a NAVMED 6210/1, USN SSCEC/SSCC to the vessel medical representative.

(3) If vessel operation precludes inspection and issuance of a new certificate when the current certificate is approaching expiration, the command that issued the original certificate may issue a one-time 30-day extension, to allow the ship to obtain a new inspection and certificate at a later time. NAVMED 6210/2 USN Ship Sanitation Control Exemption Certificate Notification of 30 Day Extension is to be used for issuing this one-time extension.

(4) Certified original copies may be provided in rare cases of lost certificates. Vessels under construction or maintenance phases in shipyard or pier-side do not require SSC inspection until after completion of those periods.

(5) Copies of all completed, signed, and sealed NAVMED 6210/1 and NAVMED 6210/2 will be uploaded to the NMCFHPC Ship Tracking and Analytic Reporting System Web site, https://olb.navy.awesp.health.mil/sites/nmcphc/STARS/default.aspx. The issuing command will maintain a physical copy of all certificates issued on file for 3 years.

(6) For questions about program policy, CDC liaison, SSCP seals, and the transmission of inspection reports, contact NMCFHPC at (757) 953-0700, DSN 377-0700, or e-mail at:

usn.hampton-roads.navmcpubhlthcenpors.list.nmcphc-sscec@health.mil.

(7) NAVENPVNTMEDUs provide training and assistance for inspections, appropriate control measures, and other SSCP questions and can be contacted at:

(a) NAVENPVNTMEDU TWO: (757) 953-6600, DSN: 377-6600 or e-mail at:

usn.hampton-roads.navhospporsva.list.nepmu2norfolk-fleetsupport@health.mil.

(b) NAVENPVNTMEDU FIVE: (619) 556-7070, DSN: 526-7070 or e-mail at:

usn.san-diego.navenpvntmedufive.list.nepmu5-fleet-support@health.mil.

(c) NAVENPVNTMEDU SIX: (808) 471-0237, DSN: (315) 471 0237 or e-mail at:

usn.jbphh.navenpvntmedusixhi.list.nepmu6-sscec-pac@health.mil.

(d) NAVENPVNTMEDU SEVEN: (011)-34-956-82-2230, DSN: (314)-727-2230 or e-mail at: NAVENPVNTMEDU7@eu.navy.mil.

6. Records Management

a. Records created as a result of this instruction, regardless of format or media, must be maintained and dispositioned per the records disposition schedules located on the Department of the Navy Directorate for Administration, Logistics, and Operations, Directives and Records Management Division portal page at:

https://portal.secnav.navy.mil/orgs/DUSNM/DONAA/DRM/Records-and-Information- Management/Approved%20Record%20Schedules/Forms/AllItems.aspx.

b. For questions concerning the management of records related to this instruction or the records disposition schedules, please contact the local records manager or the Department of the Navy Directorate for Administration, Logistics, and Operations, Directives and Records Management Division program office.

7. Review and Effective Date. Per OPNAVINST 5215.17A, BUMED-N44 will review this instruction annually around the anniversary of its issuance date to ensure applicability, currency, and consistency with Federal, Department of Defense, Secretary of the Navy, and Navy policy and statutory authority using OPNAV 5215/40 Review of Instruction. This instruction will be in effect for 10 years, unless revised or cancelled in the interim, and will be reissued by the 10-year anniversary date if it is still required, unless it meets one of the exceptions in OPNAVINST 5215.17A, paragraph 9. Otherwise, if the instruction is no longer required, it will be processed for cancellation as soon as the need for cancellation is known following the guidance in OPNAV Manual 5215.1 of May 2016.

8. Forms and Information Management Control.

a. The NAVMED forms listed in subparagraphs 8a(1) through 8a(4) are available electronically from the �Forms� tab at http://www.med.navy.mil/directives/Pages/NAVMEDForms.aspx.

(1) NAVMED 6210/1 U. S. Navy Ship Sanitation Control Exemption Certificate/Ship Sanitation Control Certificate.

(2) NAVMED 6210/2 U. S. Navy Ship Sanitation Control Exemption Certificate Notification of 30 Day Extension.

(3) NAVMED 6210/3 U. S. Navy Declaration of Health Certificate.

(4) NAVMED 6210/4 U. S. Navy SSCP Inspector Identification Card.

b. Information Management Control. Reports required in subparagraphs 5b(6), 5b(11) 5d(1), 5d(5), and 5d(6) of this instruction are exempt from reports control per Secretary of the Navy Manual 5214.1 of December 2005, part IV, subparagraph 7k.

Releasability and distribution:

This instruction is cleared for public release and is available electronically only via the Navy Medicine Web site, https://www.med.navy.mil/Directives/

TRAINING AND CERTIFICATION PROCEDURES

1. Prerequisite Training. Prerequisite training is required for Navy environmental health officers, medical entomologists, and Navy environmental health civilians prior to attending the SSCP course (CIN: B-322-1100). Required prerequisites are listed at the Corporate Enterprise Training Activity Resource Systems, Catalog of Navy Training Courses Web site:

https://app.prod.cetars.training.navy.mil/cantrac/vol2.html.

a. Shipboard Pest Management Course, B-322-1075

b. Food Safety Manager or Supervisor Course, B-322-2101

c. Navy E-Learning: Ship Sanitation Control Exemption Certificate Program Course, CFHP-

SSCEC-1.0

d. Navy E-Learning: Health Aspects of Marine Sanitation Devices, HAMSD-1.0

e. Navy E-Learning: Water Sanitation Afloat, WSA-1.0

2. Formal Training

a. Competency Standards. Candidate SSCP inspectors will meet core competency standards by successfully attending and completing formal classroom training to include a proctored closed book written examination. Written examinations will be based upon course content and study materials. The actual number of examination questions will be directly related to the instructional hours and subject complexity. Passing score for the exam is 85 percent.

b. Training Agency Locations

Navy Environmental and Preventive Medicine Unit TWO 1285 West D Street, Building U238

Norfolk, Virginia 23511-3394

(757) 953-6600

Navy Environmental and Preventive Medicine Unit FIVE 3235 Albacore Alley San Diego, California 92136-5199

(619) 556-7070

Navy Environmental and Preventive Medicine Unit SIX 385 South Avenue, Building 618 Joint Base Pearl Harbor Hickam, Hawaii 96860

(808) 471-0237

Enclosure (1)

Navy Environmental and Preventive Medicine Unit SEVEN PSC 819 Box 67

FPO AE 09645-0085

011-34-956-82-2230

Navy Medicine Training Support Center Preventive Medicine Technician Program 3488 Garden Avenue, Building 1364, Room 447 Fort Sam Houston, Texas 78234

(210) 808-5448

3. Navy SSCP Inspector. Personnel who successfully meet all SSCP inspector prerequisites and competency standards will be issued a NAVMED 6210/4 U.S. Navy SSCP inspector identification card. To uniquely identify Navy authorized SSCP inspectors, a numbering system will be used in the issuance of the NAVMED 6210/4.

a. SSCP inspector identification card numbers will contain three elements:

(1) A designation consisting of one or two letters of where the individual was originally trained. The designations are listed in subparagraphs 3a(1)(a) through 3a(1)(e) of this enclosure:

(a) NF � Navy Environmental and Preventive Medicine Unit TWO, Norfolk, Virginia.

(b) SD � Navy Environmental and Preventive Medicine Unit FIVE, San Diego, California.

(c) PH � Navy Environmental and Preventive Medicine Unit SIX, Pearl Harbor, Hawai.

(d) FS � Navy Medicine Training Support Center, Preventive Medicine School, Fort Sam Houston, Texas.

(e) NR � Navy Environmental and Preventive Medicine Unit SEVEN, Naval Station, Rota, Spain.

(2) A sequential 3-digit number assigned by the training agency indicating the order of certification.

(3) A 2-digit number indicating the calendar year in which initial formal training was received and examination passed.

2 Enclosure (1)

b. For example, the SSCP identification card number SD-001-22 indicates that the inspector identification card was issued at the Navy Environmental and Preventive Medicine Unit FIVE, San Diego, California and was the first person certified at that command in 2022.

c. Navy SSCP inspectors will retain their inspector identification cards as documentation of completion of training and Navy SSCP inspector authorization.

d. Navy SSCP inspector identification card numbers vacated by revocation, resignation, or for any other reasons will not be reissued.

e. NAVMED 6210/4 USN SSCP inspector identification card will bear the name of the individual without any additional titles.

f. The NAVMED 6210/4 USN SSCP inspector identification card will be valid for the duration of named inspector�s Department of the Navy service unless revoked by NMCFHPC.

3 Enclosure (1)

COMDTINST M5100.47D

FEBRUARY 2022

Safety and Environmental Health

Manual

Commandant US Coast Guard Stop 7581 United States Coast Guard 2703 Martin Luther King Jr Ave

SE Washington, DC 20593-7581 Staff Symbol: CG-113 Phone: (202) 475-5216

COMDTCHANGENOTE 5100

17 FEB 2022

COMMANDANT CHANGE NOTICE 5100

Subj: CH-1 TO SAFETY AND ENVIRONMENTAL HEALTH MANUAL,

1. PURPOSE. This Commandant Change Notice publishes changes to the Coast Guard Safety and Environmental Health Manual, COMDTINST M5100.47D.

2. ACTION. All Coast Guard Unit Commanders, COs, OICs, Deputy/Assistant Commandants, and Chiefs of Headquarters staff elements must comply with the provisions of this

Commandant Change Notice.

3. AUTHORIZED RELEASE. Internet release is authorized.

4. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the

Coast Guard Safety and Environmental Health Manual, COMDTINST M5100.47D, is updated.

5. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule. It is intended to provide guidance for Coast Guard personnel and is not intended to, nor does it, impose legally-binding requirements on any party outside the Coast Guard.

6. MAJOR CHANGES. Major changes of this Notice are summarized below:

a. Chapter 3 – Mishap Response. Primary changes include:

(1) Section B – Changed mishap reportable property damage threshold for all Coast

Guard and non-Coast Guard property to $5,000 or greater regardless of community.

(2) Section B – Added Operational Hazard (OPHAZ) classification specifically for categorizing Other Reportable Events and property damage below $5,000.

(3) Section B – Added additional Other Reportable Events for general, aviation, and afloat specific events.

(4) Section B – Removed Other Reportable Event regarding requirement to report unintentional or collateral damage or injury that occurs as a result of actions executed during authorized law enforcement action.

(5) Section B – Added Table 3-1: Mishap Property Damage and Injury Thresholds by

Mishap Class to clarify new property damage and injury thresholds for all communities.

(6) Section B – Added OPHAZ reporting requirement in Table 3-2.

b. Chapter 20 – Aviation Safety Program. Sections B and C – Replaced “OPHAZARD” acronym with Hazard Awareness Training.

c. Chapter 21 – Afloat Safety Program. Section B – Removed “OPHAZARD” acronym.

d. Chapter 28 – Deployable Specialized Forces Safety. Section B – Replaced

“OPHAZARD” acronym with Hazard Awareness Training.

e. Acronym List. Changed OPHAZARD to OPHAZ.

7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. Commandant Office of Environmental Management (CG-47) reviewed the development of this Commandant Change Notice, and the general policies contained within it, and determined that this policy falls under the Department of Homeland Security (DHS) categorical exclusion A3. No further environmental analysis is necessary in accordance with the U.S. Coast Guard Environmental Planning Policy, COMDTINST 5090.1

(series).

b. This Commandant Change Notice will not result in any substantial change to existing environmental conditions or violation of any applicable federal, state, or local laws relating to the protection of the environment. It is the responsibility of the action proponent to evaluate all future specific actions resulting from this policy for compliance with the National Environmental Policy Act (NEPA), other applicable environmental mandates, and the U.S. Coast Guard Environmental Planning Policy, COMDTINST

5090.1 (series).

8. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice.

An electronic version will be located on the following Commandant (CG-612) web sites.

Internet: http://www.dcms.uscg.mil/directives/, and CGPortal:

https://cg.portal.uscg.mil/library/directives/SitePages/Home.aspx.

9. PROCEDURE. If maintaining a paper library, remove and replace the following sections of the Coast Guard Safety and Environmental Health Manual, COMDTINST M5100.47D:

Remove

Table of Contents

Chapter 3

Chapter 20 Pg 20-6

Chapter 20 Pg 20-20

Chapter 21 Pg 21-5

Chapter 28 Pg 28-5

Replace

Table of Contents

Chapter 3 CH-1

Chapter 20 Pg 20-6 CH-1

Chapter 20 Pg 20-20 CH-1

Chapter 21 Pg 21-5 CH-1

Chapter 28 Pg 28-5 CH-1 http://www.dcms.uscg.mil/directives/ https://cg.portal.uscg.mil/library/directives/SitePages/Home.aspx

Chapter 28 Pg 28-6 Chapter 28 Pg 28-6 CH-1

Acronym List Pg 7 Acronym List Pg 7 CH-1

10. RECORDS MANAGEMENT CONSIDERATIONS. Records created as a result of this

Instruction, regardless of format or media, must be managed in accordance with the records retention schedules located on the Records Resource Center CGPortal site:

https://cg.portal.uscg.mil/units/cg61/CG611/SitePages/Home.aspx.

11. FORMS/REPORTS. The forms referenced in this Manual are available in USCG Electronic

Forms on the Standard Workstation or on the Internet: https://www.dcms.uscg.mil/Our-

Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-

Management-CG-61/Forms-Management/CG-Forms/, CGPortal:

https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.

12. SECTION 508. This Commandant Change Notice was created to adhere to Accessibility guidelines and standards as promulgated by the U.S. Access Board. If changes are needed, please communicate with the Coast Guard Section 508 Program Management Office at

Section.508@uscg.mil.

13. REQUEST FOR CHANGES. Units and individuals may recommend changes to the Office of Safety and Environmental Health (CG-113).

/DANA L. THOMAS/

Rear Admiral, U. S. Coast Guard

Director of Health, Safety and Work-Life https://cg.portal.uscg.mil/units/cg61/CG611/SitePages/Home.aspx https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx file://///Hqs-nas-t-009/cg-1/CG-11/CG-113/~Safety-Policy/Active%20Policy/5100.47D/Change%201/Comment%20Period/Section.508@uscg.mil

DIISTRIBUTION – SDL No. 170 a b c d e f g h i j k l m n o p q r s t u v w x y z

A x x x x x x x x x x x x x x x x x x x x x x

B x x x x x x x x x x x x x x x x x x x x x x x x x x

C x x x x x x x x x x x x x x x x x x x x x x x x x x

D x x x x x x x x x x x x x x x x x x x x x x x x x

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NON-STANDARD DISTRIBUTION: None

Commandant US Coast Guard Stop 7581 United States Coast Guard 2703 Martin Luther King Jr Ave

SE Washington, DC 20593-7581 Staff Symbol: CG-113 Phone: (202) 475-5216

27 JUL 2021

COMMANDANT INSTRUCTION M5100.47D

Subj: SAFETY AND ENVIRONMENTAL HEALTH MANUAL

1. PURPOSE. This Manual sets forth the key elements of the Coast Guard’s Safety and

Environmental Health (SEH) Program, assigning responsibilities for the implementation of those program elements and specifying the SEH standards that are to be applied within the

Coast Guard. Chapters within this Manual contain policy and responsibilities, applicable across all missions and mission support operations, including the operational community

(aviation, afloat, and shore-based units).

2. ACTION. All Coast Guard Area Commanders, Sector/Group Commanders, Commanding

Officers, Officers-in-Charge, Deputy/Assistant Commandants, and Chiefs of Headquarters staff elements must comply with provisions of this Manual. Internet release is authorized.

3. DIRECTIVES AFFECTED. The Safety and Environmental Health Manual, COMDTINST

M5100.47C. is hereby cancelled.

4. DISCUSSION.

a. This Manual provides policies required to implement, monitor and support the Coast

Guard’s SEH Program. Each Chapter cites a tailored list of SEH sub-topic references, including any applicable laws, regulations, standards, policies and guidance.

b. This Manual originates specific policy guidance only when required by federal law or service standards. In writing this policy Manual, all attempts were made to avoid prescriptive guidance and procedural details better suited for promulgation in Standard

Operating Procedures (SOP) or Tactics, Techniques, and Procedures (TTP) publications.

c. For bargaining unit employees covered by a negotiated agreement, in the event that the requirements/guidance in this Manual conflict with the provisions in the negotiated agreement, the negotiated agreement takes precedence.

5. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule. It is intended to provide operational guidance for Coast Guard personnel and is not intended to nor does it impose legally-binding requirements on any party outside the

Coast Guard.

6. MAJOR CHANGES. Major changes to the previous version of this Manual are summarized below:

a. Overall. References unique to SEH programs were updated for numerous Chapters including the addition of Coast Guard TTP.

b. Chapter 2 – Safety and Environmental Health Standards and Responsibilities. Changed responsibilities between the Mission Essential Personal Equipment Product Line (DOL-

44) and Chief, Health, Safety, Work-Life Service Center, Safety and Environmental

Health Division (HSWL SC (se)).

c. Chapter 3 – Mishap Response. Multiple structural changes. Primary changes in content include:

(1) Section B – Added clarification: “Chronic exposures that result in a condition requiring medical attention per Reference (b). A mishap report must be initiated upon first diagnosis. An example of such an event for an occupational illness is a permanent standard threshold shift seen on an audiogram. NOTE: Classify all

Standard Threshold Shift’s (STS) as a Class C unless a competent medical authority classifies the STS as a permanent partial disability.”

(2) Section B – Added definition of intentional and unintentional groundings as well as grounding waiver.

(3) Section B – Changed motor vehicle mishap threshold from $5,000 to any dollar amount.

(4) Section B – Added requirement to conduct MSAF support on HIPO operational mishaps.

(5) Section E – Added legal advisor to Mishap Analysis Board composition.

d. Chapter 4 – Identification and Control of Workplace Hazards.

(1) Section B – Added High Interest Areas within Formal Inspections section.

e. Chapter 9 – Respiratory Protection Program. Allows personally-procured filtering face pieces and clarifies respiratory protection program requirements.

f. Chapter 14 – Control of Hazardous Energy (Lockout/Tagout).

(1) Reference (c) changed names.

(2) Section C – Resolved conflicts with 29 C.F.R. § 1910.147.

g. Chapter 18 – Shore Fire Protection Program. Several content and structural changes.

Primary changes include:

(1) Section B - Replaced Table 18-2 with a reference to the DoD Fire and Emergency

Services (F&ES) Program, DODI 6055.06 (series).

(2) Section B - Updated Table 18-3 to reflect current aviation assets and ARFF requirements.

(3) Section B - Added Fire Safety Program Configuration and Control Board.

h. Chapter 20 – Aviation Safety Program. Newly established Aviation Safety Training &

Standardization Division required updates to 20.B. and 20.C, shifting program responsibilities from CG-113 to ATC Mobile.

i. Chapter 21 – Afloat Safety Program. Unit Hazard Identification and Awareness

Training Program replaced OPHAZARD Awareness Training.

j. Chapter 25 – Environmental Health Program. IAW EPA, changed numerical amounts of lead in dust for monitoring and action categories. Defined young children as under the age of 7. Clarified language throughout.

k. Chapter 27 – Lead Hazard Control. Exposure monitoring and medical surveillance is changed from 30 years to 40 years or the duration of employment plus 20 years, whichever is longer.

(1) Section B – Updated lead dust clearance standard.

7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. Commandant (CG-47) reviewed the development of this Manual, and the general policies contained within it, and determined that this policy falls under the Department of

Homeland Security (DHS) categorical exclusion A3. No further environmental analysis is necessary in accordance with the U.S. Coast Guard Environmental Planning Policy, COMDTINST 5090.1 (series)

b. This Manual will not result in any substantial change to existing environmental conditions or violation of any applicable federal, state, or local laws relating to the protection of the environment. It is the responsibility of the action proponent to evaluate all future specific actions resulting from this policy for compliance with the National

Environmental Policy Act (NEPA), other applicable environmental mandates, and the

U.S. Coast Guard Environmental Planning Policy, COMDTINST 5090.1 (series).

8. DISTRIBUTION. No paper distribution will be made of this Manual. An electronic version will be located on the following Commandant (CG-612) web sites. Internet:

http://www.dcms.uscg.mil/directives/, and CGPortal:

https://cg.portal.uscg.mil/library/directives/SitePages/Home.aspx.

9. RECORDS MANAGEMENT CONSIDERATIONS. Records created as a result of this

Instruction, regardless of format or media, must be managed in accordance with the records retention schedules located on the Records Resource Center CGPortal site:

https://cg.portal.uscg.mil/units/cg61/CG611/SitePages/Home.aspx.

10. FORMS/REPORTS. The forms referenced in this Manual are available in USCG Electronic

Forms on the Standard Workstation or on the Internet: https://www.dcms.uscg.mil/Our-

Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-

Management-CG-61/Forms-Management/CG-Forms/, CG Portal:

https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx.

11. REQUEST FOR CHANGES. Units and individuals may recommend changes by writing via the chain of command to: Commandant (CG-113); ATTN: Office of Safety and

Environmental Health; U S Coast Guard Stop 7902; 2703 Martin Luther King Jr Ave SE;

Washington, DC 20593-7902.

/DANA L. THOMAS/

Rear Admiral, U. S. Coast Guard

Director of Health, Safety and Work-Life http://www.dcms.uscg.mil/directives/ https://cg.portal.uscg.mil/library/directives/SitePages/Home.aspx https://cg.portal.uscg.mil/units/cg61/CG611/SitePages/Home.aspx https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-C4IT-CG-6/The-Office-of-Information-Management-CG-61/Forms-Management/CG-Forms/ https://cgportal2.uscg.mil/library/forms/SitePages/Home.aspx

RECORD OF CHANGES

CHANGE

NUMBER

DATE OF DATE

CHANGE ENTERED

BY WHOM

ENTERED

CH-1 17 FEB 2022 17 FEB 2022 CDR M. Feltovic i CH-1

TABLE OF CONTENTS

TABLE OF CONTENTS .............................................................................................................. i

TABLE OF FIGURES ............................................................................................................... xvi

TABLE OF TABLES ................................................................................................................. xvi

CHAPTER 1 INTRODUCTION .......................................................................................... 1-1

A. Purpose ............................................................................................................................................... 1-1

B. Enclosure ............................................................................................................................................ 1-1

C. Application ......................................................................................................................................... 1-1

1. Active Duty ..................................................................................................................................................1-1

2. Civilians .......................................................................................................................................................1-1

3. Reserve Personnel ........................................................................................................................................1-1

4. Facilities and Aircraft ...................................................................................................................................1-1

5. Auxiliary Personnel ......................................................................................................................................1-1

6. Dependents ...................................................................................................................................................1-1

7. Non-Appropriated Fund Activities and Facilities.........................................................................................1-1

8. Contractors Performing Coast Guard Work on Government Facilities ........................................................1-1

D. Authorities .......................................................................................................................................... 1-2

1. Civilian. ........................................................................................................................................................1-2

2. Military. ........................................................................................................................................................1-2

3. Federal Authority .........................................................................................................................................1-2

4. State Authority .............................................................................................................................................1-2

5. Employee Rights ..........................................................................................................................................1-3

E. Safety and Environmental Health Program Management ............................................................ 1-4

1. Safety Management System (SMS)..............................................................................................................1-4

2. SMS Framework ..........................................................................................................................................1-4

F. Safety Culture .................................................................................................................................... 1-5

1. Reporting Culture .........................................................................................................................................1-5

2. Learning Culture ..........................................................................................................................................1-5

3. Just Culture ...................................................................................................................................................1-6

4. Informed Culture ..........................................................................................................................................1-6

5. Flexible Culture ............................................................................................................................................1-6

G. Safety and Environmental Health Policy Statement ...................................................................... 1-6

CHAPTER 2 SAFETY AND ENVIRONMENTAL HEALTH STANDARDS AND

RESPONSIBILITIES ..................................................................................... 2-1

A. Discussion ........................................................................................................................................... 2-1

1. Background ..................................................................................................................................................2-1

2. Application ...................................................................................................................................................2-1

B. Program Requirements ..................................................................................................................... 2-2

1. Standards ......................................................................................................................................................2-2 ii

2. Tactics, Techniques and Procedures (TTP). .................................................................................................2-3

3. Field Inputs to Program Revision .................................................................................................................2-3

4. Variances ......................................................................................................................................................2-3

5. Alternate Standards ......................................................................................................................................2-3

6. Implementation.............................................................................................................................................2-3

C. Responsibilities .................................................................................................................................. 2-4

1. Designated Agency Safety and Health Official (DASHO) ..........................................................................2-4

2. Designated Safety and Health Official (DSHO) ...........................................................................................2-4

3. Assistant Commandant for Human Resources (CG-1) .................................................................................2-5

4. The Director, Health, Safety, and Work-Life (CG-11). ...............................................................................2-5

5. Chief, Safety and Environmental Health (CG-113) .....................................................................................2-5

6. Chief, Human Systems Integration (HSI) Division (CG-1B3) .....................................................................2-6

7. Chief, Health Services (CG-112) .................................................................................................................2-8

8. Commanding Officer, Health, Safety, and Work-Life Service Center (HSWL SC) ....................................2-9

9. Area Commanders ......................................................................................................................................2-10

10. District Commanders ..................................................................................................................................2-10

11. Director of Operational Logistics (DOL). ..................................................................................................2-11

12. Sector Commanders ...................................................................................................................................2-11

13. Commanding Officers/Officers-in-Charge (COs/OICs) .............................................................................2-12

14. Safety Officer (SO) ....................................................................................................................................2-13

15. Sector Safety Manager (SSM) ....................................................................................................................2-13

16. Assistant Safety Officer (ASO) ..................................................................................................................2-14

17. Flight Safety Officer ...................................................................................................................................2-14

18. Shop Safety Coordinator (SSC)..................................................................................................................2-14

19. First Line Managers and Supervisors. ........................................................................................................2-14

20. Individual Members and Employees. .........................................................................................................2-15

CHAPTER 3 MISHAP RESPONSE .................................................................................... 3-1

A. Discussion ........................................................................................................................................... 3-1

1. Application ...................................................................................................................................................3-1

2. References ....................................................................................................................................................3-2

B. Mishap Assessment ............................................................................................................................ 3-2

1. Reportable Mishaps ......................................................................................................................................3-2

2. Other Reportable Events ..............................................................................................................................3-4

3. Aviation-Specific Reportable Events ...........................................................................................................3-5

4. Afloat-Specific Reportable Events ...............................................................................................................3-7

5. Shore-Specific Reportable Events ................................................................................................................3-8

6. Motor Vehicle-Specific Reportable Events ..................................................................................................3-8

7. Non-Reportable Events ................................................................................................................................3-8

8. Mishap Assessment Definitions .................................................................................................................3-12

9. Mishap Classification .................................................................................................................................3-16

10. Mishap Types / Operational Mode (OPMODE) .........................................................................................3-18

C. Mishap Response Planning ............................................................................................................. 3-22

1. Mishap Response Plan (MRP) ...................................................................................................................3-22

2. Permanent Mishap Board (PMB) ...............................................................................................................3-23

D. Mishap and Hazard Reporting....................................................................................................... 3-23

1. Initial Mishap Notification and Reporting Requirements ..........................................................................3-24

2. Additional Reporting Requirements. ..........................................................................................................3-25

3. Mishap Reporting Systems. ........................................................................................................................3-25

4. General Mishap Reporting Requirements ..................................................................................................3-26

5. Unit Mishap Reporting and Command Review .........................................................................................3-26 iii CH-1

6. MAB Initial Reports and Messages. ...........................................................................................................3-28

7. MAB Final Reporting and Messaging. .......................................................................................................3-28

8. MAR Review and Endorsements ...............................................................................................................3-31

9. MAR Final Review and Reporting .............................................................................................................3-32

E. Mishap Analysis ............................................................................................................................... 3-34

1. Discussion ..................................................................................................................................................3-34

2. Safety Precedence ......................................................................................................................................3-34

3. Types of Boards following a Mishap .........................................................................................................3-34

4. Appointment and Composition of Safety Mishap Boards ..........................................................................3-36

5. Mishap Analysis Process ............................................................................................................................3-40

F. Mishap Analysis Management ....................................................................................................... 3-43

1. Privileged Safety Information. ...................................................................................................................3-43

2. General Mishap Analysis Management. .....................................................................................................3-47

3. Mishap Evidence Management. .................................................................................................................3-49

4. Mishap Witness Management ....................................................................................................................3-50

5. Obtaining Technical Assistance .................................................................................................................3-51

6. Mishap Wreckage Management .................................................................................................................3-52

G. Safety Information Management ................................................................................................... 3-53

1. Administrative Safeguards .........................................................................................................................3-54

2. Release of Mishap Information ..................................................................................................................3-54

3. Dissemination of Safety Information .........................................................................................................3-57

4. Recording, Retention and Disposition of Safety Information ....................................................................3-60

5. Safety Records Access ...............................................................................................................................3-61

6. Annual Reports ...........................................................................................................................................3-62

H. Responsibilities ................................................................................................................................ 3-62

1. Department of Homeland Security (DHS) .................................................................................................3-62

2. Vice Commandant of the Coast Guard (VCG) ...........................................................................................3-62

3. Deputy Commandant for Mission Support (DCMS) ..................................................................................3-62

4. Director, Health, Safety and Work-Life (CG-11) .......................................................................................3-62

5. Chief, Safety and Environmental Health (CG-113) ...................................................................................3-63

6. Chief, Health Services (CG-112) ...............................................................................................................3-63

7. National Command Center (NCC) .............................................................................................................3-64

8. Assistant Commandant for Engineering and Logistics (CG-4) ..................................................................3-64

9. Assistant Commandant for Capability (CG-7) ...........................................................................................3-64

10. Assistant Commandant for Response (CG-5R) and Assistant Commandant for Prevention (CG-5P) .......3-65

11. Assistant Commandant for Acquisition (CG-9) .........................................................................................3-65

12. Commander, Force Readiness Command (FORCECOM) .........................................................................3-66

13. Commanding Officer, Health, Safety and Work-Life Service Center (HSWL SC) ...................................3-66

14. Commanders, Commanding Officers/Officers-in-Charge (COs/OICs) .....................................................3-67

15. Supervisors .........................................................................................................................................