2.394.486 TaylorsLane (1)_InstBids_2025-08-25.pdf

INSTRUCTIONS TO BIDDERS

Taylor’s Lane Green Stormwater Infrastructure Retrofits Project, Town of Little Compton, RI Instructions to Bidders, Bid Number 2025-01 Page 1 of 16

Project Title:

Taylor’s Lane

Green Stormwater Infrastructure Retrofits Project Assessor’s Map 5

Taylor’s Lane, Little Compton, RI Bid Number 2025-01

August 2025

1. Project Funding:

U.S. Environmental Protection Agency 5 Post Office Square – Suite 100 Boston, MA 02109-3912

Rhode Island Infrastructure Bank 275 Promenade Street – Suit 301 Providence, RI 02908

2. Awarding Authority:

Town of Little Compton, RI 40 Commons Little Compton, RI 02837

3. Project Description:

Work shall be to provide the Town of Little Compton (hereinafter “Town”) with completed ready-for-use facilities. Scope includes, but is not necessarily limited to, the following: Construction of Drainage and Parking Renovations and Retrofits; New Permeable Parking, Driveway, and Walkway Surfaces; and Beach Access Renovations. Work shall also include all items incidental to these improvements such as Site Demolition and Preparation work required and as necessary, installation of Erosion Control Measures, Site Restoration, Stabilization, and Planting Improvements, and all work necessary to complete the project to the acceptance of the Town.

Instructions to Bidders, Bid Number 2025-01 Page 2 of 16

4. Pre-Bid Conference:

A non-mandatory pre-bid conference will be held for all interested parties at 2:00pm local time on Wednesday, September 3, 2025 at the Project Site (Taylor’s Lane Beach Access Parking, west end of Taylor’s Lane, Little Compton, RI).

5. Bid Specifications:

Bids shall be submitted to complete the improvements in accordance with the attached Contract Documents detailing the proposed project, including the following:

• These Instructions to Bidders, dated July 2025, as amended

• The Project Bid Form, dated July 2025, as amended, and

• The Contract Drawings, entitled, ‘Taylor’s Lane Green Stormwater Infrastructure Retrofits Project’, prepared by Kevin M. Alverson Landscape Architecture, dated July 2025, as amended.

The contract, if awarded, will be on the basis of materials and equipment described in the Contract Documents as proposed by the Contractor and approved by the Town. Application for substitutions or “or-equal” items of material or equipment where specified will be considered by the Town only after the effective date of the agreement with the Contractor, during the review and approval of project submittals.

6. Responsibility of Bidders:

It is the responsibility of each bidder before submitting the bid to:

• Examine thoroughly the bidding and contract drawings, and other related data identified in bidding specifications and contract documents.

• Visit the site and become familiar with and satisfy bidder as to the general local and site conditions that may affect the cost, progress, performance or furnishing of the work.

• Promptly notify the Owner/Town (hereinafter “Town”) and Owner’s Representative of all conflicts, errors, ambiguities, or discrepancies which bidder has discovered in or between the Contract Drawings and other related documents.

7. Interpretation:

The Plans (Construction Drawings) for this project shall be those entitled, ‘Taylor’s Lane Green Stormwater Infrastructure Retrofits Project’, prepared by Kevin M. Alverson Landscape Architecture, dated July 2025, as amended.

Instructions to Bidders, Bid Number 2025-01 Page 3 of 16

The Plans, Specifications, Instructions to Bidders, and any other Contract Documents are to be considered together and are intended to be mutually complementary, so that any work shown on the Plans though not specified in the Specifications, and any work specified in the Specifications though not shown on the Plans, is to be executed by the Contractor as a part of this Contract.

Any questions by prospective Bidders concerning interpretation of the Contract Documents must be submitted in WRITING to the Awarding Authority and should be in its possession by the below noted Questions Deadline. The Awarding Authority will post on the Town’s Website any addenda or written interpretations that it deems necessary to Bidders who have taken out bid documents before the date set for the receipt of affected Bids:

Link: https://www.littlecomptonri.org/news_detail_T28_R30.php

Bidders may not rely upon oral communications or interpretations from the Awarding Authority or the Designer, and the Awarding Authority shall not be bound by them.

8. Questions:

Written questions shall be submitted by email only to the Awarding Authority no later than 2:00pm on Friday, September 5, 2025. All questions shall be submitted to the following:

Re: Taylor’s Lane Green Stormwater Infrastructure Retrofits Project Attn: Kim Jacobs, Civil Engineer & Resilience Planning Consultant E-mail: kjcw@cox.net

9. Acknowledgement of Addenda:

It is the sole responsibility of the Bidder to ascertain the existence of any addenda issued by the Awarding Authority, whether or not the same are mailed to, emailed to, or received by, the Bidder. Copies of addenda will be made available for inspection on the Town’s website at:

Link: https://www.littlecomptonri.org/news_detail_T28_R30.php

All bidders must acknowledge receipt of any issued addenda in the appropriate location, on the Bid Form. NO addenda will be posted later than two (2) working days prior to the identified submission date for receipt of bids except an Addendum, if necessary, postponing the date for receipt of bids or withdrawing the request for bids.

10. Bid Preparation & Submission:

Bid Documents, one original marked “MASTER” and two copies MUST be submitted to the Town Clerk’s Office no later than 2:00pm, local time, on Friday, September 12, 2025, at which time and place they will be publicly opened and read. All proposals will be date stamped when https://www.littlecomptonri.org/news_detail_T28_R30.php https://www.littlecomptonri.org/news_detail_T28_R30.php

Instructions to Bidders, Bid Number 2025-01 Page 4 of 16 received at the Town Clerk’s Office. No proposal received after 2:00pm on September 12, 2025 will be considered. FAXED Bids will not be accepted. Bids shall be submitted on the Bid Form Supplied by the Town. All entries on the bid form shall be typewritten or in ink and Signed as required by a responsible member of the firm with corresponding name and official title of said signatory. The bid submission (BID FORM and PROOF OF INSURANCE) shall be enclosed in a sealed envelope on which the bidder's return address, including the bidder's name, is listed, and be addressed as follows:

Town of Little Compton Office of the Town Clerk 40 Commons Little Compton, RI 02837

CONSTRUCTION BID ENCLOSED

Contract Title: Taylor’s Lane Green Stormwater Infrastructure Retrofits Project Bidder Name:

Bidder Address:

Where so indicated on the Bid Form, sums shall be expressed in both words and numerals. Where there is a discrepancy between the Bid sum expressed in words and the Bid sum expressed in numerals, the Bid sum expressed in words shall control unless the intention of the Bidder clearly is otherwise as determined by the Awarding Authority in its sole discretion. General Bidders shall enter on the General Bid Form a single amount for each item that shall consist of the amount for work performed by the general Bidder and all required sub-contractors.

All bids will remain subject to acceptance for ninety (90) days after the date of bid opening. The Town may, in its sole discretion, release any bid prior to that date.

The Town reserves the right to waive this timeline and reject any or all Bids, including without limitation the right to reject any or all non-conforming, non-responsive, unbalanced or conditional bids, as the best interests of the Town may require. The Town further reserves the right to rebid any or all portion(s) of a bid that it feels may be non-competitive.

11. Equal Opportunity Employer:

The Town of Little Compton does not discriminate based on race, color, religion, sex, gender, national origin, age, disability status, protected veteran status, or any other characteristic protected by law. We are an equal opportunity employer.

Contracts for work under this bid (proposal) will obligate the Contractors and subcontractors not to discriminate in employment practices.

Instructions to Bidders, Bid Number 2025-01 Page 5 of 16

12. MBE/WBE Participation and Compliance

This Project is subject to compliance with RIGL Chapters 37-14.1-1 et seq. and 37-2.2-1 et seq.

and RICR 220-RICR-80-10-2 (Regulations Governing Participation by Small Business Enterprises in State Purchase of Goods and Services and in Public Works Projects). As such the Project requires a MINIMUM 15% award to an MBE/WBE for subcontractor work and/or the procurement of goods/materials. Prior to beginning construction, the Contractor must submit an MBE Utilization Plan to the Department of Administration (DOA) - Division of Equity, Diversity, and Inclusion (DEDI) documenting either compliance OR documenting a good faith effort to comply. Subsequently the Contractor must provide the Town with a copy of the MBE compliance certification or an approved waiver from DOA.

13. Reservation of Rights:

The Town reserves the right to waive all informalities and to negotiate contract terms with the successful bidder. Alternate prices, where indicated, are independent of the Base Bid which is a lump sum price.

14. Tax Exemption:

The Town of Little Compton is a tax-exempt purchaser to the extent that materials and supplies are used and incorporated into the performance of this contract.

15. Selection Process:

The Town shall utilize a Competitive Procurement, Project-Qualification Based Selection Process. Among the elements to be considered in the selection process are the following:

A. Years in business;

B. Insurance Coverages;

C. History of successful completion of similar projects and quality of workmanship;

D. References (provide a list of all pertinent projects undertaken in the past five years and name and phone number of contact person);

E. Price (lump sum base bid, alternate pricing, and unit pricing);

F. Availability to complete project and time of completion

The contract may be awarded to the contractor submitting the most responsible and responsive bid for this Improvements Project. Cost, while being a significant factor in the selection process, will not necessarily be used as the sole criteria in selection of a contractor.

Instructions to Bidders, Bid Number 2025-01 Page 6 of 16

The Town may make such investigations as it deems necessary to determine the ability of the proposed to perform the work, and the proposer shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any proposal if the evidence submitted by, or investigation of such proposer fails to satisfy the Town that such proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

A written award (or acceptance of bid) mailed (or otherwise furnished) to the successful bidder followed by a fully executed Contract Signed by the Town and Contractor and Issued Town Purchase Order shall be deemed to result in a binding contract.

It is the intent of the Town to award a contract to the bidder best suited to meet the selection criteria noted above, in accordance with Town Ordinances, and provided that the bid has been submitted in compliance with the requirements of the Bidding Documents, is judged to be reasonable, and does not exceed the funds available.

The Town reserves the right to reject the proposal of any bidder who has previously failed to perform properly or complete on time, contracts of a similar nature, or who is not in a position to perform the contract, or who has habitually and without just cause, neglected the payment of bills or disregarded its obligations to sub-contractors, material, or employees.

The Town reserves the right to reject any or all proposals and in particular to reject a proposal not accompanied by any data required by the Bidding Documents or a proposal in any way incomplete or irregular, and to waive any informality in the proposals received, and to accept the proposal or parts thereof deemed to be most favorable to the best interest of the Town.

The Town shall have the right to waive any informality or irregularity in any proposal received.

It is the intent of the Town, if it accepts any Alternates, to accept them in the order in which they are listed in the bid form, but the Town shall have the right to accept Alternates in any order or combination thereof and to determine the low bidder on the basis of the sum of the Base Bid and the Alternates accepted.

All prices bid must be on the basis of F.O.B. (Free on Board) Delivery Point, Little Compton, Rhode Island. Therefore, shipping costs are to be included within the prices quoted. Deliveries must consist only of new merchandise or equipment and shall be made between 8:00am and 4:00pm prevailing Time, Monday through Friday. No delivery shall become due or be acceptable without a written Purchase Order, issued by the Procurement Specialist.

16. Payment Terms:

A. Schedule of Values: After notice of award of contract, the selected contractor shall submit a typed schedule of values for the work to be completed. This form can be submitted on typed AIA Form G703 or another similar itemized format acceptable to the Owner. The

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Schedule shall list the installed value of the component parts of the work in sufficient detail to serve as a basis for computing values for progress payments during construction.

The sum of all values listed in the schedule shall equal the total Contract Sum.

B. Applications for Payment: The Contractor will be required to submit Applications for Payment, along with the approved schedule of values (indicating the percentage of work completed during the latest construction time period) a maximum of once a month. This form can be submitted on typed AIA Form G702 or another similar itemized format acceptable to the Owner that clearly corresponds to and references the accepted Schedule of Values. The Town will make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment and based on the value of the work completed. All such payments will be measured by the schedule of values established before first request for payment.

The Schedule of Values submitted with each Application for Payment shall be revised to list all work completed to-date, all payments received, and any approved Change Orders.

C. Retainage: The Town will require a retainage of completed and stored work of 5% of the

Value of said work until Final Acceptance and Project Close-Out. Retainage of Payment for Work Completed and stored to-date for any payment period shall be denoted on each Payment Application submitted.

17. Bid Materials:

All bid materials shall become the property of the Town and the Town shall not be under any obligation to return any bid materials to bidders.

18. Contract Form:

A contract between the Contractor awarded the project and the Town shall be drafted by the Contractor utilizing the AIA document “A101-2017, Standard form of Agreement Between Owner and Builder,” and the project Bid Documents.

19. Project is Subject to RI Prevailing Wage:

Labor costs used as a basis for the Bid shall be in conformance with the PREVAILING WAGE RATES for the relevant work classifications as listed in the Wage Determination that is in effect as of the date of the contract between the Town and approved Contractor. For more information, see RI Department of Labor and Training Website (www.dlt.ri.gov).

Instructions to Bidders, Bid Number 2025-01 Page 8 of 16

20. Certified Payrolls:

The Contractor awarded the project shall be required to submit RI Certified Weekly Payroll forms to the Town verifying compliance with the Wage Determination. See Attachment B: RI Department of Labor and Training Certified Weekly Payroll Form.

21. Bid Bond:

A Bid Bond is not required.

22. Performance and Payment Bonds:

Surety Bond/Performance and Payment bonds in the amount equal to at least One Hundred Percent (100%) of the Contract value are required. It shall be security for the faithful performance of the contract and for the payment of all persons performing labor on the project under the contract and furnishing materials, equipment and all other incidentals in connection with the contract. The surety on such bonds shall be a duly authorized surety company licensed to bond in the State of Rhode Island, and the cost of same will be paid by the Contractor. Before final acceptance, the bonds must be approved by the Town.

23. OSHA Safety Awareness and Safety Precaution Measures:

The Contractor shall take all necessary precautions and abide by all OSHA safety awareness and precaution measures to conduct their operations in such a manner so as to provide maximum possible safety for all employees on the work and the public as well. The Contractor shall provide suitable barricades, bridges, railings and similar protection at the project perimeter as needed to secure the site, and around and over excavations and open trenches so as to ensure maximum protection. All State and Federal Laws applicable to the work shall receive compliance.

24. Insurance:

The Contractor shall submit proof of Insurance as specified below. The Contractor shall carry and maintain the following insurance coverage at their own expense and add the Town of Little Compton as an additionally insured:

A. All insurance for this Contract shall be written by a company (or companies) acceptable to the Town and all policies or certificates shall be submitted to the Town for examination prior to commencement of operations by the Contractor. In the event any policy or certificate, the amount of the insurance, or the company writing same are not satisfactory to the Town, the Contractor shall secure other policies or certificates in form and amount with a company satisfactory to the Town. The

Instructions to Bidders, Bid Number 2025-01 Page 9 of 16

Contractor shall not permit policies to be changed, cancelled, or to lapse and all policies shall include a clause to the effect that the policy shall not be subject to cancellation or a reduction in the limits of liability or amounts of insurance until notice has been sent by mail to the Town stating when (not less than thirty days thereafter), such cancellation or reduction shall be effective. All certificates of insurance shall be delivered to the Town and contain true transcripts from the policy or policies authenticated by the proper officer of the insurer evidencing in particular those insured, the extent of the insurance, the location and operations to which the insurance applies, the expiration date and the above mentioned notice as to the location and operations involved.

If any part of the work is sublet, similar insurance shall be provided by or on behalf of the subcontractors to cover their operations. The Contractor shall be charged with the responsibility for insurance protection for all their subcontract operations and should the Contractor's policy not cover each and every subcontractor, certificates of insurance acceptable to the Town covering each and every subcontractor shall be filed with the Town prior to the commencement of subcontract operations.

B. Contractor's Liability Insurance.

Liability insurance shall include all major divisions of coverage and be on a comprehensive general liability basis including:

Premises - Operations (including X-C-U)

Independent Contractor's protective

Products & completed operations

Blanket Contractual

Owned, non-owned and hired motor vehicles

Broad form coverage for property damage (including explosion, collapse and underground).

C. The insurance required by this Subparagraph shall be written for not less than the following, or greater if required by Law:

(1) Workers' Compensation:

a. State of Rhode Island - Statutory

b. Employer's Liability

(2) Comprehensive General Liability (including Premises Operations; Independent Contractor’s Protective; Products & Completed Operations; Broad Form Property Damage):

(a) Bodily Injury:

$1,000,000 - Each Occurrence

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$1,000,000 - Annual Aggregate

(b) Property Damage:

$1,000,000 - Each Occurrence

$1,000,000 - Annual Aggregate

(c) Products & Completed Operations to be maintained for one (1) year after final payment.

(d) Property Damage Liability Insurance will provide X, C, or U coverage as applicable.

(3) Contractor’s Liability:

(a) Bodily Injury:

$1,000,000 - Each Occurrence

(b) Property Damage:

$1,000,000 - Each Occurrence

$1,000,000 - Annual Aggregate

(4) Personal Injury (with Employment Exclusion deleted): $1,000,000 Annual Aggregate

(5) Comprehensive Automobile Liability:

(a) Bodily Injury:

$ 500,000 - Each Person

$1,000,000 - Each Occurrence

(b) Property Damage:

$1,000,000 - Each Occurrence

(6) Property Insurance: The Contractor shall purchase and maintain property insurance upon the entire Work at the site to the full insurable value thereof. This insurance shall include the interests of the Town, the Contractor, Subcontractors and Subcontractors in the Work shall insure against the perils of fire and extended coverage and shall include "all risk" insurance for physical loss or damage including, without duplication of coverage, theft, vandalism and malicious mischief.

D. Insurance Covering Special Hazards: Special hazards shall be covered by rider or riders to the Public Liability and Property Damage Insurance policy or policies herein above required to be furnished by the Contractor or by separate policies of insurance in the amounts stated in Paragraph 5(C).

Instructions to Bidders, Bid Number 2025-01 Page 11 of 16

(1) Property Damage Liability arising out of the collapse of or injury to any building or structure due to excavation (including burrowing, filling or backfilling in connection therewith), tunneling, pile driving, cofferdam work, or caisson work;

or moving, shoring, underpinning, razing or demolition of any building or structure, or removal or rebuilding of any structural support thereof.

(2) Property Damage Liability for injury to or destruction of property arising directly or indirectly from blasting or explosions, however caused, other than explosions of air or steam vessels, piping under pressure, prime movers, machinery, or power transmitting equipment.

(3) Property Damage Liability for injury to or destruction of wires, conduits, pipes, mains, sewers, or other similar property, or any apparatus in connection therewith below the surface of the ground arising from and during the use of mechanical equipment for the purpose of excavating or drilling within project limits; injury to or destruction of property at any time resulting there from.

(4) The Contractor shall require similar insurance in such amounts to be taken out and maintained by each subcontractor.

25. Construction Completion Schedule:

Contractor recommendation is anticipated to be discussed and acted upon at Little Compton Town Council Meeting on September 18, 2025.

Project Construction shall commence in early October2025.

PROJECT COMPLETION DATE including installation of all improvements shall be obtained ON OR BEFORE FRIDAY, NOVEMBER 21, 2025. It is understood that all project improvements shall carry warranties as outlined elsewhere in this document, including but not limited to all plantings and seeding work.

Upon project completion of all improvements, including, but not limited to seeding and plantings, Contractor and Owner will monitor all seeded areas throughout the warranty periods. During the warranty period, maintenance of Project Components, including seeded areas, shall be conducted by the Contractor.

Liquidated Damages: Contractor and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified above, plus any extensions thereof allowed by mutual agreement between Owner and Contractor due to unforeseen circumstances such as non-conducive construction weather, disaster, or acts of God. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree

Instructions to Bidders, Bid Number 2025-01 Page 12 of 16 that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $250 for each day that expires after the time specified for Project Completion (November 21, 2025) until the Work is complete.

26. Other Requirements:

A. Contractor shall comply with all Local, State, and Federal Regulations.

o This project is subject to the approval of and requirements/stipulations outlined in a forthcoming Coastal Resources Management Council (CRMC) Assent for the project. Once received, the Town will provide the selected contractor with a copy of said CRMC Assent. Should the approved Assent denote any items, requirements, standards, etc., that differ from those outlined in these Contract Documents, modifications and/or revisions to the Contract Between the Town and the Selected Contractor shall be negotiated.

B. Upon Request, the Selected Contractor shall provide any and all information required by the Town for reporting to the funding agencies.

C. Demolition required for construction will be completed by the Contractor.

D. Construction debris shall be removed from the site and properly disposed of by the Contractor.

E. The Contractor will provide all tools and equipment necessary to professionally complete the project.

F. The Contractor shall provide Temporary Sanitary Facilities in compliance with local, state, and federal laws and regulations. Such facilities shall be properly secluded from public view. Contractor shall service, clean, and maintain facilities and enclosures.

G. The Contractor shall maintain the Project Site in a clean and orderly condition, free from debris and rubbish.

H. The project site shall be left clean with all labels removed and surfaces washed.

I. Contractor to provide a one (1) year warranty on all new Plant Materials including Seeded Lawns, Meadows, and Bioretention Plantings. All other items of construction shall carry a two (2) year warranty starting at final completion and acceptance by the Town.

J. The Contractor shall provide submittals of all products and systems by October 8, 2025 for the Town’s review and approval, prior to purchase of products. Due to the Project time constraints, submittals will be reviewed within one (1) week of receipt from Contractor.

K. Modification Procedures and Changes in Work:

1. Contract adjustments prior to Contract Execution:

a. The Town reserves the right to negotiate with the selected contractor prior to Contract Execution and award to make adjustments, if necessary, to the contract lump sum based on Identified Alternates and Unit Pricing noted in the Contract

Instructions to Bidders, Bid Number 2025-01 Page 13 of 16

Bid Form. Please see Contract Bid Form for Specifications on adjustments to the Base Bid prior to contract award.

2. Minor Changes in the Work Following Contract Execution:

a. Minor changes in the Work, not involving adjustment to the Contract Sum or Contract Time/ Schedule may be requested by the Owner or Owner’s Representative. Should such minor changes be requested, Owner’s Representative will issue supplemental instructions authorizing this work.

3. Change Order Proposal Requests:

a. Owner-Initiated Proposal Requests: The Owner’s Representative will issue a detailed description of proposed changes in the Work that will require adjustment to the Contract Sum or Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

i. Proposal requests issued by the Owner’s Representative are for information only. Do not consider them as an instruction either to stop work in progress or to execute the proposed change.

ii. Within 3 days of receipt of a proposal request, submit an estimate of cost necessary to execute the change to the Owner’s Representative for the Owner's review.

iii. Include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Where requested, furnish data to substantiate quantities.

iv. Include a statement indicating the effect the proposed change in the Work will have on the Contract Time.

b. Contractor-Initiated Proposals: When latent or unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Owner’s Representative.

i. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the effect of the proposed change on the Contract Sum and Contract Time.

ii. Include a list of quantities of products required and unit costs, with the total amount of purchases to be made. Where requested, furnish data to substantiate quantities.

c. Change Order/Proposal Request Form: All Change Order Documentation shall be provided by contractor on appropriate standardized AIA forms, or similar form, for signatures of the Contractor, Owner, and the Owner’s Representative.

Instructions to Bidders, Bid Number 2025-01 Page 14 of 16

4. Construction Change Directive: When the Owner and the Contractor disagree on the terms of a Proposal Request, the Owner’s Representative, upon request by the Owner, may issue a Construction Change Directive on appropriate AIA Form. The Construction Change Directive instructs the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

a. The Construction Change Directive contains a complete description of the change in the Work. It also designates the method to be followed to determine change in the Contract Sum or Contract Time.

b. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

c. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and times adjustments to the Contract.

27. Signage:

The Town shall provide signage for posting at the Project site. Contractor shall post and maintain signage at the project site throughout the construction period. Signage shall be placed at a visible location that can be directly linked to the work taking place that denotes the following:

• CRMC Assent Number,

• Project Title,

• Project Funding Sources and Sources of Financial Assistance, including official funding source logos as noted above:

o Environmental Protection Agency (EPA) o Rhode Island Infrastructure Bank (RIIB) o Town of Little Compton

See Attached:

Attachment A: Project Schedule Attachment B: RI Department of Labor and Training Certified Weekly Payroll Form

Instructions to Bidders, Bid Number 2025-01 Page 15 of 16

ATTACHMENT A: PROJECT SCHEDULE

Project Schedule:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

August 2025

Invitation to Bid Posted

28 29

September 2025 Labor Day

Non-mandatory Pre-Bid Conference at Project Site at 2pm

Last Day for Bid Questions by 2pm

Bid Question Responses Posted

Bids Due to Town Clerk by 2pm

Town Council Meeting 7pm - Review and Act on Contractor Recommendation

Post Notice of Award

23 24

Execute Construction Contract

30 1

October 2025

2 3

Contractor shall provide submittals of all products and systems

Columbus/Indigenous People’s Day

Town to complete review of submittals for all products and systems

28 29

30 31

November

4 5

Veterans’ Day

13 14

17 18

Project Completion Date

If project is NOT completed, from today forward liquidated damages of $250/day will be assessed until Work is complete

26 27 Thanksgiving

Instructions to Bidders, Bid Number 2025-01 Page 16 of 16

ATTACHMENT B:

RI DEPARTMENT OF LABOR AND TRAINING CERTIFIED WEEKLY PAYROLL FORM

RI Department of Labor and Training - Division of Workforce Regulation & Safety

Professional Regulation Unit/Prevailing Wage Section 1511 Pontiac Avenue Building 70, P.O. Box 20247 Cranston, RI 02920-0943

Rhode Island Certified Weekly Payroll Contractor: Subcontractor:

Address: Address:

City/Town: State: Zip: City/Town: State: Zip:

Phone #: Email: Phone #: Email:

Decision Date:

**NOTE: If an employee works more than one trade, please list each classification on separate lines with the corresponding hours they performed that trade and hourly rate paid.

Name, Address Work S M T W T F S Hourly and Phone Number Classification Date: Fringe Social Medi- RI *Other of Employee Apprentice % Hours Worked Each Day Benefit Security care Federal State TDI

P.S.

P.O.

A.P.S.

A.P.O.

R.H.

R.O.

P.S.

P.O.

A.P.S.

A.P.O.

R.H.

R.O.

P.S.

P.O.

A.P.S.

A.P.O.

R.H.

R.O.

P.S.

P.O.

A.P.S.

A.P.O.

R.H.

R.O.

Legend: P.S.=Prevailing Wage Standard Hours P.O.=Prevailing Wage Overtime Hours R.H.=Regular Hours R.O.=Regular Overtime Hours APS= Additional PW Standard Hours APO=Additional PW Overtime Hours

List all PW Projects in APS/APO:

Wage Decision #:For Week Ending: Location:

Total Hrs

Project/

Hourly Rate (List all Rates)

Weekly Deductions

Weekly Net

Weekly Gross Withheld

*Deductions listed in "Other" column:____________________________________________________________________________________________________________________ DLT-WRS-1(Rev. 1/20)

I, do hereby state:

(1) That I pay or supervise the payment of the persons employed by:

(contractor or subcontractor) on the , that during the payroll period commencing on (project) day of , 20 , and ending on the day of , 20 (day) (year) (day) (month) (year) all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said from the full weekly wages earned by any person and that no deductions have been (contractor or subcontractor) made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Rhode Island General Law Chapter 28-14.

(4) That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS

Fringe Benefits Explanation: Bona fide fringe benefits are those paid to approved plans, funds or programs except those required by Federal or State Law.

Please specify the type of benefits provided:

1.) Medical or hospital care: 4.) Disability:

2.) Pension or Retirement: 5.) Vacation, sick, holiday:

3.) Life Insurance: 6.) Other (please specify):

(b) WHERE FRINGE BENEFITS ARE PAID IN CASH

SIGNATURE OF OWNER OR OFFICER OF CORPORATION PRINT NAME & TITLE DATE

STATEMENT OF COMPLIANCE

(print name and title of signatory party)

My signature hereon constitutes my affirmation that the information contained herein is true and accurate regarding the number of employees participating in the prevailing wage program, the prevailing wage standard hours each employee worked, prevailing wage overtime hours, regular hours and overtime hours for each employee as well as the gross wages for each employee. I have confirmed and attest that all the information contained in this document is correct and I understand and acknowledge by my signature that if I provide any inaccurate information on this form, I may be subject to civil penalties and/or referral to the Rhode Island Attorney General for criminal prosecution.

Each laborer or mechanic listed in the above referenced payroll has been paid as indicated on the payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the rate schedule.

(5) In accordance with Chapter 37-13-13, it is mandatory that contractors use these forms for all Rhode Island Department of Labor requests for certified copies of payroll.

Failure to submit information on these forms will constitute non-compliance by the responding contractor. These forms must be signed by the owner or an officer of the corporation, certifying that this is a true and exact copy of their payroll records.

(2) That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in the appropriate wage determination for the project; that the classifications set forth therein for each laborer or mechanic conform with the work they performed.

(3) That the apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with the Rhode Island State Apprenticeship Council.

In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above referenced payroll, payments of fringe benefits as listed in the contract have been or will be made when due, to appropriate programs for the benefit of such employees.

(month)

DLT-WRS-1(Rev. 1/20)