2 _ BPA Timeframes_2021.06.16.pdf
PDF 164 KB Posted
- Attached to
- BPA for Statewide Meals and Subsistence
- Solicitation number
- W91243-21-Q-JE05
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| Q-A Log_2021.06.24.pdf | ||
| 7 _ BPA Food Quote_2021.06.24.xlsx | XLSX spreadsheet | |
| 3 _ Purchase Description and Guidelines_2021.06.17.pdf | ||
| 7 _ BPA Food Quote.xlsx | XLSX spreadsheet | |
| 4 _ FY 2021 Estimated Numbers.pdf | ||
| 6 _ Offer Form_2021.06.10.pdf | ||
| Solicitation Combo_2021.06.17.pdf | ||
| 1 _ BPA terms and Conditions_2021.06.17.pdf | ||
| 5 _ Example BOR _ 2021.07.10_CM_104 D Co.pdf |
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Text version
NATIONAL GUARD BUREAU
OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NEBRASKA
JOINT FORCE HEADQUARTERS, 2433 NORTHWEST 24th STREET
LINCOLN NE 68524-1801
USPFO-NE P&C 17 June 2021
MEMORANDUM FOR USPFO-NE
SUBJECT: SOP for BPA Meals and Subsistence
BPA Blanket Purchase Agreement BPA Call Order for the cycle (month), summary of BORs BOR BPA Order Request, used by Customer to provide information to
Contracting for BPA Call. Contains all information needed for vendor to deliver the requested meals/subsistence.
Customer G4 Food Service Cycle Each month will be one cycle.
Days Out Days before delivery date.
Delivery Cycle The cycle that the food will be delivered in.
Unit A specific Army Unit of soldiers. 126th, 1969th, etc.
Group A body of soldiers not tied to Army Units. Requests do not have to be made per Army Unit. One (1) BOR can be submitted for multiple Army Units drilling at the same time and feeding at the same location.
POC Point of Contact RDD Requested Delivery Date Requester Army Unit POC.
Catered Meals (CM) and Groceries (GR) {In Nebraska and outside of Nebraska}
1. One cycle out from delivery cycle.
a. Contracting makes BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. 14 days out from RDD.
a. Customer can adjust numbers. The only change allowed is Quantity. The change can be +/- 10% of the request.
3. 14 days out from RDD.
a. Entire BOR can be canceled.
4. 10 days out from RDD.
a. Vendor provides name of the delivery company and any details to POCs on BOR.
5. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
6. Invoice.
a. Vendor invoices after cycle closes.
b. Customer accepts invoice within five (5) days of invoicing.
Edibles and Meal Events (ED)
1. Minimum 14 days from RDD.
a. Contracting makes BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. 7 days out from delivery cycle.
a. Customer can adjust numbers. The only change allowed is Quantity. The change can be +/- 10% of the request.
3. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
4. Invoice.
Short Notice (SN) CM or GR
1. Minimum 48 hours’ notice from RDD.
a. Contracting makes BPA Call to vendor. Once Call is signed, all BORs will be sent.
b. Contractor confirms receipt of BORs.
2. Delivery.
a. Meals are delivered according to the BOR.
b. Vendor completes Delivery Ticket on BOR and returns to contracting.
3. Invoice.
File details come from the government source that posted it. Updated .