1 _ BPA terms and Conditions_2021.06.17.pdf

DESCRIPTION OF AGREEMENT:

The Blanket Purchase Agreement is a simplified form of a monthly charge account. It authorizes the contractor to provide meals and/or raw subsistence on an as needed basis, for Nebraska National Guard business if and when requested by the Contracting Officer or individuals authorized to place calls/orders. The issuance of individual calls against this Blanket Purchase Agreement will be made in accordance with the Federal Acquisition Regulation Part 13. The BPA performance period shall not exceed five (5) years from the date of award. Either party may end the agreement at any time in writing with at least 60 days of notice. An annual review of the BPA will be conducted in accordance with FAR 13.303-6 to include a review of the System for Award Management (SAM) to ensure an active registration without exclusions. Any updates needed should be address at this time.

EXTENT OF OBLIGATION:

The Government will be obligated only to the extent of authorized purchases made under this BPA by authorized personnel. The Government will be responsible for the agreed upon meal rate and/or fee for authorized calls. The contractor is responsible for:

1. Providing meals or raw subsistence according to the Meal Types and Guidelines and the specific order.

2. Providing receipts to the Government.

3. Invoicing the Government monthly through PIEE.

PURCHASE LIMITATION:

Individual purchases will not exceed the limits identified in the Authorized Caller Letter provided by the contracting officer.

PERFORMANCE REQUIREMENTS:

Meals and raw subsistence shall meet the Meal Types and Guidelines.

Food preparation facilities shall meet all Public Health requirements.

PRICING:

Vendor will provide pricing for each meal type. Prices furnished to the Government under this Blanket Purchase Agreement shall be as low as or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

Meal type pricing will include any delivery fees, handling fees, or credit card fees.

Price lists shall be submitted a minimum of sixty (60) days in advance of expiration of the effective period. Price lists shall be submitted to the Contracting Officer on applicable company letterhead, and shall clearly define the period covered, identify the price for each meal type and the fee for ordering raw subsistence and be signed by an authorized company representative.

New price lists do not affect any currently active calls.

The vendor may offer voluntary price reductions for previously approved items without written approval. These reductions should be identified at the time of the order to allow for incorporation into the order.

SALES TAX:

All orders placed under this agreement are instruments of the United States of America and that the supplies ordered thereon are for the exclusive use of an agency of the United States of America (FAR Part 29). Federal Government is not liable for State and Local Tax.

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA:

An Authorized Caller Letter will be provided by the contracting officer identifying the names, organizational component, and dollar limitations of individuals authorized to place calls under this agreement.

DELIVERY TICKETS:

The Delivery Ticket is part of the BOR. The vendor will complete that section on the BOR and return it to the Contracting Office.

A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase/call number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

CONTRACTOR POINT OF CONTACT (POC):

The contractor shall provide a primary POC and an alternate POC in writing to the contracting officer who will be responsible for the performance under this agreement.

The POCs shall have full authority to act for the contractor on all agreement matters relating to the performance of this agreement.

The POCs must be available between the hours of 9:00 a.m. – 4:00 p.m. CST.

The POCs must be able to read, write, speak, and understand English.

The primary POC position shall at no time be vacant.

GOVERNMENT POINT OF CONTACT (POC):

The Government’s primary, alternate, and contracting officer POC information will be provided on the Authorized Caller Letter.

PLACING INDIVIDUAL CALLS/ORDERS (BOR – BPA Order Request):

An order is placed when an individual on the Authorized Caller Letter emails a BPA Order Request (BOR) to the contractor listing the type of subsistence, location, quantity, dates, POCs and other information regarding the specific order. See attached BOR example.

BORs will be sent according to type of order and timelines from the BPA Timeframes document.

Only an Authorized Caller is authorized to obligate the Government under this agreement by placing the call to make or change the BORs. The POCs listed on the BOR are NOT authorized to make any changes.

1. The contractor will acknowledge the receipt of the BPA Call within one (1) working day.

2. The contractor will acknowledge the receipt of BORs within one (1) working day.

3. Finally, the contractor will confirm reservations are made as soon as possible to the POCs listed on the BOR but no later than five (5) working days before Requested Delivery Date (RDD). Confirmation will be sent by email to all POCs listed on BOR.

INVOICE AND PAYMENT PROCEDURES:

A summary invoice shall be submitted after the end of each month or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Vendor will submit a summary document identifying the delivery tickets covered therein and stating their total dollar value for each invoice. These invoices need not be supported by receipt copies of the delivery tickets (Call Sheets).

It is recommended to submit an invoice for each Call Sheet, however, it is authorized to combine Call Sheets into a single invoice if it does not exceed $2,500 and contains all reservations on the Call Sheets.

Invoices and Payments will be through Procurement Integrated Enterprise Environment (PIEE) and the Wide Area Work-Flow (WAWF) program. https://piee.eb.mil/

QUALITY ASSURANCE:

https://piee.eb.mil/

Complaints by Government personnel during their stay shall be remedied at the lowest level possible, allowing the contractor to correct the deficiency prior to reporting it to the Government POCs. In the event the complaint represents unsatisfactory performance under the specifications of the agreement, the contracting officer will notify the contractor in writing the corrections needing to occur and the time frame they are allowed to get it corrected (depending on the severity of the deficiency).