Dawn R. Ramsey, Mayor Patrick Harris, Council Member Kathie L. Johnson, Council Member Donald J. Shelton, Council Member Tamara Z`ander, Council Member Jason T. McGuire, Council Member

PH: 801.446-HELP @SouthJordanUT

)REQUEST FOR BIDS

For McMullin Subdivision Overlay

IFB #2026-013

I. PURPOSE

The City of South Jordan seeks bids from experienced and qualified Contractors to provide an Asphalt Overlay as shown on the attached drawings.

II. SCOPE OF WORK

1. Description The work Includes a 1-1/2” Edge Mill and 2” overlay PG 58-28 (3/8” APWA SuperPave). The overlay area as outlined on the attached map will follow APWA standards and includes 1-1/2” Mill, 2” Overlay; Lower and Raise Monuments, Valves, Sewer, Storm and Water Manhole Lids to Grade; and any other Materials and Labor necessary to complete the job based on construction plans.

The work must be substantially complete 45 days from Notice to Proceed.

The OWNER anticipates a Notice to Proceed will be given approximately April 20, 2026.

BASE BID - McMullin Subdivision

Item No.

Item

Unit

BASE BID TOTAL = $

3.1.0 GENERAL

A. Units of measurement are listed above in the price schedule(s).

B. Measurement and payment procedures follow APWA Section 01290.

C. OWNER or ENGINEER will take all measurements and compute all quantities.

D. CONTRACTOR shall verify measurement and quantities.

E. CONTRACTOR shall provide all equipment, workers, and survey crews to assist ENGINEER in making measurements.

G. All incidental items necessary to perform the work according to APWA Standard Specifications, Construction Drawings, Standard Details, Project Details, Special Provisions, Project Specific Notes, and General Notes shall be included in the CONTRACTOR’S bid with the closest related item.

3.2.0 BASE BID ITEMS –

3.2.1 MOBILIZATION AND TRAFFIC CONTROL, Bid Item No. A-1

A. Measurement shall be Lump Sum.

B. Payment shall be full compensation to CONTRACTOR for all preparatory operations for the project, including, but not limited to: those items necessary for the project site; acquisition and payment of all permits; furnishing construction power; furnishing, erection, and maintenance of construction signs; mobilization and demobilization; installation of temporary facilities including the access roadway; and all costs associated with the project that are not included in other bid items. Payment will be made on a percentage basis as follows:

C. Payment also includes the costs of scheduling processes required per project specifications and Contractor Quality Control procedures in accordance with Section 01 45 00 requirements.

D. Payment covers all cost of preparing the site for construction in accordance with project specifications and drawings, including but not limited to: traffic control signing, VMS boards, flagging, maintaining access to businesses, addressing any necessary erosion control measures, furnishing and installing construction fencing, maintaining existing fencing, and any miscellaneous tasks necessary to prepare the site for construction including all materials, equipment, and labor required to perform the work.

3.2.2 SITE PREPARATION AND LAND DISTURBANCE SWPPP, Bid Item No. A-2 A. Measurement shall be Lump Sum.

B. Payment shall be full compensation for the CONTRACTOR to remove, transport, disposal, applicable dumping fees, cleanup of waste materials, and related costs for all unwanted material from the surface and subsurface within the project limits such as trees, vegetation, boulders, stumps, roots, buried logs, and other debris.

C. Payment also includes the cost of complying with State of Utah UPDES Permit, including submitting a Notice of Intent to the Utah State Division of Water Quality, paying the Permit fees, preparing and submitting a Storm Water Pollution Prevention Plan for City and State approval regarding erosion control measures.

D. All City Fees will be waived with the project.

E. Payment includes all related costs, materials, equipment, and labor required to perform the work.

3.2.3 MATERIALS TESTING, Construction Survey, Tree Trimming Bid Item No. A-3 A. Measurement shall be Lump Sum.

B. Payment shall be full compensation for the CONTRACTOR to cover cost of required testing of all materials and in accordance with APWA specifications or as outlined by the City Engineer in the Bid Documents.

C. Payment includes all related costs, materials, equipment and labor required to perform the work.

3.2.4 1-1/2” FULL MILLING, Bid Item No. A-4 A. Measurement shall be Lump Sum.

B. Payment shall be full compensation for the CONTRACTOR to mill the full surface curb lip to curb lip or lane milling per the design drawings. Mill shall be a 2-inch depth. Line item includes disposal of millings including hauling.

C. Payment includes all related costs, materials, equipment and labor required to perform the work.

3.2.5 2” HMA Overlay (3/8-inch APWA Superpave, PG 58-28) Bid Item No. A-5 A. Measurement shall be Square Feet.

B. Payment shall be full compensation for the CONTRACTOR to cover the cost of transportation, hauling, roadway cleanup, protection of existing improvements, dust control, tack coat, placement and compaction of asphalt overlay as shown on the construction drawings and as specified in the APWA Hot Mix Asphalt specification and as specified by City Engineer. Please note that a maximum of 15% RAP will be allowed for this mix design.

C. Payment includes all related costs, materials, equipment and labor required to perform the work.

3.2.6 DOUBLE YELLOW SOLID LINE, Bid Item No. A-6

A. Measurement shall be by the foot.

B. Payment shall be full compensation for the CONTRACTOR to furnish and apply roadway striping paint or thermoplastic tape as it is outlined on the attached drawings and per South Jordan City and APWA specifications including cleaning, applying pavement marking paint and tape.

C. Payment includes all related costs, materials, equipment and labor required to perform the work.

3.2.7 RAISE/LOWER SEWER MANHOLE TO GRADE, Bid Item No. A-7

A. Measurement shall be by the field count.

B. Payment shall be full compensation for the CONTRACTOR to furnish and supply any needed materials related items to fully repair, lower and raise manhole to grade including concrete or asphalt removal, new concrete ring to APWA specification or City standard and repair anything impacted by the construction as per South Jordan City and APWA specifications including cleaning, disposal, dumping of any disregarded materials.

C. Payment includes all related costs, materials, equipment, and labor required to perform the work.

3.2.8 RAISE/LOWER IRRIGATION/STORM DRAIN MANHOLE TO GRADE, Bid Item No. A-8 A. Measurement shall be by the field count.

B. Payment shall be full compensation for the CONTRACTOR to furnish and supply any needed materials related items to fully repair, lower and raise manhole to grade including concrete or asphalt removal, new concrete ring to APWA specification or City standard and repair anything impacted by the construction as per South Jordan City and APWA specifications including cleaning, disposal, dumping of any disregarded materials.

C. Payment includes all related costs, materials, equipment, and labor required to perform the work

3.2.9 RAISE/LOWER WATER VALVE TO GRADE, Bid Item No. A-9

A. Measurement shall be by the field count.

B. Payment shall be full compensation for the CONTRACTOR to furnish and supply any needed materials related items to fully repair, lower and raise manhole to grade including concrete or asphalt removal, new concrete ring to APWA specification or City standard and repair anything impacted by the construction as per South Jordan City and APWA specifications including cleaning, disposal, dumping of any disregarded materials.

C. Payment includes all related costs, materials, equipment, and labor required to perform the work

III. MINIMUM REQUIREMENTS

Contractor must have these minimum qualifications; otherwise, the bid will be rejected.

1. Ability to mill and pave mapped street sections according to UDOT, AWPA, and City specifications as outlined. Upon request must include proposed mix designs for review and acceptance.

2. Three years’ minimum experience in Mill and Overlay operations including submitting a minimum of three previous projects with similar scope and scale.

3. Ability to mill and pave mapped street sections within specified timeframe of the project of 45 days from Notice to Proceed.

IV. INSURANCE REQUIREMENTS

Contractor shall procure and maintain at its’ own expense and shall provide evidence, satisfactory to the City, of insurance as follows:

1. Commercial General Liability - A minimum of One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Two Million Dollars ($2,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

2. If the coverage described above are not in place at the time a Bid is submitted the Contractor should describe in detail what types and levels of coverage are in place currently, and clearly indicate the Contractor’s ability and willingness to obtain the above listed coverage if required by the City.

3. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

4. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

V. DISCLOSURES

1. Once the bid is released, communication of any kind made regarding this Bid with any City employee or committee member other that the listed contact person in this IFB is prohibited. Any such contact could disqualify a provider from being awarded this IFB.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a contractor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, IFBs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a contractor support article that covers contractor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Contractors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Contractor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Contractor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Contractors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Contractors that they must submit through BONFIRE; it is the sole responsibility of the Contractor to read through this IFB and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this Bid may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

12. The City of South Jordan reserves the right to reject any or all bids or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Contractor for clarifying information contained in a solicitation.

14. Any potential Contractor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Contractor must thereafter promptly demonstrate the Contractor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

VI. AWARD OF CONTRACT

1. The bid that most closely meets the criteria established in this IFB will be awarded the contract. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

2. The Contractor to whom the City awards this Bid must sign an agreement based on City’s form agreement and standard bid documents.

3. Contractor must be able to meet the insurance requirements at Contractor’s sole cost and expense.

4. Timeline of the project is 45 days from Notice to Proceed. Notice to Proceed is anticipated to be April 20, 2026.

VII. PROTECTED INFORMATION

1. All Bids are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. §-63G-2-305(2)(c).

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