2-7. DISD Sample sales invoice.pdf

This is a sample sales invoice from Pottery & Co., an earthenware supplier based in San Francisco, California, submitted as supporting documentation for a Dallas Independent School District (DISD) Request for Proposal (RFP) for Employee Uniforms and Supplies for Food and Child Nutrition Services. The RFP seeks to procure new uniforms for Food Services cafeterias, central kitchen, and warehouse employees, including polo shirts, aprons, hats, and chef coats to maintain a professional and consistent appearance across the district. The contract term is structured as a one-year initial agreement with two successive one-year renewal options, not to exceed three years total, contingent upon the long-range needs of the district and mutual consent of both parties. Either party must provide written notice of non-renewal no fewer than ninety days prior to the expiration of the then-current contract term.

The sample invoice demonstrates Pottery & Co.'s invoicing format and payment procedures, showing a transaction for 100 units of decorative clay pottery at $13.00 per unit, with a subtotal of $1,300.00, plus $65.00 in sales tax and $24.99 for shipping and handling, totaling $1,389.99. The procurement is issued in accordance with Title 2 of the Code of Federal Regulations Part 200 and requirements from the United States Department of Agriculture and Texas Department of Agriculture, indicating the uniforms will be purchased using federal dollars and may be funded through local, state, federal, and grant-funded programs. All vendors, including sole source providers, are encouraged to participate in the proposal process.