13-DISD Specification Scope of Work Formal Deviation Request Form.xlsx

This is a Specification Scope of Work Formal Deviation Request Form for Dallas Independent School District (DISD) related to an Employee Uniforms and Supplies procurement for Food and Child Nutrition Services. The RFP seeks to procure uniforms for Food Services cafeterias, central kitchen, and warehouse employees, including polo shirts, aprons, hats, and chef coats to maintain a professional and consistent appearance across the district. The uniforms will be used district-wide on an as-needed basis. The contract term is for one year with two successive one-year renewal options, not to exceed three years total. Either party must provide written notice at least ninety days prior to the end of the current term if renewal is not intended. The procurement is being conducted in accordance with Title 2 of the Code of Federal Regulations Part 200 and requirements set by the United States Department of Agriculture and Texas Department of Agriculture, as the uniforms may be purchased using federal dollars from local, state, federal, and grant-funded programs.

The deviation request form provided allows vendors and the District to formally request specification or scope of work modifications, with documentation of the reason for deviation, recommended changes, and impact on scope including effects on form, functionality, lead time, and cost. All variation requests require written approval and acceptance before implementation. The form itself contains an image placeholder and is formatted to capture detailed information about any proposed deviations from the original specifications, ensuring formal documentation and authorization procedures are followed throughout the procurement process.