2-26-306 INFORMATION FOR BIDDERS.pdf

INFORMATION FOR BIDDERS

The City of St. George, hereinafter called “CITY,” shall receive BIDS for the following:

Project: FY27 Reuse Crushing Operation

Project Address: 575 East Brigham Road, St. George, UT 84790

BID TIMELINE:

BID OPENING DATE: October 9, 2026

PRE-BID MEETING DATE, TIME & LOCATION: N/A

QUESTIONS DUE DATE: October 15, 2026, 2:00pm

SUBMISSION CLOSE DATE: October 19, 2026, 2:00pm

Scope of Work – FY27 Reuse Crushing Operation

The work consists of furnishing all labor, supervision, equipment, fuel, maintenance, testing, dust-control measures, traffic control within the work area, and all other materials and incidental items necessary to process City-owned asphalt and concrete rubble at the City of St.

George Reuse Center. The Contractor shall sort, crush, screen, and stockpile the material to the sizes and locations designated by the City; segregate and properly manage unsuitable materials and recoverable metal; maintain safe, orderly operations; comply with applicable safety and environmental requirements; and perform final cleanup and demobilization upon completion.

1. All BIDS must be submitted via sgcity-utah.bonfirehub.com. Any BID may be edited or withdrawn prior to the above scheduled time for the opening of BIDS. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a

BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the CITY and the BIDDER.

2. BIDS shall be based on the BID SCHEDULE UNIT PRICES and shall include all work called for by the plans and specifications and bidding documents. In the case of a discrepancy in the extension of a line item, the unit price shall govern. In the case of a difference between the amount written in words and the amount written in figures, the written words shall govern. BIDDERS must satisfy themselves of the accuracy of the estimated quantities, where given, by examination of the site and a review of the drawings and specifications including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done. UNIT PRICES as called for in the BID Schedule shall be submitted to cover all additions and deductions in the scope of the WORK. CITY has the right to reduce or remove items from the project.

3. Bid Schedules are included in the Requested Information for a Base Bid and any alternates.

It is the CITY'S intent to award this contract based upon the Base Bid. The CITY, in consultation with the ENGINEER, shall add bid items at the City’s sole discretion. The low bid shall be considered to be the bid which has the lowest base bid items selected by the CITY for inclusion in the final Agreement.

4. The CONSTRUCTION SCHEDULE is particularly important to the CITY. The BID shall include a construction schedule prepared using spreadsheet or scheduling software, showing all main work categories, including at least clearing and grubbing, grading, and drainage, building construction, building interiors, concrete work, and asphalt paving.

5. It is the CITY'S intention to commence construction within 30 calendar days of the Notice of Award and to complete the project no later than 45 calendar days from the Notice to

Proceed. BIDDER'S must be able to commit to these dates before submitting Bids.

6. The CITY shall provide to BIDDERS prior to BIDDING, all information which is pertinent to, and delineates and describes, the land owned, and rights-of-way acquired or to be acquired.

CONTRACT DOCUMENTS INCLUDING BONDS:

1. The CONTRACT DOCUMENTS contain the provisions required for the construction of the project. Information obtained from an officer, agent, or employee of the CITY or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.

2. Each BID must be accompanied by a BID bond payable to the CITY for five percent of the total amount of the BID. As soon as the BID prices have been compared, the CITY will return the BONDS of all except the three lowest responsible BIDDERS. The BID

BOND of the successful BIDDER will be retained until the contract has been executed and approved and the Notice to Proceed has been issued, after which the BID BOND will be returned. A certified check may be used in lieu of a BID BOND.

3. Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a certified copy of their power of attorney with the effective date.

AWARDING CONTRACT:

1. The CITY may waive any informalities, minor defects, or reject any and all BIDS.

2. The CITY may make such investigations as it deems necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the CITY all such information and data for this purpose as the CITY may request. The CITY reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the CITY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the Agreement and to complete the WORK contemplated therein.

3. The BIDDER, by evidence of the submission of the BID, acknowledges that BIDDER and BIDDER’S subcontractors meet or exceed the specified requirements for related project experience and insurances, and that should the CITY discover at any time evidence to the contrary, BIDDER agrees to withdraw BIDDER’S BID and to allow the CITY to award the CONTRACT to the next lowest responsible BIDDER. BIDDER must have the proper contractor’s license for this type of project prior to bidding on the project. It is solely BIDDER’S responsibility to comply with all applicable federal, state, and local laws, regulations, and ordinances that affect this project.

4. Award will be made to the lowest responsible BIDDER as determined by the City using the criteria contained in City ordinances governing the award of contracts. The BID shall be awarded on the condition that the BIDDER provides all required documents prior to the NOTICE TO PROCEED being issued. Failure to provide the required documents shall be considered a default on the Contract and may result in the CITY awarding the Contract to another BIDDER in addition to other legal remedies.

5. The party to whom the contract is awarded will be required to execute the Agreement, the

Certificate of Legal Work Status for the BIDDER and all Subcontractors and the certificate of insurance within ten (10) calendar days from the date when NOTICE OF

AWARD is delivered to the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement. The bid shall be awarded on the condition that the BIDDER provides all required documents prior to the NOTICE TO PROCEED being issued.

Failure to provide the required documents shall be considered a default on the Contract and may result in the City Awarding the CONTRACT to another BIDDER in addition to other legal remedies.

6. In case of failure of the BIDDER to execute the Agreement or is found to be ineligible or becomes ineligible to meet all the requirements for the project, the CITY may at its option consider the BIDDER in default, in which case the BID BOND accompanying the proposal shall become the property of the CITY.

7. Upon receipt of acceptable insurance certificates and Agreement signed by the party to whom the Agreement was awarded, the CITY shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the CITY not execute the

Agreement, the BIDDER may by WRITTEN NOTICE withdraw the BIDDER’S signed

Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the

CITY.

8. The NOTICE TO PROCEED shall be issued immediately upon the following occurring:

providing the executed Agreement to the CITY, and providing the insurance certificates to City. Should there be reasons why the City wants to delay and the NOTICE TO

PROCEED cannot be issued within such period the time may be extended by mutual agreement between the CITY and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party.

9. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout.

10. Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. Failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.