2-1. Specifications.pdf

Boulder County Housing Department PASA Willoughby Corner Phase 2A Request for Proposals

Boulder County Housing Department seeks proposals from a creative and community-driven Program Approved Service Agency (PASA) organization(s) (“Operator”) to provide supportive amenities for the 32-unit neuro-inclusive building being developed in Phase 2.

To be considered for this RFP, a vendor must be a registered PASA.

I. Introduction

Willoughby Corner – Boulder County Housing Authority’s newest development

Located southwest of the intersection of 120th and Emma streets in East Lafayette, Willoughby Corner is Boulder County Housing Authority’s (BCHA) newest development of 400 beautiful, below-market-rate rental and permanently affordable for-sale homes.

Willoughby Corner will serve multiple generations, including families, individuals, older adults, individuals with intellectual and developmental disabilities (IDD) and our workforce.

With a focus on sustainability and livability, Willoughby Corner offers a variety of building types, including apartments, duplexes, and townhomes. Phase 1 includes Búho Place, a 63-unit apartment building restricted to residents aged 55-and-over, four multifamily buildings with 129 rental apartments, a community building, and robust on-site amenities.

Phase 2 will include a 32-unit neuro-inclusive development (2A) and 128 units of rental multifamily apartment homes (2B). Phase 3 will include 80 affordable for-sale homes.

https://bouldercounty.gov/departments/housing

Boulder County Housing Department is seeking proposals from a creative and community-driven Program Approved Service Agency (PASA) organization(s) (“Operator”) to provide supportive amenities for the 32-unit neuro-inclusive building being developed in Phase 2.

Residents will have the freedom to choose their preferred long-term support service provider. Boulder County is seeking proposals to provide enhanced support for all residents regardless of whether they may be utilizing long-term support services.

II. Project Overview

Phase 2A of Willoughby Corner features 32 units of neuro-inclusive housing. The two-story building is comprised of 16 one-bedroom units, 16 two-bedroom units, programming and administrative office spaces, ample community spaces and a contained outdoor courtyard. Partners may also have access to these spaces within the neuro-inclusive building as well as access to the Willoughby Corner community building across the street and outdoor amenities.

BCHA envisions resident-driven, inclusive programming designed for people of all ages with a focus on cognitive accessibility for residents with IDD.

While individualized supports are consumer-driven, we are looking for an Operator(s) to provide community-based resources that help tenants build skills, relationships and stability needed to thrive in an independent setting. Operator(s) should prioritize empowerment, choice and meaningful participation in community life.

III. Estimated Timeline*

Supportive Amenities for 32-unit Willoughby Corner Neuro-inclusive Development RFP and Award

Q42026

BCHA and Operator select and purchase equipment and furnishings

Q1 2027

Lease up Q3 2027 Tenant move-in starts Q4 2027 Residence grand opening Q1 2028

*Timeline is subject to change depending on project obtaining funding and entitlements approval.

IV. Objectives

The selected Operator(s) will deliver a business plan that meets the following objectives:

1. Resident Community Navigation

While residents may receive individualized support from a case manager and chosen Program Approved Service Agency (PASA), the program should provide a dedicated coordinator who is skilled in navigating the variety of disability-related supports and systems and can assist residents in advocating access to resources that promote health, wellbeing, independent living, and long-term stability. Coordinator would also work with BCHA’s Resident Services team to integrate residents into the greater Willoughby Corner community.

2. Fostering Community Partnerships

The program seeks to enhance collaborative relationships with local community organizations and assets. These partnerships would provide residents with greater access to employment opportunities, peer connections, recreational activities, independent living skill-building, and other Lafayette-based resources.

3. Resident-Led Programming

Residents have an active role in shaping programming within their building and greater community. Activities are designed to encourage autonomy, support personal growth, and cultivate a culture of inclusion. This resident-directed model emphasizes empowerment and meaningful engagement.

4. Willoughby Corner Connections and Enrichment

The program fosters a welcoming, integrated environment where residents can participate in Willoughby Corner social events, group activities, and community gatherings. These opportunities promote belonging, reduce isolation, and strengthen neighborhood connections.

V. Space Details

The following section provides an overview of the Willoughby Corner Phase 2A building’s common areas, details the furniture, fixtures, and equipment, and outlines operational features that enhance resident experience and accessibility.

1. Overview

The common area amenities in the Willoughby Corner 2A building is currently under design and is anticipated to include a reception desk and services room, sensory pods, teaching kitchen, dining room, stage, fitness room, and other areas that could become a library, computer lab, business center, video game room, or movie theater. A private central courtyard includes a walking path, outdoor kitchen and social area with electric fireplace.

Its security features will include electronic access entries, security cameras, courtesy patrol. Building will include a drop-off and pick-up zone for providers or Access-A-Ride.

Total common area square footage is about 11,121sf.

2. Furniture, Fixtures & Equipment (FFE)

BCHA will coordinate with selected Operator(s) to purchase needed furniture and fixtures.

Purchase of office equipment necessary to run daily operations will be the responsibility of the Operator.

3. Operator Financial Responsibilities

BCHA will lease the space to the selected Operator for nominal rent of $1 annually, which includes Common Area Maintenance Costs (CAM) and utilities. Operator will be responsible for meeting insurance requirements and “other business expenses” as defined below.

Rent Nominal rent of $1 annually CAM and Utilities Common Area Maintenance Costs and

Utilities (electricity, water, internet, garbage, telephone) will be covered by

BCHA

Insurance The Operator must meet all insurance requirements as detailed in Exhibit A of this

RFP.

Other Business Expenses Customary business expenses (e.g., accounting, legal, additional insurance, taxes, any required certifications/licenses) are responsibility of Operator

4. Term

The term of this agreement shall not exceed five years.

VI. Business Plan Submittal

Please structure your proposal to address the following elements:

1. Organizational Mission

• Clearly state the mission that guides your proposal and explain how it aligns with the goals of the Phase 2A IDD community of Willoughby Corner development.

2. Program Overview

• Describe the supportive amenities you will provide.

• Outline your approach to delivering the following program components as described in Section IV. Objectives:

o Resident Community Navigation o Community Partnerships o Resident-Led Programming o Connections and Enrichment within Willoughby Corner

3. Tenant Engagement

• Explain your strategies for tenant outreach and engagement in community-based programming.

4. Coordination and Collaboration

• Detail how you will coordinate with tenant-selected PASAs to prevent conflicts of interest.

• Describe your commitment to quarterly planning meetings with BCHA Operations and Resident Services.

5. Business Plan

• Timeline: Provide a schedule of activities from pre-opening through the first months of operation.

• Staffing: Include resumes for key staff and a staffing plan.

• Activities and Services: Provide a sample monthly activities and services plan.

• Financial Plan: Detail upfront costs and ongoing expenses, and clearly indicate any costs BCHA may be expected to cover beyond what is listed in Section 3 (Operator Financial Responsibilities), either through funding sources or other means.

• Equipment List: Specify equipment needs, distinguishing between items to be purchased with BCHA and those to be purchased solely by the Operator.

• Boulder County has the sole discretion to determine what will be paid by the County.

6. References

• Provide three letters of recommendation from organizations or individuals familiar with your work completed within the last three years and contact information.

Boulder County Housing Department PASA Willoughby Corner Phase 2A Request for Proposals