19SN1026R0021_Texas Influencer Tour Solicitation.pdf

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TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19SN1026R0021, Prices, Block 23

• Continuation To SF-1449, RFP Number 19SN1026R0021, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFP NUMBER 19SN1026R0021

PRICES, BLOCK 23

1.0 SCOPE OF SERVICES

1.1. Scope

The Contractor shall provide itinerary planning, attraction and activity coordination, admissions, reservations, scheduled ground transportation, remote logistical coordination, contingency planning, and reporting for a U.S. Embassy Singapore influencer travel program in Texas.

The program will include five Singapore-based social media influencers accompanied by two Government escorts, for a total of seven travelers, and will take place from October 3 through October 11, 2026.

The Contractor shall provide all personnel, supervision, vehicles, drivers, tickets, admissions, reservations, supplies, equipment, subcontractors, and other resources necessary to perform the Statement of Work, except for items expressly identified as

Government responsibilities or exclusions.

Lodging, airfare, meals and beverages except for any food or beverage component inseparable from a mandatory prepaid activity, personal expenses, the Government-provided transportation identified in the Statement of Work, and talent or influencer fees are excluded as specified in the Statement of Work.

1.2. Period of Performance

The period of performance shall begin on the date specified in the Contracting Officer’s written Notice to Proceed and shall continue through October 19, 2026.

The principal tour dates are October 3 through October 11, 2026. These tour dates are fixed unless changed through a written contract modification executed by the Contracting

Officer.

The Contractor shall not make noncancelable arrangements, purchase tickets, begin performance, or incur costs for which it expects Government payment before receiving the written Notice to Proceed.

1.3. Places of Performance

Performance shall take place primarily in:

• San Antonio, Texas

• Texas Hill Country, including the LBJ Ranch and Fredericksburg

• Austin, Texas

• Waco, Texas

• Dallas, Texas

• Fort Worth, Texas

• Houston, Texas

• Galveston, Texas

• The Contractor’s normal place of business

Planning meetings and the pre-trip briefing may be conducted virtually.

1.4. Notice to Proceed

Following contract award and the Contractor’s submission of acceptable evidence of the insurance required by the Statement of Work, the Contracting Officer will issue a written

Notice to Proceed. The Notice to Proceed will identify the authorized performance start date.

The Contractor shall not commence performance, make noncancelable arrangements, purchase tickets, or incur costs for which it expects Government payment before receiving the Notice to Proceed.

Only the Contracting Officer may authorize performance or changes affecting the contract’s scope, price, schedule, or terms.

2.0 TYPE OF CONTRACT

This is a firm-fixed-price contract in accordance with FAR 16.202.

The Contractor shall provide the supplies, services, personnel, transportation, admissions, and deliverables required by the contract for the fixed prices stated in the Schedule.

Except as expressly provided in the contract, the Contractor assumes full responsibility for all performance costs and the resulting risk of profit or loss.

The Government will not adjust the contract price based on the Contractor’s actual costs, ticket-price increases, booking fees, subcontractor charges, vehicle expenses, fuel costs, tolls, parking charges, driver costs, or other cost experience, except to the extent otherwise provided by the contract.

3.0 PRICING

3.1. General Pricing Requirements

The proposed prices shall include all direct and indirect costs necessary to perform the

Statement of Work.

The firm-fixed prices shall include, as applicable:

• Program management and supervision

• Itinerary planning and coordination

• Personnel wages, benefits, and legally required contributions

• Contractor and subcontractor costs

• Required attraction and activity admissions for seven travelers

• Required tickets, passes, reservations, and booking fees

• Meals or beverages that are inseparable components of required prepaid activities

• Scheduled ground transportation for seven travelers

• Vehicles with sufficient passenger, luggage, and equipment capacity

• Qualified drivers

• Fuel

• Tolls

• Parking

• Permits and access fees

• Scheduled waiting time

• Repositioning

• Driver overtime, lodging, and meals

• Any gratuity that is legally mandatory or included in a transportation provider’s published commercial rate

• Transportation and activity contingency planning

• Communications and administrative costs

• Insurance

• Applicable taxes and fees

• Overhead, general and administrative expenses, and profit

• All other costs necessary to perform the contract

No cost-reimbursement, time-and-materials, labor-hour, or cost-plus pricing is authorized. The Government will not reimburse actual costs or expenses separately from the applicable firm-fixed-price contract line item number.

3.2. Government-Funded and Traveler-Paid Expenses

The following expenses are excluded from the contract price:

• Lodging for the seven travelers

• International airfare

• Domestic airfare, including the October 10 flight from Dallas to Houston

• Meals and beverages, including food and beverages consumed during the required

Tex-Mex and Texas BBQ experiences, except for meals or beverages that are inseparable components of required prepaid activities

• Alcoholic beverages

• Personal expenses and retail purchases

• Airport transportation before the start of tour activities on October 3

• Transportation from the Government-designated Dallas lodging location to the

Dallas airport on October 10

• Transportation from the Houston airport to the Government-designated Houston lodging location on October 10

• Transportation from the Government-designated Houston lodging location to

George Bush Intercontinental Airport on October 11

• Traveler per diem and incidental expenses

• Talent or influencer fees

• Contractor personnel costs, including lodging, meals, transportation, per diem, incidental expenses, and other travel or performance-related expenses. These costs are not Government-furnished and shall be included in the applicable firm-fixed-price CLINs.

• Special commercial filming access, custom filming permits, and talent, location, or appearance releases

The Government will arrange airfare and lodging separately. The Government will provide the travelers with authorized meals and incidental expenses.

The Contractor shall coordinate its itinerary and ground transportation plan with the travelers’ Government-arranged air, lodging, and transportation arrangements.

The Contractor shall not purchase airfare, arrange lodging at Government expense, pay per diem, or incur other excluded expenses unless authorized through a written contract modification executed by the Contracting Officer.

3.3. Admissions, Activities, and Required Costs

The Contractor shall include in its firm-fixed prices all costs for admissions, tickets, passes, reservations, booking fees, service charges, required equipment, and other access costs necessary to complete the mandatory itinerary for seven travelers.

Required admissions and activities include, as applicable:

• A standard publicly available guided tour of the San Antonio River Walk

• A Contractor-recommended San Antonio attraction, if a paid attraction is proposed

• LBJ Ranch and any applicable Texas Hill Country activities

• A Contractor-recommended Fredericksburg attraction, if a paid attraction is

• Austin Duck Adventures

• A line-dancing lesson or other required participatory country-western activity

• A participatory ranch, cowboy, or Western experience

• A Contractor-recommended additional Austin attraction, if a paid attraction is

• State Fair of Texas admission

• A standard publicly available guided tour of the Fort Worth Stockyards

• Reserved seating for the Stockyards Championship Rodeo

• One standard publicly available paid attraction in Galveston recommended by the

Contractor

• Space Center Houston admission and the required NASA tram-tour reservation

• Other mandatory attractions or prepaid activities included in the accepted proposal and resulting contract

For each open-ended paid attraction or activity selected or recommended by the

Contractor, the total admission or participation price shall not exceed $100 per traveler, including applicable taxes, booking fees, and service charges. This limitation does not apply to a specifically named mandatory activity.

Food and beverages consumed during the required Tex-Mex and Texas BBQ experiences shall be paid for by the travelers and are excluded from the contract price. The Contractor shall make any required restaurant reservations and shall include any applicable reservation fee or cover charge in the firm-fixed contract price.

The Contractor shall not rely on same-day ticket availability when advance reservations or ticket purchases are commercially available.

The Government will not separately reimburse ticket-price increases, booking fees, service charges, or other costs necessary to provide the required admissions and activities.

3.4. Ground Transportation

The firm-fixed price for ground transportation shall include all vehicles, drivers, fuel, tolls, parking, permits, access fees, scheduled waiting time, repositioning, driver overtime, driver lodging, driver meals, legally mandatory or commercially included gratuities, insurance, communications, dispatch, secure luggage or equipment storage when required, replacement transportation for Contractor-caused failures, and other costs necessary to provide the transportation required by the approved itinerary.

The transportation price shall include:

• San Antonio to the Texas Hill Country and return on October 4

• San Antonio to Austin on October 5

• Austin local transportation

• Austin to Waco on October 7

• Required transportation between the scheduled Waco-area stops

• Waco to Dallas

• Dallas to Fort Worth and return

• Dallas to Fair Park and return

Galveston, between the scheduled Galveston activities, and back to the Houston lodging location on October 10

Space Center Houston and back to the Houston lodging location on October 11

Contractor-provided transportation is not required on October 3.

The Government-provided Dallas airport transfer, Dallas-to-Houston flight, and Houston airport transfer on October 10 are excluded. The Government-provided transportation from the Houston lodging location to George Bush Intercontinental Airport on October 11 is also excluded. The Contractor shall return the travelers to the Government-designated

Houston lodging location after the final scheduled activity on October 11 no later than

1:15 p.m.

Contractor-provided services on October 10 shall begin at 2:00 p.m. at the Government-designated Houston lodging location and conclude upon return to that location no later than 9:00 p.m.

Except for October 9, the daily transportation service window shall not exceed 12 hours from the first scheduled pickup to the final scheduled drop-off. The required vehicle and driver shall be present and ready for boarding no later than 15 minutes before each scheduled pickup. Continuous vehicle or driver standby is not required.

3.5. Taxes

The contract prices shall include all applicable taxes, duties, fees, and charges for which the Contractor is responsible. The Contractor shall not include taxes from which the

United States Government is legally exempt.

3.6. Currency

All contract prices shall be stated in United States dollars.

The Government will make payment in the currency stated in the awarded contract. The

Contractor assumes the risk of currency fluctuations affecting its performance costs.

3.7. PRICING TABLE

The following CLINs establish the contract pricing structure. Offerors shall enter a firm-fixed price for each CLIN in the corresponding Unison Global Marketplace pricing field.

Offerors shall not submit a separate pricing table.

CLIN DESCRIPTION UNIT QTY UNIT PRICE

(USD)

TOTAL PRICE

(USD)

0001 Pre-Tour Planning, Draft and Final Itineraries, Confirmation Package, and Pre-Trip Briefing

LOT 1

0002 Admissions, Tickets, Reservations, and

Required Prepaid

Activities for Seven

Travelers

0003 Required Scheduled

Ground Transportation

Package, October 4–11, 0004 Remote Logistical

Coordination, Contingency Support, and Daily Schedule

Confirmations

0005 Post-Tour Report LOT 1

GRAND TOTAL

3.8. Pricing Notes

The total evaluated price will be the sum of CLINs 0001 through 0005.

CLIN 0001 shall include all costs associated with initial coordination, itinerary development, reservation planning, transportation planning, the final confirmation package, and the pre-trip briefing.

CLIN 0002 shall include all required admissions, tickets, passes, reservations, booking fees, service charges, prepaid activity costs, and any other required attraction or activity costs for seven travelers. CLIN 0002 shall not include food and beverages consumed during the required Tex-Mex or Texas BBQ experiences.

CLIN 0003 shall include all vehicles, qualified drivers, fuel, tolls, parking, permits, access fees, scheduled waiting time, repositioning, driver overtime, driver lodging, driver meals, legally mandatory or commercially included gratuities, insurance, secure luggage or equipment storage, dispatch, communications, replacement transportation required because of a failure attributable to the Contractor or its subcontractors, and other costs necessary to complete the required ground transportation itinerary. CLIN 0003 shall not include Government-provided transportation or flights identified in the Statement of

Work.

CLIN 0004 shall include all remote coordination personnel, communications, daily confirmations, schedule monitoring, venue coordination, and contingency support required during the tour. A full-time traveling tour director, Contractor escort, or onsite coordinator is not required.

CLIN 0005 shall include the post-tour report.

The Contractor shall not charge travelers, attractions, restaurants, program hosts, private businesses, tourism organizations, or other third parties for services the Government purchases under this contract.

The Government will pay only for supplies and services satisfactorily delivered and accepted under the applicable CLIN.

The Contractor shall not perform additional or changed work without written authorization from the Contracting Officer. Work performed outside the contract requirements or based solely on instructions from other Government personnel is performed at the Contractor’s own risk and will not be reimbursed.

Payments will be made following delivery and Government acceptance of the supplies or services associated with each CLIN. Submission of an invoice does not constitute

Government acceptance.

CONTINUATION TO SF-1449, RFP NUMBER19SN1026R0021

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. BACKGROUND

The U.S. Embassy Singapore is organizing an influencer travel program to the United

States as part of its public diplomacy activities associated with the 250th anniversary of the United States in 2026.

The program will bring five Singapore-based social media influencers, accompanied by two Government escorts, to Texas to produce digital content showcasing the United

States as a travel destination for Singaporean audiences. The program will highlight

Texas culture, food, entertainment, Western heritage, sports, and everyday American experiences.

Tour activities will take place from October 3 through October 11, 2026. The required destinations are:

a. San Antonio, Texas

b. Texas Hill Country

c. Austin, Texas

d. Waco, Texas

e. Dallas, Texas

f. Fort Worth, Texas

g. Houston, Texas

h. Galveston, Texas

2. OBJECTIVES

The objectives of this contract are to:

a. Develop an efficient, day-by-day itinerary for five Singapore-based social media influencers and two Government escorts traveling in Texas.

b. Showcase Texas and the United States as attractive travel destinations for

Singaporean audiences.

c. Provide experiences suitable for photography, handheld video recording, social media storytelling, and destination promotion.

d. Provide safe, reliable, and commercially reasonable transportation between the required destinations and scheduled activities identified in this work statement.

e. Arrange the required admissions, reservations, and activities for all seven travelers.

f. Provide effective logistical coordination and contingency support while the two

Government escorts manage the group onsite.

g. Minimize unnecessary travel time, waiting time, premium admissions, and other costs that do not directly support the program objectives.

3. PERIOD OF PERFORMANCE

The period of performance shall begin on the date specified in the Contracting Officer’s written Notice to Proceed and shall continue through October 19, 2026.

The Contracting Officer will issue the Notice to Proceed only after the Contractor provides acceptable evidence of the insurance required by Section 10.

Tour activities shall occur from October 3 through October 11, 2026. These tour dates are fixed unless changed through a written contract modification executed by the Contracting

If the timing of contract award or the Notice to Proceed makes a pre-tour deliverable date impracticable, the Contracting Officer may establish a revised deliverable date in the written Notice to Proceed or through a written contract modification. Any revised date shall provide sufficient time to complete the required reservations and preparations before the tour begins.

The Contractor shall not make noncancelable arrangements, purchase tickets, begin performance, or incur costs for which it expects Government payment before receiving the written Notice to Proceed.

4. NUMBER OF TRAVELERS

The Contractor shall provide services for seven travelers consisting of five Singapore-based social media influencers and two Government escorts.

For pricing and performance purposes, offerors shall assume:

a. Seven passenger seats are required for every contractor-provided transportation movement.

b. Seven paid admissions are required for every ticketed activity identified in the contract, including admission for both Government escorts.

c. Any admission, transportation, lodging, meal, or other cost associated with contractor personnel shall be borne by the Contractor and shall not be charged separately to the Government.

d. Each traveler may have one standard checked suitcase, one carry-on item, and one personal content-creation bag.

e. Full luggage capacity for all seven travelers is required during the intercity lodging-transfer movements on October 5 and October 7. On other days, vehicles need only accommodate the travelers and the personal items and content-creation equipment reasonably needed for that day’s activities, unless the approved itinerary requires the transportation of luggage.

f. Any Contractor employee traveling with the group shall not reduce the seating or luggage capacity required for the seven travelers.

5. SCOPE OF SERVICES

The Contractor shall provide:

a. Pre-tour itinerary, routing, reservation, and transportation planning.

b. Coordination of the required attractions, activities, and restaurant reservations.

c. Purchase and provision of the admissions, tickets, passes, reservations, and prepaid activities required by this work statement for all seven travelers.

d. Ground transportation for the scheduled movements identified in Section 7 and the approved final itinerary, except for transportation and flights expressly identified as Government responsibilities or exclusions.

e. Remote logistical coordination during scheduled tour activities and contractor-provided transportation movements.

f. Reasonable contingency planning and operational support.

g. The deliverables identified in Section 13.

The Contractor shall provide all personnel, supervision, vehicles, drivers, communications, tickets, reservations, supplies, subcontractors, and other resources necessary to perform the contract requirements, except for items expressly identified as

Government responsibilities or exclusions.

The Contractor is not required to provide a full-time traveling tour director, escort, or onsite coordinator. The two Government escorts will manage the group onsite. The

Contractor shall provide a primary coordinator and an alternate emergency contact who can be reached by telephone during scheduled tour activities and contractor-provided transportation movements.

The driver may serve as the onsite transportation point of contact but shall not be required to provide tour-guide, interpretation, chaperone, photography, videography, public-relations, or content-production services.

6. ITINERARY DEVELOPMENT

6.1 Baseline Itinerary

The minimum required program in Section 7 establishes the baseline itinerary for pricing and performance. The Contractor shall use commercial destination-management expertise to recommend efficient activity times, routing, reservations, and transportation arrangements.

The Contractor may recommend reasonable refinements that:

a. Reduce travel or waiting time.

b. Improve participant safety or comfort.

c. Account for published operating hours and reservation availability.

d. Improve opportunities for photography and handheld video recording.

e. Reduce cost without removing or materially changing a mandatory destination, activity, or transportation movement.

f. Ensure that the itinerary remains within the applicable transportation service windows.

A recommendation does not authorize the Contractor to remove, replace, or materially change a mandatory requirement. Only the Contracting Officer may authorize a change to a mandatory destination, activity, transportation movement, service date, contract price, or other contract requirement.

6.2 Required Itinerary Information

The draft and final itineraries shall identify:

a. The date and location of each activity.

b. Proposed start and end times.

c. Estimated travel times.

d. Pickup and drop-off locations.

e. Transportation arrangements and proposed vehicle types.

f. Attraction, venue, activity, and restaurant names.

g. Admission categories, costs, and reservation requirements.

h. Reservation and ticket status.

i. Reasonable free time, meal periods, and rest periods.

j. Known visitor photography and video restrictions.

k. Material booking, payment, and cancellation deadlines.

l. Proposed no-cost or low-cost contingency activities.

m. Applicable daily transportation service windows.

n. Government-provided transportation or flights that affect the itinerary.

o. Assumptions, unresolved matters, and required Government actions.

6.3 Itinerary Revisions

The firm-fixed price shall include:

a. One detailed draft itinerary.

b. One consolidated round of Government comments.

c. One final itinerary.

d. Minor administrative corrections that do not affect the scope, price, destinations, transportation movements, service windows, or required activities.

Government requests made after approval of the final itinerary that add or materially change destinations, activities, dates, transportation movements, service hours, or other contract requirements may be performed only through a written contract modification executed by the Contracting Officer.

6.4 Optional Recommendations

The Contractor may recommend additional visitor experiences. Each recommendation shall be clearly identified as optional and shall state:

a. The proposed activity and location.

b. The anticipated schedule impact.

c. Whether the activity can be provided at no additional cost.

d. Any additional price, if applicable.

The Contractor shall not include an optional activity in the base contract price, make a reservation, purchase a ticket, or incur a cost for an optional activity without written authorization from the Contracting Officer.

6.5 Lodging Location Assumptions

For itinerary development and pricing, offerors shall assume that Government-arranged lodging will be located:

a. In or near the San Antonio River Walk area.

b. In downtown Austin.

c. In downtown Dallas.

d. In downtown Houston.

The Government will provide the exact lodging addresses after award. A lodging address within the area identified above shall not entitle the Contractor to an increase in the contract price.

7. MINIMUM REQUIRED PROGRAM

7.1 October 3, 2026: San Antonio

The itinerary shall include:

a. One standard publicly available guided tour of the San Antonio River Walk with sufficient time for exploration, photography, and handheld video recording.

b. One cultural, historical, architectural, or visitor attraction in San Antonio recommended by the Contractor. The attraction may be free or may require standard public admission.

c. A Curated Tex-Mex food-tasting experience or comparable iconic San Antonio food experience for content creators to sample, review, and film.

If the Contractor recommends a paid attraction under paragraph b, the admission price shall not exceed $100 per traveler, including applicable taxes, booking fees, and service charges. The Contractor shall include standard admission for all seven travelers in the firm-fixed contract price.

The Contractor shall make any required attraction and restaurant reservations, as well as cover charges related to each experience and shall include any required admission, reservation fee, or cover charge in the firm-fixed contract price. Food and beverages consumed during the experience under paragraph c shall be paid for by the travelers and are excluded from the contract price.

Contractor-provided ground transportation is not required on October 3. For pricing purposes, offerors shall assume that the Government-designated lodging location and the required October 3 activities will be within reasonable walking distance.

7.2 October 4, 2026: Texas Hill Country

a. Round-trip transportation from the Government-designated San Antonio lodging location.

b. A visit to the LBJ Ranch, subject to public access, published operating schedules, and applicable reservation requirements.

c. Any standard day-use reservations, passes, or admissions required for the LBJ

Ranch visit for all seven travelers.

d. A visit to Fredericksburg with reasonable time for exploration, photography, and handheld video recording.

e. One cultural, historical, architectural, or visitor attraction in Fredericksburg recommended by the Contractor. The attraction may be free or may require standard public admission.

f. Return transportation to the Government-designated San Antonio lodging

If the Contractor recommends a paid attraction under paragraph e, the admission price shall not exceed $100 per traveler, including applicable taxes, booking fees, and service

The base requirement does not include a private ranch rental, private guide, winery package, wine tasting, custom demonstration, exclusive-use activity, or specially produced event. Meals and beverages are excluded from the contract price.

7.3 October 5, 2026: San Antonio to Austin

a. One-way transportation from the Government-designated San Antonio lodging location to Austin.

b. Austin Duck Adventures, including standard admission for all seven travelers.

c. A Curated Texas BBQ food-tasting experience or comparable iconic Austin food experience for content creators to sample, review, and film.

d. One standard, commercially available line-dancing lesson, country-western activity, or comparable participatory experience recommended by the Contractor.

e. Transportation between the required Austin activities.

f. Transportation to the Government-designated Austin lodging location.

The vehicle shall have sufficient capacity for all seven travelers and the luggage and content-creation equipment identified in Section 4.

When luggage or equipment remains in the Contractor’s custody during an activity, the

Contractor shall keep it in a locked vehicle or other secure storage arrangement and shall take commercially reasonable measures to protect it from theft, loss, and damage.

The price of the Contractor-recommended activity under paragraph d shall not exceed

$100 per traveler, including applicable taxes, booking fees, and service charges. The

Contractor shall include admission or participation costs for all seven travelers in the

The Contractor shall make any required restaurant reservation for the experience under paragraph c. Food and beverages consumed during that experience shall be paid for by the travelers and are excluded from the contract price.

The base requirement does not include a private venue rental, VIP admission, custom performance, or exclusive-use activity.

7.4 October 6, 2026: Austin

a. Transportation between the Government-designated Austin lodging location and the required activities.

b. A visit to the Texas State Capitol, subject to public access, published operating schedules, and applicable reservation requirements.

c. Exterior viewing of the Governor’s Mansion and interior access if a standard public interior tour or other standard public access is available during the scheduled visit.

d. One standard, commercially available ranch, cowboy, Western, or comparable

Texas experience recommended by the Contractor.

e. One additional cultural, historical, entertainment, architectural, or visitor attraction in Austin recommended by the Contractor. The attraction may be free or may require standard public admission.

f. Return transportation to the Government-designated Austin lodging location.

The Contractor shall arrange any required reservations and shall include any required standard admission, reservation fees, or participation costs for all seven travelers in the

Each paid activity recommended by the Contractor under paragraphs d and e shall not exceed $100 per traveler, including applicable taxes, booking fees, and service charges.

The Government will coordinate any interview with a Government official or subject-matter expert. The Contractor shall incorporate a Government-confirmed interview into the itinerary when it can be accommodated without increasing the contract price, extending the applicable service window, or changing another mandatory requirement.

The base requirement does not include a private ranch rental, private guide, venue buyout, VIP admission, custom demonstration, exclusive-use activity, or specially produced event. Meals and beverages are excluded from the contract price.

7.5 October 7, 2026: Austin to Waco to Dallas

a. Transportation from the Government-designated Austin lodging location to Waco.

b. One stop at a Buc-ee’s location along the route.

c. A classic American diner or comparable American food experience in the Waco area.

d. One stop at Walmart or another Government-approved major American retail

e. Transportation from Waco to the Government-designated Dallas lodging location.

The vehicle shall have sufficient capacity for all seven travelers and the luggage and content-creation equipment identified in Section 4.

When luggage or equipment remains in the Contractor’s custody during a stop or activity, the Contractor shall keep it in a locked vehicle or other secure storage arrangement and shall take commercially reasonable measures to protect it from theft, loss, and damage.

The Contractor shall make any required restaurant reservation. Meals, beverages, and personal purchases are excluded from the contract price.

7.6 October 8, 2026: State Fair of Texas

a. Round-trip transportation between the Government-designated Dallas lodging location and Fair Park.

b. Standard general admission to the State Fair of Texas for all seven travelers.

c. Required parking, entry reservations, and other standard access arrangements.

d. Sufficient time for the travelers to explore the fair and produce photography and handheld video content.

The Contractor shall purchase the lowest-priced standard general admission that satisfies the requirement and shall include all required admission, booking, service, parking, and access fees in the firm-fixed contract price.

Premium admission, food or beverage coupons, ride or game coupons, hospitality packages, reserved entertainment seating, priority access, and VIP access are not included in the base requirement. Meals, beverages, and personal purchases are excluded from the

7.7 October 9, 2026: Fort Worth Stockyards

a. Round-trip transportation between the Government-designated Dallas lodging location and the Fort Worth Stockyards.

b. One standard publicly available guided tour of the Fort Worth Stockyards for all seven travelers.

c. Viewing of the Fort Worth Herd cattle drive, subject to the published schedule and operating conditions.

d. Standard admission to the Stockyards Championship Rodeo at Cowtown

Coliseum for all seven travelers.

e. The lowest-priced available reserved rodeo seating that allows all seven travelers to sit together or in reasonably adjacent seats.

f. Reasonable time to explore the Stockyards and produce photography and handheld video content.

g. Return transportation to the Government-designated Dallas lodging location after the rodeo.

The price of the Contractor-selected guided tour under paragraph b shall not exceed $100 per traveler, including applicable taxes, booking fees, and service charges. The

Contractor shall include the guided tour, rodeo admission, reserved seating, parking, and required access fees in the firm-fixed contract price.

Premium rodeo seating, hospitality packages, food or beverage packages, private tours, private guides, priority access, and VIP access are not included in the base requirement.

Meals, beverages, and personal purchases are excluded from the contract price.

7.8 October 10, 2026: Houston and Galveston

The Government will provide:

a. Transportation from the Government-designated Dallas lodging location to the

Dallas airport.

b. Air transportation from Dallas to Houston.

c. Transportation from the Houston airport to the Government-designated Houston lodging location.

a. The Contractor shall not include these Government-provided transportation services or the Dallas-to-Houston flight in the contract price.

Contractor-provided services shall begin at 2:00 p.m. at the Government-designated

Houston lodging location. The itinerary shall include:

a. Transportation from the Government-designated Houston lodging location to

Galveston.

b. One standard publicly available paid cultural, historical, entertainment, architectural, or visitor attraction in Galveston recommended by the Contractor.

c. Additional time to explore at least one no-admission-cost Galveston visitor area and produce photography and handheld video content.

d. Transportation between the scheduled Galveston activities as required.

e. Return transportation to the Government-designated Houston lodging location no later than 9:00 p.m.

The price of the Contractor-selected paid attraction under paragraph in Galveston shall not exceed $100 per traveler, including applicable taxes, booking fees, and service

The firm-fixed contract price shall include all contractor-provided transportation, parking, tolls, admissions, reservations, and other costs necessary to complete the

Galveston excursion. Meals, beverages, and personal purchases are excluded from the

7.9 October 11, 2026: Houston

a. Transportation from the Government-designated Houston lodging location to

Space Center Houston.

b. Standard general admission to Space Center Houston for all seven travelers.

c. The NASA Johnson Space Center tram tour that includes the historic Mission

Control Center for all seven travelers, subject to availability and published operating schedules.

d. Sufficient time to participate in the required tram tour and explore standard publicly accessible exhibits included with general admission.

e. Return transportation from Space Center Houston to the Government-designated

Houston lodging location no later than 1:15 p.m.

If the historic Mission Control Center tram tour is unavailable, the Contractor shall arrange another standard NASA tram tour included with or available through Space

Center Houston admission. The Contractor shall obtain approval from the Government-designated point of contact before making this operational substitution.

The Contractor shall purchase the lowest-priced standard admission category that satisfies these requirements and shall include admission, tram-tour reservations, booking fees, service charges, parking, and other required access costs in the firm-fixed contract price.

Traveler luggage will remain in storage at the Government-designated Houston lodging location during the Space Center Houston visit. The Contractor is not responsible for transporting luggage on October 11.

The Government will provide transportation from the Houston lodging location to

George Bush Intercontinental Airport after the Contractor returns the travelers to the lodging location. The Government will schedule the airport transfer to arrive at the airport no later than 3:00 p.m. Airport transportation is excluded from the contract.

Contractor-provided tour services shall conclude upon completion of the required return transportation to the Houston lodging location.

8. ADMISSIONS, TICKETS, AND RESERVATIONS

The Contractor shall arrange, purchase, and provide all admissions, tickets, passes, reservations, booking fees, service charges, and access arrangements expressly required by Section 7.

Unless otherwise specified, offerors shall price:

a. The lowest-priced standard publicly available admission category that satisfies the requirement.

b. Seven admissions for each required ticketed activity, including admission for the five influencers and two Government escorts.

c. Standard group reservations when commercially available and advantageous.

d. All applicable taxes, booking fees, service charges, and required access fees.

For activities identified by name in Section 7, the Contractor shall include the actual commercially available price of the lowest-priced standard admission category that satisfies the requirement. The $100 per-traveler limitation does not apply to a specifically named mandatory activity.

For an open-ended paid activity selected or recommended by the Contractor, the total admission or participation price shall not exceed $100 per traveler, including applicable taxes, booking fees, and service charges.

The base requirement does not include:

a. Premium or VIP admission.

b. Private tours unless expressly required by Section 7.

c. Venue buyouts.

d. Hospitality packages.

e. Fast passes or priority-entry upgrades.

f. Custom demonstrations.

g. Behind-the-scenes access.

h. Food or beverage vouchers.

i. Admission or participation costs for contractor personnel.

j. Optional attractions proposed by the Contractor and not incorporated into the contract by the Contracting Officer.

k. Duplicate admissions or backup tickets purchased solely as a contingency.

The Contractor shall not rely on same-day availability when advance reservations are commercially available. The Contractor shall make required purchases and reservations sufficiently early to provide reasonable assurance that all mandatory activities can be completed.

The Contractor shall provide valid reservation confirmations and tickets by the deadlines established in Section 13. Sensitive ticket barcodes or access credentials may be transmitted separately through a secure method approved by the Government.

The Government will not separately reimburse required taxes, booking fees, service charges, ticket-price increases, or other admission-related costs occurring after award.

These costs and the risk of price changes are included in the firm-fixed contract price.

Except as provided by a written contract modification or an applicable contract clause, the contract price will not be adjusted or reconciled based on differences between the

Contractor’s estimated and actual ticket or admission costs. The Contractor is not required to provide a refund or credit solely because an admission costs less than anticipated or a properly purchased nonrefundable ticket is not used.

9. GROUND TRANSPORTATION

9.1 Required Transportation

The Contractor shall provide transportation for the scheduled local and intercity movements required by Section 7 and the approved final itinerary.

Contractor-provided transportation does not include:

a. Airport transportation associated with the travelers’ arrival before October 3.

b. Transportation from the Dallas lodging location to the Dallas airport on October

10.

c. The Dallas-to-Houston flight on October 10.

d. Transportation from the Houston airport to the Houston lodging location on

October 10.

e. Transportation from the Houston lodging location to George Bush

Intercontinental Airport on October 11.

f. Transportation during unscheduled free time, overnight periods, or after the final scheduled daily drop-off.

g. Separate transportation during meal periods unless expressly included in the approved final itinerary.

Continuous or 24-hour exclusive availability of a vehicle or driver is not required. The

Contractor may release or reposition a vehicle between scheduled movements when doing so does not interfere with timely performance of the approved itinerary.

The Contractor remains responsible for coordinating each required transportation movement and ensuring continuity of service when different vehicles, drivers, or transportation subcontractors are used.

9.2 Vehicle Requirements

A high-roof passenger van, Sprinter-type vehicle, minibus, or comparable commercially available vehicle is acceptable if it safely accommodates the required passengers and property.

Each vehicle shall:

a. Be clean, smoke-free, climate-controlled, properly maintained, and in safe operating condition.

b. Provide an individual passenger seat and operable seat belt for each of the seven travelers.

c. Provide space for any contractor personnel without reducing the required seating capacity for the seven travelers.

d. Have sufficient capacity for the travelers’ personal items and content-creation equipment required for the scheduled activities.

e. Have sufficient capacity for all traveler luggage on October 5 and October 7, as required by Sections 4, 7.3, and 7.5.

f. Be operated by a properly licensed, qualified, and insured driver.

g. Comply with applicable federal, state, and local passenger-transportation, vehicle-safety, and operating requirements.

h. Carry luggage and equipment in a manner that does not obstruct exits, aisles, driver visibility, or the safe operation of the vehicle.

When traveler luggage or equipment remains in the Contractor’s custody, the Contractor shall keep it in a locked vehicle or other secure storage arrangement and shall take commercially reasonable measures to protect it from theft, loss, and damage.

Full luggage capacity is not required on days other than October 5 and October 7 unless the approved final itinerary expressly requires the transportation of luggage.

9.3 Transportation Providers

The Contractor may use different compliant vehicles, drivers, and transportation subcontractors in different cities or regions.

The Contractor is not required to use one vehicle, driver, or transportation provider for the entire tour. The Contractor shall coordinate all transportation providers and ensure continuity of service throughout the approved itinerary.

The use of a subcontractor does not relieve the Contractor of responsibility for:

a. Timely and complete performance.

b. Compliance with the vehicle, driver, insurance, safety, and service requirements of the contract.

c. Communication among the Contractor, transportation providers, and Government points of contact.

d. Correcting transportation failures or deficiencies attributable to the Contractor or its subcontractors.

The Contractor shall provide the available vehicle, driver, dispatcher, and transportation-provider information as part of the confirmation package required by Section 13. The

Contractor shall promptly notify the Government-designated point of contact of any material change to that information.

9.4 Service Windows and Pickup Readiness

Except for October 9, the daily transportation service window shall not exceed 12 hours from the first scheduled pickup to the final scheduled drop-off.

The following specific service requirements apply:

a. On October 9, the service window may extend through completion of the scheduled rodeo and return transportation to the Government-designated Dallas lodging location.

b. On October 10, contractor-provided service shall begin at 2:00 p.m. at the

Government-designated Houston lodging location and shall conclude upon return to that location no later than 9:00 p.m.

c. On October 11, contractor-provided service shall conclude upon return to the

Government-designated Houston lodging location no later than 1:15 p.m.

The required vehicle and driver shall be present and ready for boarding no later than 15 minutes before each scheduled pickup. This advance readiness period shall be included in the firm-fixed contract price and shall not change the scheduled pickup time or extend the applicable service window.

The Contractor may release or reposition a vehicle between scheduled movements when doing so does not interfere with timely performance. Continuous vehicle standby is not required.

The final itinerary shall provide reasonable rest periods and shall comply with applicable driver-hours, rest, and safety requirements.

A Government-directed change after approval of the final itinerary that materially extends a service window, adds a transportation movement, or requires additional driver staffing may be made only through a written contract modification executed by the

Contracting Officer.

9.5 Included Transportation Costs

The firm-fixed transportation price shall include:

a. All required vehicles and drivers.

b. Fuel.

c. Tolls.

d. Parking.

e. Permits and access fees.

f. Scheduled waiting time.

g. The advance pickup readiness time required by Section 9.4.

h. Vehicle and driver repositioning.

i. Driver overtime required to perform the baseline itinerary.

j. Driver lodging and meals when required.

k. Insurance.

l. Secure luggage or equipment storage when required.

m. Replacement transportation required because of a vehicle breakdown or another failure attributable to the Contractor or its subcontractors.

n. Communications, dispatch, and coordination costs.

o. Any other transportation-related cost necessary to perform the scheduled requirements.

The Government will not separately reimburse the Contractor for an included transportation cost.

Driver gratuities are not required as a separately priced item unless they are legally mandatory or included in a transportation provider’s published commercial rate. Any mandatory or commercially included gratuity shall be included in the firm-fixed contract price.

10. INSURANCE

The Contractor shall maintain all insurance required by applicable federal, state, and local law throughout contract performance.

At a minimum:

a. Each entity providing passenger transportation shall maintain commercial automobile liability insurance of at least $1,000,000 combined single limit per accident, or a higher amount if required by applicable law.

b. The Contractor shall maintain commercial general liability insurance of at least

$1,000,000 per occurrence for bodily injury and property damage arising from contract performance.

c. The Contractor shall maintain workers’ compensation, employer’s liability, and any other coverage required by applicable law.

The Contractor shall ensure that every transportation subcontractor maintains the required commercial automobile liability insurance and any other legally required coverage.

Within two business days after contract award, the Contractor shall provide certificates of insurance or other evidence demonstrating the required coverage for the Contractor and each identified transportation subcontractor. The Contracting Officer may request additional documentation reasonably necessary to verify compliance.

The Contracting Officer will not issue the Notice to Proceed until the required insurance evidence is determined acceptable. The Contractor’s failure to provide timely and acceptable evidence of insurance shall not entitle the Contractor to an increase in price or an extension of the fixed tour dates.

The Contractor shall promptly notify the Contracting Officer of any cancellation, lapse, material reduction, or other change affecting required insurance coverage. The Contractor shall not transport participants unless all required coverage is in effect.

All insurance costs shall be included in the firm-fixed contract price.

11. CONTENT-CREATION ASSUMPTIONS

The program anticipates photography and video recording using handheld mobile phones, personal cameras, and similar portable equipment under ordinary visitor-access rules.

The base requirement does not include:

a. Drones.

b. Professional film crews.

c. Staged commercial productions.

d. Special lighting or sound equipment.

e. Tripod installations that require special permission.

f. Venue buyouts.

g. Private production areas.

h. Special commercial filming access.

i. Talent, location, or appearance releases.

j. Custom filming permits not ordinarily required for visitors.

The Contractor shall identify known visitor photography and video restrictions for the scheduled venues and activities. The Contractor is not required to obtain special commercial filming permission, production access, releases, or custom permits unless expressly authorized through a written contract modification executed by the Contracting

The Government and travelers are responsible for complying with published venue rules and restrictions applicable to photography, recording, interviews, and…