RFQ - 19P05026Q0006 - Chief of Mission Residence_Bath Renovation.pdf

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) Euro

A.1 VALUE ADDED TAX

The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall include a line for VAT on Invoices.

SECTION B - STATEMENT OF WORK

Chief of Mission residence_Master Bath Refurbishment

Av. Das Forcas Armadas 133C, Lisbon, Portugal

Facility Management

The American Embassy in Lisbon is seeking for a contractor to refurbish/rehabilitate the master bathroom in the Chief of Mission’s Residence (CMR).

1) GENERAL BACKGROUND

The master bathroom located within the Ambassador’s residence has reached an advanced stage of age-related deterioration and no longer meets the functional, practical, and aesthetic standards expected of a modern residential facility. The existing finishes, sanitary fixtures, cabinetry, and built-in furniture are outdated and show signs of prolonged use, reducing both the overall comfort and usability of the space.

In addition to the aged appearance of the bathroom, the current layout and arrangement of sanitary fixtures and storage elements are not user-friendly and do not provide an efficient use of the available space. Existing cabinets and furniture offer limited practicality and insufficient storage solutions, while circulation within the bathroom is constrained by the present configuration.

Particular attention has also been drawn to the shower enclosure, which is undersized and does not provide the level of comfort, accessibility, and functionality expected for daily use. Considering the importance of the Ambassador’s residence and the need to maintain adequate living standards, the rehabilitation and refurbishment of the bathroom has been deemed necessary in order to improve functionality, comfort, practicality, and overall appearance, while aligning the space with contemporary residential standards and user expectations.

2) TECHNICAL REQUIREMENTS

The rehabilitation and refurbishment work for the master bedroom bathroom shall include the complete modernization of the sanitary installations, electrical infrastructure, cabinetry, lighting system, finishes, and functional layout in order to provide a comfortable, practical, and contemporary bathroom environment consistent with high-end residential standards.

The refurbished bathroom shall incorporate, at least, the following elements and requirements:

• Installation of a new bathtub suitable for daily residential use, with dimensions and positioning integrated into the new bathroom layout to maximize comfort and accessibility.

• Installation of a new enclosed shower cabin of adequate dimensions to provide improved user comfort and ease of movement when compared with the existing installation.

• The shower system shall be equipped with two shower assemblies, consisting of:

o One fixed overhead/rain shower head each; and o One handheld shower unit with flexible hose and adjustable support rail each.

• The shower enclosure shall be constructed using tempered safety glass compliant with applicable international safety standards for glazed installations in wet areas.

• Installation of a modern toilet unit incorporating an integrated personal washing/cleansing feature (bidet function or equivalent smart washing system), intended to improve hygiene, comfort, and user convenience.

• Installation of a double-sink vanity cabinet with sufficient countertop area and storage capacity suitable for regular residential use.

• The sink area shall include a large, mirrored surface designed to improve functionality and visual spaciousness within the bathroom.

• Behind the mirror assembly, recessed or integrated storage shelves/cabinets shall be provided to allow practical storage of personal hygiene items and bathroom accessories while maintaining a clean and organized appearance.

• Installation of an electric towel dryer/radiator suitable for bathroom applications, including all required electrical connections and protective devices.

• The bathroom lighting system shall be fully upgraded to provide adequate illumination levels throughout the space, with particular attention given to the vanity, sink, and mirror areas.

• Lighting fixtures shall be arranged and distributed in a manner that ensures homogeneous light dispersion and minimizes shadows, especially in front of mirrors and grooming areas.

• Lighting design and installation shall follow good engineering practices and applicable lighting recommendations for residential bathrooms, including:

o Adequate illuminance levels for personal grooming and hygiene activities.

o Use of moisture-resistant fixtures suitable for bathroom environments.

o Proper color rendering and light temperature suitable for comfort and visibility.

o Compliance, where applicable, with recognized standards and best practices such as EN 12464-1 (Lighting of Indoor Workplaces) and IEC/European safety requirements for wet-area electrical installations.

• All existing electrical switches, outlets, and visible electrical accessories within the bathroom shall be replaced with new units of modern design and appropriate ingress protection rating for wet-area applications.

• The overall design concept, material selection, and final finishes aim to achieve the quality, appearance, comfort, and functionality typically associated with a high-end five-star hotel bathroom environment.

• High-quality finishing materials shall be utilized throughout the project. Marble or equivalent premium-grade natural or engineered stone shall be proposed for shower areas, wall cladding, and flooring finishes.

• Floor finishes shall incorporate anti-slip properties suitable for wet area use and compliant with applicable safety standards and best practices for bathroom environments.

• All sanitary fixtures, cabinetry, lighting fixtures, electrical accessories, and finishes shall be of modern design, durable construction, and suitable for premium residential applications.

• The final arrangement of fixtures and furniture shall prioritize ergonomics, ease of use, efficient circulation space, and practical accessibility for daily operation and maintenance.

3) DELIVERABLES

The contractor shall submit a complete proposal package containing all technical, administrative, and execution-related documentation required for proper evaluation of the project. The submission shall include, but not necessarily be limited to, the following deliverables:

3.1 Technical Design Proposal

The contractor shall prepare and submit a detailed bathroom refurbishment concept including:

• Minimum of two (2) different proposed bathroom layouts showing alternative arrangements of sanitary fixtures, cabinetry, circulation areas, and functional spaces.

• Three-dimensional (3D) renderings for each proposed layout clearly illustrating:

o Overall bathroom concept;

o Material finishes;

o Lighting concept;

o Cabinetry and storage solutions;

o Shower and bathtub arrangement;

o Mirror and sink area;

o General aesthetic appearance.

• Detailed floor plans with dimensions indicating the proposed arrangement of:

o Bathtub;

o Shower cabin;

o Toilet;

o Vanity units;

o Lighting fixtures;

o Electrical outlets and switches;

o Storage cabinets and accessories.

• Reflected ceiling plan showing proposed lighting layout and ceiling features where applicable.

• Proposed material schedule including:

o Flooring materials;

o Wall finishes;

o Stone/marble specifications;

o Sanitary fixtures;

o Glass specifications;

o Cabinet finishes;

o Lighting fixtures;

o Electrical accessories.

• Technical datasheets and catalogues for proposed sanitary fixtures, lighting fixtures, electrical accessories, towel dryer, glass systems, and other major components.

3.2 Work Methodology and Execution Plan

The contractor shall provide a detailed description of the intended execution methodology, including:

• Demolition and debris removal procedures;

• Protection measures for adjacent areas;

• Dust and noise control measures;

• Waterproofing methodology;

• Installation procedures for sanitary and electrical systems;

• Quality control procedures;

• Final testing and commissioning activities.

3.3 Project Schedule

The contractor shall submit a detailed project execution schedule in the form of a Gantt Chart indicating:

• Mobilization activities;

• Demolition works;

• Civil works;

• Plumbing and drainage works;

• Electrical works;

• Waterproofing;

• Tiling and stone installation;

• Ceiling and painting works;

• Fixture installation;

• Testing and commissioning;

• Cleaning and final handover.

The schedule shall clearly identify the estimated duration of each activity and the total project completion period.

3.4 Logistics and Access Plan

Considering the sensitive nature of the Ambassador’s residence, the contractor shall provide a detailed logistics and access plan aimed at minimizing disturbance to the residence occupants and reducing circulation of workers through interior residential areas.

Except in cases where absolutely necessary, personnel and material shall have access through the bathroom window via scaffolding. The main door of the bathroom shall be sealed to prevent impact on the master bathroom.

The proposal shall include:

• Description of material delivery procedures;

• Debris removal methodology;

• Worker access control procedures;

• Protection measures for existing finishes and furniture;

• Daily housekeeping procedures.

Preference shall be given to solutions that minimize internal circulation through the residence and master bedroom.

Where technically feasible, the contractor shall propose the use of external scaffolding or equivalent temporary access systems through the bathroom window or exterior façade in order to:

• Reduce movement of personnel and materials inside the residence;

• Minimize dust and disturbance within occupied areas;

• Improve overall safety and work efficiency.

The contractor shall include:

• Scaffolding/access methodology;

• Safety measures;

• Structural stability considerations;

• Protection measures for façade elements and surrounding areas.

3.5 Health and Safety Documentation

The contractor shall provide:

• Site-specific Health and Safety Plan;

• Risk assessment for demolition and construction activities;

• Electrical safety procedures;

• Working-at-height procedures where scaffolding is proposed;

• Personal Protective Equipment (PPE) requirements;

• Emergency procedures.

3.6 Warranty and Handover Documentation

Upon completion of works, the contractor shall provide:

• Warranty documentation for installed equipment and materials;

• As-built drawings where applicable;

• Operation and maintenance manuals;

• Manufacturer documentation and certificates;

• Final cleaning and readiness for occupancy confirmation.

4) SAFETY REQUIREMENTS

- The contractor must provide a safety plan prior to starting the project. The project plan will be submitted to the U.S. Embassy POSHO for approval.

- The contractor must develop the Activity Hazard analyses (AHA) as necessary to address hazards during the pre-award phase.

- The contractor must keep safety control measures.

- The contractor must provide all pertinent employees’ training certifications related to their activities.

- The contractor will receive an electronic copy of the EM 385 1-1 that contains all safety requirements that must be followed during a project performance. The contactor must apply only the items related to the required activities. The Activity Hazard Analyses form will be provided by the A-POSHO to the contractor during the site visit.

- The contractor must follow the Department of State acquisition Regulation (DOSAR) , clause 652-236-70 as described below:

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High risk activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) of this clause), containing specific hazard mitigation and control techniques.

(1) Scaffolding.

(2) Work at heights above 1.8 meters.

(3) Trenching or other excavation greater than one (1) meter in depth.

(4) Earth-moving equipment and other large vehicles.

(5) Cranes and rigging.

(6) Welding or cutting and other hot work.

(7) Partial or total demolition of a structure.

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI.

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and health requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR part 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor's written safety program.

(c) Mishap reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f)

(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-1) shall be identified and included in the AHA.

Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

HOURS OF PERFORMANCE

The Contractor is allowed to perform any of the work-related tasks during normal business hours which are defined from 07:30 to 17:00 Monday through Friday, excluding local and American holidays. Should any task require a different schedule, it must be previously communicated and authorized by FAC, and RSO.

5) STANDARDS OF CONDUCT

1. General:

The Contractor shall designate a representative who shall supervise the execution and be the Contractor's liaison with the American Embassy.

2. The United States Government has adopted a zero-tolerance rule for Trafficking In

Person (TIP), therefore FAR 52.222-50 Combating Trafficking in Persons is required in every DOS contract. The contractor is required to brief employees on the requirements of the clause. A contractor found to be engaging in forms of trafficking, procuring commercial sex acts, or using forced labor can be terminated for default by the CO and debarred from receiving government contracts.

3. Before the scaffolding is used, direct connection shall be evaluated by APOSHO who will confirm based on evaluation, that the supporting surface can support the loads imposed.

4. The Contractor is requested to perform a general cleaning of the site and immediate removal of equipment and materials used during the performing of the job before leaving the premises.

6) INSPECTION AND ACCEPTANCE BY THE COR

The FM, FC, COR or COR's designee may reserve the right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and/or specifications, the Embassy may require the Contractor to perform the services again at no additional cost to the Embassy.

7) INSURANCE REQUIREMENTS

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

8) PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

9) GUARANTEE

The contractor shall guarantee the contractor workmanship of the work executed for a minimum of one-year period from the date of the formal acceptance of the work completion.

Manufacturer´s warranty conditions shall apply for the equipment and spare parts, unless otherwise stipulated.

During the workmanship guarantee period, the Contractor shall correct and/or repair, at no cost to the Government, any damages and/or deficiencies that may be attributed to the materials and workmanship provided. The Contractor shall provide all labor, materials, equipment, at their own expense, to perform the repair and/or correction. The repair and/or correction must be completed within 10 days from Notice of Damage(s).

10) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

1. Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

4. Procedures.

5. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

6. The COR will complete appropriate documentation to record the complaint.

7. If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

8. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect if additional time is available.

The COR shall determine how much time is reasonable.

9. The COR shall, as a minimum, orally notify the contractor of any valid complaints.

10. If the contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

11. The COR will consider complaints as resolved unless notified otherwise by the complainant.

12. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

Contracting Officer’s Representative (COR) of this contract is Kostmas Gus, Facilities Manager/POSHO

Scope of Work Accepted by:

Date: Date:

(Typed/Printed Name and Title of Contractor) (Typed/Printed Name and Title of Signer)

Contracting Officer’s Representative US Embassy Lisbon

SECTION C - PACKAGING AND MARKING

RESERVED

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than twenty-five (25) calendar days after the date the Contractor receives the notice to proceed.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of Euro 100.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as " seven” calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and

(3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer.

The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than three (3) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from 8:00 a.m. to 5:00 p.m., Monday through Friday, except for the Portuguese and American holidays, unless requested by the Contracting Officer's Representative (COR). Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 5 days after contract award to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 5 days after award COR Section E. Preconstruction Conference 1 5 days after award COR Section G. Personnel Biographies 1 5 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR/CO

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facilities Manager Representative of the U.S. Embassy.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due.

If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232- 27(a)(1)(i)(A) is hereby changed to 30 days.

Invoices shall be submitted electronically (PDF. format) to invoicelisbon@state.gov and one copy to the Contracting' Officer's Representative (COR) referencing the applicable U.S.

Government Contract number.

mailto:invoicelisbon@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 0% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed- Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The required payment securities shall remain in effect in the full amount required for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN EUROS

Per Occurrence Euro 2.500,00

Cumulative Euro 20.000,00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN EUROS

Per Occurrence Euro 50.000,00

Cumulative Euro 100.000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time.

The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 10 days to perform.

For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at:

Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (DEVIATION JAN 2026)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION

JAN 2026)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED

(DEVIATION JAN 2026)

52.216-7 ALLOWABLE COST AND PAYMENT (DEVIATION FEB 2026)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (DEVIATION

FEB 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(DEVIATION FEB 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION FEB 2026)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (DEVIATION AUG

2025)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

DEVIATION AUG 2025)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (DEVIATION FEB 2026)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (DEVIATION JAN 2026), ALTERNATE I (DEVIATION JAN

2026)

52.233-3 PROTEST AFTER AWARD (DEVIATION JAN 2026)

52.236-2 DIFFERING SITE CONDITIONS (DEVIATION AUG 2025)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(DEVIATION AUG 2025)

52.236-5 MATERIAL AND WORKMANSHIP (DEVIATION AUG 2025)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (DEVIATION AUG 2025)

52.236-7 PERMITS AND RESPONSIBILITIES (DEVIATION AUG 2025)

52.236-8 OTHER CONTRACTS (DEVIATION AUG 2025)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES,

EQUIPMENT, UTILITIES, AND IMPROVEMENTS (DEVIATION AUG

2025)

52.236-10 OPERATIONS AND STORAGE AREAS (DEVIATION AUG 2025)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (DEVIATION AUG

2025)

52.236-12 CLEANING UP (DEVIATION AUG 2025)

52.236-13 ACCIDENT PREVENTION (DEVIATION AUG 2025)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (DEVIATION AUG

2025)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (DEVIATION AUG

2025)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(DEVIATION AUG 2025)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (DEVIATION JUL 2025)

52.243-5 CHANGES AND CHANGED CONDITIONS (DEVIATION JUL 2025)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS (OTHER

THAN COMMERCIAL PRODUCTS AND COMMERCIAL…