SF-30_Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

A0002

3. EFFECTIVE DATE

6/5/2024

4. REQUISITION/PURCHASE REQ. NO.

PR12522107

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

AMERICAN EMBASSY LISBON

AV. DAS FORCAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19P05024Q0025

Prospective Offerors

9b. DATED (SEE ITEM 11)

5/17/2024

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[ ] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to publish the Site Visit Minutes – June 3, 2024

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Jonathan Nwosu

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

MINUTES FOR THE SITE VISIT

June 3, 2024

RFQ No. 19P05024Q0025

Manor House Renovation

Participants from USG:

Jonathan Nwosu: Contracting officer

Claudio Coelho: Facility Coordinator

Jose Gregorio: Procurement Assistant

Mouna Khatabi: Procurement Agent

Companies that attended the site visit:

COMPANY

REPRESENATIVES

Companhia das Obras / Urbiplanta

Mr. Pedro Gaspar

Mrs. Leonor Casaleiro

Pascoal Monteiro Construções Lda

Mr. José Santos

Mr. Tiago Gomes

Introduction:

The Contracting Officer welcomed all attendees of the site visit for the Manor House Renovation. The following details were discussed:

The purpose of the site visit is:

• To convey the solicitation process and provide a chance for the offerors to inspect the site prior to providing a quotation.

• To provide bidders with the opportunity to submit questions that they may have about the solicitation document and / or the project. The questions bidders pose will be answered later following this site visit, in writing by email. We will also post Q& A in www.SAM.gov.

• The deadline to submit questions is June 7, 2024, by 16:00 PM

• This contract will be a firm fixed price contract and will be awarded to the technically acceptable responsible offeror offering lowest price.

http://www.sam.gov/

The following sections were highlighted during the site visit:

Section 1 SF1442. Offerors must complete block 14, 15 and 16. Block 17 is where bidders will indicate their offer price including VAT. In Block 19 bidders should annotate the amendments they have received so we can ensure they have received all the amendment. Bidders should complete block 20A and sign in 20B, fill in block 20C.

Bidders should complete block 30A and sign in 30B along with the date in 30C.

• The Offeror/ winner is required to register for SAM.

Section I: Clauses

Section K: Instructions on how to submit offers.

Section L: Evaluation Criteria

Section M: Representations and Certifications

Attachment 2– SPECIFICATIONS AND SCOPE OF WORK

The scope of work was discussed by the Facility Coordinator.

The Bidders visited the Carpentry shop and took the necessary measurements.

Some of the points the Facility Coordinator discussed:

- Bidders were informed that the Embassy will is responsible for removing and reconnect the fire detectors. The HVAC system is not part of the scope and will be addresses by a specialized company before the start of the project.

- Bidders were informed that the windows are not included in this project.

- Bidders were informed that, regarding the closets, the available space should be used at maximum.

- Bidders were informed that the rooms are not all the same, and therefore the layout will be different as well.

- Bidders were informed that, regarding the light switches, there should be one near the door and one near the beds. Drawings with the layout and single line schematics will follow as part of the questions and answers.

- Bidders were informed that the light study is still on going. The results of the study will be sent to the bidders after receipt. The deadline for quotations will be extended accordingly.

- Bidders were informed that the closets should be equipped with an automatic light switch that turns on when the door opens (LED).

- Bidders were instructed to use washable paint.

- Bidders were instructed to include the removal of debris in their offer.

In the end of the site visit, there was a discussion about the work site of the awarded company, and how much space is needed to meet the logistics requirements during the execution of the project.

The Bidders had several questions and remarks, they also requested AutoCAD Drawings of the Manor House.

They were reminded that they need to submit their questions by writing before the deadline. All questions and answers, posed on the site visit or by the deadline will be provided to all interested firms in writing.

Some of the questions and remarks of the Bidders:

- Will the 3D designs be provided pre-award or post-award?

- Are there any specific equipment types?

- What is the timeline for the project?

- Is the Domestic water piping network copper or steel. Is current pipe network in a good shape? If not, shall it be replaced?

- Should the hydraulic door closers in the bathrooms remain or should they be removed?

- The Bidders requested samples for the carpets.

- If a ceramic floor is to be installed, it is imperative to assess the existing wood structure, to make sure it can cope with the weight of leveling layer and the ceramic tiles. An accurate cost estimation is only possible with this previous assessment. At this point, based on the onsite observation, both bidders concur that, ideally the floor should be vinyl- or synthetic-based tiles.

All questions and answers, minutes of the meeting and amendments (if any) will be posted on www.SAM.gov.

USG representatives thanked the attendees for showing interest to this solicitation and the meeting was adjourned.

http://www.sam.gov/