SF-30_Amendment 1 .pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

5/7/2024

4. REQUISITION/PURCHASE REQ. NO.

PR12397266

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

AMERICAN EMBASSY LISBON

AV. DAS FORCAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19P05024Q0019

Prospective Offerors

9b. DATED (SEE ITEM 11) 5/7/2024

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is:

- To extend the deadline for the submission of Proposals. The new deadline is May 24, 2024.

- To publish the Site Visit Minutes – May 7, 2024

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

MINUTES FOR THE SITE VISIT

May 7, 2024 RFQ No. 19P05024Q0019

Carpentry Shop Refurbishment

Participants from USG:

Viera Dobosova: Contracting officer Gus Kosmas: Facility Manager Claudio Coelho: Facility Coordinator Lisete Marques : Facility Management Admin Assistant Jose Gregorio : Procurement Assistant Mouna Khatabi : Procurement Agent

Companies that attended the site visit:

COMPANY

REPRESENATIVES

Antonio Tavares Lopes Construção Civil Unipessoal

Mr. Manuel Lopes

CBC Construções Borges & Cantante, Lda Mr. Nuno Borges

Companhia das Obras / Urbiplanta Mr. Pedro Gaspar Mrs. Leonor Casaleiro

Pascoal Monteiro Construções Lda Mr. José Santos

Introduction:

The Contracting Officer welcomed all attendees of the site visit for the Carpentry Shop Refurbishment. The following details were discussed:

The purpose of the site visit is:

• To convey the solicitation process and provide a chance for the offerors to inspect the site prior to providing a bid.

• To provide bidders with the opportunity to submit questions that they may have about the solicitation document and / or the project. The questions bidders pose will be answered later following this site visit, in writing by email. We will also post Q& A in www.SAM.gov.

• The deadline to submit questions is May 10, 2024, by 16:00 PM

• This contract will be a firm fixed price contract and will be awarded to the technically acceptable responsible offeror offering lowest price.

http://www.sam.gov/

The following sections were highlighted during the site visit:

Section 1 SF1442. Offerors must complete block 14, 15 and 16. Block 17 is where bidders will indicate their offer price including VAT. In Block 19 bidders should annotate the amendments they have received so we can ensure they have received all the amendment. Bidders should complete block 20A and sign in 20B, fill in block 20C.

Bidders should complete block 30A and sign in 30B along with the date in 30C.

• The Offeror/ winner is required to register for SAM.

Section H: Clauses

Section J: Instructions on how to submit offers.

Section K: Evaluation Criteria

Section L: Representations and Certifications

Attachment 3– SPECIFICATIONS AND SCOPE OF WORK

The scope of work was discussed by the Facility Manager and the Facility Coordinator.

The Bidders visited the Carpentry shop and took the necessary measurements.

Some of the points the Facility Office discussed:

- Bidders were reminded that the scope of work is the basis for what is to be accomplished by this contract. They should read it thoroughly carefully.

- Bidders were reminded that the duration for the contract is 60 days after receipt of the Notice to Proceed (Procurement deadlines will be taken in consideration).

- Bidders were informed that there might be events happening in the carpentry area during the contract execution time, and that the facility office will inform them in case it happens.

- Bidders were informed that the old panel in the switch board will remain, and that a new one should be installed to power up the new equipment.

- Bidders were reminded that they will be responsible for the removal and disposal of all equipment remaining in the carpentry shop when work commences.

- The Facility Manager informed the bidders that they will need to use their expertise to give us the best proposal and design, based on what they read in the Scope of Work and what they inspected during the site visit.

- The facility team gave more details about the installation of the Air Compressor.

They mentioned that the Door will be replaced as well.

- The facility team gave one additional clarification; the power plugs need to be installed from the ceiling, and not the floor.

The Bidders had several questions and remarks, they also requested pictures of the Carpentry Shop (Ceilings, Floors, Switchboard, Air Compressor). They were reminded that they need to submit their questions by writing before the deadline. All questions and answers, posed on the site visit or by the deadline will be provided to all interested firms in writing.

Some of the questions and remarks of the Bidders:

- The Bidders requested Data sheets and additional information regarding the racks and the refrigerator.

- The Bidders requested more details about the Working Table.

- The Bidders requested more details about the Shelving System

- The Bidders requested more information about the type of material for the storage cabinets.

All questions and answers, minutes of the meeting and amendments (if any) will be posted on www.SAM.gov.

USG representatives thanked the attendees for showing interest to this solicitation and the meeting was adjourned.

http://www.sam.gov/