19MX5326R0003 Repair Maintenance Services.docx

TABLE OF CONTENTS

PART I – The Schedule

A. SF-1442

B. Supplies or Service and Prices/Costs C. Description/Specifications/Work Statement D. Packaging and Marking E. Inspection and Acceptance F. Deliveries/Performance G. Contract Administration Data H. Special Contract Requirements

PART II – Contract Clauses I. Contract Clauses

PART III – List of Documents, Exhibits, and Other Attachments J. List of Exhibits

Exhibit 1: List of currently Held Residential Properties Exhibit 2: Sample Task Order Form Exhibit 3: List of Properties Requiring Make-Ready Services in the Previous Calendar Year Exhibit 4: Technical Specifications and Checklists Exhibit 5: Sample Monthly Report Form Exhibit 6: Sample Bank Letter of Guaranty Exhibit 7: Breakdown of Proposal Price by Division and Specification Exhibit 8: Payment Registration Form Pesos Exhibit 9: Payment Registration Form U.S. Dollars Exhibit 10: Payment Registration Form U.S. Dollars in Mexican Bank Exhibit 11: Guide SAM.gov Registration Exhibit 12: Management Safety Plan

PART IV – Representations and Instructions K. Representations, Certifications, and Quotation Information L. Instructions, Conditions, and Notices to Offerors M. Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for the commissioning, maintenance, and termination services for residences for the U.S. Embassy in Mexico City as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for commissioning, maintenance, and termination services. The Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders may be necessary for emergencies; however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of 3,900 U.S. Dollars worth of services. The maximum amount of services ordered under each year of the contract will not exceed TBD worth of services.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section C. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 CURRENCY

Prices for this contract are listed in __(USD/MXP) unless specifically noted.

Offers and Payment in U. S. Dollars. U. S. firms are eligible to be paid in U. S. dollars. U. S. firms desiring to be paid in U.S. dollars should submit their offer in U. S. dollars. A U. S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Offers and Payment in Mexican Pesos. Any firm which is not a U. S. firm is a foreign firm. Any firm that does not meet the definition of a U. S. firm shall submit its prices and receive payment in local currency.

B.3.3 BASE YEAR PRICES (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

B.3.4 Base Term

Base Year Period of Performance: Twelve (12) months

As per Subsection B.3.2, Currency, above, prices are in ________________________

CLIN

Description of Service

Estimated Quantity

Total Est. Price

Deep cleaning (see C.2.2) Sqm*

Subtotal of all line-item prices:

VAT (16%)

Total of all line-item prices

*Sqm – square meter

B.3.5 First Option Year

First Option Year Period of Performance: Twelve (12) months

Estimated Quantity

Total Est. Price

Deep cleaning (see C.2.2) Sqm*

Subtotal of all line-item prices:

VAT (16%)

Total of all line-item prices

B.3.6 SECOND OPTION YEAR PRICES

Second Option Year of Performance: Twelve (12) months

Estimated Quantity

Total Est. Price

Deep cleaning (see C.2.2) Sqm*

Subtotal of all line-item prices:

VAT (16%)

Total of all line-item prices

B.3.7 THIRD OPTION YEAR PRICES

Third Option Year Period of Performance: Twelve (12) months

Estimated Quantity

Total Est. Price

Deep cleaning (see C.2.2) Sqm*

Subtotal of all line-item prices:

VAT (16%)

Total of all line-item prices

*Sqm – square mete

B.3.8 FOURTH OPTION YEAR PRICES

Fourth Option Year Period of Performance: Twelve (12) months

Estimated Quantity

Total Est. Price

Deep cleaning (see C.2.2) Sqm*

Subtotal of all line-item prices:

VAT (16%)

Total of all line-item prices

B.3.9 FAR 52.217-8 Option to Extend Services (6-Months Max)

Description of Service

Estimated Quantity

Deep cleaning (see C.2.2) Sqm*

VAT (16%)

Total of all line-item prices

B.3.10 GRAND TOTAL PRICE FOR BASE YEAR PLUS FOUR OPTION YEARS

Base Year Total:

First Option Year Total:

Second Option Year Total:

Third Option Year Total:

Fourth Option Year Total:

FAR 52.217-8 Option to Extend Services (6 months max)

Grand Total Price for all Years:

B.3.11 *This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown. The estimated quantity for this service is annual.

B.3.12 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of $3,900 U.S. Dollars. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed TBD. This reflects the contract maximum.

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders orally but will be confirmed in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for the commissioning, maintenance, and termination services on an as-needed basis. See the sample task order at Section J, Exhibit 2. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters or linear meters)

(f) Point of contact for questions

B.4.4 COMPLETION DATE – The contractor shall complete all services on individual housing units within the amount of calendar days stated in each task order by the Contracting Officer’s Representative (COR). The time period specified above shall not begin until the contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

If the Contractor fails to comply with the completion dates established in the respective task order, the Contractor shall be subject to a penalty of two percent (2%) of the total purchase cost for each calendar day of delay until the work is completed and accepted by the Government. This penalty shall be in addition to any other remedies available under this contract.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The U.S. Embassy in Mexico City requires the commissioning, maintenance, and termination services contractor to perform task orders on US Government leased properties. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

C.1.3. PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform the commissioning, maintenance, and termination services for task orders issued under this contract. Helper positions do not need to meet the experience requirement.

C.1.4 DEFINITIONS (see also FAR clause…