0003-Amendment - Maintenance Repairs 2.pdf

Page 1 of 19 SBU - CONTRACTING AND ACQUISITIONS

AAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 19

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

May 28, 2026

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE 19MX53 7. ADMINISTERED BY (If other than Item 6)

CODE 19MX53

U. S. Embassy Mexico City General Services Office/Contracts Paseo de la Reforma 305 , 06500 Ciudad de Mexico, Mexico

U. S. Embassy Mexico City General Services Office/Contracts Paseo de la Reforma 305 , 06500 Ciudad de Mexico, Mexico

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, city, county, State, and ZIP Code)

9A. AMENDMENT OF SOLICITATION NO.

19MX5326R0003

9B. DATED (SEE ITEM 11)

March 30, 2026

10A. MODIFICATION OF CONTRACT/ORDER

NO.

CODE: FACILITY CODE:

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

☒ The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers ☐ is extended, ☒ is not extended.

Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _1_ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED

IN ITEM 14.

☐ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

☐ B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

☐ C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

☐ D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor ☒ is not, ☐ is required to sign this document and return ________ original(s) to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment number 0003 is to add the Q&A document, the minutes from the site visit and add some specifications to the RFP ;

1. The word “Ceilings” is added to the CLIN 0001 in subsection B.3.4. Base Year.

2. “Completion Timeframes” are added to the end of paragraph of Subsection B.4.4.

3. “Moisture Remediation” specifications added to C.2.1.3.

4. Subparagraphs (i) through (n) are added to Subsection C.2.4.

5. Subparagraphs (c) and (d) are added to Subsection C.2.7.

6. Subparagraph (4) is added to Subsection L.4.2.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (revised 11/2016) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

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Amendment 0003 to

Solicitation Number 19MX5326R0003

REQUEST FOR PROPOSALS

SECTION B

1. B.3.4 BASE TERM

“Ceilings” is added to the CLIN 0001, as a result, subsection B.3.4 is hereby changed in its entirety as follows:

FROM

Base Year Period of Performance: Twelve (12) months

As per Subsection B.3.2, Currency, above, prices are in ________________________

CLIN Description of Service Unit Of Measure

Price per Unit

Estimated Quantity

Total Est.

Price 0001 Painting services: Painting interior walls in white oyster (apply minimum 2 coats), matte finish, including surface preparation, remove humidities, repair cracks and plaster repairs as needed. (see C.2.1)

Sqm* 135

TO

Base Year Period of Performance: Twelve (12) months

As per Subsection B.3.2, Currency, above, prices are in ________________________

CLIN Description of Service Unit Of Measure

Price per Unit

Estimated Quantity

Total Est.

Price 0001 Painting services: Painting interior walls and ceilings in white oyster (apply minimum 2 coats), matte finish, including surface preparation, remove

Sqm* 135

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CLIN Description of Service Unit Of Measure

Price per Unit

Estimated Quantity

Total Est.

Price humidities, repair cracks and plaster repairs as needed. (see C.2.1)

2. B.4.4 COMPLETION DATE

Completion Timeframes are added to Subsection B.4.4. As a result, subsection B.4.4 is hereby changed in its entirety as follows:

FROM

The contractor shall complete all services on individual housing units within the amount of calendar days stated in each task order by the Contracting Officer’s Representative (COR). The time period specified above shall not begin until the contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

If the Contractor fails to comply with the completion dates established in the respective task order, the Contractor shall be subject to a penalty of two percent (2%) of the total purchase cost for each calendar day of delay until the work is completed and accepted by the Government. This penalty shall be in addition to any other remedies available under this contract.

TO:

The contractor shall complete all services on individual housing units within the amount of calendar days stated in each task order by the Contracting Officer’s Representative (COR). The time period specified above shall not begin until the contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

If the Contractor fails to comply with the completion dates established in the respective task order, the Contractor shall be subject to a penalty of two percent (2%) of the total purchase cost for each calendar day of delay until the work is completed and accepted by

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the Government. This penalty shall be in addition to any other remedies available under this contract.

Completion timeframes are as follows:

(a) Painting: 3 days for apartments; 5 days for houses

(b) Minor repairs: Maximum of 3 days per task

Timeframes will be evaluated once the Task Order is assigned and will depend on the number and type of repairs requested, as well as whether tasks can be completed simultaneously. Any additional or more extensive repair needs will be assessed on a case-by-case basis once the scope of work is confirmed.

SECTION C

3. C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Moisture Remediation specifications added to C.2.1.3. As a result, subsection C.2.1.3 is hereby changed in its entirety as follows:

FROM

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). Prior to commencing any painting activities, the Contractor shall move all furniture and furnishings to the center of the room, where required, and adequately protect them with suitable protective coverings to prevent damage or soiling. The Contractor shall move, protect, and return all such property and furnishings to their original position upon completion of the work.

The Contractor shall ensure that floors of all types are protected from paint spills, debris, and soiling throughout the maintenance period and shall not wash wooden floors under any circumstances. To prevent damage, the Contractor shall use suitable protective floor coverings and provide ladders and scaffolding fitted with clean rubber shoes or similar protective devices.

If the Contractor spills any paint or otherwise soils the floors, a specialist floor finishing company shall be engaged at the Contractor’s expense to carry out the required cleaning.

Upon completion of the painting work, the Contractor shall clean the work area and remove all litter and debris.

TO

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). Prior to commencing any painting activities, the Contractor shall move all furniture and furnishings to the center of the room, where required, and adequately protect them with suitable protective coverings to prevent damage or soiling. The

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Contractor shall move, protect, and return all such property and furnishings to their original position upon completion of the work.

The Contractor shall ensure that floors of all types are protected from paint spills, debris, and soiling throughout the maintenance period and shall not wash wooden floors under any circumstances. To prevent damage, the Contractor shall use suitable protective floor coverings and provide ladders and scaffolding fitted with clean rubber shoes or similar protective devices.

If the Contractor spills any paint or otherwise soils the floors, a specialist floor finishing company shall be engaged at the Contractor’s expense to carry out the required cleaning.

Upon completion of the painting work, the Contractor shall clean the work area and remove all litter and debris.

Moisture remediation: Fully repaired, inclusive of deeper moisture remediation to include resolving and mitigating the source.

4. C.2.4 ELECTRICAL SERVICES

Subparagraphs (i) through (n) are added to Subsection C.2.4. “As a result, subsection C.2.4 is hereby changed in its entirety as follows:

FROM

The Contractor shall perform the following electrical services and use the checklist in Section J, Exhibit 4.

(a) Evaluate the operating condition and safety of all systems and equipment, including:

• electrical outlets, switches, wiring, installed appliances, doorbells, intercoms, ceiling fans, light fixtures, water heaters, circuit breakers, fuse boxes and feed line connections.

(b) Make basic repairs, including:

• resetting circuit breakers or replacing fuses, fixing loose connections, replacing switches, etc.

(c) Properly identify dedicated outlets.

(d) Place circuit index on the electrical panel (in Spanish and English).

(e) Create independent circuits for appliances (washer, dryer, dishwasher, microwave, and refrigerator).

(f) Install main breaker.

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(g) Replace GFCI ground fault outlets.

(h) Replace incandescent bulbs or lamps with LED.

(i) Change thermomagnetic breakers

The Contractor will provide all materials.

TO:

The Contractor shall perform the following electrical services and use the checklist in Section J, Exhibit 4.

(a) Evaluate the operating condition and safety of all systems and equipment, including:

• Electrical outlets, switches, wiring, installed appliances, doorbells, intercoms, ceiling fans, light fixtures, water heaters, circuit breakers, fuse boxes and feed line connections.

(b) Make basic repairs, including:

• Resetting circuit breakers or replacing fuses, fixing loose connections, replacing switches, etc.

(c) Properly identify dedicated outlets.

(d) Place circuit index on the electrical panel (in Spanish and English).

(e) Create independent circuits for appliances (washer, dryer, dishwasher, microwave, and refrigerator).

(f) Install main breaker.

(g) Replace GFCI ground fault outlets.

(h) Replace incandescent bulbs or lamps with LED.

(i) Change thermomagnetic breakers

(j) The Contractor will provide all materials.

(k) Quality expected: residential standard

(l) Electrical installation should comply with the American National Electrical Code (NEC) in its latest version.

(m) Electrical work shall comply with a combination of both U.S. standards (NEC) and Mexican standards (NOM). However, in cases where there are

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discrepancies between the two standards, the American National Electrical Code (NEC) in its latest version shall take precedence over NOM.

(n) Full protection is required.

5. C.2.7 MASONRY SERVICES

Subparagraphs (c) and (d) are added to Subsection C.2.7. “As a result, subsection C.2.7 is hereby changed in its entirety as follows:

FROM

The Contractor shall perform the following masonry services using the checklist in Section J, Exhibit 4.

The Contractor shall:

(a) Inspect all stone and concrete work, including interior walls, floors, partitions, walls, and stone facing, for breaks, cracks, crumbling, humidity, and other deterioration.

(b) make necessary repairs.

TO

The Contractor shall perform the following masonry services using the checklist in Section J, Exhibit 4.

The Contractor shall:

(a) Inspect all stone and concrete work, including interior walls, floors, partitions, walls, and stone facing, for breaks, cracks, crumbling, humidity, and other deterioration.

(b) Make necessary repairs.

(c) Transport all debris off-site for permanent disposal.

(d) Protect existing furniture, floors, and fixtures during work with full protection.

SECTION L

6. L.4.2 DETAILED INSTRUCTIONS

Subparagraph (4) is added to Subsection L.4.2 . As a result, subsection L.4.2 is hereby changed in its entirety as follows:

FROM

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L.4.2.3 Volume III: Performance schedule and Business Management/Technical Proposal.

(a) The Business Management/Technical Proposal shall be in two parts, including the following information:

Proposed Work Information - Provide each with the following:

(1) A list of the names addresses and telephone numbers of the owners, partners, and principal officers of the Offeror.

(2) The name and address of the Offeror's field superintendent for this project;

and

(3) A list of the names, addresses, and telephone numbers of subcontractors and principal materials suppliers to be used on the project, indicating what portions of the work will be performed by them.

TO

L.4.2.3 Volume III: Performance schedule and Business Management/Technical Proposal.

(a) The Business Management/Technical Proposal shall be in two parts, including the following information:

Proposed Work Information - Provide each with the following:

(1) A list of the names addresses and telephone numbers of the owners, partners, and principal officers of the Offeror.

(2) The name and address of the Offeror's field superintendent for this project; and

(3) A list of the names, addresses, and telephone numbers of subcontractors and principal materials suppliers to be used on the project, indicating what portions of the work will be performed by them.

(4) Include technical specifications of paint : brand names, product characteristics, and the following documentation: GHS-SDS (Safety Data Sheets), Product Data Sheets (PDS), Environmental Data Sheets (EDS), and any other documents necessary to evaluate technical acceptability.

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Q&A

Q1. What is the maximum finished floor height that must be considered for painting work on walls and ceilings?

A1. Maximum typical height is 3.5 meters, though there are special cases when it is higher.

Q2. In section C.2.1.4, subsection "i" of item "13," subsection "a" it states: Unless otherwise specified, the contractor must use high-quality Aqua 100 paint. Will this be the paint to be considered for item 0001?

A2. A matte base paint (containing no lead or mercury) is to be used in the unit.

Aqua 100 for all kitchens, baths, laundry areas, doorframes, and window frames.

Q3. What is the difference between the ceiling indicated in item 0002 and the one indicated in item "0001"?

A3. Line item 0002 is for all kitchens, baths, laundry areas, doorframes, and window frames. Line item 0001 is for the rest of the apartment/house.

Q4. According to section "C.2.1," no pipes are mentioned for the scope of work:

What is the maximum finished floor height that the pipe shall be painted?

A4. 3 meters.

Q5. Should the pipe be disassembled for painting and then reinstalled?

A5. No

Item "2" of section "a" indicates: Mold removal on wall and floor tiles:

Q6. At what height above finished floor level should the work be considered?

A6. 3.5 meters.

Q7. In concept 0029, they request ROOFING SERVICES and indicate verifying the specifications in section "C.2.6," which, in section "(1)" of subsection "(b)", includes: the roof membrane, including patching leaks, repairing tiles, and waterproofing. Based on the site visits, two completely different construction systems were detected on the roofs of the residences.

Could you please specify the precise finish you would like quoted?

A7. Same quality or equivalent as the one found on site. Note: the job includes inspection of the damaged area that includes all activities needed to find the source of the problem.

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Section L.4.2.3 requests a list of contracts “…over the past three years for the same or similar work…" and Section M.1.2(c)(4) mentions "organization, experience and skills necessary" as a responsibility criterion. The RFP does NOT specify a minimum number of years of experience, a minimum cumulative amount, or a minimum number of similar contracts. We request clarification on:

Q8. What is the minimum number of years of experience that the company must demonstrate in similar residential maintenance/make-ready services?

A8. The company must demonstrate a minimum of three (3) years of experience in construction with a documented history of projects similar to those required in this solicitation.

Q9. What is the minimum number of similar contracts required within the last 3 years?

A9. The company must demonstrate a minimum of three (3) years of experience in construction with a documented history of projects similar to those required in this solicitation. While the specific minimum number of similar contracts is not explicitly stated, the Contractor shall provide the necessary references and documentation for similar projects completed within the last three (3) years to demonstrate the required experience level.

Q10. Is there a minimum monetary value per similar contract, or a minimum cumulative value, considered to demonstrate responsibility?

A10. No

Q11. Does any adjustment apply if part of the experience is demonstrated with a subsidiary of the same offeror's group?

A11. No adjustment applies. The information submitted must be from the company that will be providing the services. If the services will be provided by a subsidiary or a subcontractor, then all the documentation and references required in the solicitation must be provided for the prime contractor and any subsidiary or subcontractor that will actually be performing the work.

Bond Discrepancy

There is an apparent discrepancy: (i) H.3.1 requires a performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price; (ii) however, FAR clause 52.228-15 incorporated as I.8 establishes that "the penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price" and the same for payment bonds.

We request:

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Q12. Please confirm which percentage actually applies - 20% per H.3.1 or 100% per

FAR 52.228-15?

A12. The applicable percentage is 20% per H.3.1.

Q13. Given that H.3.1(2) permits "comparable alternate performance security such as a letter of credit (LOC)," what would be the LOC amount: 20% or 100% of the contract price?

A13. The LOC amount is 20% of the Total Contract Value, including the Base Year and all Option Years, not considering the 6-month extension.

Q14. For the calculation, is "original contract price" considered as the MINIMUM guaranteed amount (USD $3,900/year per B.3.12), the MAXIMUM (TBD), or the value of the evaluated price schedule?

A14. For calculation purposes, the contract price is the Total Contract Value, including the Base Year and all Option Years, not considering the 6-month extension. Since this is a multiple award IDIQ contract, each contract will have a different total contract value.

Q15. May the LOC be issued by a Mexican bank (e.g., BBVA, Banorte, Santander México) or must it be issued by a U.S. bank or an international bank with a correspondent in the U.S.?

A15. Yes, it can be issued by a Mexican Bank.

Q16. Will the Government accept an irrevocable standby LOC compliant with FAR 52.228-14 in lieu of the bonds?

A16. Yes

Q17. Exhibit 6 is a "Sample Bank Letter of Guaranty" — must that format be followed exactly or is it merely referential?

A17. As stated in FAR 52.228-14, the letter of credit and letter of confirmation formats in Clause 52.228-14, paragraphs (e) and (f) of this clause shall be used.

Defense Base Act (DBA)

FAR clause 52.228-4 (Workers' Compensation and War-Hazard Insurance Overseas) is incorporated in Section I, but the DBA policy (Defense Base Act, 42 U.S.C. 1651) is not explicitly mentioned, nor is FAR 52.228-3. Section H.4.1 only establishes minimum General Liability amounts (bodily injury USD $1,500/occurrence, $150,000 aggregate; property damage USD $15,000/occurrence, $250,000 aggregate).

We request clarification on:

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Q18. Is the awarded contractor required to carry a Defense Base Act (DBA) insurance policy for employees performing services at residential properties leased by the USG? If yes, does it apply to ALL personnel (Mexican, U.S. and third-country nationals) or only to certain categories?

A18. Yes, the awarded contractor is required to carry Defense Base Act (DBA) insurance. FAR 52.228-3 is not applicable as Mexico is included in the DOL waiver list. However, FAR 52.228-4 is applicable and requires DBA insurance for U.S. citizens and third-country nationals only. Mexican nationals are not required to be covered under DBA insurance.

Q19. May the DBA policy be substituted by Mexican Social Security coverage (IMSS) + Work-Related Injury Insurance, plus group life insurance, given that work is performed 100% in Mexican territory at properties leased (not on USG-owned land)?

A19. Mexican nationals are not required to be covered under DBA insurance.

However, the Contractor shall submit proof of compliance with all local labor and social security laws, including Mexican Social Security coverage (IMSS), Work-Related Injury Insurance, and any other locally applicable requirements.

Q20. What is the minimum DBA coverage amount required, if applicable?

A20. The minimum DBA coverage amount is not specified in the solicitation. The Contractor shall obtain DBA insurance for U.S. citizens and third-country nationals in accordance with FAR 52.228-4, Workers' Compensation Insurance (Defense Base Act). The coverage amounts shall comply with the Defense Base Act requirements and applicable Department of Labor regulations.

Q21. Should the DBA insurance cost be included as a separate line item in the price schedule, or is it understood to be embedded in the unit price per B.3?

A21. If the Contractor is planning to employ any person who, but for a waiver granted by the Secretary of Labor, would be subject to the War Hazards Compensation Act (42 U.S.C.1701, et seq.), the specific DBA coverage for those employees shall be quoted as a separate line item. The Contractor shall clearly state the number of estimated employees to be covered under the DBA

General Conditions

Q22. Are residential units typically furnished during commissioning and maintenance services?

A22. Yes, fully furnished

Q23. Are properties generally vacant during termination services?

A23. Yes

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Q24. What are the average sizes (sqm) and ceiling heights of the residential units?

A24. The Embassy has a large pool of properties with varying sizes. While there is no single estimated size, properties range from approximately 197 square meters to 800 square meters.

Painting Services

Q25. Should unit prices for painting services include scaffolding in all cases, or only when required by site conditions?

A25. The Contractor shall provide all necessary equipment to perform services up to the maximum height stated in Q1.

Q26. How should “remove humidities” be interpreted: limited to surface preparation, or inclusive of deeper moisture remediation?

A26. See Amendment 0001.

Q27. Are there approved or preferred paint brands, or are equivalent high-quality products acceptable?

A27. This solicitation does not specify a particular brand name. However, is recommended to quote based on top-quality products from Comex, Sherwin Williams, or equivalent brands.

Protection and Cleaning

Q28. What level of protection is expected for existing furniture, floors, and fixtures during work (full protection vs partial)?

A28. See Amendment 0003.

Q29. Should debris removal be handled on-site or transported off-site by the contractor?

A29. See Amendment 0003.

Electrical Services

Q30. Are there specific requirements for wire type and gauge (AWG) for lighting circuits, general outlets, and dedicated appliance circuits?

A30. See Amendment 0003.

Q31. Should electrical work comply strictly with U.S. standards (NEC), Mexican standards (NOM), or a combination of both?

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A31. Electrical work shall comply with a combination of both U.S. standards (NEC) and Mexican standards (NOM). However, in cases where there are discrepancies between the two standards, the American National Electrical Code (NEC) in its latest version shall take precedence over NOM.

Q32. Are there approved or preferred brands for electrical materials such as breakers, outlets, switches, and GFCI devices?

A32. These are recommended brand-name or equal options. Offerors shall submit all the technical specification of the materials being quoted.

• BTicino – Load centers, switches, and residential electrical devices.

• Leviton – Electrical accessories such as outlets, receptacles, switches, and wall plates with high durability.

• Square D – Main load centers, breakers, switches, and automation components (part of Schneider Electric’s product family).

• Philips – All types of lighting fixtures for residential, commercial, and industrial applications.

Q33. What level of quality is expected for electrical accessories (standard residential, commercial grade, or higher)?

A33. See Amendment 0003.

Q34. For the requirement to “create independent circuits for appliances,” should contractors assume full new circuit installation including wiring back to the main panel?

A34. Yes

Q35. Is panel capacity verification or upgrade expected as part of this contract, or only when specified in each Task Order?

A35. Upgrades are expected when needing to create independent circuits for appliances (washer, dryer, dishwasher, microwave, and refrigerator) and to install a main breaker.

Plumbing Services

Q36. Are there specific requirements for piping materials (e.g., copper, CPVC, PEX) to be used in plumbing repairs and installations?

A36. Copper is preferred.

Q37. What level of quality is expected for plumbing fixtures and accessories (standard residential, commercial grade, or specific brands)?

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A37. Residential standard is required.

Q38. For replacement items (faucets, toilets, water heaters), should contractors include all necessary fittings, valves, and connections as part of the unit price?

A38. Yes

Q39. For plumbing services described as “maintenance,” should contractors assume full functional restoration including replacement of minor components?

A39. Yes

Q40. Are pressure testing and leak verification required after plumbing interventions?

A40. Yes

Q41. For installations such as water heaters or pumps, should contractors assume complete installation including all piping connections, valves, and exhaust components?

A41. Yes

Task Orders and Execution

Q42. What is the typical scope and size of a standard Task Order?

A42. The primary scope of a standard Task Order will be painting services. The average size of properties in the pool for painting is 700 square meters.

Each Task Order will include additional services from those listed in the contract depending on the needs of each property. All services will be delineated and reviewed with the Contractor during an individual site visit to obtain the final quote based on contract prices and agreed measurements and services. This individual quote will be used to issue the final Task Order.

Contractors shall be responsible for verifying that the Task Order includes the services and measurements previously agreed upon.

Q43. What are the usual completion timeframes for residential units?

A43. .See Amendment 0003.

Q44. Will contractors be allowed to perform work outside standard hours when required?

A44. Please refer to RFP paragraph F.8, Working Hours.

Access and Site Conditions

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Q45. Are there specific access protocols or security requirements for contractor personnel?

A45. Official IDs that match with the list of the personnel sent prior to the job are required. Building administrations might require inspecting backpacks when leaving premises.

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April 17, 2026

Minute from Site Visit – Preventive Maintenance Service Generators 19MX5326R0003

Introduction

The Contracting Team welcomed all attendees, introduced COR and Team of the requester office.

Discussion of the Solicitation Package

Attendants from the Embassy:

Contracting Team: Luisanatalia Salceda

Veronica Tecuatl

Contracting Officer Representative: Lorena Castillo

Castillo

Requesting Office Team : Jeanne Munguia

Miguel Vigueras

Enrique Alvarez

Attendees

A total of 26 individuals from 14 company attended the site visit

Purpose:

The purpose of this site visit is to brief all prospective offerors about the solicitation. In this meeting, you will learn how doing business with the U.S. Government differs from commercial practice because the solicitation and award processes are regulated under the Federal Acquisitions Regulation (FAR).

Submittal deadlines:

Questions: Thursday March 19, 2026 . 10 am Mexico City Time

Quotations: Friday March 27, 2026, 10 am Mexico City Time

Site Visit minute will be posted on Contract Opportunities in SAM.gov website.

Before we go through the solicitation, I would like to point out the following important notes:

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Statements

The statements made here do NOT change the solicitation. All changes will be made by written amendment to the solicitation.

Amendment

It may be necessary to amend (change) the solicitation during the solicitation period for such reasons as:

• Issues raised by prospective offerors, either in a pre-quotation conference or otherwise;

• The need to change the closing date for receipt of offers;

• The need to correct ambiguities; or

• Changes in quantity, specifications, or delivery schedules.

All amendments will be posted on the Contract Opportunities section in SAM.gov website.

The U.S. Government implements the Fair Release of information, in other words, what you tell one, you must tell everyone.

Questions

Please note that questions must be sent in English as answers will be provided in English; if questions are received in Spanish, answers will be provided in English.

The Questions & Answers document will be posted on the Contract Opportunities in the SAM.gov website.

In order not to jeopardize this solicitation process, please do not contact any person in the U.S.

Embassy other than the Contracting Team.

Solicitation

The solicitation is divided into the following 5 sections:

Section 1 – The Schedule –

Section 2 – Contract Clauses

Section 3 – Solicitation Provisions

Section 4 – Evaluation Factors – It refers to how we evaluate each quotation.

Section 5 – Representations and Certifications

SBU - CONTRACTING AND ACQUISITIONS

We conducted a thorough review of the key aspects of each section, with particular emphasis on the quoting process and evaluation factors.

Following this, the Contracting Officer’s Representative (COR), Lorena Castillo and Enrique Alvarez, provided a detailed explanation of the requirements and expectations regarding the services requested.

Afterward, we explained the required format for quote submissions, as outlined in the summary of instructions in section 3.4. We also reminded all participants of the importance of being registered in SAM.gov prior to submitting their proposals to ensure consideration.

Additionally, the evaluation factors detailed in Section 4 were reviewed.

Conclusion

The Site Visit concluded, and we extend our thanks to all attendees for their participation and interest in supporting the U.S. Government.