N6449820R40230004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is being issued to provide questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449820R4023

X 9B. DATED (SEE ITEM 11)

15-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jun-2020

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0232, KELLY NOLAN

267-990-6183, KELLY.M.NOLAN@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449820R4023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 0004

Question 28.

Page 126 of 139 states that DoD SAFE is required for electronic proposal submission. Will the Government be providing the DoD SAFE request code to each offeror?

Answer 28.

Please see the updated language in Section L, L.2.2. in Amendment 0004.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

It is requested that offerors prepare their proposals in accordance with the following organization, content and format requirements to assist the government in making a complete and thorough evaluation of all proposals.

L.1. GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award.

The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or firms) who will furnish or furnishes any effort in connection with this prospective contract award.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

L.1.2. SUBMISSION OF QUESTIONS AND COMMENTS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: kelly.m.nolan@navy.mil CC: dustin.bordelon@navy.mil SUBJECT LINE: Question (insert name of Offeror) Air Conditioning and Refrigeration (AC&R) Repair Services/N6449820R4023

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is 14 days after date of solicitation issuance. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered. Acknowledgement of receipt of questions will not be made.

L.1.3. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: http://www.fbo.gov. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt /response to the amendment version).

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document. The only excpetion to the font size is for diagrams, charts/tables, or graphic material that may have a font size as low as 10-point size.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e) (2)).

L.2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page. Foldouts may be used for diagrams, charts, or graphic material only that could not be depicted otherwise on standard 8-1/2” by 11” paper. Foldouts shall fold from left to right (sideways), shall not exceed 11” by 17” and shall count as two pages.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

a. Title/Cover pages

b. Tables of Contents

c. Glossaries of abbreviations and acronyms

d. Subcontracting/Teaming/Consulting Agreements, letters of intent for key personnel

e. Proposal Cross-Reference Tables

f. Past Performance References

g. Resumes

L.2.2. DELIVERY AND PACKAGING INSTRUCTIONS FOR HARD COPY PROPOSALS

Hand Delivery of Proposals

Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Naval Surface Warfare Center Philadelphia.

Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE at https://safe.apps.mil/ is required for electronic proposal submissions. DoD SAFE supports individual file sizes up to 8GB.

Browsers recommended are: Firefox, Chrome and, Edge. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when this automatic system-generated notification email is received by the designated Contracting Officer prior to the due date/time set for receipt of offers. Late submissions will be treated IAW FAR 52.212-1(f) or 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

The Contractor shall send a request to the following email addresses Dustin.Bordelon@Navy.mil and kelly.m.nolan@Navy.mil stating their intent to submit a proposal and shall include in that request a valid email address(es).

Within 2 business days from the date of the request, the Contractor will receive a link via email allowing them to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” their proposal in DoD SAFE. Offerors are reminded to be mindful of the due date/time set for receipt of offers.

It is recommended that each offeror keep a screen shot of the DoD SAFE page showing that the “Drop- Off” has been completed for their records.

The DoD SAFE site is located here: https://safe.apps.mil

Additional information on DoD SAFE from the DON CIO:

https://www.doncio.navy.mil/ContentView.aspx?ID=12719

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain four (4) separate volumes with page limits identified as follows:

Volume Contents Page

Limits I. PROPOSAL DOCUMENTS None

II. FACTOR 1 – TECHNICAL 35

SUBFACTOR 1A – KEY PERSONNEL

SUBFACTOR 1B – TECHNICAL APPROACH

III. FACTOR 2 – PAST PERFORMANCE None

IV. FACTOR 3 – QUALITY ASSURANCE None

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1. TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Solicitation, Offer and Award Document (SF-33) signed.

2. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

3. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

4. List all subcontractors identified in the Offeror’s proposal

5. Shall state that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number.

Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

6. Statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

7. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number,

b. Data Universal Numbering System (DUNs) Number,

c. Taxpayer Identification Number (TIN),

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort,

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency (DCAA), audit office,

f. Name, address and telephone number of the cognizant Defense Contract Management Agency

(DCMA) office,

g. The Offeror shall either (i) reference the most recent date that the Offeror’s cognizant Defense

Contract Audit Agency has determined the acceptability of the Offeror’s accounting system and include a copy of the determination as an attachment to the cover letter, or (ii) reference the most recent date that the Offeror’s cognizant Administrative Contracting Officer (ACO) has determined the adequacy of the Offeror’s accounting system and include a copy of the ACO’s determination letter as an attachment to the cover letter.

h. The Offeror shall reference the dates of the most recent approvals of the Offeror’s cost accounting disclosure statement and the Offeror’s purchasing system and include copies of the approvals as attachments to the cover letter.

i. The Offeror shall reference the most recent date on which the Offeror’s cognizant Defense Contract Management Agency has determined the adequacy of the Offeror’s property management system and attach a copy of the determination to the cover letter

j. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter.

k. Names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

8. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

NOTE: Offerors shall also submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Any signatures required under this section shall be pen and ink. This document shall be fully executed. The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP listed as Offeror fill-ins. Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

L.3.2. VOLUME II: FACTOR 1 – TECHNICAL

L.3.2.1. SUBFACTOR 1A – KEY PERSONNEL

Key Personnel - The target and/or minimum qualifications for the KEY LABOR CATEGORIES are specified in Section C. Minimum education background and work experience requirements (if applicable) for KEY LABOR CATEGORIES shall also be specified. Offerors must provide the required number of resumes as outlined in the statement of work

Resumes shall include the relevant qualifications, background and experience for all such key personnel in sufficient detail to demonstrate the capability of such personnel to meet the qualification requirements in Section C. Offerors shall provide resumes showing education and levels of professional and technical experience as described in the Statement of Work. The specialized experience included as part of the required qualifications shall have been obtained in the fields of endeavor indicated by the applicable labor categories.

The work history of each key person shall contain experience directly related to the tasks and functions he/she is intended to perform under the proposed contract. Offerors shall indicate limitations on the availability of any proposed personnel, if any. If a proposed individual is currently employed by the offeror, the offeror shall discuss how they intend to cover the personnel requirements on this requirement, as well as any other contract(s) for which the proposed personnel are assigned, and indicate their availability (to work on this requirement) and their tenure. If the individual is not currently employed by the offeror, include a signed letter of intent. Only contingency hires with “letters of intent” will be considered in the evaluation. If the offeror is not the incumbent, a proposed plan to hire incumbent personnel is not acceptable without “letters of intent”.

Resumes shall contain the following:

• Labor Category

• Name

• Current Employer

• Education/Experience (list any diplomas and/or degrees obtained, institution, year obtained)

• Level of Current Security Clearance Directly Related Work experience (list each relevant job title, the inclusive dates of employment (month/year), the employer, and a brief synopsis for each job listed on how this experience is directly related to the statement of work.

Each Resume Length: Maximum – 2 pages It is the Offeror’s responsibility to provide information and evidence that clearly demonstrates the ability of the proposed personnel to satisfactorily fulfill the contract requirements.

Non-Key Personnel –The proposed non-key personnel shall meet the prescribed minimum educational and work experience requirements for each category. Resumes are not required for non-key personnel. However, as part of their Technical Proposal, the offeror shall provide an affirmative statement within the Personnel factor that all proposed non-key personnel meet the minimum education and experience requirements specified for each non-key labor category.

L.3.2.2. SUBFACTOR 1B – TECHNICAL APPROACH

The Offeror shall detail its technical approach towards solving the following technical issues, which are representative of the type of specific tasks that could arise as potential future task orders, should the technical requirements contained in Section C of this solicitation be awarded: The scenarios are in regards to: a) LHD Air Conditioning (AC) Plant compressor overhaul; b) DDG FLT IIA AC Plant Mineral Oil Decontamination; c) CVN full ship AC Plant groom. For each scenario, the Offeror shall describe its approach towards executing its proposed solution, provide information on resources used, and give rationale for its proposed solution. Information regarding resources used shall include the Offeror’s proposed labor categories, subcontractors, hardware and special tooling to address each of the Scenarios.

The Offeror shall discuss the use of proposed Subcontractors and the extent of the Subcontractor's involvement in the performance of the Scenario. The Offeror shall identify the proposed Subcontractor(s), and provide a description of the services it intends to subcontract and its basis for selecting the Subcontractor(s). Additionally, the Offeror shall provide a labor mix for each scenario listed below. This labor mix shall include details for required labor, such as labor category / position and associated hours and whether each labor category would be provided by the Prime or a proposed Subcontractor.

a. LHD AC Plant compressor overhaul:

Scenario: An AC plant compressor on an LHD in San Diego, CA has seized and requires a full overhaul.

The ship is set to deploy in fourteen (14) days and the plant must be restored to meet the deployment schedule. Disassembly, Overhaul, Reassembly, and testing must be completed as quickly as possible, while ensuring successful, long term health of the machine.

Describe the approach you would take to accomplish the overhaul of the compressor on the LHD AC plant.

Include details regarding material procurement, such as, source of supply and lead times, disassembly process, interference removals necessary to execute the task, overhaul procedures and process, reassembly process, pre-disassembly testing, and post-reassembly testing to be performed, interference restoration, and system testing to be performed. Provide a notional POAM with details sufficient to show an understanding of the overall process and timeline. Include details for required labor, such as, the personnel required, both in terms of total manpower, type of skills required, and how staffing the job relates to ensuring timely execution to the POAM. Discuss whether the skilled tradespersons required to perform this task are currently on staff, either with the Offeror or their subcontractors. The POAM must include long lead time material procurement timelines (any item > 1 week), as well as any lead time (regardless of duration) for handling gear, tooling, and test equipment that is not on hand at the time of offer. Include and discuss risks associated with the scenario, such as, the technical, schedule and cost risks and a plan for managing and mitigating risks to ensure the machines long term reliability.

b. DDG FLT IIA AC Plant Mineral Oil Decontamination Scenario: A 200-ton HFC134a AC plant on a DDG FLT IIA hull in Pearl Harbor, HI has been charged with mineral oil. NSWCPD Code 411 has been asked to support the removal of mineral oil from the system and restoring the AC plant to an operational status.

Describe the approach you would take to accomplish the mineral oil decontamination of the AC plant in Pearl Harbor, HI. Include details regarding material procurement, such as, source of supply and lead times, decontamination procedures and process, reassembly process, pre-process testing, in-process testing, and post-process testing to be performed. Provide a notional POAM with details sufficient to show an understanding of the overall process and timeline. Include details for required labor, such as, the personnel required, both in terms of total manpower, type of skills required, and how staffing the job relates to ensuring timely execution to the POAM. Discuss whether the skilled tradespersons required to perform this task are currently on staff, either with the Offeror or their subcontractors. The POAM must include long lead time material procurement timelines (any item > 1 week), as well as any lead time (regardless of duration) for handling gear, tooling, and test equipment that is not on hand at the time of offer. Include and discuss risks associated with the scenario, such as, the technical, schedule and cost risks and a plan for managing and mitigating risks to ensure the machines long term reliability.

c. CVN AC Plant Grooms Scenario: A CVN with ten (10) 363-ton AC plants has requested a groom of all of their AC plants during an availability in Norfolk, VA.

Describe the approach you would take to accomplish the grooms in a timely manner. Include details regarding material procurement, such as, source of supply and lead times, groom procedures and testing, expected follow on work and how that would be approached. Provide a notional POAM with details sufficient to show an understanding of the overall process and timeline. Include details for required labor, such as, personnel required, both in terms of total manpower, type of skills required, and how staffing the job relates to ensuring timely execution to the POAM. Discuss whether the skilled tradespersons required to perform this task are currently on staff, either with the Offeror or their subcontractors. The POAM must include long lead time material procurement timelines (any item > 1 week), as well as any lead time (regardless of duration) for handling gear, tooling, and test equipment that is not on hand at the time of offer. Include and discuss risks associated with the scenario, such as, the technical, schedule and cost risks and discuss your plan for managing and mitigating risks to ensure the machines long term reliability.

L.3.3. VOLUME III: FACTOR 2 – PAST PERFORMANCE

The Government will evaluate the Past Performance for each offeror. The past performance evaluation factor assesses the degree of confidence the Government has in an Offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance.

List up to five (5) relevant contracts performed within the last 5 years, whether completed or not, including Federal, State and Local Government and private sector contracts.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontract Reporting System (eSRS). The Government may review relevant past performance information from other sources. Offerors should provide relevant past performance information for similar or related work that has taken place during the last five years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer /Technical Point of Contact/POC (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To obtain information, the Government may contact the points of contact listed, however, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

In the event the Navy cannot obtain adequate past performance information from PPIRS regarding a particular offeror, the Navy may review other relevant past performance information from sources other than those identified by the offeror. If the offeror intends to use subcontractors, the past performance of major subcontractors may also be evaluated.

L.3.4 VOLUME IV: FACTOR 3 – QUALITY ASSURANCE

L.3.4.1 - QUALITY MANAGEMENT SYSTEM (QMS) ACCEPTANCE LETTER

The Prime Contractor must demonstrate that it currently has obtained, or has completed its submission to obtain, a QMS acceptance letter meeting the requirements of ASQ/ANSI/ISO 9001:2015 from a Naval Sea Systems Command (NAVSEA) QMS Acceptance Authority or appropriate directorate. The Prime Contractor shall provide a copy of the QMS acceptance letter which shall have an authorization date of less than three (3) years from the date of proposal submission, or provide evidence of the Prime Contractor’s submission to be granted a QMS acceptance letter.

L.3.4.2 - QMS LEVEL 1 AND LEVEL 2 PROCEDURES

The Prime Contractor shall provide the QMS Level 1 and Level 2 procedures that have been submitted to a NAVSEA QMS Acceptance Authority or appropriate directorate to receive its QMS acceptance letter as referenced in Paragraph 1 above.

(End of Summary of Changes)