19GE5026Q0019 (1).pdf

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt, Germany

Preventive Maintenance Services for Boilers

SOLICITATION NO. 19GE5026Q0019

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Combined Synopsis and Solicitation

Solicitation Number 19GE5026Q0019

The Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following

Combined Synopsis and Solicitation for:

Preventive Maintenance services for boilers at the U.S. Consulate General Frankfurt for one base and four option years. All interested offerors shall review the solicitation and

Statement of Work provided in Attachment A and offer services in accordance with the specification provided in this document.

The evaluation of offers will be based on Comparative Evaluation in accordance with FAR

13.106-2(b)(3).

This acquisition is subject to the World Trade Organization Government Procurement

Agreement and Free Trade Agreements.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 19GE5026Q0019 and is issued as a Request for Quotations

(RFQ), unless otherwise indicated herein.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective October 1, 2025.

(iv) This solicitation is utilizing Simplified Acquisition Procedures at FAR 13.

Competition is full and open.

Applicable NAICS and PSC:

238220 – Plumbing, Heating, and Air-Conditioning Contractors

J045 – Maintenance, Repair, and Rebuilding of Equipment: Plumbing, Heating, and

Waste Disposal Equipment

(v) Itemized list – Line-item numbers, description, quantities and units:

The contract resulting from this solicitation shall be a Firm Fixed-Price Indefinite

Delivery Indefinite Quantity (IDIQ) contract under which annual firm-fixed price task orders will be issued. The contract shall remain unfunded, funding in the amount of the guaranteed minimum will be issued on a task order at the time of contract award.

The fixed prices are listed with Attachment B – Pricing.

(vi) Description of Requirements:

Refer to Attachment A for the full description of the Government’s requirements.

This attachment outlines the Statement of Work (SOW).

Offerors are responsible for reviewing the requirements in their entirety and must demonstrate, within their proposal, a clear and feasible approach to meeting all stated performance, delivery, and compliance obligations. Failure to address any portion of the requirements may render the offer incomplete.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point:

The contractor shall perform preventive maintenance services at the US Consulate

General in Frankfurt, Germany.

(viii) Provision at 52.212-1 Instructions to Offerors – Commercial Products and

Commercial services apply to this acquisition and is provided in Attachment C.

Addendum to 52.212-1 is listed below.

(ix) Provision 52.212-2 Evaluation -Commercial Products and Commercial Services applies and specific evaluation criteria are outlined below in paragraph ‘Evaluation

Procedure’.

(x) Offerors shall provide completed copy of the provision at 52.212-3 Offeror

Representation and Certifications-Commercial product and Commercial services with its offer. See also paragraph ‘Preparation of Offers’ below. 52.212-3 is provided in

Attachment C.

(xi) Clause 52.212-4 Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition. See paragraph ‘Applicable Clauses and Provisions’ below.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition See paragraph ‘Applicable Clauses and Provisions’ below.

(xiii) N/A

(xiv) N/A

(xv) For date, time and place offers are due see paragraph ‘Due Date for Quotations’ below.

(xvi) Name and telephone number of the individual to contact for information regarding the solicitation: Wencke Jacobsen, Tel: 49-69-7535-3313. Any questions shall be submitted in writing. See paragraph ‘Questions’ below.

Prices

The contractor shall complete all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

The currency shall be fixed and cannot be changed by modification to the contract.

VAT

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government, he shall re-pay the refund amount to the US Government.

Defense Base Act (DBA) Insurance:

a. The Department of Labor has waived the DBA insurance for the countries in paragraph (b) of this subsection. United States citizens or residents and individuals hired in the United States, regardless of citizenship shall be required to obtain DBA insurance. Evidence of DBA insurance shall be submitted within 15 days of award. The DBA Insurance shall be obtained from any U.S.

Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at the following address:

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

b. DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

The DoL has waived DBA insurance for the following countries of performance under this contract: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

c. Germany is listed on the waiver list and DBA insurance will not be required for Host Country

Nationals and Third Country Nationals. DBA insurance will be required for US Nationals working under this contract.

d. The Contractor will be reimbursed for DBA insurance only to the extent the Contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in the Pricing Schedule.

James Zadroga 9/11 Victims Health and Compensation Act of 2010 Notice

In accordance with the James Zadroga 9/11 Victims Health and Compensation Act of 2010, payments made under this procurement may be subject to a 2% excise tax as prescribed under 26

U.S.C. 5000C, unless a waiver or exception applies.

If a waiver or exception applies to the contractor, the contractor shall complete Attachment E, IRS Form W-14. The contractor is responsible for determining its tax obligations and ensuring compliance with applicable tax laws and regulations.

MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $800,000.00.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government. The period of performance is for one base year and four one-year optional periods.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Evaluation Procedure

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability

(ii) Past performance

(iii) Price

Technical and past performance, when combined, are equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52.212-2:

The evaluation of offers will be based on best value using comparative evaluation authorized under FAR 13.106-2(b)(3). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFP. The line-by-line comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Government.

This is NOT a lowest priced technically acceptable or trade-off process.

The Government intends to establish a firm-fixed price service contract that includes a one-year base plus four 12-months options, resulting from this solicitation to the responsible Contractor whose proposal conforms to the solicitation and represents the best value to the Government, price and other factors considered utilizing FAR 13 Comparative Evaluation. This selection process will utilize FAR 13 procedures.

After preliminary consideration of all offers, the Department will no longer consider offers that do not meet basic standards to be eligible for award. The offers that remain will be subject to a comparative evaluation.

The preliminary evaluation process shall include the following:

COMPLIANCE REVIEW: The Government will perform an initial review of proposals/quotations received to determine completeness and compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.

EVALUATION CRITERIA: Proposals will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of performance quality superiority that would support an award to a higher priced offer by comparing past performance, ability to provide the preventive maintenance services and total price for base year and four option years.

Attachments:

Attachment (A) – Statement of Work

Attachment (B) – Pricing Schedule

Attachment (C) – Representations and Certifications

Attachment (D) – IRS Form W-14

Applicable Clauses and Provisions:

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

FAR52.204-7 System for Award Management

FAR52.204-9, Personal Identity Verification for Contractor Personnel

FAR52.204-13, System for Award Management Maintenance

FAR52.204-16, Commercial and Government Entity Code Reporting

FAR52.204-18, Commercial and Government Entity Code Maintenance

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment

FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and

Commercial Services

FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Products and Commercial Services the applicable clauses under paragraph

(b) are: 52.203-6; 52.203-17; 52.204-10; 52.204-14; 52.204-27;52.209-6; 52.209-9; 52.222-50;

52.225-5; 52.225-13; 52.226-8; 52.229-12; 52.232-33

FAR52.214-34, Submission of Offers in the English Language

FAR52.216-21, Requirements https://www.acquisition.gov/content/regulations

FAR52.216-22, Indefinite Quantity

FAR 52.217-5, Evaluation of Options

FAR 52.217-8, Option to Extend Services

FAR 52.217-9, Option to Extend the Term of the Contract

FAR52.228-3, Workers’ Compensation Insurance (Defense Base Act)

FAR52.228-4, Workers’ Compensation and War-Hazard Insurance Overseas

FAR52.228-5, Insurance – Work on Government Installation

FAR52.229-6, Taxes – Foreign Fixed-Price Contracts

FAR52.229-11 Tax on Certain Foreign Procurements – Notice and Representation

FAR52.232-19, Availability of Funds for the Next Fiscal Year

FAR52.232-40, Providing Accelerated Payments to Small Business Subcontractors

DOSARS 652.204-70, 652.225-70, 652.225-71, 652.229-71, 652.206-70; 652.232-70; 652.237-

72; 652.242-73; 652.243-70.

The following provision(s) and clause(s) are provided in full text:

Recruitment of Third Country Nationals (TCNs) for Performance on Department of State

Contracts

1. Where contracts exceeding the Simplified Acquisition Threshold will require the recruitment of TCNs, the offeror is required to submit a Recruitment Plan as part of their proposal. Contractors providing employer furnished housing are required to submit a Housing

Plan.

2. Recruitment Plans must:

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. State in the offer that the recruited employee will not be charged recruitment fees as defined in FAR 22.1702 and FAR 52.22-50. The contractor or employer pays the recruitment fees for the worker if recruited by the contractor or subcontractor to work specifically on

Department of State contracts.

d. Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees;

(ii) Advertising:

(iii) Obtaining permanent or temporary labor certification, including any associated fees;

(iv) Processing applications and petitions;

(v) Acquiring visas, including any associated fees;

(vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees;

(vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications;

(viii) An employer's recruiters, agents or attorneys, or other notary or legal fees;

(ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees;

(x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds;

(xi) Transportation and subsistence costs-

(A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and

(B) From the airport or disembarkation point to the worksite;

(xii) Security deposits, bonds, and insurance; and

(xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is

(i) Paid in property or money;

(ii) Deducted from wages;

(iii) Paid back in wage or benefit concessions;

(iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or

(v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to-

(A) Agents;

(B) Labor brokers;

(C) Recruiters;

(D) Staffing firms (including private employment and placement firms);

(E) Subsidiaries/affiliates of the employer;

(F) Any agent or employee of such entities; and

(G) Subcontractors at all tiers.

e. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

f. State in the offer that the contractor’s recruitment practices comply with recruiting nation and host country labor laws.

g. State in the offer that the contractor has read and understands the requirements of FAR

52.222-50 Combating Trafficking in Persons.

h. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance.

3. The offeror will submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their offer that housing meets host country housing and safety standards and local codes. Contractor shall comply with any Temporary Labor Camp standards contained in their contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting

Officer for approval.

4. Department of State contractor and subcontractors will prevent human trafficking and treat employees with respect and dignity by taking the following actions:

a. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documents, passports, or immigration documents. Contractors and subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section

1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

b. Contractor shall provide employees with signed copies of the/their employment contracts that are in a language the worker understands and define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. Contracts must be provided prior to employee departure from their countries of origin. Fraudulent recruiting practices, including deliberately misleading information, will be considered a material breach of this contract.

c. Contractor shall provide all employees with the Department’s “Know Your Rights” poster and document that employees have been briefed on the contents of the poster. The English language version is available at posters and accompanying directions or from the Contracting

Officer.

d. Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating

Trafficking in Persons including the requirements against procuring commercial sex even in countries where it is legal and shall provide a copy of the briefing to the Contracting Officer’s

Representative.

e. Contractor shall display posters in worker housing advising employees in English and the dominant language of the TCNs being housed of the requirement to report violations of

Trafficking in Persons to the company and the company’s obligation to report to the Contracting

Officer. The poster shall also indicate that reports can also be submitted to the Office of the

Inspector General (OIG) Hotline, StateOIG.gov/Hotline at 202-647-3320 or 1-800-409-9926 or via email at WPEAombuds@stateoig.gov.

f. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance except an employee legally permitted to remain in the country of work and who chooses to do so;

including an employee who is a victim of trafficking seeking victim services and/or legal redress in the country of employment and/or is a witness in a trafficking-related enforcement action.

g. Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating

Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

h. The contractor agrees to include this clause in all subcontracts over the simplified acquisition threshold involving recruitment of third country nationals for subcontractor performance.

5. For contracts or subcontracts other than commercially available off the shelf items with performance overseas valued at $500,000 or more, offerors will certify with the submission of their proposal and annually thereafter that the contractor and subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent human trafficking and to comply with the provisions of this clause. The certification will confirm that, to the best of its knowledge and belief of the signatory, neither the prime nor its agents nor subcontractor have engaged in any trafficking related activities, including the procurement of a commercial sex act during the period of the contract, the use of forced labor in the performance of the contract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees’ documents or failing to provide return transportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the

Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the contractor has taken the appropriate remedial and referral actions.

6. Contractors and subcontractors can find a model compliance plan, a sample code of conduct, a supplier/subcontractor self-assessment questionnaire, and criteria to select and monitor labor recruiters on the Responsible Sourcing Tool website

(www.responsiblesourcingtool.org) The Responsible Sourcing Tool is designed to assist Federal contractors, in identifying human trafficking or trafficking-related activities in their supply chains and developing effective management systems to prevent and mitigate these activities. The tool enables Federal contractors and other entities to visualize human trafficking risks by location, industry sector and commodity.

FAR52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of contract award through expiration date of contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

FAR52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 250 USD, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 150,000 USD;

(2) Any order for a combination of items in excess of 250,000 USD; or

(3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within two (2) days after issuance, with written notice stating the

Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a

Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at

AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the preaward and postaward phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name], at [insert telephone and fax numbers]. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1680, by fax at

(703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the

Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.

(End of provision)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Product and

Commercial Services

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instructions to Offerors -

Commercial Product and Commercial Services is augmented as follows:

Preparation of Offers:

Offerors shall prepare and submit their offer in two (2) volumes as set forth below.

Volume 1 (Price Volume) containing the following:

1. Attachment B – Pricing: All applicable portions of this form shall be completed in each relevant category. The Currency must be stated.

2. Completed Representations and Certifications provided in Attachment C

3. If applicable an IRS Form W-14 shall be submitted (see 52.229-11 Tax on Certain

Foreign Procurements—Notice and Representation), see Attachment D.

4. Proof of active SAM registration.

Volume 2 (Technical Proposal) containing the following:

1. Provide strategic plan to include but not limited to:

• A work plan taking into account all work elements in the SOW.

• Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use, how and when the items will be obtained.

2. Written confirmation that the contractor is able to provide hotline services for emergency standby 24/7.

3. Copy of certificate of liability insurance or a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

4. Key Personnel and Staff qualifications:

• The Government considers the contractors Project Manager as Key personnel under this contract. The offeror shall provide a detailed resume and experience of this individual. The Project Manager shall be qualified and able to converse in

English.

• Confirmation that the contractor has trained and qualified technicians to perform the required work.

5. In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999) provide written certification that authorization to operate and do business in the country which is the place of performance has been obtained.

6. Provide the Certification required in provision 52.222-56, confirming that the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

Additionally, provide a copy of the offeror's Combatting Trafficking in Person

Compliance Plan.

7. List of Subcontractors (if applicable) – provide a list of subcontractors and describe in detail which works will be performed by them. Specify the percentage of work that will be performed by the sub-contractor and provide an explanation of how the offeror intends to coordinate performance to meet the standards of the SOW. Subcontractors must be properly certified and hold all required licenses for their trade and unit of work. If the offeror will not use sub-contractors, that shall be explicitly stated in the proposal.

8. Past Performance and Experience:

The offeror shall list 3 (three) clients over the past 5 (five) years demonstrating prior experience in same or similar service. Provide dates of contracts, places of performance, value of contracts, contact names, telephone numbers and email addresses. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offerors:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting

Officer may use past performance information in making a determination of responsibility.

Questions

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1500hrs Central European Time (CET) on January 22, 2026, via email to Ms.

Wencke Jacobsen at Jacobsenw@state.gov . The email subject line must read “Solicitation

19GE5026Q0019”. Late questions may not be considered. Offerors may rely ONLY upon written interpretations by the contracting officer.

Due Date for Quotations

The offer shall be submitted as soon as possible but not later than 1500hrs Central European

Time (CET) on February 2, 2026, per email to Wencke Jacobsen at Jacobsenw@state.gov. The email subject line must read “Solicitation 19GE5026Q0019”.

{End of Solicitation} mailto:Jacobsenw@state.gov