QA Letter_24Q0033.pdf

RFQ No. 19GE5024Q0033 Questions and Answers (Q&A) U.S. Embassy Quito, Ecuador Page 1 of 4 Vehicles for DNIA and Border Police

Questions and Answers (Q&A)

RPSO has received the following questions (Q) and is hereby providing the following answers (A).

1. Q: Volume 1- Pricing states that, Line 1 is Sedan & Line 2 is Pick Up.

Technical Compliance Matrix states that Line 1 is Pick Up – Double Cabin

& Line 2 is Pick Up - Double Cabin. Please do confirm if the requirement is for Sedan or Pick Up for Line 1?

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

Copy of the amendment, RFQ and all attachments can be found at:

https://sam.gov/opp/243b2090f609428a8d73211cf8bae181/view.

2. Q: Can we keep US Embassy Quito, Ecuador as the consignee for this shipment and will the embassy issue a duty/tax exemption for the subject requirement?

A: No, for this shipment the consignee will be the Ministry of the Interior. The supplier shall also provide specific information for the shipment, including Make, Model, Type, Chassis, Year, Color, VIN (Vehicle Identification Number), Engine details, DDP price, and all information required for the importation.

According to the Letter of Offer and Acceptance (LOA) agreement, which governs the terms of agreements between the U.S. government and the Republic of

Ecuador, US Embassy-INL has an exemption from taxes and duties. Based on the

LOA agreement and existing regulations, this status has not changed. Therefore, you should continue to exclude duties and taxes from your offer for vehicles being delivered to the embassy.

3. Q: Lint Item 001: price table shows Vehicle Type SEDAN. However, the specifications on page # 8 and 9 of solicitation showing specs of Chevrolet

DMax Double Cabin Pickup. Please advise which vehicle type is required for said line item.

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

4. Q: Line Item 002: The required Ford Ranger Pickup with 3.2L engine has been discontinued already and comes with 2.0L engine only. Please confirm if 2.0L is acceptable.

A: The new Ford Ranger Pickup 2.0L is acceptable.

5. Q: With regards to Line Item 001, There’s a discrepancy in information between (The Type of Vehicle and Quantity) in Volume I (Pricing) and

Volume II (Technical Compliance Matrix). Can you kindly confirm if the https://sam.gov/opp/243b2090f609428a8d73211cf8bae181/view

U.S. Embassy Quito, Ecuador Page 2 of 4 Vehicles for DNIA and Border Police requested is 10 Sedans or 30 Pickups? And if the request is Sedan, can you kindly provide the required specifications for the SEDAN type of vehicle since the description provided is only for the pickups?

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

6. Q: Can you please confirm that following models are required: Chevrolet D

Max Pick Up X 10; Ford Ranger Xl 3.2 / Pick Up X 30.

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

7. Q: The requirement states Sedan Type; however, the model listed is for a double cab pickup (D Max/pick up). Do you require a sedan or pick-up for this line item?

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

8. Q: The requirement lists a quantity of 10 units, but under quantity it states thirty (30) Pick Ups – can you please clarify if you need 10 or 30 units?

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

9. Q: In the past when we have delivered vehicles to the embassy for DOS/INL, we did not include duties and taxes, as our understanding is that the embassy is exempt from these cost – has that changed? Do we need to include duties and taxes in our offer?

A: According to the Letter of Offer and Acceptance (LOA) agreement, which governs the terms of agreements between the U.S. government and the Republic of Ecuador, US Embassy-INL has an exemption from taxes and duties. Based on the LOA agreement and existing regulations, this status has not changed.

Therefore, you should continue to exclude duties and taxes from your offer for vehicles being delivered to the embassy.

10. Q: I would like to know if this Proposal corresponds to vehicles based on tax exemption (duty exemption), according to the Law of Privileges and https://sam.gov/opp/243b2090f609428a8d73211cf8bae181/view https://sam.gov/opp/243b2090f609428a8d73211cf8bae181/view

U.S. Embassy Quito, Ecuador Page 3 of 4 Vehicles for DNIA and Border Police

Immunities that the American Embassy in Ecuador has. If this is not the case, we would send the prices including taxes established by the Law for vehicles in Ecuador.

A: According to the Letter of Offer and Acceptance (LOA) agreement, which governs the terms of agreements between the U.S. government and the Republic of Ecuador, US Embassy-INL has an exemption from taxes and duties. Based on the LOA agreement and existing regulations, this status has not changed.

11. Q: Please confirm do you accept the Vehicles manufactured in China?

A: No, vehicles manufactured in China are not acceptable.

FAR clause 52.225-5 Trade Agreements (Nov 2023) is incorporated in this solicitation. Offerors shall refer to the mentioned clauses in order to verify whether or not the country of origin of the intended equipment is acceptable.

12. Q: The RFQ specifies shipping F.O.B. destination Ecuador. Could you please confirm whether the INCO term CIF Puerto Maritimo de Guayaquil would be acceptable?

A: Delivery shall be made in accordance with FAR clause 52.247-34, F.o.b.

Destination (Nov 1991). The term "f.o.b. destination," as used in this clause, means free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located.

Vehicles shall be delivered to the offices of the National Police in Quito, Ecuador

– F.O.B. Destination to the designated delivery point. The exact address will be provided and coordinated with the vendor when the items are ready to deliver.

13. Q: Line Item 001: This item calls for a sedan vehicle. However, several attributes listed in the examples provided seem to correspond to those of a

Double Cabin Pickup truck. Could you please confirm whether you are specifically requesting a passenger (sedan) vehicle, or if a Double Cabin

Pickup truck would be more appropriate?

A: There was a discrepancy in the specifications that Government has corrected.

Amendment 0001 to the RFQ was issued on 8/14/2024. Vendors shall refer to the

RFQ attached to the Amendment 0001 for the updated technical specifications.

14. Q: With regards to VAT, will the government provide documentations for tax exemption?

U.S. Embassy Quito, Ecuador Page 4 of 4 Vehicles for DNIA and Border Police

A: According to the Letter of Offer and Acceptance (LOA) agreement, which governs the terms of agreements between the U.S. government and the Republic of Ecuador, US Embassy-INL has an exemption from taxes and duties. Based on the LOA agreement and existing regulations, this status has not changed.