19GE5024Q0033.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Quito, Ecuador

Vehicles for DNIA and Border Police

SOLICITATION NO. 19GE5024Q0033

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

August 9, 2024

Combined Synopsis and Solicitation

Solicitation Number 19GE5024Q0033

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Brand Name or Equal Vehicles for DNIA and Border Police on behalf the Bureau of International Narcotics and Law Enforcement Affairs at the U.S. Embassy Quito, Ecuador. All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Description:

The United States Department of State (DoS), Bureau for International Narcotics and Law

Enforcement Affairs (INL), provides equipment to build partner nation security force capacity to counter drug trafficking and other illicit activities. INL will support the purchase of vehicles in support of operation and investigative needs of the Ecuador National Police (ENP) Counter-

Narcotics Directorate (DNIA) and Border Police (DINAFRONT). The DNIA is Ecuador’s leading authority combating international and domestic narcotics trafficking and the

DINAFRONT is Ecuador’s authority in border security and control. However, both entities operational impact is hindered by the lack of resources, including vehicles.

Purpose:

The main purpose is the purchase of a range of vehicles for the DNIA and DINAFRONT to conduct surveillance, investigate, and interdiction operations, for domestic narcotics activities and border control, as well as transport personnel and equipment.

US CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3333

E-mail: IshchenkoIM@state.gov

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 119GE5024Q0033 and is issued as a

Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-05, effective May 22, 2024.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Basis of Price:

The price of all items shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Vendor must provide at least the minimum level of manufacturer’s warranty offered. New cars typically have a three-years or 62,137.119 miles (100,000 kilometers)/or better. The warranty applies as of the date the items are received and accepted at the delivery location. The price for warranty shall be included in the price for each item.

Delivery:

Estimated delivery time for this request is 180 business days after date of contract award.

Vehicles will be delivered to Quito, Ecuador– F.O.B. Destination to the designated delivery point. The exact address will be provided and coordinated with the vendor when the items are ready to deliver. All costs associated with transportation, taxes, and customs duties until delivery at the designated location will be borne by the supplier

Main Port in case of importation: “Puerto Marítimo de Guayaquil”

Inspection and Acceptance:

A U.S. Government representative will inspect the products delivered to determine the quality and acceptability. Substandard products and work shall be notified to vendor. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the items.

The vendor is required to replace any defective items at no additional cost to the Government.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1 Instructions to Offerors - Commercial Items MAR 2023

FAR 52.212-3 Offeror Representations and Certifications -

Commercial Items

DEC 2022

52.212-4 Contract Terms and Conditions - Commercial Items DEC 2022

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 https://www.acquisition.gov/content/regulations

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.211-6 Brand Name or Equal AUG 1999

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.247-34 F.o.b. Destination JAN 1991

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services. (MAY 2024) - the applicable clauses under paragraph (b) are:

52.203-6, 52.203-13, 52.203-15, 52.204-10, 52.204-27, 52.209-6, 52.209-9, 52.222-3, 52.222-19, 52.222-21, 52.222-50, 52.223-18, 52.225-13, and 52.232-33

‘Clauses for Purchase Orders and Blanket Purchase Agreements Awarded - Commercial Items’ are part of this RFQ and can be found on the internet under: https://de.usembassy.gov/rpso-procurement-acquisitions/ section ‘Terms and Conditions’.

This requirement is being competed utilizing Simplified Acquisition Procedures. If the successful quote exceeds the Simplified Acquisition Threshold, the Government will be using the Simplified Procedures for Certain Commercial Items at FAR 13.5.

The following clauses and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Items (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror

(as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at

FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

https://de.usembassy.gov/rpso-procurement-acquisitions/ https://de.usembassy.gov/rpso-procurement-acquisitions/

(ii) Technical Capability/Acceptability

(iii) Past Performance

Technical capability and past performance when combined are equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (SEP 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors –

Commercial Items (Sep 2023) is augmented as follows:

1. The period for acceptance of offers is 30 calendar days as specified in FAR clause

52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023).

2. Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

http://ice.cgfs.state.sbu/

VOLUME I - PRICING

(i) The offeror shall complete the table below:

LINE ITEM DESCRIPTION QUANTITY PRICE

001 Vehicle, Sedan Type as per Specifications

002 Vehicle, Pick Up Type as per Specifications

003 Shipping F.O.B. Destination to Ecuador 1

004 VAT 1

GRAND TOTAL FIRMED FIXED PRICE

(ii) Offerors must submit the following Representations and Certifications with their Volume I - Pricing:

• 52.212-3 Offeror Representations and Certifications - Commercial Items

(May 2024)

• 52.204-24 Representation Regarding Certain Telecommunications and video surveillance services or equipment (Nov 2021)

(iii) Proof of SAM registration: Offeror must be registered in the System for Award

Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/

VOLUME II - TECHNICAL CAPABILITY & PAST PERFORMANCE

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature: The contractor shall include brands, models, version, and technical specification of the vehicles offered, detailed documentation of the vehicles, including certificates of conformity, certificates of origin, and any other relevant documentation.

(B) A delivery confirmation providing delivery within 180 business days after date of contract award. The contractor shall include delivery timeframe for the vehicle and insurance policies. The quote should have details about shipping and delivery cost.

(C) Warranty provisions: Warranty as per Specifications is implied and shall be included in the contract price. Offeror shall confirm this. The contractor shall indicate https://www.sam.gov/portal/public/SAM/ applicable discounts for fleet or quantity purchases, extended warranty plans and maintenance.

(D) Past Performance: The offerors shall list a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category, as stated and manifested in this solicitation, to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract:

a. Customer's name, address, and telephone numbers of customer's lead contract and technical personnel;

b. Type(s) and category(ies)

c. Contract number;

d. Contract dollar value; and

e. Any terminations (partial or complete) and the reason (convenience or default).

(E) Technical Compliance Matrix:

Line Item 001: 10 (TEN) VEHICLES, SEDAN TYPE

REQUESTED SPECIFICATION

(BRAND NAME OR EQUAL)

OFFERERD ITEM

(TO BE

COMPLETED BY

OFFEROR)

REMARKS

Brand Chevrolet

Model D Max / Pick Up

Type Double Cabin

Fuel Diesel

Traction

Type 4x4

Quantity Thirty (30) Pick Ups

Color White

Engine

Displacement (CC) 2,5L Turbo Diesel CRDI

Power (Hp@Rpm) 134 @ 3600

Torque (Nm@Rpm) 320 @ 1800

Transmission

Type Manual, Minimum 5

Speeds + Reverse

Brakes

Front Ventiled Discs

Rear Drum Brake

Suspension

Front Steel Double Cradle

Rear Anti-Roll Bar

Exterior

Rims Minimum R16

Aluminum or Steel

Tires Minimum 245/75/ R16

Interior

Air Conditioning Air Conditioning

Safety/Convenience

Airbags

Air Bag necessary for the front passengers

(Minimum Two)

ABS on all 4 wheels ABS On All 4 Wheels

Weights / Capacities

Fuel Tank Capacity Please Specify

Load Capacity (Kg) 1045

Passenger Capacity 5 Passengers With Safety

Belts

Empty Weight (Kg) Please Specify

Gross Weight (Kg) 2950

Warranty 150,000 Km Or 7 Years

Or Better

Origin Please Specify

Year of Manufacture 2024

Line Item 002: 30 (THIRTY) VEHICLES, PICK UP TYPE

REQUESTED SPECIFICATION

(BRAND NAME OR EQUAL)

OFFERERD ITEM

(TO BE

COMPLETED BY

OFFEROR)

REMARKS

Brand Ford

Model Ranger Xl 3.2 / Pick Up

Type Double Cabin

Fuel Diesel

Traction

Type 4x4

Quantity Thirty (30) Pick Ups

Color White

Engine

Displacement (CC) 3198

Power (Hp@Rpm) 197 @ 3000

Torque (Nm@Rpm) 470 @ 1750-2500

Transmission

Type Manual, Minimum 5

Speeds + Reverse

Brakes

Front Ventiled Discs

Rear Drum Brake

Suspension

Front Steel Double Cradle

Rear Rigid Axle with Leaf

Springs And Shock

Absorbers

Exterior

Rims Steel

Tires 255/70R16

Interior

Air Conditioning Air Conditioning

Safety/Convenience

Airbags

Driver's Steering Wheel, Passenger Steering

Wheel, And Knee

Airbags 3 Airbags

ABS On All 4 Wheels ABS On All 4 Wheels

Weights / Capacities

Fuel Tank Capacity 21

Load Capacity (Kg) 1148

Passenger Capacity 5 Passengers with Safety

Belts

Empty Weight (Kg) 2052

Gross Weight (Kg) 3200

Warranty 100,000 Km Or 3 Years or Better

Origin Please Specify

Year Of

Manufacture

NOTE: The vehicles selection is based on the following factors: Latin American version, technical analysis based on durability, reliability, power, torque, safety, and weight.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 15:00 hrs Central European Summer Time (CEST) on August 23, 2024, via email to Ielyzaveta Ishchenko at IshchenkoIM@state.gov. The email subject line must read

“Solicitation 19GE5024Q0023”. Late questions may not be considered.

Offer due date:

Offers shall be submitted as soon as possible but not later than 15:00 hrs Central European

Summer Time (CEST) on September 6, 2024, via email to Ielyzaveta Ishchenko at

IshchenkoIM@state.gov. The email subject line must read “Solicitation 19GE5024Q0023”. The size shall not exceed 50MB. Emails shall not include compressed files (.zip / .rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Attachments:

Representations and Certifications to be completed by the offeror and submitted with the offer:

• 52.212-3 Offeror Representations and Certifications - Commercial Items (May 2024)

• 52.204-24 Representation Regarding Certain Telecommunications and video surveillance services or equipment (Nov 2021)

{END OF SOLICITATION}

mailto:IshchenkoIM@state.gov mailto:IshchenkoIM@state.gov