Q.Answers Letter 23R0064 Amendment 0003.pdf

RFP No. 19GE5023R0064– Amendment 0003 Questions and Answers (Q&A) INL, U.S. Embassy Kyiv, Ukraine Page 1 of 3 Mobile Surveillance Platforms For SBG

Questions and Answers (Q&A)

RPSO has received the following questions (Q) and is hereby providing the following answers (A).

1. Q: I would like to know if this RFP is written in a way that would consider equivalent capability that meets all the requirements, or does it have to be the exact same sensors listed?

Our company provides an equivalent capability to US DOD via two programs of record and to DHS/CBP that would meet the same mission requirements.

We are also actively delivering and supporting equipment in Ukraine and have employees in country.

If the RFP allows for equal capability with (ie not Flir Cerebrus, Defenguard), we will submit a response.

A: This is a brand name or equal requirement. Offerors shall note FAR clause 52.211-6 applies to this RFP. We will consider all offers that meet technical requirements.

2. Q: Can we submit multiple proposals for your request? For example, send you two offers from different manufacturers?

A: Yes, Vendors may submit multiple proposals. Vendors shall ensure each proposal complies with all the requirements for proposal submission set forth in section III and submit each of them separately.

3. Q: Can you provide some specifications on the optional radar system mentioned just above Section 4.2.1.1?

A: Detection of moving and static objects, multi-object tracking, point cloud output for further data processing, IP67 enclosure with connectors for harsh environments.

4. Q: We offer multiple radar options. Can you provide the desired detection range(s) for the desired target types?

A: The radar should provide detection of an object with an effective scattering area of 0.01 m2 moving at speeds in the range of 3...60 m/s (with a signal-to-noise ratio of at least 15 dB) at a range of at least 7.0 km.

5. Q: Instead of allowing 60 days for delivery and up to 30 days for training as the solicitation currently states, would it be acceptable to allow 90 days total for delivery and commissioning and training? So you would still have operational

"hand-over" within 90 days

A: Yes

6. Q: We have a Covert Surveillance toolbox that we can make readily available and also includes our sole source products along with the Iris Covert software?

A: This is a full and open requirement. All proposal will be evaluated as set forth in section III and IV of the proposal. Vendors Interested in this opportunity shall submit a proposal that complies with the requirements of the RFP.

INL, U.S. Embassy Kyiv, Ukraine Page 2 of 3 Mobile Surveillance Platforms For SBG

7. Q: 4.2.1.5 Communication Equipment should provide access to the video surveillance platform.

Equipment by means of wireless communication (Starlink satellite, radio relay).

QUESTION: What radio bands, frequency ranges, and encryption are required??

A: Wireless broadband (radio relay) communication equipment must operate in the radio frequency range of 5000-5100 MHz. Information encryption using the AES256 algorithm.

8. Q: 4.2.2 The Software and Hardware of the integrated video control system:

Information coming from the technical means of the integrated video surveillance system of the towers must be stored on servers in the state border guard units for at least 30 days.

QUESTION: What Video Management System is in service with the Ukrainian

Border Guards??

A: End user doesn’t have a unified (integrated) video monitoring system, they use systems from different manufacturers (Hikvision, Milestone, etc.).

9. Q: Is this project eligible for a DO/DX rating?

A: No.

10. Q: The 60 days POP – the supplier that you have specified says that this pop is unachievable and that only 1 unit could be delivered, with the remaining units delivered before the end of the year. In order to be technically acceptable would you consider changing the pop to reflect this?

A: Yes

11. Q: Would the training be held in your building in Kyiv in one session or multiple sessions?

A: It can be held in one training session.

12. Q: Will an offeror be disqualified, considered technically unacceptable, if they have no PP in supplying MOBILE VIDEO SURVEILLANCE PLATFORM (Flir

Cerebrus, Defenguard – BRAND NAME OR EQUAL UNITS

A: Vendors may be found unacceptable, if vendors cannot meet the requirements and evaluation factors set forth in section III and IV of the

RFP.

13. Q: Please confirm the due date and time for Questions.

A: Deadline for question submission is May 12, 2023.

The deadline for proposal submissions is No later than 15:00 hours Central

European Time (C.E.T) June 9, 2023

14. Q: Is the customs clearance process included within the 60-day delivery period or outside the 60-day delivery period?

A: It is included in the 60-day delivery period.

INL, U.S. Embassy Kyiv, Ukraine Page 3 of 3 Mobile Surveillance Platforms For SBG

15. Q: Will the government please define what is an "official service center"?

A: Official service center should be authorized by manufacturer to perform repair and maintenance services of equipment under the warranty terms.

16. Q: response to question #10 on the Q&A document, the Government stated that it would consider changing the period of performance (PoP), but it didn’t specify what the maximum PoP would be. Would the Government please provide this information?

A: 90 days. Delivery and installation shall be delivered and completed not later than 90 days from contract award.

17. Q: In its response to question #12 on the Q&A document, the Government stated that “Vendors may be found unacceptable, if vendors cannot meet the requirements and evaluation factors set forth in section III and IV of the RFP.” In terms of meeting the Past Performance requirement, does the experience have to be the Prime Contractor’s or can the Offeror use the relevant experience of a subcontractor/teaming member?

A: Offerors shall provide a technical proposal in accordance with the instructions set forth in section III and IV. The USG may reject as unacceptable proposals that do not conform to the solicitation terms and do not include all items stipulated for submission.

18. Q: Is the RFP 19GE5023R0064 - "Mobile Surveillance Platforms for SBG at

INL/U.S. Embassy Kyiv, Ukraine" still open to potential bidders?

A: Proposal submission deadline remains until 15:00 hours C.E.T. July 10, 2023.

19. Q: Is this solicitation open for all nationalities?

A: This requirement is being compete under full and open competition.

20. Q: Is any origin of goods acceptable or you insist on Ukranian origin?

A: This requirement is brand name or equal and being competed under full and open competition.

21. Q: Is there a page count limitation on the responses? If yes, and in case a company is preparing several proposals, would that limitation be on a per proposal basis?

A: Offerors may submit one or more proposals - each submission shall be submitted separately and comply with the solicitation terms and instructions. Each proposal will be evaluated separately.

Offerors shall provide a technical proposal in accordance with the instructions set forth in section III and IV. The USG may reject as unacceptable proposals that do not conform to the solicitation terms and do not include all items stipulated for submission.