19BY7024Q0007-RFQ Final.pdf

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications Attachment 3: Electrical Drawing and Calculations

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

Value Added Tax (if applicable)

Defense Base Act Insurance (DBA)

TOTAL PRICE

A.1 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

1.0 SUMMARY

The US Embassy in Bujumbura, Burundi, has requirements to Upgrade the existing Solar PV system. The objective is to have a fully functioning solar PV System to the New Embassy Compound (NEC). In accordance with the terms and conditions set forth below, the Contractor will furnish all supervision, labor, management, facilities, supplies, equipment and material, and all required services necessary for the performance of the work. The Contractor will provide the required services to the U.S. Government as described in the requirements below.

2.0 REQUIREMENTS & DESCRIPTION

2.1 The existing PV system at the Embassy of the United States in Bujumbura, Burundi was built in 2012. It’s a 307.2 kW STC DC photovoltaic (PV) system. The system consists of follow sections:

2.1.1 NOB – 9 x SMA SMC 7000HV-11 Inverters and 69.12 kW PV Array consisting of 216 x 320W Sun Power modules.

2.1.2 MSGQ – 3 x SMA SMC 5000A Inverters and 15.36 kW PV Array consisting of 48 x 320W Sun Power modules.

2.1.3 WHE – 21 x SMA SMC 7000HV-11 Inverters and 161.28 kW PV Array consisting of 504 x 320W Sun Power modules.

2.1.4 UTL - 6 x SMA SMC 7000HV-11 & 3 x SMA SMC 5000A Inverters and 61.44 kW PV Array consisting of 192 x 320W Sun Power modules.

2.1.5 Other key components are:

a. SMA Power Reducer Box

b. SMA Web boxes - x 3

c. Data Acquisition System (DAS)

d. Mango ES Micro Grid Controller

e. Power Injector

f. Sunny Tower ST6 – x 3

g. Weather Station consisting of

i. Sunny Sensor Box,

ii. Wind Speed Sensor,

iii. Ambient Temperature,

iv. Module Cell Temperature &

v. Irradiance Sensor.

2.2 This project is for the assessment of all existing PV systems, the removal and replacement of all inverters, replacement of damaged PV Modules as needed, replacement of the weather station and recommissioning the upgraded PV System.

3.0 SITE DESCRIPTION

The Work will be conducted at the Embassy of the United States in Bujumbura, Burundi:

No. 50 Avenue Des Etats Unis, 110-01-02.

4.0 MAJOR PROJECT ELEMENTS INCLUDED IN THIS CONTRACT

4.1 Construction Intent and Shop Drawings:

Contractor shall submit their understanding of the scope of work, proposed Single Line Drawings (SLDs), shop drawings, equipment cut sheets and calculations for approval.

4.2 Inverter Removal & Replacement:

4.2.1 Contractor shall supply five (5) string-type SMA Inverters [one (4) SMA SMC 7000HV-11 and one (1) SMA SMC 5000A]. The new inverters shall be SMA brand in order for communications to be compatible with existing SMA equipment installed per 2.1.

4.2.2 Contractor shall gather all PV production history data from existing inverters and from existing DAS system.

4..2.3 Contractor shall inspect, test, and analyze all 42 installed inverters and replace inoperable/irreparable inverters. If inverter replacement exceeds the 5 count in 4.2.1 or current existing 4 SMA SMC 7000HV-11spares, notify the COR. The contractor shall first utilize existing 4 spare inverters before using the newly supplied ones. Contractor shall ensure power production, synchronization, and communication capabilities of inverters after the replacements.

4.2.4 The contractor shall provide the excess inverters [the remainder of the five (5)] to Facilities as warehouse stock spares. The contractor shall dispose the removed inverters.

4..2.5 Contractor shall update cabling, connectors, and Balance of System (BOS) as necessary for a complete and functional system.

4.2.6 The installed system shall effectively create a single system under the control of the control system, contributing to power, and reporting to the DAS.

4.2.7 The new inverters shall function with the existing Mango ES Micro Grid Controller as originally intended for generator and utility integration.

4.3 Communications Upgrades:

4.3.1 Contractor shall supply three (3) SMA Sunny Web boxes compatible with compatible with existing SMA equipment installed per 2.1.

4.3.2 Contractor shall inspect, test, and analyze the existing communications system at device level, including all 3 existing Web boxes and cabling. Existing inoperable/irreparable SMA Sunny Web box shall be removed and replaced with new SMA Sunny Web boxes. The contractor shall provide the excess Web boxes

[the remainder of the three (3)] to Facilities as warehouse stock spares. The contractor shall dispose the removed SMA Sunny Web boxes.

4.3.3 Contractor shall ensure that all installed inverters, weather station and related equipment must connect to the SMA Sunny Web boxes. Connection of existing inverters and/or weather station may require additional communications equipment or retrofits for compatibility between old RS485 communications and new Speed Wire communications, such as SMA Com Gateways, or communication card upgrades to existing SMA Sunny inverters.

4.3.4 Contractor shall provide internet connection via DIN line to SMA Sunny Web boxes and setup transmission to SMA Sunny Portal. The contractor will be responsible for pulling cable and making connections to existing infrastructure as directed by Embassy IT staff.

4.3.5 Contractor must transfer all PV production history data gathered per Section

4.2.2. to SMA’s Sunny Portal.

4.3.6 Contractor shall commission and set up the hybrid controller, DAS, and web-portal.

4.3.7 Finished system shall have all the old and new inverters and weather stations transmitting to SMA’s Sunny Portal.

4.3.8 The Contractor shall provide a means for monitoring the PV system online (remote monitoring). This includes, but not limited to, cable infrastructure connecting all inverters, conduit and raceway, routing of individual communication lines to USG provided router and configuration of the system in the online portal (e.g. SMA sunny portal).

4.3.9 The USG provided router is located in the utility building.

4.4 PV Module Replacement:

4.4.1 Contractor shall inspect, test, and analyze all PV Modules with a bid of replacing 30 (320W) PV Modules.

4.4.2 Test procedures to be used include, but not limited to,

a. imaging and heat signature,

b. visual checks for physical damage of glass (cracking,

c. breakage, and de-lamination),

d. individual module testing for open circuit and

c. short circuit response.

4.4.3 The contractor shall first utilize existing 31 spare 320W PV Modules before using the newly supplied ones. Any required replacements of PV Modules over the required 30 shall be identified to the COR immediately.

4.4.4 Additional replacement requirements will be evaluated by COR after award.

4.4.5 The contractor shall provide the excess PV Modules (the remainder of the

30) to Facilities as warehouse stock spares. The contractor shall dispose the removed PV Modules.

4.5 Weather Station Replacement:

4.5.1 Contractor shall replace the weather station which consists of Irradiation Sensor, Ambient Temperature Sensor, Module Cell Temperature & Wind Speed Sensor.

4.5.2 Contractor shall provide any required cabling and commissioning for the weather station to be fully integrated in the complete system.

4.5.3 The contractor shall dispose the removed Weather Station.

4.6 Local Staff Operations & Maintenance onsite Training:

4.6.1 Contractor shall train local staff on the existing and new equipment Operation and Maintenance of the Solar PV System for at least two (2) days.

4.6.2 These shall be two 8-hour sessions split between theory and hands-on in the field training. This training shall include:

i. Procedures for verifying correct system operation.

ii. Emergency shutdown / isolation procedures.

iii. Visual Checks/Inspections, Maintenance & cleaning recommendations (if any), including which tasks should be performed by qualified professionals & which can be done by the owner or caretaker.

iv. Considerations for any future building works related to the PV array (ex: roof works).

v. Warranty documentation for PV modules & inverters - to include starting date & period of warranty.

vi. Documentation on any applicable workmanship, weather-tightness warranties, &/or performance warranties.

vii. Alarm and fault checking.

viii. Using the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing.

ix. The upgraded Solar System layout

x. Important O&M checklists, processes, and procedures

xi. Locations of AC/DC disconnects.

xii. Inverter operation

xiii. Cleaning the PV modules

xiv. Monitoring system operation (including relevant passwords & URLs for web-based systems)

xv. Sunny Web box interface and operation

xvi. Mango ES Micro Grid Controller interface and operation

xvii. Rapid Shutdown Device operations and maintenance, if CLIN 0009 is exercised.

xviii. Power Optimizer operations and maintenance if option CLIN 0011 is exercised.

xix. Documentation (manuals, warranties, contracts)

xx. Maintenance schedule (Daily, weekly, monthly, quarterly, semi-annually, annually)

4.7 Recommissioning the upgraded solar system & preparing a report with findings and recommendations:

Minor/trivial NEC code violations are expected and to be remedied by the contractor. The contractor shall immediately notify the COR of any existing condition deviations or non-trivial NEC code violations. The contractor shall recommission the complete upgraded solar system to identify any deficiencies, noting improvements thus far and preparing a report with findings and recommendations.

4.8 Rapid Shutdown Device Installation:

Contractor shall supply and install Rapid Shutdown Devices (RSDs) for 960 PV Modules for quickly de-energizing DC circuitry from the PV panels to the inverters when an emergency occurs to ensure that the solar system complies with electrical safety requirements for solar PV panel systems as per National Electrical Code (NEC) article 690.12. The RSDs shall be installed in the NOB, UTL, WHE and MSGQ buildings to RSD reduce shock hazard for emergency responders. The contractor shall supply an additional 5% spare RSDs to Facilities as warehouse stock spares.

4.9 Power Optimizers Installation:

Contractor shall supply and install Power Optimizers (POs) for 960 PV Modules to increase the output efficiency and performance of each PV Module at the individual level in order to maximize the energy harvest from PV System. The contractor shall supply an additional 5% spare POs to Facilities as warehouse stock spares.

5.0 PROJECT WORK SPECIFICS

5.1 The design must include full sets of stamped and sealed drawings (by registered professional Engineers and/or Architects), calculations (stamped by licensed Engineer), PV power production simulations, and specifications, following 2022 OBO Design Standards.

5.2 OBO REQUIRES THE CONTRACTOR TO COMPLETE THE FOLLOWING:

5.2.1 Design and Construction Requirements for 4.0 MAJOR PROJECT

ELEMENTS INCLUDED IN THIS CONTRACT IN 4.0

5.2.1.1 Contractor must provide all equipment, labor, and materials necessary to complete the installation and activation of operational photovoltaic systems connected to and integrated with the existing electrical and diesel generation systems. The contractor must provide any exterior mounted balance of system components including modules, cable management, combiner boxes, fuse blocks and fuses, conduit, cabling, inverters, and AC combiner panelboards found to be deficient in the original installations. This equipment must be designed and installed to minimize the visual impact. The contractor must also ensure the system’s ease of operation and maintenance. Inverters must be capable of integrating to the existing utility system as well as coordinate with the generator operation of the facility. Inverters must be string type. Power line filters must be provided and coordinated with the switching frequency of the inverters. The contractor must measure all ground currents prior to PV installation and provide documentation of observed ground currents to the COR. Upon completed installation, the contractor must measure all ground currents to ensure proper functionality of the grounding system.

5.2.1.2 Contractor must provide for and make the final connection to the switchboard/panelboard. It must be the responsibility of the contractor to determine a viable path for the power feeder and DAS wiring from the PV system. If using underground routing, provide underground conduit and cabling with hand-holes and pull boxes. The installation of these underground ducts may require selective removal and replacement of existing concrete, walkways, curbs, asphalt roadways, and penetration of existing concrete walls. The contractor must limit the cutting of existing paved areas to 90-degree crossings. Contractor must patch, re-stripe, and reconstruct curb and gutter in affected paved areas to match existing adjacent conditions.

5.2.1.3 Contractor must restore landscaping and irrigation system impacted by construction activities, to meet or exceed pre-construction conditions.

5.2.1.4 Contractor must provide a design in accordance with the 2022 OBO Design Standards, and Code Supplements and meet all the requirements of 8.0 of this Statement of Work.

6.0 CONTRACTOR RESPONSIBILITIES

6.1 Contractor must coordinate with the Regional Security Officer (RSO), Management Officer (MO) and/or Contract Officer Representative (COR) prior to commencement of work to determine security procedures and protocols for visits during design and construction operations and in accordance with Division 1. The contractor must also follow all provisions identified in the Security Classifications Guidelines for handling and marking of documents and materials.

6.2 Design Personnel Qualifications:

6.2.1 Registered Professionals

6.2.1.1 Electrical Engineering

6.3 Provide the following specialist expertise with a minimum of five years of documented experience in the area of expertise:

6.3.1 Photovoltaic (PV) system design

6.4 All field conditions must be verified by the contractor at the contractor’s risk.

6.5 Meetings

6.5.1 The Contractor must document and submit a record of all conferences and meetings with representatives of the Post related to the Project. Copies must be submitted to COR both in electronic form and in hard copy within 7 calendar days of the meeting.

7.0 SITE VISIT / DESIGN SURVEY

7.1 Contractor must under no circumstances incur any travel or other costs or begin travel to the site or work at site until a cable granting country clearance is received.

7.2 During the site survey, the successful contractor must survey the areas where construction will take place and become thoroughly familiarized with the existing conditions and other factors that will affect construction. Contractor must ascertain all local permit requirements, licensing requirements, and the quality and availability of materials, sub-contractors, and equipment that may be needed to execute the contract;

highlight any variances with information provided (for verification) in the contract; and propose any required action(s).

7.3 Contractor to inspect and evaluate all available surveys, drawings, and reports pertaining to the project or the existing conditions to familiarize themselves fully with the project.

8.0 CONSTRUCTION DOCUMENTS

8.1 The following phases will occur for construction document submissions.

8.1.1 Construction Intent and Shop Drawings

8.2 All submittals to OBO must be reviewed by the Contractor for conformance to specified requirements prior to submittal. The Contractor must take particular care to ensure that all design documents are coordinated between all disciplines and consistent.

OBO authored comments on each submittal must be resolved prior to making the next submittal. Deficiencies, ambiguities, conflicts, and inconsistencies must be rectified prior to the submittal of documents. Any phase of the work found to be unsatisfactory, in the opinion of the COR, must be revised and resubmitted at the Contractor’s expense prior to proceeding to the next phase of the work.

8.3 Contractor must submit all drawings to the COR for approval prior to releasing drawings to local permitting and/or licensing agencies for any permits.

8.4 Drawings to be released for local permitting and/or licensing agencies must be labeled using generic terminology (e.g., office, restroom, mechanical space).

8.5 Contractor must abide by the 2022 OBO Design Standards for generic drawing requirements and formats.

8.6 Construction Documents submitted to the Government must include:

8.6.1 Drawings

8.6.1.1 Provide plans, details, and/or cross-sections of the proposed work, as necessary to explain/illustrate the project. Details must indicate the differences between existing and proposed conditions.

i. Electrical Electrical Floor Plans @ 1:100 (minimum) showing existing electrical equipment locations, and locations of electrical equipment to be removed, new work.

Single line diagram showing conductor sizes and estimated lengths, conduit or raceway type and sizes, equipment ratings and sizes, overcorrect protection ratings for all feeders (new and existing)

Panel schedules, all existing and new circuits with breaker sizes and estimated loads.

Schedules Grounding and bonding details Catalog Cuts

8.6.2 Specifications

Specifications must delineate all equipment, materials, finishes and installation methods to be used. The specifications must be submitted in the MasterSpec format. Standard specifications maintained by OBO and must be used and followed for the materials where specifications are provided. The contractor must delete the non-applicable specifications within the design standards. The specifications may be edited; however, the edits must be tracked and submitted for the Construction Intent and Shop Drawings.

8.6.3 Shop Drawing submission. The Construction Intent and Shop Drawings submission may be documents with tracked changes; however, no additional changes may be made after acceptance.

8.6.4 Catalog Cutsheets

8.6.4.1 Identify all materials and products to be used. The specific manufacturer and model number used as the basis of design must be listed for each item. Include maintenance and warranty information.

8.6.5 Design Calculations

8.6.5.1 Electrical

i. Short circuit analysis and fault current analysis of selected equipment coordinated with existing electrical system (infinite utility).

ii. Load flow calculations identifying all loads in each installation’s building, and schedule for those loads.

iii. PV system production simulation reports. Reports must include all actual losses including wiring, near shading, and far shading (horizon) using PVSYST or other software capable of accurately incorporating these losses.

8.6.6 OBO Standard Specifications Divisions serve as templates for preparation of the project’s construction specifications. The contractor must develop additional specifications using MasterSpec to supplement the OBO standard specifications.

The specification sections provided with the SOW or RFP are an inclusive set of OBO specifications. All specifications must be tailored and formatted for the project. All specifications must be coordinated for content and references.

8.6.7 The contractor must design the project in accordance with the standards and guidelines outlined below:

8.6.7.1 2022 OBO Code Supplements

8.6.8 Any code issues arising from the review of codes and standards will be brought to the attention of COR immediately.

9.0 CONSTRUCTION SERVICES

9.1 The Contractor must cover the cost of escort for non-cleared workers, if used, subject to the approval of the RSO.

9.2 All materials and equipment incorporated into the project must be new or government owned. The Contractor must transport and safeguard all materials and equipment required for construction.

9.3 The Contractor must at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor must remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to Post.

Any repair of damage caused as a result of this project will be the responsibility of the Contractor.

9.4 The contractor must ensure that all facilities receiving this work must be left in a condition acceptable to OBO and the US Embassy upon completion.

9.5 Planned Service Interruptions: The contractor must additionally notify the GSO and COR in writing three (3) calendar days prior to any planned electrical outages in lieu of the two-week prior notification. Notification must include the loads within the facility to be affected by the outage and the hours and dates of interruptions. The contractor must schedule work to maintain flexibility since interruptions may not be granted on the date(s) requested.

Electrical shutdowns and operation of electrical breakers and switches must be accomplished only by qualified personnel and upon advance approval of the GSO and COR. Where fire protection, detection, or evacuation alarms are affected, advance written approval of the GSO and COR must be obtained.

Proper lock out/tag out procedures should be followed to maximize safety; the contractor must supply lock out/tag out materials. Power is to be maintained to all existing operational/connected loads during the construction period of the project.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

U.S. EMBASSY BUJUMBURA

50, AVENUE DES ETATS-UNIS

KIGOBE

BP.1720, BUJUMBURA, BURUNDI

SECTION D - INSPECTION AND ACCEPTANCE

The contracting officer representative (COR), or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within _____5____calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than _____120__ days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $ $50 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 5 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during Monday to Thursday; 0730 to 1715 local (Burundi) time and Friday from 0730 to 1230 local (Burundi) time. Other hours, if requested by the contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at US Embassy Bujumbura to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Isaac K. Andebe, Electrical Engineer Supervisor

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

U.S. EMBASSY BUJUMBURA

ATTN: FINANCIAL MANAGEMENT OFFICER

50, AVENUE DES ETATS-UNIS

BP.1720, BUJUMBURA BURUNDI

BujumburaFMOVoucher@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:BujumburaFMOVoucher@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required by local law

Cumulative As required by local law

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As required by local law

Cumulative As required by local law

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take ___5__ days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT (NOV 2021)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(NOV 2023)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JUN 2020)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN

2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNED OPERATIONAL AREA OR

SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED STATES

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety,…