19BY7024Q0007_Contractor Questions.pdf
PDF 82 KB Posted
- Attached to
- Design, Engineering and Constructions Services for Photovoltaic (PV) Inverter and Communication Upgrades
- Solicitation number
- 19BY7024Q0007
- Issued by
-
Department of State
About this file
This document contains the Questions and Answers (Q&A) related to Solicitation Number 19BY7024Q0007 for Design, Engineering and Constructions Services for Photovoltaic (PV) Inverter and Communication Upgrades. The key details are:
The solicitation requires the contractor to cover the cost of escorts for non-cleared workers, with about 30-40% of the work being performed in the Chancery that will require escorts. The solicitation also requires 50% performance/payment protection, which the contractor notes is higher than typical 40% protection. The contractor inquired about accessing various documents and data related to the existing solar system, including maintenance reports, system monitoring data, electrical diagrams, and cabling details. The government provided clarification on access to these documents. The contractor also asked about allowing alternate brands of inverters and solar panels, as well as conducting testing and taking pictures on-site. The government confirmed these requests. The document also addresses security clearance requirements and access for different types of personnel. Overall, this Q&A provides additional details and clarification on the contract requirements and site conditions.
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| ReducerBox_Screen1.PNG | PNG image | |
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| Buj_SOW PV System Upgrade V 1.0 - May 2024.docx | DOCX document | |
| UTL_Screen3.PNG | PNG image | |
| UTL_Screen1.PNG | PNG image | |
| 19BY7024Q0007_0001.pdf | ||
| 19BY7024Q0007_Memo signed.pdf | ||
| 19BY7024Q0007-RFQ Final.pdf | ||
| Attachment 3 Electr. Drawings & Calc.pdf | ||
| PR12511777-SF1442.pdf |
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Text version
19BY7024Q0007
Questions and Answers
1. According to section 9.1 of the solicitation, “Contractor must cover the cost of escort for non-cleared workers.” Please clarify this statement. About 30% – 40% of the job will be performed in the Chancery that will require escorts at all times and that will significantly impact the cost of the project.
Answer: Facility management staff will provide the escort. Additionally, the vendor will be required to submit information for badging upon contract award.
2. Section G.1.0 requires 50% performance/payment protection. Please clarify. We are used to seeing 40% performance/payment protection: 20% for each of performance and payment.
Answer: This will not be changed.
3. Please share the report from the last preventive maintenance service.
Answer: Document is posted on sam.gov
4. Please share Sunny Portal Data – at least 6 months including error and production data
Answer: Tthe system software has not been operational, so it is difficult to pull the whole 6-month data, part of the SOW task is to bring it back and have an upgraded version. Attached see the screenshots taken.
5. Please share high level Single Line Diagram of the electrical connection at the power room.
Answer: The diagram is posted on sam.gov
6. Confirm that there are dedicated IP addresses for centralization of monitoring
Answer: Yes. YES, IP Answer: address for PV system ends with 30 in the BAS network, full IP address will be shared once the contract is awarded.
7. Confirm that the HDMI from the monitoring station to the front of TV us working or will be working by the start of job.
Answer: Yes, it is working.
8. The scope of cabling is not clear. It appears most of the problems are caused by cabling and earthing. Should we quote for this as well?
Answer: Attached SOW section 4.2.5 delves into cabling, connectors and Balance of System
(BOS). Contractor needs to quote for all system components for a complete and functional system.
i. 4..2.5 Contractor shall update cabling, connectors, and Balance of System (BOS) as necessary for a complete and functional system.
9. Are we allowed to quote for other brands of inverters and solar panels in case the current brands have been phased out by the OEM?
Answer: Attached SOW section 4.2.1 the new inverters shall be SMA brand in order for communications to be compatible with existing SMA equipment installed. Contractor needs to match existing brand.
i. 4.2.1 Contractor shall supply five (5) string-type SMA Inverters [one
(4) SMA SMC 7000HV-11 and one (1) SMA SMC 5000A]. The new inverters shall be SMA brand in order for communications to be compatible with existing SMA equipment installed per Section 2.1.
10. Please share pictures taken during site visit.
Answer: Pictures will be share via a link.
11. Are there any specific qualifications for the bidders, such as set-asides, that disqualify general bidders?
Answer: None.
12. Is there any expert on site to provide or show us monitoring and the status of the inverters' conditions?
Answer: Yes, we have facility electrical engineer.
13. Are we allowed to perform basic testing and bring solar and electrical testing equipment to the Embassy?
Answer: Yes.
14. Are we allowed to take pictures of solar equipment nameplates, wiring, and defects?
Answer: Pictures are posted to a FAN.gov account.
15. How long does it take for staff or personnel to get security clearance, and what type of IDs are needed for entry? 1
Answer: 1 day after access request is submitted, embassy will issue visitor’s badge that must be always put on.
a. US Citizens
b. US Residents
c. Non-US Citizens/Residents
d. Local staff
16. Can you provide us with a link or a copy of the OBO 2022 specifications for electrical and solar?
Answer: Posted to sam.gov
File details come from the government source that posted it. Updated .