SOLICITATION

DOCUMENT

Water leak roof repairs B049

Solicitation No: 19BE2026Q0578

Contracting & Acquisition Office U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Régent 1000 Brussels Belgium

U.S. Embassy Brussels 19BE2026Q0578

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19BE2026Q0578

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

Aug. 11 2026

PAGE 2 OF

52 PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16059340

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

AMERICAN EMBASSY BRUSSELS

REGENTLAAN 27, BOULEVARD DU REGENT ATTN: AMERICAN

EMBASSY BRUSSELS

BRUSSELS, B1000

Michael Abrahams BrusselsBids@state.gov

9. FOR INFORMATION

CALL:

A. NAME

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Water leak roof repairs B049

11. The Contractor shall begin performance within _30_ calendar days and complete it within _21_ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and _1_ copies to perform the work required are due at the place specified in Item 8 by _2.00pm_ local time

_August 25 2026_ . If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _60_ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-32121442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

h ff k l d f d h l b d d f h

AMENDMENT

NO

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of

(a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK

(REV. 4-85)

A. PRICING 6

A.1. SERVICES 6

A.2. TYPE OF CONTRACT 6

A.3. CONTRACT CURRENCY 6

A.4. CONTRACT PRICE 6

A.5. VALUE ADDED TAX 7

A.6. ABBREVIATIONS 7

B. STATEMENT OF WORK 8

B.1. PROJECT NAME AND LOCATION 8

B.2. PERFORMANCE WORK STATEMENT 8

C. PACKAGING AND MARKING - RESERVED 12

D. INSPECTION AND ACCEPTANCE 13

D.1. SUBSTANTIAL COMPLETION 13

D.2. FINAL COMPLETION AND ACCEPTANCE 13

E. DELIVERIES AND PERFORMANCE 15

E.1. CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES 15

E.2. NOTICE OF DELAY 16

E.3. NOTICE TO PROCEED 16

E.4. WORKING HOURS 16

F. CONTRACT ADMINISTRATION DATA 17

F.1. AUTHORITY OF CONTRACTING OFFICER 17

F.2. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999) 17

F.3. CONTRACT ADMINISTRATION DATA 17

F.4. PAYMENT 18

G. SPECIAL TERMS AND CONDITIONS 19

G.1. PERFORMANCE/PAYMENT PROTECTION 19

G.2. INSURANCE 19

G.3. DOCUMENT DESCRIPTIONS 20

G.4. LAWS AND REGULATIONS 20

G.5. CONSTRUCTION PERSONEL 21

G.6. MATERIALS AND EQUIPMENT 22

G.7. SPECIAL WARRANTIES 22

G.8. EQUITABLE ADJUSTMENTS 22

G.9. ZONING APPROVALS AND PERMITS 22

H. CLAUSES 23

I. LIST OF ATTACHMENTS 42

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION 43

J.1. QUALIFICATIONS OF OFFERORS 43

J.2. SUBMISSION OF QUOTATIONS 43

J.3. 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) 44

J.4. MAGNITURE OF CONSTRUCTION PROJECT 44

J.5. LATE QUOTATIONS 44

J.6. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 45

K. EVALUATION CRITERIA 46

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS 47

L.1. AUTHORIZED CONTRACT ADMINISTRATOR 52

L.2. CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS) 52

L.3. CERTIFICATION 52

SECTION A – PRICING

A. PRICING

A.1. SERVICES

The Contractor shall provide construction services necessary for the Water leak roof repairs B049 at Rue Zinner 13, 1000, 1000 Brussels. All work shall be performed in accordance with the specifications contained in Section I, List of Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

A.2. TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-Section A.4. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government (see Sub-Section E.10, Excusable Delays), as determined and approved by the Contracting Officer.

A.3. CONTRACT CURRENCY

The contract will be EURO.

A.4. CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevocable Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed price.

A Price Proposal Breakdown sample is provided under Section I, Attachment 1 - Breakdown of Price Proposal. The Contractor shall complete the attachment with prices and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section A.4.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed price. Any costs not priced will be included in overhead and other indirect costs.

A.4.1. Total Contract Price The Offeror shall insert their total price proposal costs as follows:

A B C D E F

CLIN DESCRIPTION UNIT PRICE QUANTITY

TOTAL PRICE

(DxE)

0001 Leak Detection & Inspection Flat Rate

0002 CCTV Camera Inspection Per Hour

0003 Roof Tiles & Underlayment Removal

Per Linear Meter

0004 Zinc Replacement (Gutters/Collectors)

Per Linear Meter

0005 Trenchless Downspout Relining

Per Linear Meter

0006 Base Woodwork Allowance (up to 20m) Flat Rate

0007 Fascia Restoration & Paint Per Linear Meter

0008 Setup, Safety & EM385-1-1 Scaffolding Flat Rate

SUBTOTAL €

VAT €

SUBTOTAL €

A.5. VALUE ADDED TAX

Value Added Tax (VAT) at a rate of 21% is applicable to this purchase and must be included in the line item rates on your invoice. The embassy will subsequently work with the Ministry of Finance (MINFIN) to obtain the VAT exempt form C151 for refund purposes.

A.6. ABBREVIATIONS

Abbreviation Meaning CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative DOSAR Department of State Acquisition Regulations FAR Federal Acquisition Regulations ILOC Irrevocable Letter of Credit INL International Narcotics and Law Enforcement (US Department of State) LNTP Limited Notice to Proceed

SECTION B - STATEMENT OF WORK

B. STATEMENT OF WORK

B.1. PROJECT NAME AND LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in support of the Department of State's (DoS) Mission:

Project Id:

B049 Office building of the U.S. Embassy Mission to the European Union

Location:

Rue Zinner 13, 1000 Brussels, Belgium

B.2. PERFORMANCE WORK STATEMENT

B.2.1. BACKGROUND AND PURPOSE

The U.S. Embassy Mission to the European Union is experiencing active water infiltration through the roof, resulting in damage to the building's painted façade, interior ceilings, walls, and finishes. Immediate intervention is required to prevent additional deterioration and protect Government property.

The existing roof consists of a combination of standing seam metal roofing and traditional clay roof tiles. Preliminary inspections indicate significant deterioration of supporting timber elements, zinc gutters, collectors, flashing, downspouts, and waterproofing components. Numerous soldered zinc joints have reached the end of their service life and can no longer be reliably repaired due to material fatigue.

The primary objective of this project is to identify and eliminate all sources of water infiltration, restore the integrity of the roofing system, improve drainage, and extend the service life of the roof while preserving the existing architectural appearance.

B.2.2. SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, supervision, transportation, and services necessary to complete the following work.

A. Site Investigation and Verification Prior to commencing construction, the Contractor shall:

• Verify all field dimensions and existing conditions.

• Confirm that all work remains within the limits identified on the provided Roof Layout drawings.

• Conduct a comprehensive inspection to identify all active sources of water infiltration.

• Submit a written inspection report identifying deficiencies, recommended repair methodology, and any unforeseen conditions requiring Government review before corrective work begins.

B. Roof Structure Repairs The Contractor shall inspect the structural support system beneath both the standing seam metal roofing and clay tile roofing within the designated work area.

The Contractor shall:

• Assess all timber framing, battens, fascia, and supporting members.

• Recommend structural reinforcement or replacement where deterioration exists.

• Replace up to 20 linear meters of deteriorated timber within the base contract.

• Provide a separate unit price per additional linear meter for any additional timber replacement required beyond the included allowance.

• Obtain written approval from the Contracting Officer's Representative (COR) prior to performing additional timber replacement outside the base allowance.

Replacement materials shall match the existing structural characteristics and be treated for exterior use.

C. Roof Waterproofing Repairs The Contractor shall restore the waterproof integrity of the roof by performing, at a minimum, the following:

• Repair standing seam metal roofing where defects or leakage are identified.

• Remove and reinstall roof tiles as required to complete repairs.

• Replace the deteriorated eaves apron beneath the last row of roof tiles.

• Inspect and perform localized repairs to supporting timber beneath the eaves apron.

• Replace damaged or deteriorated flashing assemblies.

• Ensure all repaired areas are fully weatherproof before the end of each working day.

Temporary waterproof protection shall be installed whenever work remains incomplete.

D. Zinc Roofing and Drainage System The Contractor shall inspect all exposed zinc components and restore the drainage system to full operational condition.

Work shall include:

• Repair or replacement of deteriorated zinc roofing components.

• Replacement of failed soldered joints.

• Inspection and replacement of zinc collectors located between gutters and downspouts.

• Cleaning of all gutters, valleys, and rainwater connections.

• Minor repairs to gutter supports and fixings.

• Installation of corrosion-resistant fasteners and supports.

All new zinc materials shall be compatible with the existing roof system.

E. Downspout Inspection and Rehabilitation The Contractor shall inspect all internal downspouts using high-resolution CCTV or endoscopic inspection equipment.

Opening walls or ceilings for inspection shall not be permitted unless specifically authorized in writing by the COR.

Where deterioration is identified, the Contractor shall utilize trenchless rehabilitation methods whenever technically feasible, including:

• Cured-In-Place Pipe (CIPP) lining;

• Internal sleeve installation; or

• Continuous pipe insertion systems.

Prior to installation, the Contractor shall submit the proposed repair methodology, product specifications, and installation procedures for Government approval.

Pre-repair and post-repair inspection videos shall be provided to the Government.

F. Painting and Exterior Finishes Following completion of repairs, the Contractor shall restore affected painted surfaces.

Work shall include:

• Cleaning and preparation of all surfaces.

• Minor repairs to fascia and soffit surfaces.

• One coat of approved exterior primer.

• Two finish coats of white exterior lacquer paint (Sikkens or approved equal).

Paint products shall be submitted for approval prior to application.

G. Site Safety and Protection The Contractor shall provide all scaffolding, barriers, fall protection systems, debris containment, and personal protective equipment required to safely execute the work.

All scaffolding shall comply with EM 385-1-1 Section 22 and applicable Belgian regulations. Where Belgian regulations are more stringent, the more restrictive requirement shall apply.

The Contractor shall submit a site-specific Safety Plan and Scaffolding Plan prior to mobilization.

Pedestrian access around the building shall remain operational throughout construction. Scaffolding shall therefore include protected pedestrian walkways where required.

The Contractor shall protect adjacent landscaping, windows, façade elements, mechanical equipment, and walkways from damage during construction.

Daily cleanup shall be performed and all debris removed from Government property.

B.2.3. CONTRACTOR SUBMITTALS AND DELIVERABLES

The Contractor shall submit the following:

• Inspection report with photographs.

• Detailed execution methodology.

• Construction schedule.

• Safety Plan.

• Scaffolding Plan.

• Material data sheets.

• Manufacturer specifications.

• CCTV inspection videos before and after rehabilitation.

• Daily progress photographs.

• Leak test report.

• Final as-built photographic documentation.

• Warranty documentation.

No materials shall be installed prior to approval by the COR.

B.2.4. SITE ACCESS AND SECURITY

Work shall be coordinated with the Embassy Facilities Section.

All Contractor personnel shall comply with Embassy security requirements.

Contractor personnel shall remain escorted while on Government property. Escort availability shall be considered when preparing the construction schedule.

The Contractor shall submit employee names, identification documents, and vehicle information sufficiently in advance to allow security processing.

Failure to comply with Embassy security procedures may result in removal from the project site.

B.2.5. QUALITY REQUIREMENTS

The Contractor shall perform all work in accordance with recognized industry standards and best practices.

All materials shall be new and of first-quality manufacture.

The Contractor shall verify all field measurements before ordering materials.

Concealed work shall not be covered until inspected by the COR.

Any unforeseen conditions shall immediately be reported to the COR before corrective work proceeds.

Any damage caused by the Contractor shall be repaired at no additional cost to the Government.

B.2.6. ACCEPTANCE CRITERIA

The project shall be considered complete only after the following conditions have been satisfied:

• All roof repairs have been completed in accordance with this Statement of Work.

• All gutters, collectors, flashing, aprons, and zinc works are fully functional.

• Downspouts have been successfully inspected and rehabilitated where required.

• Water testing confirms the complete elimination of leaks.

• The site has been cleaned and restored to its original condition.

• All documentation and deliverables have been submitted and approved.

• The Contracting Officer's Representative has issued written acceptance of the completed work.

B.2.7. WARRANTY

The Contractor shall provide a minimum three (3) year warranty covering workmanship, materials, waterproofing performance, and installed systems.

Any defects occurring during the warranty period that result from defective workmanship, or materials shall be corrected by the Contractor at no additional cost to the Government.

Emergency leaks reported during the warranty period shall receive an initial response within 48 hours, with corrective action completed as soon as reasonably practicable following Government notification.

SECTION C - PACKAGING AND MARKING

C. PACKAGING AND MARKING - reserved

SECTION D - INSPECTION AND ACCEPTANCE

D. INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1. SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract.

The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2. FINAL COMPLETION AND ACCEPTANCE

D.2.1. "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2. The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3. Final Inspection and Tests. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4. Final Acceptance. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

E. DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to:

• commence work under this contract within 30 days after the date the Contractor receives the notice to proceed,

• prosecute the work diligently, and,

• complete the entire work ready for use not later than insert 21 days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 0 dollars for each calendar day of delay until the work is completed or accepted.

If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

E.1. CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "30 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

E.2. NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

E.3. NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the

Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

E.4. WORKING HOURS

All work shall be performed during 7am to 5pm from Monday to Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

SECTION F – CONTRACT ADMINISTRATION DATA

F. CONTRACT ADMINISTRATION DATA

F.1. AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind theGovernment and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the ContractingOfficer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer,as specifically provided in the designation of that individual.

F.2. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the Maintenance Inspector.

F.3. CONTRACT ADMINISTRATION DATA

This contract will be administered as follows:

Primary Contracting Officer (CO):

• Name: Amy Cox

• Position: Contracting Officer, Brussels

• Location: American Embassy Brussels

• Address: Regentlaan 25-27 Boulevard du Régent - 1000 Brussels - Belgium

• Email: BrusselsBids@state.gov

Contract Administrator:

• Name: Michael Abrahams

• Position: Contract Specialist, Brussels

• Location: American Embassy Brussels

• Address: Regentlaan 25-27 Boulevard du Régent - 1000 Brussels - Belgium

• Email: BrusselsBids@state.gov

Designated Contracting Officer's Representative (COR):

• Name: TBD at Award

• Position: TBD at Award

• Location: TBD at Award

• Address: TBD at Award

• Email: TBD at Award

RPSO Contracting Officer's and Administrators can be reached via the following addresses:

• BrusselsBids@state.gov

F.4. PAYMENT

The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts".

The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

BruFMCaccountsProc@state.gov U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Régent 1000 Brussels - Belgium

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

mailto:BruFMCaccountsProc@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G. SPECIAL TERMS AND CONDITIONS

G.1. PERFORMANCE/PAYMENT PROTECTION

The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1. The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2. The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3. The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2. INSURANCE

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1. General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) Bodily Injury, On or Off the Site, in U.S. Dollars

Per Occurrence As per local law

Cumulative As per local law

(2) Property Damage, On or Off the Site, in U.S. Dollars

Per Occurrence As per local law

Cumulative As per local law

G.2.2. The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4. The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3. DOCUMENT DESCRIPTIONS

G.3.1. Supplemental Documents: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1.Record Documents. The Contractor shall maintain at the project site:

• a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

• a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

• a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

• record shop drawings and other submittals, in the number and form as required by the specifications.

G.4. LAWS AND REGULATIONS

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the

Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1. The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2. The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3. The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5. CONSTRUCTION PERSONEL

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action.

The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1. If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2. After award, the Contractor has ten (10) calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 2 days to perform. For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

• Vehicle license number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3. The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6. MATERIALS AND EQUIPMENT

All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7. SPECIAL WARRANTIES

G.7.1. Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2. The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8. EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

• the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

• that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

• The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9. ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

• obtaining proper zoning or other land use control approval for the project

• obtaining the approval of the Contracting Drawings and Specifications

• paying fees due for the foregoing; and,

• for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

H. CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov

[Insert one or more Internet addresses]

(End of clause)

Clause Title Fill-ins

2.202-1 Definitions (Jun 2020)

52.203-6 Alt I Restrictions on Subcontractor Sales to the Government (Jun 2020) - Alternate I (Nov 2021)

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-13 System for Award Management-Maintenance (DEVIATION JAN 2026)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION JAN 2026)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (DEVIATION JAN 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(DEVIATION JAN 2026)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Mar 2026)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar2023)

52.233-3 Protest after Award (DEVIATION JAN 2026)

52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION JAN 2026)

52.236-2 Differing Site Conditions (DEVIATION JUL 2025)

52.236-3 Site Investigation and Conditions Affecting the Work (DEVIATION

JUL2025)

52.236-5 Material and Workmanship (DEVIATION JUL 2025)

52.236-6 Superintendence by the Contractor (DEVIATION JUL 2025)

52.236-7 Permits and Responsibilities (DEVIATION JUL 2025)

52.236-8 Other Contracts (DEVIATION JUL 2025)

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (DEVIATION JUL 2025)

52.236-10 Operations and Storage Areas (DEVIATION JUL 2025)

52.236-11 Use and Possession Prior to Completion (DEVIATION JUL 2025)

52.236-12 Cleaning Up (DEVIATION JUL 2025)

52.236-21 Specifications and Drawings for Construction (DEVIATION JUL 2025)

52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels

(DEVIATION FEB 2026)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARDPOLICY

AND PROCEDURES (JAN 2026)

52.212-4 Terms and Conditions—Commercial Products and Commercial Services. (DEVIATION

JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon…