19AU9024R0001_Make Ready.docx

SECTION B - PRICING

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all “Make-Ready Services” for residences for U.S. Tri-Mission Vienna as described in Sections B and C of this contract, and the exhibits in Section J. “Make Ready Services” means preparing a residence for occupancy by performing routine maintenance services such as Painting and Cleaning in order to bring a residence back to full service and safety requirements. “Make Ready Services” does not include significant equipment installations or renovation projects. Significant remodeling or reconstruction projects will be contracted separately and do not fall within the scope of this contract.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready. The Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders may be necessary for emergencies; however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 6).

The contract will be for a one-year period from the date of the contract award, with 3 (three) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of EUR 10,000.00 worth of services. The maximum amount of services ordered under each year of the contract will not exceed EUR 700,000.00 worth of services.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.3.3.

B.3.2 CURRENCY

All prices shall be in EUROS.

B.3.3 BASE YEAR PRICES (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

CLIN

Description of Service

EUROS

Est Qty.

Total Est. Price in EUROS

12,750

25,000

10,000

2,000

10,000

4,000

1,000

2,000

2,000

8,000

1,000

1,000

26,000

Total of all line items:

VAT:

Base Year Total:

B.3.4. FIRST OPTION YEAR PRICES

CLIN

Description of Service

EURO

Est Qty.

Total Est. Price in EURO

12,750

25,000

10,000

2,000

10,000

4,000

1,000

2,000

2,000

8,000

1,000

1,000

26,000

Total of all line-item prices:

VAT

Base Year Total:

B.3.5 SECOND OPTION YEAR PRICES

CLIN

Description of Service

EURO

Est Qty.

Total Est. Price in EURO

12,750

25,000

10,000

2,000

10,000

4,000

1,000

2,000

2,000

8,000

1,000

1,000

26,000

Total of all line-item prices:

VAT

Base Year Total:

B.3.6 THIRD OPTION YEAR PRICES

CLIN

Description of Service

EURO

Est Qty.

Total Est. Price in EURO

12,750

25,000

10,000

2,000

10,000

4,000

1,000

2,000

2,000

8,000

1,000

1,000

26,000

Total of all line-item prices:

VAT

Base Year Total:

B.3.7 GRAND TOTAL PRICE FOR BASE YEAR PLUS THREE OPTION YEARS

Base Year Total:

First Option Year Total:

Second Option Year Total:

Third Option Year Total:

Grand Total Price for all Years:

B.3.8 UNSCHEDULDED MAINTENACE OUTSIDE THIS CONTRACT

Unscheduled maintenance services are NOT included under this agreement and are to be done outside of this contract. However, we would like to have current labor rates in the event that the need for these services arise. Please provide your current labor rates in the fields below. Any necessary service will be submitted for approval and then billed against a separate purchase order. The contractor is not approved to do any additional work without approval.

Additional service labor rates:

Unscheduled & Emergency Maintenance and Repairs Services (see Attachment A Section C.2.4)

Hourly rate for Plumber EUR __________ _plus 20% VAT Hourly rate for Electrician EUR __________ _plus 20% VAT Hourly rate for Mason EUR ____________plus 20% VAT Hourly rate for Carpenter EUR ____________plus 20% VAT Hourly rate for Gardener EUR ____________plus 20% VAT

Option Year 1 Prices

Hourly rate for Plumber EUR __________ _plus 20% VAT Hourly rate for Electrician EUR __________ _plus 20% VAT Hourly rate for Mason EUR ____________plus 20% VAT Hourly rate for Carpenter EUR ____________plus 20% VAT Hourly rate for Gardener EUR ____________plus 20% VAT

Option Year 2 Prices

Hourly rate for Plumber EUR __________ _plus 20% VAT Hourly rate for Electrician EUR __________ _plus 20% VAT Hourly rate for Mason EUR ____________plus 20% VAT Hourly rate for Carpenter EUR ____________plus 20% VAT Hourly rate for Gardener EUR ____________plus 20% VAT

Option Year 3 Prices

Hourly rate for Plumber EUR __________ _plus 20% VAT Hourly rate for Electrician EUR __________ _plus 20% VAT Hourly rate for Mason EUR ____________plus 20% VAT Hourly rate for Carpenter EUR ____________plus 20% VAT Hourly rate for Gardener EUR ____________plus 20% VAT

MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of EUR 10,000.00. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed EUR 700,000.00. This reflects the contract maximum.

B.4 ORDERING

The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS

The Contracting Officer may issue task orders orally but will confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY

Before performing work, the Contractor shall survey the property and verify the work required and will send a free of charge cost estimate upfront which will be the basis for a task order. The Contractor will verify the work required against the task order, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS

The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at Section J, Exhibit 6. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters or linear meters, per residence, per item)

(f) Point of contact for questions

Before issuing a task order, the Government may issue a written request for quotation that includes the work to be performed and the required completion date. The Contractor shall respond to that request for quotation in writing within three working days either to the e-Mail address as identified in the inquiry or to the following address:

Alternatively, the Government may simply issue a firm-fixed price task order if it has the measurements of the work to be performed.

B.4.3.1 If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required work by multiplying the unit prices in Section B by the amount of work required.

B.4.4 COMPLETION DATE

The Contractor shall complete all services on individual housing units within ten (10) days of receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL

The U.S. Tri-Mission in Vienna, Austria requires a make-ready service contractor to perform task orders on US Government owned and leased properties. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE

The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

The designated person shall have supervision as his/her sole function during the times s/he is on duty. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

C.1.3 PERSONNEL

The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform make-ready services for task orders issued under this contract. Helper positions do not need to meet the experience requirement. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

C.1.4 DEFINITIONS

(see also FAR clause 52.202-1, Alt. 1 [APR 1994], cited in I.1)

“Make-ready Services” includes the preparation of residential units for occupancy, including all items in this contract.

"Routine Maintenance and Repair" includes the preservation in a sound state of real property.

"Scheduled Maintenance Services" includes all routine maintenance functions defined in Section C and in Exhibit 1.

"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services.

C.1.5 LOCATION

The jobsite is within the city of Vienna, Austria, primarily in districts 1, 9, 18 and 19. A listing of work locations will be provided after award.

C.1.6 SERVICES

Services under this contract include:

Services not included in this contract (see B.3.8):

C.2.4 Unscheduled and Emergency Services

C.2 STANDARDS

C.2.1 GENERAL:

The services described in this scope of work include the execution of all work and the supervision of all work. Work hours shall be between 0800 to 1800 unless authorized in advance by the COR. There will be no work on weekends or holidays unless authorized in advance by the Contracting Officer or COR.

Make ready work on residences or apartments takes place throughout the year however the majority of work will generally take place from May 1st to September 30th. The site supervisor must be present from 0800 to 1800 and enough contractor personnel shall be made available to accomplish the work set forth in the task order.

All materials and the work listed in this scope of work must comply to the current demands of both American and Austrian laws and regulations, as well as the security regulations of the various Austrian workers trade organizations.

The Contractor shall maintain a clean safe, and professional work site. At the conclusion of each workday, the Contractor shall remove all waste and rubbish created by the work, and leave the work site in a professional manner acceptable to the COR.

C.2.2 APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS

C.2.2.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with local standards and the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.2.2.2 PAINT SPECIFICATIONS

Unless otherwise noted by the COR, the Contractor shall use the following paint:

1. Apartment walls: Hawo Seidenglanzlatex – color “Altweiss”

1. Apartment ceilings: Caparol Indeko Plus “weiss” or StoColor Rapid Ultramatt “weiss”

1. Apartment doors & frames: oil based semi-gloss paint (with 50%/50% mix of RAL 0095 & 9010 [Reinweiß])

1. Apartment radiators: Brillux Heizkoerperlack 990

1. Basement floor: Disbon 404 – color “kieselgrau” (RAL 7032)

1. Basements walls & ceiling: StoColor Select Matt – color “weiss”

1. Basement storage room doors & frames: oil based semi-gloss paint (color = RAL 7032 [kieselgrau])

C.2.2.3 COLORS

When the color must deviate from the specifications outlined in Section C.2.2.2, the Contractor must provide, to the COR, within three (3) business days of a site visit sample sheets of the colors available.

Before starting work, the contractor shall receive written approval from the COR concerning the colors that shall be used for that work. These instructions will be given based on the sample sheets. The COR may authorize colors not outlined in Section C.2.2.2.

Deviation from the colors outlined above shall be at no increased cost to the Government.

The contractor is allowed to mix the paint on site to obtain the desired color, using the same formulas shown on the sample sheets.

C.2.2.4 RULES FOR MEASUREMENTS

Total square meter measurements for painting only the walls will be calculated by adding the length and width of the floor together, then multipling by two (2) and then multipling this by the height of the wall. (L + W x 2 x H) – minus any adjustments for windows, doors, built-in cabinets, tiles, etc

Total square meter measurements for both ceilings and walls will be calculated by multiplying the length x the width of the floor area and then adding it to the wall calcultion made above.

C.2.2.5 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including all upholstered and hard furnishings, area rugs, installed carpet, flooring, tiles, light fixtures, or windows). The Contractor shall move, protect, and return such property to its original position.

The contents of a furnished residence may include but is not limited to all of the following: sofas, loveseats, tables, chairs, beds, nightstands, china cabinets, lamps, rugs, etc. The contractor shall move any existing furniture and furnishings out of each work area in each residence. If this is not possible, furniture and furnishings will be grouped in the center of the room. The contractor shall protect furniture and furnishings with plastic drop cloth. Area rugs or installed carpets must be removed, rolled up and/or protected by a plastic drop cloth. After completion of the painting work, the Contractor shall return all furnishings and rugs to their original positions within the residence.

Items which are fixed to the wall but can be removed, such as light fixtures, smoke detectors, fire extinguishers, etc., must be removed prior to the beginning of preparation and painting work. Light switches, outlet covers, windows and doors hardware must also be removed. Those furnishings which are fixed to the wall and cannot be moved must be protected by plastic tarps or painters’ tape as appropriate. After completion of the painting work, the Contractor shall reinstall all items.

The Contractor shall protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

Upon completing the work, the contractor must remove all paint accidentally applied to any adjoining surfaces, such as floorboards, molding, tiles, door frames, cabinets, light fixtures, towel racks, windows etc. If the contractor fails to properly protect government property, the property of the landlord or the personal property of the occupant and paint damage results, the Consulate will deduct the relevant cost for cleaning, polishing, replacing items, or whatsoever work is necessary to restore the damaged item(s).

The Contractor shall at-all-times keep the work area free from accumulations of waste materials. All protective coverings, masking tape, debris, rubbish, tools, equipment, and materials that are not the property of the Government shall be removed from Government premises and disposed of appropriately. Trash cans at the premises may not be used for trash disposal. The Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the COR.

Paint brushes and other tools must not be cleaned and dirty liquids may not be emptied in wash basins, kitchen sinks or bathtubs.

The Contractor shall ensure that his/her employees do not smoke in Government residences or within 50ft of a residential building.

C.2.2.6 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

(a) INTERIOR AND EXTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) Paint: includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's Material Safety Data Sheet (MSDS), label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: Provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification will not be acceptable.

(5) Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

(6) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly. Remove oily rags and waste daily.

(7) Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. Apply paint only in temperatures in accordance with manufacturer's specifications.

(8) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(9) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(10) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(11) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical switches and plugs with new covers after painting.

(12) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(13) Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the contractor is to use a high-quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, apply a high-quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work before painting. Do not apply exterior paint in snow, rain, fog or mist; or when the relatively humidity exceeds 85 percent; or to damp or wet surfaces.

(iii) Provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

(v) Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(14) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(15) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

(16) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(17) Brush Application: Brush out and work brush coats into surfaces in an even film. Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(18) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(19) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(20) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(21) Upon completion of painting, clean glass and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

(22) Remove temporary protective wrappings after completion of painting operations.

(b) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth, and all dust removed prior to paining. Exterior surfaces must be spackled with exterior grade compounds.

(c) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

C.2.3 CLEANING OF RESIDENCES

C.2.3.1 MATERIALS AND EQUIPMENT

All material and equipment necessary for the performance of residential cleaning shall be provided by the Contractor. The Contractor is responsible for the providing of clean cloths and mops and must also provide an industrial vacuum cleaner.

C.2.3.2 CLEANING STANDARDS

The Contractor shall complete the following requirements and the checklist in Section J, Exhibit 1. All cleaning shall use appropriate industrial-quality cleaning supplies.

The following items and areas shall be cleaned: See Section J, Exhibit 1.

C.2.3.3 CLEANING STANDARDS: CARPET AND UPHOLSTERED FURNITURE

The Contractor shall clean designated carpets and all upholstered furniture with professional equipment and industrial-grade cleaners. The Contractor shall remove excess liquid after cleaning to allow for the carpets and upholstered furniture to dry quickly.

The Contractor is responsible for any damage caused to items in the cleaning process and/or because of excess moisture left in carpets after cleaning.

Cleaning of carpets and upholstered furniture shall not disturb or damage any fixed property (including flooring and baseboards). The Contractor shall protect or move and return such property to its original position. All soft furniture is to be vacuumed and wet cleaned, if necessary, upon request from the COR.

The Contractor shall move and return furnishings (such as furniture, cabinets) to their original positions after completion of cleaning. The Contractor shall remove all trash remaining in the apartment and make it free of litter and debris.

C.2.4 UNSCHEDULED MAINTENANCE AND REPAIRS SERVICES

The Contractor shall provide maintenance and repair services and gardening services for all Government-owned and/or leased properties when requested by the COR which will be ordered by seperated purchase orders. Services to be performed shall be on an as needed basis only and will include those outlined below.

The detailed work requirements and instructions including emergency works shall be provided by the Contracting Officer to the Contractor who shall supervise, schedule, and manage the performance of the assignments.

Damage or situations requiring major or specialized remedial services shall promptly be brought to the attention of the COR or the Facilities Maintenance Section of the Tri-Mission, and efforts shall be made to minimize such trouble or damage until proper corrective action can be taken. Major and specialized repairs shall be carried out by the Government, independent of this contract. Services to be performed as part of scheduled maintenance to include:

C.2.4.1 ELECTRICAL SERVICES

1. When requested by the COR, Contractor shall perform the following electrical services:

(a) Evaluate the operating condition and safety of all systems and equipment, including: electrical outlets, switches, wiring, installed appliances, doorbells, intercoms, ceiling fans, light fixtures, water heaters, circuit breakers, fuse boxes and feed line connections.

(b) Make basic repairs, including: resetting circuit breakers or replacing switches, etc.

2. Except where noted by the COR, all supplies and equipment needed for the repairs shall be furnished by the Contractor .

C.2.4.2 PLUMBING SERVICES

1. During the make ready process, the Contractor shall perform the following plumbing services when requested by the COR.

1. Replace all toilet seats if damaged or for hygienic reasons.

1. Replace all toothbrush holders/cups if damaged or for hygienic reasons.

1. Renew all caulking and silicon joints with same colored caulking or silicon material. Replace silicone if mold/mildew is not removable/excessive.

1. Replace shower door seal on shower doors if brittle or damaged.

1. Provide retightening, lubricating and other first echelon maintenance.

2. When requested by the COR, Contractor shall perform the following plumbing services:

1. Inspecting all plumbing work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions.

3. Except where noted by the COR, all supplies and equipment needed for the repairs shall be furnished by the Contractor .

C.2.4.3 MASONRY SERVICES

1. When requested by the COR, Contractor shall perform the following masonry services:

1. Minor, routine masonry duties necessary to maintain in good repair building masonry such as reinforced and un-reinforced concrete and brick structures, interior tiles and masonry finishes.

2. Except where noted by the COR, all supplies and equipment needed for the repairs shall be furnished by the Contractor.

C.2.4.4 CARPENTRY SERVICES

1. When requested by the COR, Contractor shall perform the following carpentry services:

1. Minor, routine carpentry duties necessary to maintain in good repair wood furnishings and other woodwork such as tables, chairs, nightstands, doors, floors, stairs, and trim made of wood.

2. Except where noted by the COR, all supplies and equipment needed for the repairs shall be furnished by the Contractor.

C.2.4.5 GARDENING SERVICES

The Contractor shall perform the following gardening services using the checklist in Section J, Exhibit 1.

Clean trash and debris from all lawn, yard, and garden areas. Mow lawns, trim hedges, prune trees, remove weeds, sweep sidewalks, terraces, and balconies, sweep garages, and power wash terraces to present a neat and orderly appearance to the areas.

C.2.5 EMERGENCY MAINTENANCE DURING WORKING HOURS

C.2.5.1 EMERGENCY MAINTENANCE AND REPAIR SERVICES

Technicians to provide emergency maintenance and repair services within four (4) hours’ written or verbal notice when technicians are not present to perform requested work. This is limited to working hours as defined in Section C.2.1.

C.3. COST AND MATERIALS

When preparing cost estimates for materials required under Sections C.2.4 Unscheduled and Emergency Maitnenance and Repairs Services the Contractor shall submit a separate cost for manpower and materials. Materials shall be quoted at contractor’s cost.

The Government reserves the right to provide the Contractor materials at its own cost and care. The government shall provide materials to the contractor only when it is clearly demonstrated:

a) To be in the Government’s best interest;

b) That the overall benefit to the acquisition significantly outweights the increased cost of administration, including material disposal;

c) That providing the material does not substantially increase the Government’s assumption of risk;

d) The Government requirements cannot otherwise be met.

Detailed requirements and instructions shall be provided by the Contracting Officer to the Contractor’s Liaison.

C.4 CONTRACTOR PERSONNEL

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

The Contractor shall provide appropriately trained personnel with the necessary tools and equipment to perform the services outlined in Section C.2.

C.5 SUPERINTENDENCE BY CONTRACTOR

Contractor shall provide a supervisor/representative to oversee, manage and evaluate all services. The supervisor/representative shall be able to effectively speak, write and read English and German. Supervisor/representative will be available by phone and email at all times during working hours as defined in Section C.2.1. The supervisor/representative shall coordinate the performance of the contracted services with the needs of the Government Supervisor/representative shall be responsible for ensuring that a quality control program is implemented.

C.6 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and impove any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

C.7 MONTHLY REPORT

The Contractor shall render a monthly report detailing difficulties or irregularities encountered in the workplace, measures taken to correct and/or improved conditions, recommendations on process improvements, and other matters related to smooth the execution of this contact. A sample report is provided in Exhibit 3 and shall be signed by an authorized representative of the Contractor, and submitted to the COR, together with the Contractor's monthly invoice.

C.8 INSPECTION BY GOVERNMENT

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

D1.1. Subsection F.3 lists all deliverables and whether they are required to be delivered to the Contracting Officer or the Contracting Officer’s Representative (COR).

D.1.2 The Contractor shall submit deliverables for the Contracting Officer to the following address:

D.1.3 The Contractor shall submit deliverables for the COR to the following address:

D.2 PACKING AND MARKING

The Contractor shall deliver material to the work site in the manufacturer’s original, unopened packages and containers bearing manufacturer's information.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996) RESERVED

52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021) RERVED

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984) RESERVED

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) RESERVED

52.211-12 LIQUIDATED DAMAGES-CONSTRUCTION (SEPT 2000) RESERVED

F.2 PERIOD OF PERFORMANCE. The performance period of this contract is from the start date in Notice to Proceed and continuing for 12 months, with three (3), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

F.2.1 The Government may extend this contract under FAR 52.217-9. “Option to Extend the Term of Contract” and 52.217-8. “Option to Extend Services”.

F.3. DELIVERABLES

The Contractor shall deliver the following items:

Description

Quantity

Delivery Date

Deliver To:

F.4 COMPLETION DATES UNDER TASK ORDERS

F4.1 The Contractor shall have a minimum of three (3) days in order to commence work under each task order issued.

F4.2 The following are minimum completion times for Scheduled Maintenance Services that will be included in individual task order, dependent upon the type and amount of work to be done:

Painting Interior Walls, up to 1000 square meters – two days Painting Interior Walls, 1001 to 2000 square meters – four days Painting Exterior Walls, up to 1000 square meters – two days

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding on the Contractor. The completion date is fixed and may be extended only by a written modification to the task order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(a) extend the completion date or obligate the Government to do so,

(b) constitute acceptance or approval of any delay, nor

(c) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

The Contractor shall notify the Government if the contractor receives a notice of any change in the work, or if any other conditions arise that may cause or are actually causing delays and the Contractor believes may result in completion of the project after the completion date. The notification shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. The Contractor shall obtain the approval of the Contracting Officer for any revisions to the approved time schedule.

F.7 NOTICE TO PROCEED

(a) Following receipt from the Contractor evidence of insurance within the time specified in Section H of this contract, the Contracting Officer will provide to the Contractor a Notice to Proceed. The Contractor shall then begin work.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

The Contractor shall perform all work during Monday through Friday, between 07:00 and 18:00 hrs., except for the holidays identified in Sections I.15. The Contracting Officer may approve other hours. The Contractor shall give 24 hours advance notice to the Contracting Officer, who may consider any deviation from the hours identified above. Changes in work hours will not be a cause for a price increase if initiated by the Contractor.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore

(a) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(b) cannot be overcome by reasonable efforts to reschedule the work, and

(c) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

The Government will hold a post award conference ten (10) days after contract award at U.S. Tri Missions, Facility Maintenance Management Section at Breitenfeldergasse 11, 1080 Vienna to discuss the location and type of residences to be serviced, submittals, personnel issues, procedures and other important matters concerning the contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Senior Facility Engineer

G.1.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

Invoices shall be sent via e-Mail to VNNFinanceIntake@state.gov upon of completion and acceptance of all work ordered under the individual task order.

G.2.1 DETAIL OF PAYMENT REQUESTS

The Contractor’s requests for payment, which shall be made no more frequently than monthly shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.2.2 PAYMENTS TO SUBCONTRACTORS

The Contractor shall make timely payment from the proceeds of the progress or final payment to subcontractors and suppliers following the Contractor's contractual arrangements with them.

G.2.3 EVALUATION BY THE…