Questions and Answers 19AQMM25R0003.pdf

SBU - CONTRACTING AND ACQUISITIONS

CONSOLIDATED RECEIVING POINT SERVICES- U.S. DESPATCH AGENCY MIAMI, FL

19AQMM25R0003

QUESTIONS AND ANSWERS

November 11, 2024

Answers to questions are provided in red text.

1. Please provide the name and information of the incumbent contractor and contract number, and value.

Answer: Current Contract number: 19AQMM20D0022

Vendor: Suvi Global Services, LLC, UEI: L41KVW5HYLA7

Contract value: $11,000,000.00

Amendment required: No

2. Referencing M.6 Technical Evaluation Factors, RFP pages 57-60. Are Past

Performance writeups included in the 60 pages?

Answer: Yes, any past performance writeups and information, not in the form of a completed Attachment Z- PPQ, count towards the 60-page limit.

3. Referencing M.6 Technical Evaluation Factors, RFP pages 57-60. Is the Government requesting a past performance write-up for each Past Performance reference in our proposal, in addition to the submission of the Past Performance Questionnaire (PPQ)?

Answer: Yes, vendors are advised to provide information on any past performance reference listed in their technical proposal that is not in the form of the PPQ, in order for the Government to make an appropriate and reasonable evaluation.

4. Referencing Section F 002 – Place of Performance & Section H 012- Facilities, RFP pages 18, 25. Per Section F002 – Place of Performance – “For purposes of this contract, the contractor's warehouse facility and place of performance must be within a twenty (35) mile radius of the U.S. Despatch Agency office in Miami, Florida.

Address: 7789 NW 48th St, Suite 250, Miami, FL 33178.”

Per Section H 012- Facilities “These services must be provided within a 35 mile radius of the Miami Despatch Agency office located at 7789 NW 48th Street, Ste

250, Doral, FL 33178.”

Please confirm the contractor's warehouse facility and place of performance must be within a thirty-five (35) mile radius of the U.S. Despatch Agency office in Miami, Florida. Address: 7789 NW 48th St, Suite 250, Miami, FL 33178.

Answer: The Government confirms the contractor's warehouse facility and place of performance must be within a thirty-five (35) mile radius of the U.S. Despatch

Agency office in Miami, Florida. Address: 7789 NW 48th St, Suite 250, Miami, FL

33178.

Amendment required: Yes, See A0001

5. Referencing Attachment O. Please confirm an offeror should complete and submit

Attachment O - Disclosure of Lobbying Activities as part its proposal.

If confirmed, please confirm if this Attachment should be submitted as part of the

Technical Proposal outside of page limitations.

Answer: The Government confirms that offeror should complete Attachment O and may submit multiple forms, if applicable. Completed Attachment O documents do not count toward the Technical Proposal page limitations.

Amendment required: Yes, See A0001

6. Referencing Factor 4 – Past Performance, RFP page 53. The RFP states that Past

Performance is to include a “Description of contract effort Relevance of referenced contract to the DoS CRP Baltimore Performance experience summary.” Please clarify what this means.

Answer: Please see A0001 for correction.

7. Referencing L.4 Detailed Proposal Preparation Instructions, RFP page 51. Please confirm if we can use a font size of Times New Roman 9 for tables, graphics, and headers/footers.

Answer: That is acceptable.

Amendment required: No.

8. Referencing M.1 Evaluated phases, phase 1 C. pg 56 "Offeror has appropriate licenses and permits to perform required warehousing and storage services in the

State of Florida." Can the USG Clarify if the vendor must have appropriate licenses and permits for the State of Florida at the time of Proposal Submission or After

Award?

Answer: Vendors are advised to submit the required information for the Phase 1

Mandatory Minimum Requirements evaluation, which is to occur at proposal submission.

9. Is the vendor required to be a TSA certified warehouse for the preparation of air shipments?

Answer: No, TSA certification is to be held by the applicable freight forwarders, outside of the CRP contract.

10. Referencing Attachment B CLIN 007. Is the vendor required to issue the IMDG

Declaration and or Shippers Declaration for dangerous goods in addition to the classification, list and inventory.

Answer: The CRP is required to classify all HAZ and provide the necessary IMO

(ocean declaration) and IATA forms (air declaration).

11. Will the government provide the location of the currrent warehouswe in use? Will the USG provide a listing of items and quantities in the current warehouse. This information will be used in pricing warehouse transfer from the Old warehouse to the new awardee warehouse.

Answer: Current CRP Warehouse facility is located at 11380 NW 34th St, Doral, FL

33178. There is currently around 134,000 cubic feet of freight of various kinds in the facility, and 11 vehicles. Vendors do not need to price in the shipment of freight from the old warehouse to a new awardee warehouse if such transition action takes place.

If a new awardee with a new warehouse location is awarded, the Department will issue drayage orders to the current vendor under the existing contract and ship the current freight in the current facility to the new facility. All existing freight information would be provided to the new awardee prior to transfer of freight from facilities. The new awardee will be required to receive the freight in accordance with the requirements of the new contract, and update the freight information and floor/location of the freight records accordingly and in a timely manner. This transfer process would take place over several days.

12. Will the Government provide an industry day for interested parties?

Answer: An industry is not anticipated or scheduled at this time.

13. Will the USG provide the historical hours expended for each of the line items?

Answer: There is no such information available. The current operation utilizes nine fulltime dedicated personnel: two managers and seven warehouse and data entry staff.

Non-management staff fall under the Fair Labor Standards Act, and this CRP requirement is under Service Contract Act.

14. Referencing RFP page 60, F. Initial Set up. Does the government intend for the offerors to provide a transition plan for this section?

Answer: Offerors may submit a transition plan as part of their response to this section.

15. Will the USG provide a listing of the contractor furnished items/equipment

Answer: There is no specific data available. The contractor is to provide all necessary warehouse supplies, racking, items, certified scales, and handling equipment to successfully perform under this CRP requirement and for the necessary facility.

For use of the USG provided warehouse management system, contractors are to provide modern laptops, scan guns, label printer(s), tablets, printer, and digital camera.

Amendment required: Yes, see A0001 revised section C 003.

16. Is this requirement under a collective Bargaining Agreement?

Answer: No, this requirement is under the Service Contract Act and Fair Labor

Standards Act, applicable Wage Determination: 2015-4543 Revisions 28.

17. Is there a requirement to provide Personal Protective Equipment?

Answer: Vendors are required to provide all health and safety measures and equipment in accordance with the applicable state, local and federal laws.

Additionally, see RFP clause 52.222-41 - Service Contract Labor Standards (Aug

2018).

18. Referencing RFP page 41. Para (e) does not list Government furnished equipment.

Will the USG provide a detailed list of Government furnished Equipment?

Answer: USG will provide system access to the ILMS Warehouse Management

System, vendor personnel will require access SNAP cards for system access. See RFP

Section C 004 and Attachment V.

19. Will the USG extend the submission date of this proposal by two weeks in order to address questions?

Answer: Not at this time.

20. Can the government confirm how items are packed when receiving? Are they loose or prepared?

Answer: Supplies arrive in varied states of final packaging, some are palletized and export or domestic packed, other are loose packed or small packaging. At times some shipments may arrive under mixed pallets with different PO numbers and final destinations, which must be closely reviewed and designated by receiving personnel.

CRP receives freight of all kinds to support U.S. Mission needs.

21. Can the government confirm that place of performance is at Miami, FL only and not to include Port of Baltimore?

Answer: See Amendment A0001.