19AQMM25R0003-A0001.pdf

19AQMM25R0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

11/11/2024

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Travis Keon

NAME

TEL.

keontc@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

Functional Bureau Support

OPE/AQM/WW/FBS

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM25R0003

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

11/11/2024

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is as follows:

1. Incorporate RFP 19AQMM25R0003 Questions and Answers document.

2. Provide separate Attachment O document.

3. Revise Sections B-001, C-003, L.5 and L.6, resulting from Questions and Answers.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Travis Keon

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

11/11/2024

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B 001 Supplies and Services B 002 Minimum and Maximum Contract Amounts - Indefinite Quantity B 003 Type of Contract (05/95) B 004 Rates: Base and Option Years, and CLIN Descriptions B 005 Individuals authorized to purchase under this IDIQ

C Descriptions/Specifications/Statement of Work

C 001 GENERAL

C 002 PERFORMANCE OF SERVICE

C 003 CONTRACTOR IT REQUIREMENTS

C 004 Security Requirements- ILMS Access

C 005 REPORTS

C 006 DEMURRAGE OR DETENTION CHARGES

C 007 SPRINKLER REQUIREMENTS/FIRE CONTENT RATE

C 008 FIRE PREVENTION/FIRE CONTROL PLAN REQUIRMENTS

C 009 SECURITY ALARM REQUIREMENTS

C 010 GENERAL DEFINITIONS

D Packaging and Marking

D 001 IDENTIFICATION OF SHIPPING CONTAINERS

D 002 PACKING AND CONTAINER (ie. WOODEN LIFT VANS) SPECIFICATIONS

D 003 TITLE TO MATERIALS AND CONTAINERS

D 004 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

D 005 MARKING OF REPORTS (05/95)

D 006 PACKING LIST(S) (05/95)

E Inspection and Acceptance 52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996) 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-16 Responsibility for Supplies (Apr 1984) 52.246-14 Inspection of Transportation (Apr 1984)

E 001 PROPER PROTECTION OF ITEMS

E 002 PERFORMANCE DEFICIENCY

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989) 52.242-17 Government Delay of Work (Apr 1984) 52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003) 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

F 001 PERIOD OF PERFORMANCE (05/95)

F 002 PLACE OF PERFORMANCE (05/95)

F 003 TIME OF PERFORMANCE (05/95)

F 004 TIME OF DELIVERY

F 005 NOTIFICATION OF COMPLETION OF SERVICES

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G 001 CONTRACT ADMINISTRATION

G 002 ORDERING PROCEDURES (11/96)

G 003 TECHNICAL DIRECTION

G 004 Special Invoice Instructions for Consolidated Receiving Points (CRPs) G 005 Payment for Services

H Special Contract Requirements

H 001 NONPAYMENT FOR UNAUTHORIZED WORK (05/95)

H 002 Quality Assurance Surveillance Plan

H 003 SAFEGUARDING OF INFORMATION (05/95)

H 004 SMOKE-FREE WORKPLACE NOTICE (05/95)

H 005 TECHNICAL DIRECTION

H 006 MISSHIPMENT OF FREIGHT

H 007 MISDIRECTION OF FREIGHT

H 008 SERVICES MUST BE AUTHORIZED

H 009 USE OF CONTRACTS BY OTHER GOVERNMENT AGENCIES

H 010 SUBCONTRACTING

H 011 GOVERNMENT SAVED HARMLESS

H 012 FACILITIES

H 014 ORDERING SERVICES

H 015 INSURANCE REQUIREMENTS

H 016 CERTIFICATE OF INSURANCE

H 017 LIABILITY OF CONTRACTOR

H 018 LAWFUL OPERATION

H 019 GOVERNMENT'S RIGHT TO REMOVAL OF GOODS

H-031 SECURITY REQUIREMENTS

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.203-7 Anti-Kickback Procedures (Jun 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) 52.204-4 [Reserved] 52.204-7 System for Award Management (Oct 2018) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.211-5 Material Requirements (Aug 2000) 52.215-2 Audit and Records-Negotiation (Jun 2020) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data (Aug 2011) 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications (Jun 2020) 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Jun 2020) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Nov 2021) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-8 Utilization of Small Business Concerns (Feb 2024) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-3 Convict Labor (June 2003) 52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May 2018) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37 Employment Reports on Veterans (Jun 2020) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May 2024).

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.223-6 [Reserved] 52.223-14 [Reserved] 52.223-18 [Reserved] 52.227-1 Authorization and Consent (Jun 2020) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020) 52.227-3 Patent Indemnity (Apr 1984) 52.227-14 Rights in Data-General (May 2014) 52.227-16 Additional Data Requirements (June 1987) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.229-5 [Reserved] 52.232-1 Payments (Apr 1984)

52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jan 2017) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.245-1 Government Property (Sep 2021) 52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.247-5 Familiarization with Conditions (Apr 1984) 52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984) 52.247-12 Supervision, Labor, or Materials (Apr 1984) 52.247-17 Charges (Apr 1984) 52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984) 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods (Apr 1984) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.215-19 Notification of Ownership Changes (Oct 1997) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-14 Limitations on Subcontracting (Oct 2022) 52.222-35 Equal Opportunity for Veterans (Jun 2020) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Feb 2024) 52.245-2 Government Property Installation Operation Services (Apr 2012) 52.247-23 Contractor Liability for Loss of and/or Damage to Household Goods (DEVIATION) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 652.242-70 Contracting Officer's Representative (COR)

J List of Attachments J 001 List of Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-8 Annual Representations and Certifications (May 2024) 652.225-70 Arab League Boycott of Israel

K 001 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE

(02/96)

K 002 SERVICE CONTRACT ACT - CORRELATION OF THE LABOR CATEGORIES

(11/96)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.211-7 Alternatives to Government-Unique Standards (Nov 1999) 52.214-34 Submission of Offers in the English Language (Apr 1991)

52.214-35 Submission of Offers in U.S. Currency (Apr 1991) 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999)

L 002 ALTERNATE OFFER INFORMATION

52.204-6 Unique Entity Identifier (Oct 2016) 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (Sep 2023) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.247-6 Financial Statement (Apr 1984)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L 001 CONTRACT AWARD

L 003 PROPOSAL INSTRUCTIONS

M Evaluation Factors for Award 52.225-10 Notice of Buy American Requirement-Construction Materials (May 2014) 52.217-5 Evaluation of Options (July 1990) 52.247-50 No Evaluation of Transportation Costs (Apr 1984)

M-001 SECTION M

Line Item Summary

Solicitation Number:

19AQMM25R0003

Contract Number: Title: CRP - Miami Date of Solicitation:

11/11/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CRP Miami Operations- Base Year Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/15/2025 to 03/14/2026

0.00 0.00 0.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

BASE PERIOD

002 CRP Miami Operations- Option Year 1 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/15/2026 to 03/14/2027

0.00 0.00 0.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

003 CRP Miami Operations- Option Year 2 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/15/2027 to 03/14/2028

0.00 0.00 0.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

004 CRP Miami Operations- Option Year 3 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/15/2028 to 03/14/2029

0.00 0.00 0.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

005 CRP Miami Operations- Option Year 4 Type of Contract Pricing: OTH

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/15/2029 to 03/14/2030

0.00 0.00 0.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

B 001 - Supplies and Services

SCOPE

This contract requires the contractor to provide Consolidated Receiving Point (CRP) services in the Miami, FL Commercial Port District, in accordance with the specifications set forth in Section C of the solicitation. The Government will issue orders against the contract for specific work to be performed.

The contractor shall provide non-personal services for providing receipt, inspection, inventorying, hazardous material identification, consolidation, deconsolidation, export packing, temporary storage, and delivery to pier and related services connected with the forwarding and receiving of U.S. Government-owned furniture, furnishings, commissary items, supplies, personally owned and government owned vehicles, and equipment required by the Department of State for its Foreign Service Posts, and forwarding/ receiving household effects (HHE) belonging to U.S. Government employees. Unless otherwise specified, all Contractor deliveries are "FAS" carrier Miami and Fort Lauderdale Commercial Port Zone. For purposes of this contract, the contractor's place of performance must be within a thirty-five (35) mile radius of the U.S. Despatch Agency office in Miami, Florida. Address: 7789 NW 48th St, Suite 250, Miami, FL 33178.

NOTE:

For definitions of terminology, weights and measures listed in section C010.

B 002 - Minimum and Maximum Contract Amounts - Indefinite Quantity

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

Base Period $10,000.00

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $22,000,000.00.

(c) The Contractor shall not exceed the ceiling price(s) of this contract unless by written consent of the cognizant contracting officer.

(d) Notwithstanding the above, if this contract is funded below the ceiling price, the contractor shall not exceed the funded amount.

B 003 - Type of Contract (05/95)

This is a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity type of contract.

B 004 - Rates: Base and Option Years, and CLIN Descriptions

See Attachement B Section B Pricing for CLIN Rates and Descriptions:

CLIN DESCRIPTION: Estimated Quantity listed for CLINs 001 to 014 is for a 12 month period.

Unit CZ= Cubic Meter

CLIN 001. RECEIVING OF HOUSEHOLD EFFECTS (HHE), FURNITURE, FURNISHINGS, COMMISSARY ITEMS, SUPPLIES OR EQUIPMENT

1.1. Complete service of receiving Government-owned furniture, furnishings, commissary items, supplies, equipment and vehicles (herein described as “materials”) for export shipment including, but not limited to:

• Receiving

• Inspecting

• Identify hazardous materials

• Identify and designate SP-188 receipts

• Inventorying

• Cubing & Weighing

• Recording receipt in the government furnished Integrated Logistics Management System (ILMS) Transportation Module.

• Labeling

• Scanning Packing Lists

• Electronic reporting of receipts to the U.S. Despatch Agency

• Temporary Storage, 30 days free time)

Unit prices given in line items 002 through 006, 010, and 011 shall include cost for (1) thirty days temporary storage (30 days free time) for all items initially received at the CRP. Temporary storage in excess of these periods shall be priced under Line Item 010 and 011.

1.1.1. Breakdown and segregate multiple-destination consolidated material deliveries by purchase order/requisition number and destination post and recording a separate receipt record in the ILMS Transportation module for each destination and purchase order.

1.1.2. Real-time recording of materials received in the ILMS Transportation module.

1.1.3. Labeling all received materials with an ILMS Transportation module generated label.

1.1.4. Scanning and transmission of material packing lists via email to the U.S. Despatch Agent within 24 hours of receipt.

1.1.5. Notifying U.S. Despatch Agent via the CRP Services tool in the ILMS Transportation receipt record upon receiving any ISPM 15 non-compliant wood to ascertain if repacking is required and authorized under provisions of CLINs 002 or 004.

1.1.6. Assess received materials to determine if export/over packing, as defined in CLINs 002 and 003, to protect the materials during transit. The U.S. Despatch Agent will be notified of export packing recommendations via the CRP Services tool in the ILMS Transportation receiving record.

1.1.7. Determine if received materials are classified as hazardous, and if so, notify the Despatch Agent. Refer CLIN 007 for specifics on hazardous material documentation and certification requirements.

CLIN 001 IS AN INFORMATIONAL ITEM AND REQUIREMENT NOT PRICED, COST FOR THIS CLIN IS TO BE INCLUDED IN THE PRICE FOR ALL OTHER CLINS EXCEPT FOR CLINs 007, 008, 009, 010, 011, 012, 013, and 014.

B 005 - Individuals authorized to purchase under this IDIQ

The following list of individuals in addition to the Department of State Contracting Officer, authorized to purchase under this IDIQ is hereby furnished to the supplier by the Contracting Officer:

Transportation/Traffic Managers and Specialists from the Office of Regional Logistics Centers (A/LM/OPS/RLC) for issuance of transportation orders that are in compliance with CFR Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will be in the form of Packing Authorizations, Boxing Orders, Drayage Orders, and Government Bill of Ladings.

Section C - Descriptions/Specifications/Statement of Work

C 001 - GENERAL

The services which shall be required of the contractor include:

A. Complete cross dock freight receiving services that will insure complete unit reconciliation with Department purchase order and shipment documentation, to include temporary storage of U.S. Government property, supplies, materials, Government owned and privately owned vehicles, and household effects consigned to the Contractor's warehouse. Warehouse space used by the Contractor for performance of service items under this contact must be used exclusively for Government shipments; co-mingling of cargo for this contract with cargo from other contracts or sub-contracts is strictly forbidden. Warehouse space used for this contract must be clearly defined and physically separated from any other space(s) utilized by the contractor for other uses. Standard packaged containers received unopened and containing the same supply item need only be verified as to item identification and quantity based on the ship- ping label and packing list affixed to the outside of the container(s), unless no such shipping/packing information is found, then the contractor may proceed under the CRP Receipt Process. See Attachment C. Freight received need not be opened for inspection unless there is evidence that there might be damage to the contents or as requested by COR or his agent. Contractor will receive all government cargo, vehicles, and household effects as a 'receipt' and upload the necessary receipt information into the ILMS Transportation Module, and attach a receipt label generated from ILMS to each receipt, and package (multiple item receipts designated by purchase order or multiple box item). Receiving services are to include visual inspection of freight package for damage, identifying purchase order number, tracking number, household effect shipment number and employee name, cubing and weighing, identifying hazardous freight, scanning packing lists, recording receipt information and warehouse location in ILMS, labeling, and put-away.

The contractor will be responsible for properly packing and/or stowing materials as specified by the Despatch Agent and providing a detailed list of the items in each box/container and the order in which they were placed in the box/container. This is to include, air-freight shipments, shipping containers, and commercial truck/van line carrier vehicles.

On an as needed basis, the contractor may be required to provide a line item level of receipt.

B. Prepare commercial bills of lading and receiving reports as directed by the appropriate Despatch Agent.

C. Packaging, cartoning, packing, crating, weighing, marking and documenting shipments for export at the Contractor's facility as directed by the U.S. Despatch Agent, and upon completion thereof, providing the U.S. Despatch Agent with a complete packing list/ manifest of the contents of each shipping container. All wooden materials must be ISPM 15 compliant.

D. Provide delivery of packed shipments to a designated point within the area known as the Miami Florida and Port Everglades Commercial Port Zones when instructed to do so by the U.S. Despatch Agent.

C 002 - PERFORMANCE OF SERVICE

A. Except as otherwise provided in this Contract, the Contractor shall be required to receive and handle all shipments of U.S.

Government property and household effects delivered to the Contractor's facility by carriers or vendors during normal working hours.

Normal working hours as defined by this contract cannot begin later than 8:30 a.m. nor end before 4:30 p.m. Monday through Friday;

these hours may, of course, begin earlier and extend later in the day at the discretion of the contractor. The contractor shall not be entitled to any additional consideration for extending their work hours. Normal working hours must be clearly posted and be common knowledge to truckers and other delivering carriers. Immediately upon receipt of such shipments, the Contractor shall inspect the shipment and if the wrappings or cartons are damaged. The Contractor is to refuse obviously damaged freight. The carrier's delivery ticket shall be so noted to provide a basis of claim against the carrier if a more detailed inspection reveals loss or damage. In case of loss and/or damage, the Contractor shall notify the U.S. Despatch Agent and the delivering carrier. When the articles are in good condition, they shall be replaced in their original cartons and resealed. Where damage or shortage is found, the Contractor shall notify the delivering carrier, and the U.S. Despatch Agent to make arrangements for repair or replacement. The Contractor shall also submit to the U.S. Despatch Agent within twenty-four (24) hours following discovery of damageor shortage, a detailed written report and attach photos indicating the type and extent of the damage or shortage found, the source of supply, the name of the delivering carrier, the date of receipt, and the requisition and/or purchase order identification.

B. The Contractor is to refuse any shipments that cannot be identified as U.S. Government property under this contract. Prior to refusing any shipment(s) of U.S. Government property being delivered by carriers or vendors for any reason(s) whatsoever, the Contractor must contact the U.S. Despatch Agent by telephone and advise him of the situation and reason(s) for refusing the shipment(s). A writ- ten report must follow within 48 hours giving all the details and reasons for refusal. If the Despatch Agent authorizes refusal by tele- phone, this must be indicated in the written report. If a shipment is refused due to the inability of the Contractor to either unload the vehicle and/or have sufficient warehouse space to store the item(s), the Contractor will be liable for any resulting redelivery charge. If the Contractor has valid reasons for refusing the shipment(s), then the Contractor may be relieved by the U.S. Despatch Agent from paying redelivery and storage charges. A valid reason includes refusing items which do not identify the ultimate destination post on the package label markings sending the items to the CRP facility. This is in accordance with DoS policy as outlined in State 00018173. When articles of furniture and furnishings are received in an unpacked condition, the Contractor shall immediately provide boxing to ensure the proper protection to prevent damage to the articles while in the Contractor's facility.

C. Upon completion of the inspection of the materials received, the Contractor will establish connectivity to the Department’s ILMS Transportation Module for direct entry of data into the receiving module.

All received cargo must be entered into the ILMS within twenty-four (24) hours of receipt and the received date must be the actual date of receipt at the contractor’s facility. All associated paperwork with receipted cargo must be digitally scanned and attached to the applicable receipt record in ILMS. All paper documents relating to receipted cargo must be retained by the contractor for one (1) year after date of receipt, with subsequent disposal timeframes determined by the COR. Contractor will receive all government cargo, vehicles, and household effects as a 'receipt' and upload the necessary receipt information into a ILMS Transportation Module, and attach a receipt label generated from ILMS to each receipt, and package.

D. Photo-Documenting Condition of Vehicles:

Contractor shall provide detailed photographs of all vehicles when received and consolidated into shipping container(s). The photos should reflect all four sides of the vehicle, roof top, and the interior. Photos of the Front/Rear blocking, bracing, and strapping will also be a requirement. Contractor shall scan and attach the photos of the vehicles to the applicable receipt record in ILMS, no later than 48 hours after receipt of the vehicle(s). Photo documentation must include shipment number and employee’s name. Contractor shall provide a copy of the vehicle inspection report upon request.

The Contractor shall be required to complete consolidating and packing services within the timeframes specified in Section F, DELIVERIES OR PERFORMANCE. F.4, TIME OF DELIVERY. Packing services shall not be deemed complete until the U.S.

Despatch Agent has received from the Contractor a request for shipping instructions.

C 003 - CONTRACTOR IT REQUIREMENTS

The contractor's facility shall be equipped with computers/laptops/tabliets that have broadband/high speed Internet access to facilitate file transfers to the U.S. Despatch Agent, and access to ILMS. The broadband/highspeed service shall be capable of providing download speeds of at least 100 mbs per second.

For use of the U.S. Government provided ILMS warehouse management system, contractors are to provide modern laptops, scan guns, label printer(s), tablets, computer printer, and digital camera.

C 004 - Security Requirements- ILMS Access

A personal security clearance is not required for personnel operating under this contract. All personnel will require at minimum, a National Agency Check (NAC), and background check. Contractor employees performing services under this contract that require access to the Department of State (DOS) Integrated Logistics Management System (ILMS) must obtain a favorable Moderate Risk Public Trust (MRPT) determination conducted by the Bureau of Diplomatic Security (DS). Please see Attachment V: Personnel Background Investigation Procedures for information in obtaining the MRPT determination. Contract employees may continue to work under the contract and utilize the ILMS warehouse management services module while their MRPT determination is underway and pending.

The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures under clause DOSAR 652.204-70 for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems.

C 005 - REPORTS

A. CRP PACKING LIST/MANIFEST

The Contractor shall be responsible for preparing a PACKING LIST/MANIFEST (FORM NO. 2) (see Attachment D) upon completion of all export-packing and/or stowing work as ordered by the Despatch Agent. Section F005, of this Contract describes the contents of the PACKING LIST/MANIFEST in detail.

B. CRP OPERATIONS BI-WEEKLY SUMMARY

The Contractor shall transmit every other week a CRP operations report that lists at minimum the following: weekly metrics of containers scheduled/delivered, airfreight shipments delivered, list of any outstanding transportation claims, status of Hazardous classifications, status of inspection requests for completed supply shipments, invoicing status, status of boxing orders, and comments or notice of any issues or concerns on operations and shipment statuses. This report shall be emailed to Despatch_Agency_Miami@state.gov, and the cognizant contracting officer, COR, and other government managers as instructed by the COR.

C. CRP Annual Wall-to-Wall Inventory

The Contractor shall conduct and annual wall-to-wall physical inventory of all freight in house by the 10th Day of the sixth month of each year. The report will be in Microsoft Excel format or other format as directed by the COR and include, but not be limited to, ILMS receipt number; destination post; purchase order or requisition number; date of receipt; number of pieces; weight and cube;

receipt type.

C 006 - DEMURRAGE OR DETENTION CHARGES

Payment of demurrage or detention charges which accrue because of the failure of the Contractor to promptly unload and release carrier equipment, including steamship containers, before the expiration of the free time allowed by the owner or the delivering carrier, or which accrue because of the failure of the Contractor to pick up, stow and deliver steamship containers to the ocean carrier for the vessel sailing designated by the U.S. Despatch Agent, will become the sole responsibility of the Contractor, unless detention of such equipment in excess of the free-time period is specifically authorized by the Government.

C 007 - SPRINKLER REQUIREMENTS/FIRE CONTENT RATE

Each building used for cargo storage under this contract must have as the minimum standard for qualification either (1) an acceptable automatic fire detection and reporting system or (2) an acceptable automatic sprinkler system; and a fire contents rate (FCR) of not more than sixty cents ($0.60) per one hundred dollars ($100.00) per year based on eighty percent (80%) co-insured factors.

In addition, each storage facility must be protected by an adequate water supply for firefighting and a fire department which is responsible twenty-four hours (24 hrs) per day. Statements from the responsible fire insurance rating organization will be used as a basis for determining the sufficiency or adequacy of a fire fighting water supply and the responsiveness of a fire department to protect a facility.

C 008 - FIRE PREVENTION/FIRE CONTROL PLAN REQUIRMENTS

All installed fire protective systems must be accredited by the responsible fire insurance rating organization for insurance rate credit.

A definite fire prevention and control plan shall be posted and maintained in each building and the necessary fire extinguishers and/or approved type of firefighting apparatus shall be available and in good working order at all times. Smoking is strictly prohibited in all areas of the warehouse with the exception of office space.

C 009 - SECURITY ALARM REQUIREMENTS

Adequate security must be provided for all U.S. Government property stored in any facility approved under this contract. Access to the receiving/storage facility must be controlled. Detection systems, adequate locking devices, exterior and interior lighting, and interior alert and police notification systems must be installed and maintained in operating condition.

C 010 - GENERAL DEFINITIONS

The following list provides definitions for terms found throughout this document or commonly used in the CRP process:

DA mean Despatch Agency or Despatch Agent, as appropriate to the context.

24 or 48 hour period means 24 or 48 hours EXCLUDING weekends and holidays.

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory PWS – Performance Work Statement

AQL means the Acceptable Quality Level.

Article: Article means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

Calendar Day: means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

Cargo: Cargo means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

Client: The client means the Despatch Agency and all United States mission personnel for whom the required services are to be rendered.

Containers (Types):

Exterior Container: A container, bundle, or assembly that is sufficient by reason of material, design, and construction to protect unit packs and intermediate containers and their contents during storage. It can be a unit pack or a container with a combination of unit packs or intermediate containers. An exterior container may or may not be used as a shipping container.

Interior Container: A container that is inside another container. It may be a unit pack or an intermediate container that is placed inside an exterior container or shipping container.

Intermediate Container: A wrap, box, or bundle containing two or more unit packs of identical items.

Shipping Container: A container that meets carrier regulations and is of sufficient strength, by reason of material, design, and construction, to be shipped safely without further packing (e.g., wooden boxes or crates, fiber and metal drums and corrugated and solid fiberboard boxes).

Unit Pack: The first tie, wrap, or container applied to a single item, or a quantity thereof, or to a group of items of a single stock number, preserved or unpreserved, which constitutes a complete or identifiable package.

CONUS: Meaning the continental United States CWT means hundredweight = 100lbs.

Cube means the cubic measure of space occupied by a given article after it has been packaged for shipment.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Discrepancy: Any variation in goods received from data shown on the covering shipping documents (e.g., requisition document, invoice/shipping document, authorized procurement delivery document or vendor’s packing list, or other authorized shipping document).

Supply discrepancies encompass variations in condition or quantity, incorrect and misdirected material, receipt of cancelled requirements, improper or inadequate technical data or supply documentation, and any unsatisfactory condition due to improper packaging which causes the material to be vulnerable to loss, delay, or damage, or which imposes unnecessary expense to the U.S.

Government. Transportation discrepancies are any variation in quantity or condition of material received from that shown in the piece count by type of pack on the bill of lading or governing transportation document and other deficiencies in transportation when discrepant material is not involved; e.g., improper or inadequate carrier handling.

Domestic Receiving: The act of receiving shipments of goods or products from locations inside the CONUS. Dunnage: Loose packing material protecting an item from damage during shipment.

Facilities: Property, including plant equipment and real property, used for administration, distribution operations, and storage. It does not include material, special test equipment, special tooling, or agency-peculiar property.

Goods means any items consigned to the contractor under this contract for inbound or outbound or transit shipment; whether consisting of personal and household effects for employees of Agencies of U.S. Government or of U.S. Government owned materials.

Government means the Government of the United States of America unless specifically stated otherwise.

Gross Weight: means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

Household Effects: Household Effects, Personal Effects, and/or Goods means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

International Receiving: The act of receiving goods/shipments from OCONUS points.

Inventory means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

Marking is the application of using numbers, letters, labels, tags, symbols or colors for handling or identification during shipment and storage.

New means new, never used, newly constructed.

Net Weight means the gross weight of a shipment less its tare weight. OCONUS means outside the continental United States.

Ordering Officer means the Despatch Agent who is the Contracting Officer's Representative responsible for issuing actual orders against this contract up to but not exceeding the funded amount, or anyone designated by the Contracting Officer's Representative to act as his/her representative.

Packing: means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

Packaging: means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers to ensure the safe transit of goods.

Performance Standard: (Types)

Reports and forms performance standards are based on timeliness and accuracy.

Service compliance performance standards are based on correct packing of items and damaged based on inadequate or improperly packed items.

Customer service performance standards are based on customer surveys from clients and/or end user.

Quality Assurance: Those actions taken by the government to assure services meet the requirements of the Performance Work Statement. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for oversight of contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. Quality Control Plan (QCP): An organized written plan that lays out the actions proposed by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quarterly Performance Report (QPR): A document generated by contractor to the U.S. Despatch Office and COR detailing performance of contractor during the designated quarterly time frame.

Services means the services performed, workmanship, and material furnished or utilized in the performance of the services.

Stock Program means receiving shipments (often container loads) with multiple items, stocking the items for future draw down, maintaining an inventory to truck items, and shipping out items usually in small quantities selecting from the oldest items first.

Section D - Packaging and Marking

D 001 - IDENTIFICATION OF SHIPPING CONTAINERS

Each shipping container (lift van/crate) will be marked with a U.S. Despatch Agency sticker on the upper right-hand corner of each side and each end of each container. Stickers will be furnished by the Contractor. The U.S. Despatch Agent will provide the design and specifications to be followed by the Contractor when ordering the stickers.

D 002 - PACKING AND CONTAINER (ie. WOODEN LIFT VANS) SPECIFICATIONS

A. PACKING REQUIREMENTS

The Contractor agrees to provide export-packing and related services in accordance with the requirements cited herein. Furniture, furnishings, supplies or equipment shall be stowed into a container (i.e. wooden lift van) of suitable capacity so that all usable space is utilized that will insure a shipment of the least tare weight and smallest volume measurement that is compatible to safe transportation to destination without damage to the container or its contents. Articles of furniture and furnishings received in an unpacked or uncartoned condition must be properly packed and cartoned for export to conform to commercial export standards. The Department of State also requires the following additional specifications for all furniture and furnishings packed under this contract:

1. All pieces or articles of marble must be properly padded and packed separately in solid side wooden crates.

2. All mirrors, paintings, flat glass, framed pictures, and similar articles exceeding 35.56 centimeters (14 inches) by 45.72 centimeters (18 inches) must be wrapped in Kraft paper, sealed with pressure-sensitive tape, and properly padded. The article must then be placed in a solid side wooden crate or in a mirror-type carton that has inserts to support the article. If a mirror-type carton is used, only one article shall be placed in each carton. When wooden crates are used, not more than four (4) articles may be placed into one wooden crate.

3. When paper furniture pads or blankets are used for the protection of furnishings, they must meet at least the following minimum specifications.

a. Two plies of 21-pound MSF non-nesting, indented bogus or chipboard between two plies of 21-pound MSF plain bogus or chipboard encased in a 30-pound basic weight MG Kraft sleeve; or

b. Three plies of 25 to 30-pound non-nesting, indented unbleached Kraft paper between four plies of 14-pound non-nesting, indented draft tissue encased in a 35-pound basic weight MF draft sleeve.

c. When cellulose cushioning material is used for the protection of the goods, such cushioning material must meet the standards shown in the current Federal Specification PPP-C-843, as amended, for Type 2, Class B, and have a minimum thickness of .635 centimeters (1/4") with backing of 50 pound MF Kraft paper.

B. TYPE AND CONSTRUCTION OF SHIPPING CONTAINERS (I.E. WOODEN LIFT VANS)

The containers (i.e. wooden lift vans) provided by the Contractor for shipment of articles under this Contract must be soundly constructed of new wood framing and new plywood or tongue and groove wood sheathing. The lumber must be of Group 2, seasoned Southern Yellow Pine or better. The tongue and groove sheathing must be of 2.54 centimeters (1") thickness properly joined and free of loose knots or holes. The plywood sheathing must of a minimum grade standard (CD) with exterior glue, manufactured in accordance with the provisions of U.S. Product Standard PS-1-66 or U.S. Commercial Standard U.S. CS-35-61, minimum 3-4 grade with Type I (Exterior) glue.

All nails shall be cement coated for maximum holding power. At the time of construction, caulking compound must be applied to all butt-joints where individual plywood panels are joined. Caulking compound must also be applied to edges of base, top and sides of all panel assemblies to insure a water-tight joint.

The outside dimensions of any wooden shipping container shall not exceed 220.98 centimeters (87") in length, 144.78 centimeters (57") in width, and 220.98 centimeters (87") in height, and shall not be larger than 7.164 cubic meters (253 cubic feet) overall unless prior written authorization is given by the U.S. Despatch Agent.

Shipping containers less than 1.36 cubic meters (48 cubic feet) shall be constructed in accordance with the requirements of a Style 2 nailed wooden box as shown in the current Federal Specification PPP-B-621, as amended. If plywood is used for sheathing in lieu of tongue and groove lumber, a minimum thickness of .635 centimeters (1/4") shall be used on sides and ends and .952 centimeters (3/8') for top and base shall be used. Extra cleats must be installed girth wise when container is over four feet in length.

Shipping containers over 1.36 cubic meters (48 cubic feet) ranging in size to 7.164 cubic meters (253 cubic feet) must be constructed with a minimum framing of 5.08 cm by 10.16 cm (2 X 4") dressed seasoned lumber for base, sides and top. Each container must also be equipped with full length 5.08 cm by 10.16 cm (2 X 4") skids under the base. When plywood is used, the floor and roof of the container must have a minimum thickness of 1.58 centimeters (5/8") and the sides and ends a minimum thickness of .952 centimeters (3/8"). The roof must be supported by 5.08 cm by 10.16 cm (2 X 4") joists positioned on edge, two feet on center.

Detailed drawings, specifications and bill of materials for six basic sizes/types of shipping containers are attached (see Section J -

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS).

C. LINING AND BANDING OF ALL SHIPPING CONTAINERS

The interior of all shipping containers or lift vans shall be lined with polyethylene film with a minimum thickness of .004 inches.

Lining must be applied in such a manner that is free from holes or tears and laps occur only where the ceiling liner meets the side and end liners. The floor of the container must be lined with similar waterproof material. Any other type of waterproof barrier must have prior approval of the Department of State before use.

Steel tension banding shall be applied tightly and securely to all wooden and plywood containers after loading and sealing. On containers 1.36 cubic meters (48 cubic feet) or less, steel tension banding of a minimum size of 1.905 centimeters (3/4") in width by .035 inch thick may be used. On containers over 1.36 cubic meters (48 cubic feet), steel tension strapping of a minimum size of

3.175 centimeters (1-1/4") in width by .035 inch thick shall be used.

Containers 1.36 cubic meters (48 cubic feet) or less shall be banded by a minimum of two steel bands perpendicular to the base positioned about one-fourth (1/4) the distance from each end of the container. Containers over 1.36 cubic meters (48 cubic feet) shall have two bands of steel tension strapping secured perpendicular to the base, positioned so they pass through the openings in the base left for the entry of the handling equipment. Two additional tension bands shall be applied girth wise, parallel to the base, around the four sides of the container, one band positioned approximately one-fourth (1/4) the distance from the top. Wood cleats, tie blocks or braces are to be used under tension banding when necessary to ensure stability or to bridge unsupported spans.

D 003 - TITLE TO MATERIALS AND CONTAINERS

On export shipments, title to all packing materials and shipping containers provided by the Contractor in the performance of services of this Contract shall rest with the Government. For inbound shipments, title to lift vans shall rest with the contractor unless specific exception is made in writing by the Transportation Division for any container or containers to which it wishes to retain ownership.

Otherwise, disposition of inbound lift vans is at the discretion and expense of the contractor.

D 004 - PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT (05/95)

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D 005 - MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program Office.

D 006 - PACKING LIST(S)…