Part II Follow up Questions 19AQMM23R0140 - Response.pdf

RFP QUESTION FORM

SOLICITATION NUMBER: 19AQMM23R0140

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

SECTION NO.

RFP

PAGE NO.

SUGGESTED EDITS

AND/OR

RESOLUTION

Response

SENSITIVE BUT UNCLASSIFIED

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

SECTION NO.

RFP

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SUGGESTED EDITS

1. Will the government please provide Attachment C- EXBS Travel and Logistics Request Form? It is missing from sam.gov.

Attachment C was provided in last solicitation amendment.

2. Given that the pricing attachment and SAM state 334519, and the NAICS in the RFP was left blank and was not updated with Amendment 3, we are confirming that the correct NAICS is 334519, regardless of anything stated in the Q&A which we assume was in error. When the solicitation and QA contradict the solicitation takes precedence which requires us to assume 334519. Additionally, changing the NAICS at this point with a few days until submission raises issues of fairness related to changed socio-economic size. Please confirm and update RFP.

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is _______________ [insert NAICS code].

On Sam.gov: NAICS is 334519

Supplies or Services & Prices or Costs Attachment A NAICS Code: 334519 - Other Measuring and Controlling Device Manufacturing

52.204-8 - Annual Representations and Certifications (Mar 2023)

Sam.gov

Supplies or Services & Prices or Costs Attachment A

46 Confirming NAICS Code is 334519.

3. Sample Task Order 3.B in the file labeled “Sample+Task+Order+3.B+(Attachment+B- +Proposed+Events+List)” uploaded on February 8th is the same as the original provided before it (now deleted from sam.gov). If there was supposed to be a change, please provide a modified document.

According to Question 34 of the Q&A, it appears the Total Estimated Logistics Costs should have been updated in this document.

File/attachment name:

“Sample+Task+Order+3.B+(Attachment+B- +Proposed+Events+List)”

Please refer to Attachment B

4. Will the Government please confirm that the provided Attachment B - Past Performance Evaluation form replaces the Section L Past Performance Questionnaire list and that Offeror's are not to additionally provide the PPQ list of information (at the bottom of page 60)?

Attachment B - Past Performance Evaluation form

Remove the old PPQ instructions from Section L and refer to the PPQ template attachment.

Sample Past Performance Evaluation Form was provided and does not replace Section L..

5. If the Government additionally wants the information in the PPQ listed in Section L, will the Government please update the form with the information it requires?

Using the Past Performance Questionnaire, the Offeror shall provide detailed information on a minimum of two (2) (prime contracts or subcontracts with the Federal Government, state or local governments, or private industry over the past five (5) years.

Required information shall be presented in the Past Performance Questionnaire format as follows:

PAST PERFORMANCE

QUESTIONNAIRE

Company Name:

Program Manager Name:

Contract Number/Task Order Number:

Period of Performance:

Section L L.5 PAST

PERFORMANCE

INFORMATION

(Volume II)

60 Remove the old PPQ instructions from Section L and refer to the PPQ template attachment.

Please refer to Attachment B

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

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Name of Contracting Activity or Commercial Customer:

Prime or Subcontractor?

Total Contract Dollar Value:

Total Contract Dollar Value Expended to date:

Contract Type:

Was this Contract Performance Based?

Average Number of FTE Assigned:

Maximum Number of FTE Assigned:

6 Multiple answers regarding Attachment A reference or imply a ‘corrected’ Attachment A. The file was not provided as part of the Amendment.

Will the government confirm that an updated Attachment A was intended to be part of the Amendment 003 / Q&A and provide the revised Attachment A?

4, 6, 7, 20, 50, 77, 160, 161, 163 Task 3 was broken by two sections:

EXBS Logistics and Conference Support Logistic Support Other Direct Cost

Attachment A was not intended for changes.

7 Multiple answers regarding the Travel and Logistics Request form reference “Attachment C that is now provided’. The file was not provided as part of the Amendment.

Please provide Attachment C.

17, 22, 63, 100, 119, Please refer to attachment C.

8 Answer: “As listed in L.4 of the TECHNICAL

PROPOSAL”.

RFP L.4 states: “L.4 TECHNICAL PROPOSAL (Volume I Pass/Fail):

Offerors' proposals must include, at a minimum, a description of the technical approach, methodology, technique, or plan to accomplish the requirements within the base contract and all three (3) sample task orders including:…. ”

Please confirm that the four parts of the offeror’s Technical Proposal referenced in L.3 are the response for the Base IDIQ and responses for STO1 , STO2, and STO3.

8 Confirmed.

9 Q10: The Government’s answer to original question ‘Are the Technical Proposal responses for the Sample Task Order Requests included in the 35 page limit for the Technical volume?’ is ‘No’.

The question response further provides RFP language found in L.3, page 58 which states “The entire technical proposal shall not exceed thirty five (35) pages.”

The answer to Q110 states: “Base and tasks shall not exceed 35 pages.”

Please define what constitutes the ‘entire technical proposal’ that is included in the 35 page limit.

10, 69, and

See Section L.3 under General Instructions:

“The entire technical proposal shall not exceed thirty five (35) pages.”

See Section L.4: Sample Tasks includes Resumes and Strategies of key personnel (if necessary)

As previously stated, Resumes are not part of 35 Pages Limit therefore entire page limits includes technical proposals excluding resumes and strategies of key personnel.

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

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SUGGESTED EDITS

If the ‘entire technical proposal’ only includes the Base IDIQ, what are the page limits for individual Sample Task Order proposals?

10 Answer states ‘Figure has been corrected.’

In the Attachment “Sample+Task+Order+3.B+(Attachment+B- +Proposed+Events+List)”, the number has not been corrected and still shows as $1,500,000.

Please confirm value should be $3,893,408.17 as noted in original question and provide corrected file.

34 Task Order 3B is updated

11 Question 35: Are Contractors to add a worksheet to Attachment A to provide the hourly rates for all applicable labor categories for each year of the contract?

Answer: YES, Worksheet shall be provided with breakdown.

Will the Government confirm that offerors are to submit a worksheet with Labor Categories and Fully Burdened Labor Rates for the Base year and options years as a separate attachment to Attachment A?

What does the government mean by ‘with breakdown’ in the response provided?

How will these labor rates be evaluated?

35 Confirmed as previously stated

12 RFP M.2.1.3 states “Cost reimbursable CLIN values as provided in Section B of the solicitation will be included in the Total Evaluated Price.”

Question asked for Cost Reimbursable CLIN values to be provided and the answer said ‘see Attachment A’. Offeror observes that there are no Cost Reimbursable CLIN values in Attachment A. Please provide.

50 Attachment A revised

13 Q88 and 128 provide conflicting answers on the number of past performance citations to be provided in the proposal.

Answer to Q88 says 3. Answer to Q128 says 4.

Will the Government confirm the quantity of Past Performance citations?

88 and 128 Please provide three (3)

14 What does the Government mean by ‘locally billable rates’ provided in the answer?

121 By their billable rates

15 Confirm the Government does NOT want backup pricing files (Excel) that provide detail of offeror’s

135 Files are to be provided backup pricing files (Excel).

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

SECTION NO.

RFP

PAGE NO.

SUGGESTED EDITS

price buildup for the final STO pricing that is entered in Attachment A?

16 Due to conflicting answers, will the government please clarify if sample task order responses are or are not included within the 35-page limit of Volume 1 Technical Proposal?

Within the Q&A response document questions:

The answer to question 69 states:

35 pages limit to Volume. Does not include Sample Task Orders.

The answer to question 110 states:

Base and tasks shall not exceed 35 pages.

Please exclude Sample task order responses from the 35-page limit within Volume 1.

35 page limit to Volume I doesn’t include STO.

17 Can the government increase the page count of the technical proposal to fifty (50) pages, to allow for adequate response to the technical approach?

The entire technical proposal shall not exceed thirty five (35) pages.

Section L Information to Offerors and Instructions for Proposal Preparation

L.3 General Instructions and Formatting

60 NO

18 Question 1: Can the government please confirm that the resumes and letters of intent are excluded from the 35 page limit in the technical volume?

Question 2: Can the government please exclude the resumes and letters of intent are excluded from the 35 page limit in the technical volume

The entire technical proposal shall not exceed thirty five (35) pages.

Section L Information to Offerors and Instructions for Proposal Preparation

L.3 General Instructions and Formatting

60 Resumes and Letters are excluded from 35 page limit in the technical volume.

19 Can the government allow for an electronic submission as opposed to the hardcopy submission?

Each paper volume shall be submitted in a separate three ring binder….

Section L Information to Offerors and Instructions for Proposal Preparation

L.3 General Instructions and Formatting

60-61 Yes, preferred

20 Page 62 in the Sample Client Authorization/PPQ letter states that Past Performance is recent within 5 years, yet under Section M, Very Relevant Definitions, states recent experience is within the past 7 years.

Can the government clarify the definition of recent experience?

Using the Past Performance Questionnaire, …. with the Federal Government, state or local governments, or private industry over the past five (5) years.

and

Contract involved Offeror providing services and extensive recent experience (within the past 7 calendar years)….

Section L and Section M

L.5 Performance Information (Volume II), a. Sample Client Authorization Letter/Past Performance Questionnaire and

RFP Relevancy Definitions

Very Relevant Definitions:

62 and 69

Within the past five (5) years

21 Can the government provide a 2 week extension from the release of the questions?

n/a n/a n/a n/a Extended to March 6.

22 Can the Government please allow offerors three days after the release of answers to questions to allow offerors to ask additional, clarifying questions based on the answers to questions and any ensuing amendment?

n/a n/a n/a n/a No

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

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SUGGESTED EDITS

23 Will the Government allow offerors to provide the WBS in an Appendix to the technical volume and exclude the WBS from page count?

n/a Section L Information to Offerors and Instructions for Proposal Preparation

L.3 General Instructions and Formatting

60-61 Previously stated WBS excluded from page limit.

24 Will the Government allow offerors to provide a cross reference matrix of proposal requirements to offeror’s proposals and exclude this from page count?

n/a Section L Information to Offerors and Instructions for Proposal Preparation

L.3 General Instructions and Formatting

60 No

25 Can the Government please define the technically acceptable level of the comprehensive work breakdown structure (WBS) required for evaluation?

A comprehensive work breakdown structure that addresses the services to be delivered to meet the program and mission requirements and performance standards set forth in the

PWS.

Section M Evaluation Criteria

M.5.1.1 Base Contract Factor TC1:

Demonstrated knowledge and understanding of the work to be performed

66 Acceptable as stated in Section M

26 Is a third level WBS sufficient? A comprehensive work breakdown structure that addresses the services to be delivered to meet the program and mission requirements and performance standards set forth in the

PWS.

Section M Evaluation Criteria

M.5.1.1 Base Contract Factor TC1:

Demonstrated knowledge and understanding of the work to be performed

66 Unclear of the question you’re asking

27 Can the government provide the timeframe and parameters associated with the required WBS for each Activity from the PWS?

A comprehensive work breakdown structure that addresses the services to be delivered to meet the program and mission requirements and performance standards set forth in the

PWS.

Section M Evaluation Criteria

M.5.1.1 Base Contract Factor TC1:

Demonstrated knowledge and understanding of the work to be performed

66 Time will be post via each Task order

28 Based on the revised version of the solicitation, there remains confusion as to the page limit for content in the Technical Volume. General instructions on Page 58 of 71 of the amended solicitation states that in part that the entire technical proposal "shall not exceed thirty-five (35) pages." Responses to questions 69 and 110 conflict with each other. The response to Question 69 states that the page limit does not apply to the [response of] sample task orders, whereas the response to Question 110 states that "Base and tasks shall not exceed 35 pages.

Please clarify this with Amendment 0004: Do responses to the three sample task orders count against the 35 page limit or not? If they do not, are there page limits that apply to the task order responses?

Recommend that the Government consider a 10 page limit for each Task Order response to ensure a fair competition among all offerors.

See answer 16 above

29 Does the government want pricing for the sample Task Orders? The answer to Question 35 says Sample Task Orders should be priced, while the answer to Question 135 says Sample Task Orders should not be priced.

Each sample Task Order should be priced

30 Does the 35-page page limit on the technical volume include the sample task orders? The answer to Question 10 says Sample Task Orders are not included in the page limit, but the answer to Questions 69 and 110 say they are included in the page limit.

See answer 16 above

31 We have reviewed Amendment 3 for the subject line Solicitation and the associated Q&A. The Q&A references Attachment C, but we are unable to locate

Please refer to Attachment C

QUESTION

NO. QUESTION SPECIFIC RFP TEXT FOR REFERENCE RFP SECTION RFP SUB

SECTION NO.

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SUGGESTED EDITS

this document in sam.gov. Can you provide Attachment C?

32 Question 17 in “QUESTIONS AND ANSWERS 2 with Response – POST” indicates Attachment C has been provided. RGS, however, is unable to locate Attachment C on SAM.GOV.

Refer to question 31 above

33 “Sample Task Order 3.B (Attachment B – Proposed Events List)” updated on February 8, 2024 is identical to the same file name posted o/a November 9, 2023. Please confirm the February 8, 2024 version of the file is the final version or post a revised file to

SAM.GOV.

See revised Attachment 3.B and we will make correction and re-upload revised version.