19AQMM21R0009.pdf

19AQMM21R0009

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM21R0009 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

03/29/2021

6. REQUISITION/PURCHASE NUMBER

106919U1591

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and __1__ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until ____ local time __04/28/2021__

10. FOR

INFORMATION

E-MAIL:

A. NAME

Keith Westry 703-875-6040

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

westryk@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES Contract X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRS., CONDS., AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Keith Westry (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

03/29/2021 IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19AQMM21R0009

Contract Number: Title: Cleared American Guards (CAGs) and Construction Su

Date of Solicitation:

03/29/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Cleared American Guards (CAGs) and Construction Surveillance Technicians (CST Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

Section A - Solicitation/Contract Form

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

https://www.acquisition.gov/far/ [Insert one or more Internet addresses] (End of clause) Clause Title Fill-ins

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

52.242-15 Stop-Work Order (Aug 1989)

52.202-1 Definitions (Jun 2020)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-13 Contractor Code of Business Ethics and Conduct (Jun 2020)

52.203-14 Display of Hotline Poster(s) (Jun 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights (Jun 2020)

Clause Title Fill-ins

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Oct 2016)

52.204-2 Security Requirements (Aug 1996)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May

2011)

52.207-5 Option to Purchase Equipment (Feb 1995)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Jun 2020)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data-Modifications (Jun 2020)

52.215-2 Audit and Records-Negotiation (Jun 2020)

52.215-19 Notification of Ownership Changes (Oct 1997)

52.215-14 Integrity of Unit Prices (Jun 2020)

52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Jun 2020)

52.215-12 Subcontractor Certified Cost or Pricing Data (Jun 2020)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications

(Jun 2020)

52.211-5 Material Requirements (Aug 2000)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.219-8 Utilization of Small Business Concerns (Oct 2018)

52.219-9 Small Business Subcontracting Plan (Jun 2020)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-29 Notification of Visa Denial (Apr 2015)

52.222-3 Convict Labor (June 2003)

Clause Title Fill-ins

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37 Employment Reports on Veterans (Jun 2020)

52.222-50 Combating Trafficking in Persons (Oct 2020)

52.222-54 Employment Eligibility Verification (Oct 2015)

52.223-14 Acquisition of EPEAT-Registered Televisions (Jun 2014)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020)

52.223-2 Affirmative Procurement of Biobased Products Under Service and

Construction Contracts (Sep 2013)

52.245-9 Use and Charges (Apr 2012)

52.249-14 Excusable Delays (Apr 1984)

52.242-13 Bankruptcy (July 1995)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.232-11 Extras (Apr 1984)

52.232-8 Discounts For Prompt Payment (Feb 2002)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS

AMENDED (AUG 1999)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS

WITHIN THE UNITED STATES (JUL 1988)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG

1999)

652.236-70 Additional Safety Measure (OCT 2017)

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (SEP 2007)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

652.247-70 NOTICE OF SHIPMENTS (FEB 2015)

652.247-71 SHIPPING INSTRUCTIONS (FEB 2015)

52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014)

Clause Title Fill-ins

52.215-17 Waiver of Facilities Capital Cost of Money (Oct 1997)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May

2018)

52.225-5 Trade Agreements (Oct 2019)

52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.244-5 Competition in Subcontracting (Dec 1996)

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.219-73 MENTOR REQUIREMENTS AND EVALUATION (APR 2004)

52.225-8 Duty-Free Entry (Oct 2010)

52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a

Diplomatic or Consular Mission Outside the United States (May 2020)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Aug 2020)

52.237-8 Restriction on Severance Payments to Foreign Nationals (Aug 2003)

52.214-34 Submission of Offers in the English Language (Apr 1991)

52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

52.215-1 Instructions to Offerors-Competitive Acquisition (Jan 2017)

B. - SUPPLIES OR SERVICES AND PRICES/COST

B.1 SUPPLIES OR SERVICES

The Government shall require construction security monitoring services at overseas and domestic Department of State construction sites and storage areas. There is currently no known requirement for construction security monitoring services at any domestic locations. However, if a domestic need for these services should arise, the Department may also acquire the necessary services under this contract through issuance of delivery/Task Orders which will specify locations and will include any provision and/or instructions applicable to work within the United States.

B.2 MINIMUM AND MAXIMUM CONTRACT QUANTITIES – INDEFINITE QUANTITIY CONTRACT

In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum for this quantity contract shall be as set at $25,000 for the Base Year only.

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of supplies and services equal to $250,000,000.00 over the life of the contract.

B.3 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ contract). The Department intends to award up to three (3) IDIQ contracts with one being set aside for a small business. Task Orders issued under the IDIQ may be Time and Materials (T&M), and Firm Fixed Price (FFP) in accordance with Federal Acquisition Regulation (FAR) Part 16.5. Task Orders will be issued in accordance with the procedures set forth in Sections G.2., and G.7.

For the time portion of a time-and-materials task order, payment for each labor category will be made by multiplying the negotiated fixed fully-loaded labor rate by the number of allowable actual incurred hours.

For the materials portion of a time-and-materials task order, payment will be made by adding the allowable actual incurred direct material costs/other direct costs to applicable indirect costs.

Pursuant to FAR 52.232-7(b)(7) Payments under Time-and-Materials and Labor-Hour Contracts), payment of profit/fee under the materials portion is prohibited.

Pursuant to FAR 16.307(a)(1) the contract will be subject to all applicable requirements of FAR 52.216-7 (Allowable Cost and Payment) including the submission of annual incurred cost proposals as well as FAR 16.301-3(a)(3) requirements for an adequate accounting system. The contractor may be subject to audit at any point prior to contract award or during contract performance to review the adequacy of the contractor’s accounting system.

B.4 PRICES/COSTS

The Contractor shall provide construction security monitoring services as stated in Section C. No adjustment in the hourly rate will be made as a result of any variation in the estimated Other Direct Costs (ODC). The hourly rates specified for this contract and its four option years shall include labor, fringe benefits, indirect costs (such as management overhead, and G&A) and profit. Uplifts are ONLY applicable to the first 40 hours per week per person.

The contractor shall not exceed the estimated total hours during performance of the contract without prior written approval of the Contracting Officer.

Labor Rates will be calculated in accordance with the following hours:

Cleared American Guard (CAG) – Regular, or base hours, are considered up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours 40 and above. *Estimated/Budgeting hours per week will be 60.

Construction Surveillance Technicians (CST) – Regular hours up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours 40 and above. *Estimated/Budgeting hours per week will be 66.

Team Leaders (TL) - Regular hours up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours 40 and above. *Estimated/Budgeting hours per week will be 66.

Site Security Coordinators (SSC) – Regular hours up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours 40 and above. *Estimated/Budgeting hours per week will be 66.

For purposes of this solicitation, CAG, CST, TL and SSC personnel shall be referred to in the collective as Site Security Personnel

(SSP).

B.5 OTHER DIRECT COSTS

The Government anticipates other direct expenses such as travel, visas, immunizations, medical expenses, per diem, DBA Insurance, uniforms, rental vehicles (when authorized in advance by the COR), excess baggage fees, taxi (to and from airport) and training.

Reimbursement for medical examinations shall be allowed for Cleared American Guards and Construction Surveillance Technicians in an amount not to exceed $1000 per individual for each required medical clearance. These are reimbursable as direct expenses against each Task Order issued by the Contracting Officer unless other specific items are indicated.

Other administrative support services for the contract must be included in the overhead and G&A burdens to hourly rates for SSCs, Team Leaders, Construction Surveillance Technicians, and Cleared American Guards and will not otherwise be reimbursed under any circumstances.

Management operating costs are not reimbursable as direct costs under this contract. This includes, but is not limited to such items as office materials and supplies, rent, postage, shipping courier fees, telephone and facsimile costs. Management costs for eQIP submissions by company Facility Security Officers (FSO) for SSP’s initial DoS reciprocal Top-Secret clearance and Periodic Review are not reimbursable as direct costs under this contract.

B.6 REIMBURSEMENT OF TRAVEL COSTS

The contractor’s invoice for travel and travel-related expenses shall be unburdened. Any management and administrative costs of the contractor are to be included in G&A, to include the cost of regular passports.

B.6.1 TRAVEL

Travel shall be conducted in accordance with Section H.8 Travel. Travel costs (transportation, lodging during travel, meals, and incidental expenses) shall be reimbursed at actual cost not to exceed the limitations detailed below. The Contractor will not be reimbursed for any additional expenses such as rental cars, unless these items have been authorized in advance by the Contracting Officer’s Representative (COR) and in writing to the Contracting Officer. Invoiced travel costs, irrespective the amount being requested, must be supported by ticket stubs and/or receipts. The cost principle in FAR 31.205-46 shall apply.

B.6.2 TRANSPORTATION

B.6.2.1 Air travel shall be at the lowest customary standard fare, economy, or equivalent airfare, including excursion fares. Service, professional, or other airline mandated costs for processing-type fees will be reimbursable.

B.6.2.2 Personal or Contractor-Owned Vehicle use shall be in accordance with the Federal Travel Regulations.

B.6.2.3 Rental Cars Traveling to and from an airport require approval in advance from the Contracting Officer through the Contracting Officer’s Representative. Rental Cars will be authorized only when consistent with the needs of the Government and generally at a cost not to exceed actual cost of renting a compact automobile.

B.6.2.4 Per Diem (Lodging, meals, and incidentals): Information about Overseas Per Diem rates and the Federal Travel Regulations can be obtained from the General Services Administration,www.GSA.gov. Specific limits on reimbursements for subsistence expenses will be established within individual Task Order proposal requests consistent with local conditions. Housing is to be obtained in accordance with Section H, paragraph H.16.5.

B.7 Pricing/Costs: SEE ATTACHMENT J.4 Price Sheet. The rates shall include all expenses including Labor hours, other direct costs, fringe, and profit. Quantities listed in ATTACHMENT J.4 Price Sheet are for estimating purposes only. The DOS will pay for actual quantities as indicated by task order for each CLIN.

C. - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Mission/Purpose

The Bureau of Overseas Buildings Operations, Directorate of Construction, Facilities and Security Management, Office of Security Management is responsible for the development and implementation of the Construction Security Program at the Department of State (DoS). The purpose of this contract is to provide Site Security Personnel (SSP) to assist the Office of Security Management (SM) in accomplishing its mission of providing security at overseas construction sites, facilities, and storage areas.

C.1.1 User Organization

The Office of Security Management will be the user organization within the Department of State.

The Office of Security Management is located at 1701 North Fort Myer Drive, Arlington, Virginia 22209. The official U. S.

Postal address for the Office of Security Management is: Department of State, OBO/CFSM/SM, SA-6, Suite 900; Washington, DC 20522-0607.

C.2 STATEMENT OF WORK

C.2.1 General.

The Department of State (DoS) requires the implementation of SSP to support operations at various overseas facilities designed to control unauthorized access to controlled areas, to deter the introduction of unauthorized materials to the compound, site, or building, and to surveil the activities of un-cleared construction workers to prevent the implantation of clandestine surveillance devices or systems into the structure or its surroundings. The Office of Security Management has identified four types of SSP categories to support operations.

1) Cleared American Guards (CAG),

2) Construction Surveillance Technicians (CST),

3) Team Leaders (TL), and

4) Site Security Coordinators (SSC)

All work shall be in accordance with Task Orders issued by the Contracting Officer and accomplished in accordance with specific procedures set forth in the Contractor’s Program Management Plan (PMP) which is to be submitted for approval before commencement of the work and updated as required thereafter.

The Contractor shall ensure that in the performance of this contract, all persons maintain a professional appearance consistent with the position and duties. The Contractor shall stipulate as part of the PMP: uniforms, appropriate attire, and standards of conduct.

The PMP may include alternative dress code provisions based on climate or security environment. Any deviations from the approved uniform standards, as set forth in the PMP are at the discretion of the COR and or A/COR.

When making personnel assignments for each specific project site, the Contractor’s team will possess a combination of work experience and backgrounds.

C.2.1.2 Site Security Personnel Restrictions No SSP shall be directed to:

1. Aid in the decommissioning process of facilities,

2. Be placed in a position which would typically rate a Marine Security Guard (MSG), or equivalent,

3. Be requested to destroy any documentation or material rated SBU or above.

C.2.2 Cleared American Guards – General Requirements

C.2.2.1 Access Control An Access Control Facility (ACF) or equivalent will be staffed on a 24 x 7 (24 hours per day, 7 days per week) basis unless otherwise stipulated in the guard orders, or as set forth in writing by the SSM. The Contractor shall establish access control posts at locations designated by the SSM, to control access to:

1) The construction site,

2) Internal secure areas, and

3) Secure Storage Areas (SSA).

The Cleared American Guards shall be responsible for issuance of the appropriate identification badges to only persons with authorized access. The Contractor shall dissuade and immediately report (all) unauthorized personnel or vehicle entry, or attempted entry, onto the construction site or into designated secure areas. The Cleared American Guard (CAG) shall report all unauthorized entries to the Team Leader who will report to the SSM. In the absence of the SSM the Team Leader reports to the OBO Project Director or the Regional Security Officer (RSO). If the guard post is only required during times in which construction is in progress, the Contractor shall ensure effective coordination and communication exists with the USG personnel in charge to avoid any delay or lapse in staffing of the guard post (s). The Contractor shall be responsible for control of all secure documents and areas as designated by the SSM.

C.2.2.2 Inspection The CAG staff shall ensure that all persons, packages, bags, boxes, crates, vehicles, or other means of introducing material onto the construction site or into the secure areas are inspected for questionable or prohibited items. Means of inspection include, but are not limited to, metal detectors, explosive trace detectors, use of x-ray machines and visual examination. All required equipment will be provided and maintained by the General Contractor (GC) or the U.S. Government. The CAG shall immediately notify the SSM or designee of any impediments to timely and effective inspection; including but not limited to deficiencies or malfunctions in any Government or General Contractor Provided Equipment (GPE or CPE).

C.2.2.3 Perimeter and Internal Surveillance The CAG shall surveil the perimeter and internal secure areas through the use of closed-circuit television (CCTV) systems and other intrusion detection systems (IDS) in accordance with the Site Security Manager’s (SSM) Orders. The systems will be Government furnished. The Contractor shall monitor these systems on a 24/7 basis from an Access Control Facility (ACF) unless otherwise directed in writing by the SSM. The Contractor shall provide a CAG position(s) to rove the construction site both during and after-hours, per the SSM’s orders, to protect the integrity of Controlled Access Areas (CAA) and its materials. The required number of roving CAGs shall be determined by the Office of Security Management, Site Security Operations officer and/or the SSM. A Government provided electronic verification system will be utilized to ensure specific areas are observed.

C.2.3 Construction Surveillance Technicians

C.2.3.1 Surveillance The SSM will develop (CST) Orders and Standard Operating Procedures governing the surveillance function. These operating procedures will be in accordance with the Security Policy Board Guides 1, 2, 3 and the latest OBO Construction Surveillance Technician Field Guidebook.

The CSTs shall monitor, observe, and interact with the construction workers as they accomplish their various construction tasks to preclude the introduction of electronic, electrical, mechanical, or hostile surveillance monitoring devices into finished construction.

C.2.3.2 Inspection The CSTs shall be responsible for x-raying or otherwise examining as directed by the SSM or other USG Representative, equipment, materials, furnishings, or other specific items destined for use in the Controlled Access Areas (CAA).

The CSTs may be called on to assist with random selection of materials required for construction and installation in, or contiguous to CAAs as directed by the SSM.

C. 3 Logs and Records Maintenance C.3.1 Operational Records The Contractor shall provide a log book, consisting of a bound ledger, with lined paper and numbered pages for the access control point of the construction or renovation site. The Contractor’s SSP will not tear pages out of the log books. In the event of an error in either making an entry or in setting up the book the SSP will line through the entry and initial the item. Should the error occur while setting up the log book the SSP will annotate the page with “This page not used.” All logs shall be maintained by the SSP Contractor in accordance with the SSM’s instructions. The Contractor shall report all security related incidents in Incident Report format (provided at site) to the SSM according to established Orders or instructions.

C.3.2 Administrative Records The Contractor will maintain administrative records, which must contain:

- The résumés of all employees furnished under this contract,

- Active passport bio pages,

- Date of last training course to include course number

The Contractor is responsible for meeting the personnel requirements of the contract as outlined in Section C.4. The Contracting Officer’s Representative (COR) or designee is authorized to review all resumes prior to attending training.

Daily time and attendance records will be reviewed by the COR as required. Daily time and attendance records will be signed by the respective employee, Team Leader, and the SSM or their designee in the absence of the SSM. Time sheets not clearly signed by the aforementioned personnel will not be reimbursed.

C.3.3 Monthly Activity Report The Contractor shall submit a Monthly Activity Report to the COR to be received no later than the eighth day of the following month.

The report will include, as a minimum, projects and names of personnel assigned to each project site, upcoming deployments and/or rotations, to include the reason for rotations. Additional information will include the number of personnel hired, trained, and resigned/ terminated; any security problems encountered; site specific concerns, and a general summary of any personnel-related issues.

C.3.4 Weekly Deployment Report The Contractor shall submit a Weekly Deployment Roster to the COR to be received no later than 1200 hours on Thursday of each week. The report shall include the number of personnel currently required for each labor category, the number of personnel currently on site for each labor category, the name of all personnel deployed, arrival date, rotation date, and visa expiration date. Microsoft Excel is the preferred format. Please refer to Section J for example.

C.3.5 Personnel Roster The Contractor shall provide the COR a roster of all SSP to include: name, date, place of birth, passport number, and level of clearance. The Personnel Roster is due 30 days after award of this contract. When personnel are employed or terminated an updated roster must be provided to the COR within five (5) working days.

C.3.6 Passports The USG is not responsible for the cost of the regular passport unless annotated in the task order.

In most instances, Contract personnel are currently required to travel on regular US Passports with appropriate visas or work/residence permits as required by the country to which their employees are being assigned. The contractor must notify the COR in writing if a long-term visa is not available for the respective country and outline the steps taken and obstacles met.

In instances where regular passports are not suitable for deployment and the contractor has sufficiently demonstrated impediments met, the Program Office will request a no-fee service passport through the Special Issuance Agency.

In instances where the service passport may not be accepted by the respective foreign country officials, a no-fee official passport may be eligible for issuance.

All no-fee passports issued to the contractor employees shall only be used while traveling in support of official government business related to this program. The Contractor shall be responsible for maintaining a current record of all no-fee passports issued to its employees. All no-fee passports must be returned to the COR upon completion of any assignment where the individual will be inactive for at least 45 days. The Contractor shall submit a monthly inventory of all no-fee passports to the COR containing the passport name, number, issue and expiration date, and physical location.

Additionally, all no-fee passports must be returned to the COR when the employee leaves the Contractor’s employment or when the contract has been completed.

C.3.7 Visas and Work permits The Contractor is required to obtain all visas and work permits as required for travel Outside the Continental United States (OCONUS). The Contractor must notify the COR immediately if there are problems meeting personnel requirements due to the inability to have the requisite visa issued, extended, or all other potential issues.

C.3.8 Training Roster The Contractor shall provide the COR a monthly roster of all SSP who have been trained under this contract. The report must include, name, date trained, certificate number and labor category. The SSP will not be used interchangeably unless they are trained in multiple disciplines. Resumes of all potential SSP will be submitted to the COR/ACOR prior to submitting their VARs to DS/IS/IND and their attending US government provided training at the Department of State Training Center (DSTC).

C.3.9 Inventories All tools and equipment required for acceptable performance of duties will be provided by the US Government or the General Construction Contractor. All Government Furnished Equipment (GFE) will be properly inventoried and secured by the SSP.

C.3.10 Anomalies All mechanical, electrical, electronic, or other technical surveillance devices found by the SSP will immediately become be the property of the United States Government (USG). The SSM or Regional Security Officer will provide guidance in handling and reporting hazards and or penetrations as required by the Overseas Security Policy Board Guides 1, 2, 3, and the OBO Construction Surveillance Technician/Cleared American Guard Field Guidebook.

C.4 Personnel Requirements

C.4.1 Categories of Site Security Personnel The Contractor shall furnish two primary categories of Construction Security Personnel under this contract:

Cleared American Guards, and Construction Surveillance Technicians.

Except in special cases approved by the COR, the Contractor’s SSP will not be used interchangeably while on site.

C.4.2 Site Security Personnel General Requirements.

Cleared American Guards and Construction Surveillance Technicians must be U.S. Citizens at least 21 years of age or older. All SSP must meet the medical requirements noted in Section H.12 and possess the security clearances noted in H.1.1. Before incurring any costs relative to the assignment of SSP, the Contractor shall ensure that the individual meets the standards and qualifications set forth in the contract and the approved Contractor’s PMP. The resume supporting the candidate’s qualifications must be vetted by the COR or designee.

C.4.3 Cleared American Guards shall provide perimeter and internal access control, control of secure storage areas, and personnel or material escort within or to a construction site. CAGS will be responsible for the control of classified material and documentation.

CAGs may be called on to assist with random selection of materials required for construction and installation. ALL Cleared American Guards (CAG) must have, at a minimum, a high school diploma or GED equivalent and preferably three years’ experience as or similar to a Military Policeman or Marine Security Guard, or three years of experience as a security watch stander whose duties included the use of alarm systems, metal detectors, x-ray devices and closed circuit television systems. All Cleared American Guards will be capable of reading and speaking English, provide legible and concise reports in English, and provide informative information orally when questioned.

C.4.4 Construction Surveillance Technicians shall be responsible for both the daily opening and closing (securing) of new facilities, where applicable. They shall monitor un-cleared workers during designated phases of construction, fully annotate within the CST notebook a full description of the activities they observe. They shall be responsible for the inspection of material, equipment, and furnishings by use of x-ray and/or visual inspection, for those items designated for use within the Secure areas of the construction site or facility. They may be required to assist in the random selection of materials required for construction and installation in the CAA and areas contiguous to the CAA, and take part, as needed, in decertification of containers.

Construction Surveillance Technicians are often tasked with having to navigate difficult terrain to include unfinished flooring, scaffolding, confined spaces, or other occupational hazards such as heights,; and long durations in respective elements, to name a few.

Construction Surveillance Technicians must have at least five (5) years’ experience in at least one of the following areas of expertise:

- Construction security surveillance

- Technical Surveillance Countermeasures

- Industrial or government security involving counterintelligence

- Construction quality assurance

- Hands-on supervisory construction experience

Employment as a CST may require a blue print reading test prior to being accepted into the CST Training Program. Tests will be administered by the COR, ACOR, or cognizant training representative at the Diplomatic Security Center.

C.4.4.1 Construction Surveillance Technicians must demonstrate an ability to learn the principles of multiple construction disciplines, to include Civil, Architectural, and Mechanical, Electrical, and Electronic Engineering. They shall be capable of reading and analyzing designs and blueprints, and recognizing the architect’s intended use. CST’s shall be capable of analyzing designs and structural complexities, which are intended to mask an ulterior purpose not wanted by the architect. The CSTs shall demonstrate knowledge of Technical Surveillance Countermeasures, construction principles and devices used by hostile and friendly intelligence services for the purpose of clandestine surveillance. CSTs shall become thoroughly knowledgeable of Department of State security procedures and the level of security required in various parts of each facility under construction/renovation. CSTs must be able to effectively communicate in English, as well as be able to write detailed reports, analyses of problems, findings, and security situations which require staff actions. CSTs shall be capable of independent decision-making, possess a high degree of individual initiative, and function with minimal supervision. The CSTs are required to maintain detailed daily notes during their tour of duty. CST Notes are to be submitted to the Contractor’s Team Leader who will review them for accuracy and present them to the SSM for review.

C.4.5 Team Leader The Contractor shall designate an individual to serve as the Contractor’s Team Leader at each work site, however, all Team Leader nominations shall be approved by the COR or designee. All Team Leaders shall be selected from the Contractor’s cadre of experienced CAG/CST personnel. Personnel selected to be Team Leaders will have a minimum of four years of active experience in the construction security monitoring program and have served on a minimum of two construction projects. Exceptions to the minimum experience may be requested with written justification, and will only be granted by the COR.

The Team Leader shall receive and implement orders and special instructions from the SSM or Regional Security Officer concerning matters; which, affect the security operations of the site. As such they will possess the requisite skills to take care of the team’s administrative work at site while still participating as a working member of the team. The Team Leader is typically called upon by the SSM to become involved with the General Contractor’s foreman to ensure upcoming work requirements are addressed and the requisite staffing is scheduled for the appropriate coverage.

C.4.6 Site Security Coordinator The SSC positions will be established for projects where a SSM is not available to assist the cognizant officer with post managed projects. The SSC will assist the DoS officials, coordinate security and other requirements with the key project officials, and provide reports back to Security Operations in Washington DC. This position requires exceptional administrative skills such as proficiency with computers, multi-tasking, and an overall understanding of the Security Management Program. Personnel who are well versed in both CAG and CST discipline Personnel will be required to interact and efficiently communicate, both orally and in writing, with Embassy personnel.

Personnel will have a minimum of two years’ experience in the Program unless otherwise approved by the COR. Proposed SSC’s must have a letter of recommendation from a SSM addressed to the COR. All SSCs will be capable of speaking English and possess the ability to write concise reports in English. The SSC will be knowledgeable in both guard and construction surveillance functions;

however, they need not be certified in both. The SSC must be capable of independent decision making, possess a high degree of initiative and be capable of functioning with minimal supervision. The SSC will be required to maintain a detailed, daily log of numerous construction activities and render a written report to the Regional Security Officer and Washington DC Desk Officer for review.

C.5. GOVERNMENT FURNISHED PROPERTY (GFP)

C.5.1 The Government will provide the following items for use in the performance of this contract, if required:

C.5.1.1 Communications equipment (two-way voice radios as deemed necessary).

C.5.1.2 Site inspection and surveillance tools and equipment.

C.5.1.3 Computer system for use by the Team leader C.5.1.4 ID/Badging system to include equipment and supplies.

C.5.1.5 Personal identification passes.

C.5.1.6 Guard-1 Plus System or equivalent C.5.1.7 Respiratory Mask (OSHA CERTIFIED) C.5.1.8 Hard Hats C5.1.9 Safety Harnesses C.5.1.10 The Government will not furnish any other materials or equipment unless it is specifically stated in a formally issued Task Order or modification request

C.5.2 GFP Upkeep The Government will be responsible for the maintenance, repair, and/or replacement, of tools and equipment furnished for the Contractor’s use. The Contractor shall be responsible for user level maintenance and general care of all Government furnished tools and equipment, maintaining a daily log reflecting equipment status.

C.5.3 Disposition The PD, SSM, or COR will provide disposition instructions for Government Furnished Property, to the Contractor, at the end of the project.

C.6 Management

C.6.1 Personnel The Contractor is responsible for providing all managerial and administrative support personnel to accomplish all work required under the terms of the contract.

C.6.1.1 Domestic Support Personnel Non-manager domestic Contractor personnel assigned to support the contractor management under this contract require a SECRET security clearance issued by Defense Counterintelligence Security Agency (DCSA). These personnel shall include those whose duties include recruiting, travel arrangements and payroll for site personnel.

C.6.1.2 Program Manager and Deputy Program Manager Key Personnel consisting of the Program Manager and the Deputy Program Manager must have a DCSA Top-Secret personnel security clearance and obtain a Department of State reciprocal Top-Secret clearance

C.6.2 Independent Operations The Contractor shall be capable of operating independently without support from DoS. Any support provided by DoS is considered voluntary and not required under the terms of the Contract.

C.6.3 Key Personnel Financial Preparedness

The Contractor is responsible for ensuring for each project, the key person on site is capable of being supplied with the necessary means to defray any financial obligations which may arise on short notice. This includes, but is not limited to, funds necessary for medical emergencies, repatriation, charter flights, and SSP removals.

C.6.4 Schedules Basic Schedule - The Contractor’s key position for each task order, typically the Team Leader, shall prepare and maintain all SSP schedules in accordance with both contract and construction requirements. Project schedules for SSP will be established based on the standard, 60-hour construction work week and will be approved by the SSM or another USG representative.

Budgeting-Allowable Hours – CAGs - The basic schedule for each CAG position is a 24/7-hour shift plus pass down time of fifteen minutes at the start of the shift and fifteen minutes on the end of the shift. The allowable weekly hours for a CAG position will be 60 hours per week.

CSTs – The basic schedule for each CST position is 10 hours per day plus two 15-minute periods for opening the building and two 15-minute periods for closing the building (open/close of business day plus close/open of lunch). The allowable weekly hours for each CST position will be 66 hours per week.

SSC/TL – The basic schedule for the SSC and TL positions is 10 hours per day plus two 30-minute periods for opening and closing of business to include Team and SSM briefs. The allowable weekly hours for the SSCs and TLs will be 66 hours per week.

C.6.5 Duty Hour Limits In other than an emergency situation, no SSP will be scheduled to be on duty for more than twelve (12) continuous hours in a twenty-four (24) hour period. The minimum time off between scheduled duties will be 12 hours. The Contract Team Leader or Key Person on site shall ensure that appropriate breaks, e.g., meal breaks, are scheduled during all shifts. The contract TL or Key Person will notify the SSM or PD immediately if Duty Hour Limits may be compromised. The TL or Key Person will separately notify their respective Program Manager of the same.

C.6.6 Overtime Overtime for the SSP will be applied as follows:

- CAGs – Overtime is calculated at 1.5 times the employee rate for all hours in excess of 40 per week.

- SSCs/TLs/CSTs – Overtime is calculated at 1.5 times the employee rate for all hours in excess of 40 per week.

Contractor Uplifts are only applicable to the first 40 hours per week per person.

C.6.7 Assignment Period All SSP assignments will be for a period of one year, unless otherwise noted in the task order proposal or modification.

C.6.7.1 Leave The Contractor’s SSP are not regularly authorized to take annual leave during the assignment period. For those personnel who are authorized to extend for a full assignment period, they shall be granted leave for a period not to exceed 16 days, unless an exception is approved by the COR. In these instances, the airfare will be reimbursable.

All leave will be approved in advance by the COR. In all instances, the Program Manager will submit the proposed dates and coverage plan to the COR. Special requests for leave during the assignment period for personal issues will be addressed in conjunction with the status of the project to ensure proper coverage is provided. Personal leave and emergency leave costs will be the burden of the contractor.

C.6.7.2 Assignment Period Extensions All requests for individual extensions must be requested in writing 60-90 days prior to the end of the individual’s current tour. The SSP will submit their requests for extension through the Team Leader or SSC to the SSM. The Team Leader will simultaneously notify his Program Manager of the request. The SSM will notify the COR in writing of the request and advise of their determination.

The COR will contact the respective Contractor PM to ensure there are no conflicts with the Contractors staffing plans for other projects. Provided there are no conflicts the COR may approve the extension and notify all parties.

C.6.8 Briefings and Debriefings All Contractor SSP shall be required to participate in security briefings and debriefings as required by DoS.

SSCs will be required to have a pre-deployment brief in the Office of Security Management with the respective Operations Desk Officer. In-person briefs may be substituted with telephonic briefs if approved by the COR.

All other SSP will be given security briefings upon arrival to their respective project by the SSM. All personnel, regardless the reason for departure, shall attend and sign off on the required debriefing.

C.6.9 Personnel Clearance Eligibility All Contractor SSP proposed for overseas deployment shall be initiated for a reciprocal DoS Top Secret personnel security clearance, based on their most recent DCSA Top Secret personnel security clearance, and undergo a suitability review prior to their deployment.

Personnel may be deployed after the reciprocal DoS clearance and suitability review package has been submitted (as detailed in Section H.1.1.2) and package acceptance has been verified by DS/IS/IND (Diplomatic Security’s Industrial Security Division). If new information has been developed since the individual was last adjudicated for a clearance and it prevents the granting of a reciprocal clearance; or the individual is determined to not be suitable for the position, the Contractor shall be responsible for bearing the costs to remove the individual from the site and provide a replacement.

The Contractor shall initiate the DoS reciprocal clearance and suitability review process as soon as the COR or designee has approved the individual for Program eligibility and the individual has been deemed a new hire by the company. The DoS reciprocal process will be initiated and the package acceptance verified by DS/IS/IND prior to attending the DoS training described in C.7.4 and subsequent deployment approval. Suitability determinations will be completed upon receipt of the most recent Report of Investigation (ROI), usually within three weeks of receipt.

C.6.10 Guard Orders General and Specific Guard Orders will be promulgated by the SSM and provided to the Contractor’s Team Leader for posting and implementation. The Contractor’s Team Leader will ensure that all SSP under his/her supervision are thoroughly familiar with the General and Specific Guard Orders before assuming duty. The Contractor’s Team Leader under this contract will be available to receive and implement Orders or Special Instructions from the SSM concerning matters which affect the operation or security of the project site.

C.6.11 Lines of Communication The Contractor’s Program Office shall establish and maintain close, continuous and responsive contact with the COR and other designated Department of State personnel. At no time will the contractor contact the OBO-Site Team or Embassy Staff for any reasons related to the SSP Program without approval by the CO or COR.

C.7. Training

C.7.1 Contractor Provided Training (CPT) The Contractor provided training will be designed to prepare Cleared American Guards and Construction Surveillance Technicians for services at the DoS facilities. Training curriculums to include hours required for training, must be approved by the COR. The Contractor training will include, at a minimum:

C.7.1.1 Personal and Situational Awareness C.7.1.2 Observation Skills C.7.1.3 Effective Communication Skills C.7.1.4 Reading Comprehension – Test C.7.1.5 Effective Note Taking - Test C.7.1.6 Personal Conduct While Living Abroad C.7.1.7 Appropriate Social Networking Behavior C.7.1.8 Leadership training to those personnel who will be assigned to Team Leader positions.

C.7.1.9 The Contractor shall provide annual sensitivity training for all SSP.

C.7.2 CPT Compensation The USG will reimburse the contractor at the rate provided in the respective year listed in section B for the contractor provided training.

The contractor will NOT be reimbursed for contractor provided training facilities, rental of facilities, trainers, or training material.

C.7.4 Government-Provided Training

The Contractor’s SSP shall attend the appropriate training (SE62X,SE63X,SE64X) at the Department of State Training Facility. As portions of this training will be classified, a final Top-Secret clearance is required prior to attending. Contractor SSP shall not attend Government Provided Training unless they have been assigned to a specific construction project against an active Task Order.

C.7.4.1 Pre-Requisites to attending Class

- Successful completion of the OSHA 10 hour Construction Training Course Online

- http://www.osha.com/courses/10-hour-construction.html

- Print out the temporary certificate for file.

- Read and complete the training attachments in Section J.

- An instruction document will be emailed to the Program Managers by the COR

- The employee must turn in these documents the first day of their respective course.

- Visitor Authorization Request (to DS/IS/IND)

C.7.4.2 The Department of State in-service training in the Washington, D.C. area will include:

• Security Program Functions, Responsibilities, and Authority

• Security Standards and Procedures

• Principles of…