20R0268 0006 Response to Questions PT1.pdf

20R0268 00006 Response to Questions PT1

SBU - CONTRACTING AND ACQUISITIONS

Replace:

C.3.4 MANUFACTURING

b.

1) Offset press capability: at least 8 offset units - with a minimum 5 units capable of splits fountains and 3 units with single ink colors.

With:

C.3.4 MANUFACTURING

b.

1) Offset printing final artwork: three single ink color units, two visible split fountain units, and two invisible split fountain units. Offeror to determine unit sequence and print runs based on their equipment.

C.3.3.1.d DoS reserves the right to modify artwork and security features over the life of the contract and the Offeror shall work with DoS to implement approved changes. Changes include, but are not limited: to new artwork, new inks, new security features, materials, and personalization layouts. Printing press and lamination trials may be required for any new designs. Contractor Awardee shall identify and include these anticipated costs in their firm fixed price supported by providing justification and rationale in the price narrative.

With:

C.3.3.1.d DoS reserves the right to modify artwork and security features over the life of the contract and the Offeror shall work with DoS to implement approved changes. Changes include, but are not limited: to new artwork, new inks, new security features, materials, and personalization layouts. Printing press and lamination trials may be required for any new designs. The Contractor shall provide updated pricing and information for the Government’s consideration when changes are requested.

C.3.3.2.b Each Offeror shall provide a card that the body material shall:

1) Be assembled and processed (to include security printing) in the United States. However, individual components of the Card Stock may be manufactured outside the U.S. after determining the individual components cannot be procured domestically and the facilities manufacturing the individual components must meet the Security Plan requirements.

With:

C.3.3.2.b Each Offeror shall provide a card that the body material shall:

1) Be printed, assembled, laminated, die-cut, and engraved in the United States. However, individual components of the Card Stock may be manufactured outside the U.S. and the Offeror shall comply with the Buy American Act. The facilities manufacturing the card and individual components must meet the Security Plan requirements, see Section J, Attachment F.

C.3.3.2 k. Invisible element using a material furnished by DoS that functions with testing device provided by or specified by DoS. This material shall be incorporated into one of the card printing steps, using either offset of screen inks. The Government will disclose material supplier to

Contractor personnel with need to know. Contractor Awardee shall include costs of reimbursing this supplier, not to exceed two cents per card. This feature, if found acceptable, may require

Contractor Awardee to provide rights to Government for exclusive use in perpetuity, obtain COR written approval for personnel needing to know its use, and sign nondisclosure agreements about its use. Element designs will be provided by the Government.

With:

C.3.3.2 k. Invisible element using a material specified by DoS that functions with testing device provided by or specified by DoS. This material shall be incorporated into one of the card printing steps, using either offset of screen inks. The Government will disclose material supplier to Contractor personnel with need to know. Contractor Offeror and Awardee shall include costs of reimbursing this supplier, at two cents per card. This feature, if found acceptable, may require

Contractor Awardee to provide rights to Government for exclusive use in perpetuity, obtain COR written approval for personnel needing to know its use, and sign nondisclosure agreements about its use. Element designs will be provided by the Government.

C.3.6.2.1 Draft Transition Plan

Each Offeror shall perform in accordance with the Final Transition Plan submitted (see

Section L.11.2.5) and approved at the time of award. The transition period shall not exceed

90-calendar days and full performance shall commence at the date specified in the Notice-to-

Proceed issued by the CO (see Section F.2). Draft shall be due with submission of Proposal.

C.3.6.2.1 Draft Transition Plan

The government anticipates but is not limited to the following activities post award: per C.3.3.2 item f, up to three print and lamination trials, personalization laser calibration testing, final card testing as listed in Attachment H, government sign/off approval, manufacturing of Test Stock per

C.3.3.6, and build-up of inventory to meet monthly demand and six-month level of inventory per

C.3.6.4. The Offeror shall address these items and any additional transition related activities identified by the Offeror in accordance with the Final Transition Plan submitted (See Section

L.11.2.5) and approved at the time of award. The transition period shall not exceed 9 calendar months and full performance shall commence at the date specified in the Notice-to-Proceed issued by the CO (see Section F.2). Draft shall be due with the submission of Proposal.

C.3.6.2.1.1 Phase-In

a. Phase-in transition activities shall be performed in accordance with a USG-approved transition plan to be provided by the Offeror. This plan shall cover multiple perspectives (identified below) and describe all activities that shall be completed by the Offeror to assume operational responsibility of Card Stock services during a ninety (90) calendar days transition period prior to commencement of full performance of the contract Base Year. A Notice to Proceed is required in order to commence billing.

b. First, in order to maintain continuity, the transition plan shall describe how the Offeror will deliver all aspects of Card Stock services in a manner comparable to the scope of services given in Section C and H with a target effective start date of 1 Sept 2022.

c. Second, the transition plan shall describe all activities that shall be completed by the

Offeror in order to introduce any aspects of Card Stock services (e.g., individual service enhancements, improved service delivery methods, etc.) that are in accordance with the requirements of this contract.

C.3.6.2.1.1 Phase-In

a. Phase-in transition activities shall be performed in accordance with a USG-approved transition plan to be provided by the Offeror. This plan shall cover multiple perspectives (identified below) and describe all activities that shall be completed by the Offeror to assume operational responsibility of Card Stock services during a 9 calendar month transition period prior to commencement of full performance of the contract Base Year. A Notice to Proceed is required in order to commence billing.

b. First, in order to maintain continuity, the transition plan shall describe how the

Offeror will deliver all aspects of Card Stock services in a manner comparable to the scope of services given in Section C and H with a target effective start date of 1 Sept

2022.

c. Second, the transition plan shall describe all activities that shall be completed by the

Offeror in order to introduce any aspects of Card Stock services (e.g., individual service enhancements, improved service delivery methods, etc.) that are in accordance with the requirements of this contract.

F.4 PHASED TAKEOVER

The Government prefers that the Contractor begin full performance of the contract requirements on a specific changeover date. If a phased take-over is required, the Government will pay only for hours provided and accepted. Failure of the Contractor to complete transition either within 30 calendar days after contract award or by the start date stated in the Notice-to-

Proceed, whichever is later, is grounds for termination of the contract for default (T4D).

F.4 PHASED TAKEOVER

The Government prefers that the Contractor begin full performance of the contract requirements on a specific changeover date. If a phased take-over is required, the Government will pay only for hours provided and accepted. Failure of the Contractor to complete transition either within 9 months after contract award or by the start date stated in the Notice-to-Proceed, whichever is later, is grounds for termination of the contract for default (T4D).

L.10.2.3 MANAGEMENT APPROACH

The Offeror shall provide a draft transition plan. The Government considers a smooth transition and continuity of services to be critical. This plan should discuss the Offeror’s approach to transition the program from the current card provider and should detail how the

Offeror’s approach maintains quality and minimizes disruption to the mission. The draft transition plan shall include a detailed timeline showing transition activities and their durations beginning at the time of contract award. If the Offeror is the incumbent, then the draft transition plan shall address how the Offeror will make the transition to the new contract, including any work requirements or terms and conditions that did not appear in the incumbent’s current contract. The draft transition plan should be as complete as possible and clearly establish that the Offeror has a well-though out plan ready to be finalized upon contract award. The draft transition plan shall address elements described in Section C.3.6.2 and F.1. The transition period shall not exceed 90 days.

L.10.2.3 MANAGEMENT APPROACH

The Offeror shall provide a draft transition plan. The Government considers a smooth transition and continuity of services to be critical. This plan should discuss the Offeror’s approach to transition the program from the current card provider and should detail how the Offeror’s approach maintains quality and minimizes disruption to the mission. The draft transition plan shall include a detailed timeline showing transition activities and their durations beginning at the time of contract award. If the Offeror is the incumbent, then the draft transition plan shall address how the Offeror will make the transition to the new contract, including any work requirements or terms and conditions that did not appear in the incumbent’s current contract. The draft transition plan should be as complete as possible and clearly establish that the Offeror has a well-though out plan ready to be finalized upon contract award. The draft transition plan shall address elements described in Section C.3.6.2 and F.1. The transition period shall not exceed 9 calendar months.

Insert text:

L.15.2 SAMPLE PASSPORT QUALIFICATION KIT

(e) Each offeror will obtain their own OVDs by contacting:

John Peters

OVD Kinegram

Zaehlerweg 12

CH-6301 Zug, Switzerland

Phone +41 41 724 47 00

Fax +41 41 724 49 11

John.peters@kinegram.com mailto:John.peters@kinegram.com