19AQMM20R0088 A-002 changes only.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

A1

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

04/09/2020

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

1038 S PATRICK DRIVE

ATTN: INL AIRWING

PATRICK AFB, FL 32925

Renee Alexander

NAME

TEL.

alexanderrk@State.gov

EMAIL

6. ISSUED BY LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

1038 S PATRICK DRIVE

ATTN: INL AIRWING

PATRICK AFB, FL 32925

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19AQMM20R0088

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/09/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to extend the closing date from May 1, 2020 to May 22, 2020 and to provide responses to the questions which were submitted through April 9th 2020.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jamie A. Goewey

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

04/09/2020

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

19AQMM20R0088

Table of Contents

Section Description Page Number

Section 1- Solicitation/Contract Form

A-002 Additional questions and answers to solicitation

Questions on Solicitation 19AQMM20R0088 Set One (1) identified as A-002 Government responses are provided below.

Additional Questions with U. S. Government answers on Solicitation 19AQMM20R0088:

Item Question from Vendor Government Answer 2a 1. Request an extension

2. Clarification of the actual due date (website issuance says 13 April), actual solicitation docu-ment states 17 April

3. Request an extension for sub-mittal of the proposal

This request for proposal will be extended from May 1, 2020 to May 22, 2020. Block 8 and the website will be updated.

4 Section C-001 Statement of Work, item #2 Scope listed in the first bul-let: “The desired ability to perform Rotor track and Balance”

Location of question basis, re-sponses below

4a Rotor track requires an on board Blade Tracking device to be installed in the aircraft. Does the government intend to utilize a permanently mounted Optical Blade Tracking camera?

Yes

4b If a camera is to be used, does the government intend to supply the camera? Or, should the camera be included with the prototype HUMS system and installation and price

Camera should be included in the proposed actions.

4c Are there any previously approved Off the Shelf Optical Blade Tracking cameras utilized by the DoS?

No

4d Will the proposal be required to ad-dress the modification, and approval, of the DoS standard Rotor Track and Balance maintenance procedures?

Question unclear. Department of State (DoS) is the airworthiness authority for subject aircraft however does expect documenta-tion and approvals equal to that of FAA or other authorities.

5 Section C-001 Statement of Work, item #2 Scope listed in the Second bullet: “Provide Flight Data Monit-oring”:

Location of question basis, re-sponses below

5a Is there a list of minimum required NO. Propose to your capabilities.

“Flight Data” that is expected to be monitored?

1. .How often, or at what rate, shall each Flight Data parameter be recor-ded and stored?

2. How many flight hours of data is required to be monitored, recorded, and stored?

5b How many flight hours of data is re-quired to be monitored, recorded, and stored?

1. On the target aircraft, the UH- 1HIII & UH-1HST, what previ-ously installed avionics equip-ment will provide the source for flight data, be accessible and able to be connected to the HUMS system?

The only systems now available and installed is SmartCycle.

5c Flight Data sources manufacturers and model numbers?

1. Are all target aircraft inclusive of the above flight data sources?

Yes

6 Section C-001 Statement of Work, item #2 Scope listed in the third bul-let: “Provide Engine Performance Monitoring and trending”:

Location of question basis, re-sponses below

6a Is there a list of minimum required “Engine Performance Data” that is expected to be monitored?

NO. Propose to your capabilities.

6b On the target aircraft, the UH-1HIII & UH-1HST, what previously in-stalled avionics equipment will provide the source for engine per-formance data, be accessible and able to be connected to the HUMS system?

Currently installed SmartCycle systems however, propose to your capabilities even if incompatible with existing system transducers

6c If there is none such equipment, as listed in bullet ii above, is the HUMS system expected to be inter-faced directly to engine and rotor(s) sensors?

Yes

6d 1. If so, will the HUMS system be able to connect to existing en-gine and rotor sensors?

Yes, but completely dependent upon your proposed design and in-stallation

6e 1. If so, and #1 above is not the case, must the HUMS system include all relevant engine and

Yes rotor sensors in order to provide engine monitoring?

7 Section C-001 Statement of Work, item #2 Scope listed in the third bul-let: “Provide Engine Performance Monitoring and trending”:

Is there a list of minimum required “Engine Performance Data” that is expected to be monitored?

No

7a On the target aircraft, the UH-1HIII & UH-1HST, what previously in-stalled avionics equipment will provide the source for engine per-formance data, be accessible and able to be connected to the HUMS system?

The only systems now available and installed is SmartCycle.

7b If there is none such equipment, as listed in bullet ii above, is the HUMS system expected to be inter-faced directly to engine and rotor(s) sensors?

Yes

7c 1. If so, will the HUMS system be able to connect to existing engine and rotor sensors?

Yes, but completely dependent upon your proposed design and in-stallation

7d 2. If so, and #1 above is not the case, must the HUMS system in-clude all relevant engine and rotor sensors in order to provide engine monitoring?

Yes

8 Section C-001 Statement of Work, item #2 Scope listed in the fifth bul-let: “Offer detailed Exceedance In-formation”:

Location of question basis, re-sponses below

8a What, or who, will define the ex-ceedance criteria?

Aircraft and Engine Technical publications and previously estab-lished limitations

8b What type of exceedance data is ex-pected to be monitored?

1. Engine exceedances

2. Flight envelop exceedances?

1. How often, or at what rate, shall each exceedance be recor-ded and stored?

Yes, All. Based upon your design and installation.

9 Section C-001 Statement of Work, item #2 Scope listed in the sixth bul-let: “Lightweight system compon-ents, minimizing aircraft restric-tions”:

Location of question basis, re-sponses below

9a What is the criteria for validation of System components installed this requirement? versus current aircraft W&B and operating limitations.

9b Is there a weight “limit”? No (only by aircraft operating lim-itations)

9c Does the HUMS system have to be “the lightest” system to be chosen/ awarded this contract?

No, however, excessive weight which reduces operating limita-tions will be considered.

10 Section C-001 Statement of Work, item #2 Scope listed in the seventh bullet: “Simple, Intuitive, User Inter-face”:

Location of question basis, re-sponses below

10a What portion of the supplied HUMS system is expected to have a User In-terface?

There are no expectations, simple intuitive use for crew and techni-cians will be considered.

10c What is the criteria for being con-sidered “simple” and “intuitive”?

Simple intuitive setup and use for both crew and technicians will be considered.

10d How will this interface be evaluated during the proposal review and award selection process?

1. Photos?

2. Live demonstration via WebEx (or similar)?

3. Power point slide deck?

4. Images in the proposal docu-ment?

Photos, images, or slides in a Power Point will be sufficient for initial evaluation

10e On what device, devices, must this “simple” and “intuitive” interface reside on?

1. Does this device need to be in-cluded with the HUMS system hard-ware deliveries?

2. Can this device be connected to computer sources, servers, or oth-erwise that reside outside of the se-cure networks of the DoS?

3. Is there encryption of data re-quired?

4. Must the HUMS system pro-vider supply the DoS with the pro-prietary data formats for the stored data?

5. Who owns, and has access to, the stored HUMS & Flight Data from “Phase I Proof of Concept and delivery for prototype installation and verification of the system integ-ration on the Bell Helicopter UH- 1HII” (CLIN X001) and “Phase I Proof of Concept and delivery for

#1 & #2 – can be either as long as they reside outside DoS network.

#3 – No

#4 Yes, unless determined to be unnecessary.

#5. DoS, unless NRE costs are first negotiated and rights are clearly defined and understood

#6. DoS prototype installation and verifica-tion of the system integration on the Bell Helicopter UH-1H-HST”?

(CLIN X004)?

Who owns, and has access to, the stored HUMS & Flight Data from the implementation of and support for Phase III of this program?

11 Section C-001 Statement of Work, item #2 Scope listed in the eighth bullet: “Ability to provide diagnostic interface to mission software know as Management Information System (MIS) software”

Location of question basis, re-sponses below

11a How is a “diagnostic interface” defined?

1. What type of data file must be provided?

2. In or on what digital media must this data file (diagnostic inter-face) be provided?

Current MIS is being revised or upgraded and software capabilit-ies unknown.

Ideally interface with flight data to the MIS for exceedance and track-ing information would be ideal but perhaps unrealistic

11b What information must be “interfaced” with the MIS?

1. Flight data

2. Engine monitoring data and trending

3. Exceedance data

4. Vibration & vehicle health (condition indicator data)

a. Raw and/or vector vibration data

b. “Condition Indicator” (CI) and/or “Health Indicator” data

1. Determination of critical com-ponent, suggested or required, maintenance

Ideally interface with all flight data listed to the MIS for ex-ceedance and tracking information would be ideal, but perhaps un-realistic.

12 Section C-001 Statement of Work, item #2 Scope listed in the ninth bul-let: “Sustainable for long term use”

Location of question basis, re-sponses below

12a On what criteria is compliance to this desired system function determ-ined?

1. Mean Time Between Failures?

2. Mean Time to Overhaul?

3. Mean Time Between Over-haul?

4. HUMS system Design Assur-

Sustainable meaning not obsolete within the near future. MTBF and MTBO should be included in the proposal but there are no minim-um expectations.

An approved FAA system is ideal however, given the platform may not exist therefore the USG would ance Level (DAL) per RTCA or FAA guidelines?

5. HUMS supplier corporate sta-bility?

1. Integrated Logistics and Sup-port (ILS) network of repair de-pots or overhaul facilities?

expect documentation equal to that presented the FAA for ap-proval.

13 Per Department of State Source Se-lection criteria, minimum require-ments must be defined for each tech-nical evaluation factor. Based on our analysis, I do not believe minimum requirements are clearly stated for Factors 3, 4, and 5. Please provide minimum technically acceptable cri-teria for the above listed factor.

Factor 3, 4, & 5--The maximum capability of the offers hardware capability and software integra-tion on the specified aircraft for both single and twin engine air-craft.

14 The attached forms only provide for one past performance contract? Is it possible and/or advisable to provide multiple relevant past performances?

The offer is requested to provide up to three past performance questions, with Customer submis-sion direct to:

Renee Alexander Management Analyst AlexanderRK@state.gov Michele Coccovizo Management Analyst CoccovizzoML@state.gov Secondary Point of Contact:

Jamie A. Goewey Contracting Officer GoeweyJA@state.gov

15 The solicitation states that the pro-posed system must have the "ability to provide diagnostic interface to mission software known as Manage-ment Information System (MIS) software." Do you have any addi-tional information on the MIS. For instance, is it a specific piece of named software or a generic term for multiple softwares that together cre-ate a management system? RMCI has vast experience integrating with 3rd party software products.

The offer must have integration documentation which allows for the export of the HUMS software data collected from each individu-al aircraft during operations.

Which would allow the data cap-tured by the HUMS to be incor-porated in a U.S. Government

MIS.

16 Do the minimum technical accept-ance requirements of the HUMS sys-tem require monitoring and record-ing the following?

Main Transmission Oil Temperature

(UH-1HII & UH-1HST)

Main Transmission Oil Pressure

Main Transmission Oil Temperature (UH-1HII & UH-1HST) Plus, but not Required Main Transmission Oil Pressure (UH-1HII & UH-1HST) Plus, but not Required Combining Gear box Oil Temperat-

(UH-1HII & UH-1HST)

Combining Gear box Oil Temperat-ure (UH-1HST) Combining Gear box Oil Pressure

(UH-1HST)

Main Transmission Oil Chip Detec-tion (UH-1HII & UH-1HST) Combining Gearbox Oil Chip Detec-tion (UH-1HST) ure (UH-1HST) Plus, but not Re-quired Combining Gear box Oil Pressure (UH-1HST) Plus, but not Required

Main Transmission Oil Chip Detec-tion (UH-1HII & UH-1HST) Plus, but not Required Combining Gearbox Oil Chip Detec-tion (UH-1HST) Plus, but not Re-quired

17 Please clarify the following:

Although the requirements listed in-clude numerous Non-Recurring En-gineering (NRE) efforts, the ideal implementation plan will address a multiple-phased approach in which various groups of aircraft (identified by country program) will have the selected Health & Use and Monitor-ing System installed.

The system proposed may or may not be an existing design and, if not compatible with all desired aircraft platforms already or ini-tially, system design may be staggered as required to accom-modate country specific programs and by aircraft type

Item Question from Vendor Government Answer 18 Discussion: Section 52.212-2, Eval-uation of Commercial Items, Para-graph 1.A on page 11 states, “A single award will be made to that re-sponsible Offeror whose evaluated price totaling all Contract Line Items (CLINS) in Section B of this Solicit-ation is the lowest and whose pro-posal meets or exceeds all technical and past performance evaluation cri-teria (non-cost factors). We are un-sure about which CLINS to use for Section B pricing submission. A ta-ble is provided on page 24-25 (Attachment 1: CLIN Structure for Task Orders); another table on page 67-68; and another table in a separ-ate file called “HUMS CLINS for Momentum.pdf”.

Question: Will the Government please clarify which CLINS table of-ferors should use for pricing pur-poses?

Question: Will the Government please clarify what is meant by “Momentum” in the file name? No reference is made to this term in the

Section 52.212-2 was amended un-der A-001 to remove the two refer-ences to Section B with Attach-ment 2 CLIN Structure which is what will be evaluated.

The two tables are identical, the separate document to allow the Offer to use it rather than recreat-ing the CLINS in a separate docu-ment

Momentum is the government sys-tem that is used to create the con-tract document. This is a Govern-ment reference only for processing future section B for the order re-leases.

solicitation 19 Discussion: Section 52.212-2, Eval-uation of Commercial Items, Para-graph 4 on page 12 states, “Under this LPTA solicitation process, the comparative assessment in FAR 15.305(a)(2)(i) does not apply.

Therefore, past performance will be rated on an "acceptable" or "unac-ceptable" basis.” In Paragraph 4.B on the same page, the solicitation states, “NOTE: In the case of an of-feror without a record of relevant past performance or for whom in-formation on past performance is not available or so sparse that no mean-ingful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the offeror shall be de-termined to have unknown past per-formance and will be rates as “Unknown Confidence (Neutral)”.

Question: Is “Unknown Confidence (Neutral)” considered "Acceptable" for the purposes of this evaluation?

If no past performance is available from the Offer the will be listed as neutral, not acceptable or unac-ceptable. There are three cat-egories that offer will fall into neutral, acceptable or unaccept-able.

20 Discussion: In the solicitation file titled “HUMS CLINS for Mo-mentum.pdf,” The “Unit” for CLIN X006 is listed as “HR” whereas the Unit for CLIN X003 is “EA”.

Question: Since these CLINS both relate to Kit Hardware, can the Gov-ernment please review and clarify the Unit for these CLINS?

Both X003 and X006 should be EA for each kit. CLIN X0006 was an error. Update is attached.

21 Discussion: In the solicitation file titled “HUMS CLINS for Mo-mentum.pdf,” The “Unit” for CLIN X007 and X008 is is listed as “LT”.

Question: Will the Government please define what “LT” indicates as a unit of pricing, and provide addi-tional clarification or plug numbers for how offerors should price those

CLINS?

CLIN X007 Travel and X008 En-gineering technical support are set up as a lot to allow the offer to provide an estimate based on ex-perience of how much travel will be required and how much engin-eering support. Please break out the number of estimated trips for travel along with the number of people and days. Under the en-gineering support please provide several levels of engineering sup-port to trouble shoot issues in the field or with another contracting installing kits and needing assist-ance with documentation and or equipment

22 Discussion: Page 17 52.232-7 Pay-ments under Time-and-Materials and Labor Hours Contract conflicts to page 13 which states this is a Firm Fixed Price Contract.

Question: Can you please confirm award Type?

Depending on the CLINS awarded CLIN X001-X006 Firm Fixed Price CLIN X007-X008 would be reim-bursable based on the time and material

23 Discussion: Page 37 652.229-70 Paragraph 2…The Contractor shall use a photocopy of this contract as evidence of intent to export.

Question: Will the Government re-quire the contractor export items un-der its own certifications?

CLAUSE 652.229-70 is to excise a tax exemption in the event a kit would need to be exported.

However, at this time the Govern-ment does not intent to have the contractor export the kits.

24 Discussion: Page 53 States that the offers shall provide documentation from the FAA that clearly states the offer and offer’s personnel will per-form the effort in accordance with FAA part 145 repair station for the modification and prototype effort.

Question: Will the Government consider that the offer will provide teammate to support the modifica-tion and prototype of the aircraft?

i.e. a subcontractor to the Prime.

Yes, will consider subs if appropri-ately qualified.

19AQMM20R0088

Line Item Summary

Solicitation Number:

19AQMM20R0088

Contract Number: Title: Rotary Wing HUMS Date of Solicitation:

04/09/2020

Line Item No. Description Quantity Unit Unit Price Total Cost