Industrial Psychologist_19AQMM20R0066.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM20R0066 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

02/20/2020

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Adrienne Bell 703-516-1667

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

jonesam@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES CONTRACT

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRS., CONDS., AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: RMGFO

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Adrienne Bell

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

19AQMM20R0066

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B-001 TYPE OF CONTRACT

B-002 PRICE/COST

B-003 CEILING PRICE (Time-and-Materials/Labor-Hour Contract) B-004 TRAVEL COSTS (Time and Materials/Labor-Hour)

C Descriptions/Specifications/Statement of Work C-001 Statement of Work, "Consultative Services for the Foreign Service selection process for Generalists and Specialists"

D Packaging and Marking

D-001 MARKING OF REPORTS

E Inspection and Acceptance 52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

F Deliveries or Performance

F-006 PERIOD OF PERFORMANCE

F-007 PLACE OF PERFORMANCE

F-008 DELIVERY SCHEDULE

G Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

H Special Contract Requirements

H-016 KEY PERSONNEL

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.204-2 Security Requirements (Aug 1996) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.215-2 Audit and Records - Negotiation (Oct 2010) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-15 Pension Adjustments and Asset Reversions (Oct 2010) 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other than Pensions (July 2005) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements-Non-Commercial Item Acquisition With Adequate Price Competition (Feb 2007) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-35 Equal Opportunity for Veterans (Oct 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-37 Employment Reports on Veterans (Feb 2016) 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) 17 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.223-14 Acquisition of EPEAT-Registered Televisions (Jun 2014) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.229-3 Federal, State and Local Taxes (Feb 2013)

52.229-4 Federal, State and Local Taxes (State and Local Adjustments) (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity of Services (Jan 1991) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000) 52.244-2 Subcontracts (Oct 2010) 52.244-5 Competition in Subcontracting (Dec 1996) 52.249-6 Termination (Cost Reimbursement) (May 2004) 52.253-1 Computer Generated Forms (Jan 1991) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-14 Limitations on Subcontracting (Jan 2017) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 652.242-70 Contracting Officer's Representative (COR)

J List of Attachments J-001 List of Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-8 Annual Representations and Certifications (Dec 2019) 652.225-70 Arab League Boycott of Israel

L Instructions, Conditions, and Notices to Offerors and Respondents 52.215-1 Instructions to Offerors-Competitive Acquisition (Jan 2017) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.237-10 Identification of Uncompensated Overtime (Mar 2015) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

L-006 QUESTIONS REGARDING SOLICITATION

L-013 COMMUNICATION CONCERNING SOLICITATION

L-014, part 1 "Instructions to Offerors for Submission of Proposals" L-014, part 2 "Instructions to Offerors for Submission of Proposals"

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990)

M-003 BASIS FOR AWARD

M-004, part 1 "Evaluation of Proposals" M-004, part 2 "Evaluation Factors"

001 SECTION B-M ARE DESCRIBED IN THE FOLLOWING

PAGES.

0.00 LT

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

B-001 TYPE OF CONTRACT

THIS IS A SMALL BUSINESS ONLY SET ASIDE

This is a performance based labor hour contract for a contractor to assist the Department in ensuring that all ex-aminations for Foreign Service generalist, specialists and limited non-career appointments have been profes-sionally validated and constitute a reliable means of identifyng those applicants who show the greatest possibil-ity of success in the Foreign Service.

B-002 PRICE/COST

Fully loaded/burdened labor rates for the respective labor categories are as follows. In addition, the hours provided herein are estimates for evaluation purposes only, and the Government does not necessarily commit to using hours in their entirety.

Base Year Labor Category Rate Hours Total Certified Industrial Psy-chologist

$ 885 $

M.S. Level Associate $ 1134 $ Travel/ODC NTE $ 1.00 7,000 $ 7,000.00

Total Value

Option Year 1 Labor Category Rate Hours Total Certified Industrial Psy-chologist

$ 885 $

M.S. Level Associate $ 1134 $ Travel/ODC NTE $ 1.00 7,000 $ 7,000.00

Total Value

Option Year 2 Labor Category Rate Hours Total Certified Industrial Psy-chologist

$ 885 $

M.S. Level Associate $ 1134 $ Travel/ODC NTE $ 1.00 7000 $ 7,000.00

19AQMM20R0066

Line Item Summary

Solicitation Number:

19AQMM20R0066

Contract Number: Title: Industrial Psychologist Services Date of Solicitation:

02/20/2020

Line Item No. Description Quantity Unit Unit Price Total Cost

Total Value

Option Year 3 Labor Category Rate Hours Total Certified Industrial Psy-chologist

$ 885 $

M.S. Level Associate $ 1134 $ Travel/ODC NTE $ 1.00 7000 $ 7,000.00

Total Value

Option Year 4 Labor Category Rate Hours Total Certified Industrial Psy-chologist

$ 885 $

M.S. Level Associate $ 1134 $ Travel/ODC NTE $ 1.00 7000 $ 7,000.00

Total Value

Base plus 4 (1) year options total ______________________________________

B-003 CEILING PRICE (Time-and-Materials/Labor-Hour Contract)

(a) The ceiling price(s) of this contract is as set forth below.

WILL BE INCLUDED AT TIME OF AWARD

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7 "PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR

CONTRACTS".

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not ex-ceed the funded amount.

(end of clause)

B-004 TRAVEL COSTS (Time and Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support

(coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or as-sociated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess bag-gage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations;

except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or tempor-ary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries un-der this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

Section C- Descriptions/Specifications/Statement of Work

C-001 Statement of Work, "Consultative Services for the Foreign Service selection process for Generalists and Specialists"

Statement of Work

Industrial Psychologist

Background

The Foreign Service Act of 1980 tasks the U.S. Department of State (the Department), and the Board of Exam-iners (BEX) specifically, with the responsibility for the evaluation and selection of candidates for the Foreign Service. The Bureau of Human Resources, Office of Recruitment, Examination and Employment (HR/REE) oversees these examinations, including the Foreign Service Officer Test (FSOT), Qualifications Evaluation Pan-el (QEP), Foreign Service Oral Assessment (FSOA), and selection procedures generally for Foreign Service generalists and specialists (including Consular Professionals). HR/REE is seeking a certified industrial psycho-logist to provide necessary advice, assistance, and support for certain Foreign Service selection procedures.

HR/REE will work collaboratively with the Contractor in overseeing administration of the Foreign Service Se-lection Process.

Purpose

The contractor will assist the Department in ensuring that all examinations for Foreign Service officers and spe-cialists are professionally validated and constitute a reliable and legal means of identifying those applicants with the greatest possibility of success in the Foreign Service. The successful contractor will provide consultative and analytical services as requested, including formulating program alternatives and operational support for suc-cessful implementation of any revisions to testing and talent management procedures.

Requirements

The contractor shall perform the following work, as assigned by the Department:

- Assist in evaluating the extent to which the Foreign Service Officer (FSO) and Foreign Service Specialist (FSS) talent management programs are effective in meeting the needs of the Foreign Service.

- Conduct comprehensive job analyses of the work done by Foreign Service Officers and Specialists to enhance the job-relatedness of the talent acquisition management systems at the Department of State.

- Design a blueprint for each FSO and FSS testing process based on the results of the relevant job analysis.

- Create the first edition of the relevant FSO or FSS testing process test based on the relevant blueprint, which can be replicated by other entities. Coordinate with HR/REE and other contractors as necessary.

- Coordinate with appropriate functional Bureaus within the Department of State when conducting job ana-lyses, designing blueprints, and other projects as needed.

- Coordinate with appropriate DOS offices and contractors to create practice tests for the FSOT and other tests, as needed.

- Work with the FSOT contractor (currently HumRRO) to review the FSOT content, as directed by HR/REE, including redesign of sections as requested, and review and advise HR/REE on the final form of any revised FSOT elements prior to use in the Department’s talent management process.

- Provide advice on the procedures and training for assessors participating in the FSO and FSS Qualification Evaluation Panels (QEPs), and assess the validity of QEP results.

- Provide and implement a validated mechanism for computer scoring of the QEP Personal Narratives and stor-age of the data.

- Provide advice on the content validation of the Foreign Service Oral Assessment (FSOA) process and pre-pare validation reports for the FSOA.

- Provide consultation on special programs such as the Pickering and Rangel, Mustand, and Lateral Entry pro-grams that provide alternate entry to the FSOA and assessment of validity and legality of these programs, should it be to entry tot he FSOA or the Foreign Service.

- Evaluate on a recurring, and “on demand” basis, Foreign Service recruiting and testing procedures, and advise the Department on how best to meet its talent management objectives and ensure the validity of any changes made to the examination processes.

- Provide advice on the Department’s FSS-talent acquisition management program, including possible examin-ation alternatives.

- Participate and present, as the Department’s expert contractor, in meetings of the Board of Examiners for the Foreign Service, established pursuant to Section 211 of the Foreign Service Act of 1980, as amended. At the re-quest of HR/REE, attend meetings with the Director General regarding the Foreign Service selection process.

- Ensure legal and expert foundation for all stages of the Foreign Service talent management elements and pro-grams included above.

- Provide the Department with professional expertise in litigation should there be legal challenges to the FSOT, Oral Assessment, FSS examinations, or selection processes, including through production of requested docu-mentation and service as an expert witness.

- Adhere to all HR/REE guidance and procedures.

Additionally the contractor shall be conversant with:

The Uniform Guidelines on Employee Selection Procedures. These guidelines were established by federal agencies in charge of enforcing employment anti-discrimination laws. Among those agencies are the Equal Employment Opportunity Commission, the Office of Federal Contract Compliance, and the Department of Justice.

The Principles for the Validation and Use of Personnel Selection Procedures, published by the Society for In-dustrial and Organizational Psychology.

The contractor should be an expert in psychometrics, the statistical science of psychological measures used to compose knowledge tests.

The contractor must provide demonstrated understanding of the Department of State’s Foreign Service career system and talent management process.

Deliverables

Based on its observations, the contractor shall prepare comprehensive adverse impact, psychometric, validation, job analysis reports on Foreign Service Officer and Specialist (including Consular Professionals) talent acquisi-tion management programs, including the FSOT and Foreign Service Oral Assessment, in addition to test-specific reports (e.g., scoring, volumes, passing rates, adverse impact, etc.) The contractor may be required to brief HR/REE and other Department officials on the findings contained in the report to the Contract Officer’s Representative (COR).

The Contractor will be responsible for submitting required program and budget reports as well as timely ad-hoc reports as requested by the Department.

Contractor shall develop and provide in person (not recorded) an up-to-date Oral Assessment training program for assessors in order to ensure consistency among those conducting the oral assessment. Training shall address at a minimum the following elements: orientation to the concept of assessments centers and their role in pre-hire screening, background on the Foreign Service Selection Process and the Oral Assessment process, including but not limited to training on interviewing and assessment techniques; test validity, fairness, and reliability; avoid-ing legal, entanglements, and unconscious bias.

The contractor shall provide training to BEX assessors on each of the three testing exercises that make up the FSOA (see www.state.careers.gov) and shall provide detailed guidance on scoring methodologies and use of an-chors. The contractor shall ensure that the training is consistent with professional and legal standards or guid-ance.

The contractor shall conduct regular and as-needed studies on aspects of Foreign Service selection processes, to include validity and legality of assessment methods/materials, assessor performance, candidate demographics, adverse impact, and specialized job requirements.

The contractor will host and manage a series of on-line tests for certain Foreign Service Specialist and Consular Fellow candidates. The contractor will provide real-time technical support for online testing issues, conduct regular and as-needed analyses of online test results and develop test forms as needed. Most of the online tests include multiple subtests such as job knowledge, English expression, situational judgement, and other types.

The number and type of online tests will be determined by HR/REE/BEX as appropriate and necessary.

As necessary, assist the Department, including its legal counsel, in legal matters pertaining to the FSOT, QEP, and Oral Assessment, or other candidate selection procedures established for the Foreign Service Officers and Specialists.

The contractor will be required to compile a library of materials created pursuant to the contract on the content validation for all FSOTs and other written tests administered during the contract period. Title to the library of materials compiled by the Contractor for which the Contractor entitled to be reimbursed under this contract shall pass to and vest in the Government.

Security Requirements

1. Mandate the use of a physically/logically separate hard drive/Virtual Machine/Disk Partition which will only be used to store/process Department of State data.

2. Vendor must provide the names and contact information of all personnel with physical and/or logical access to the hard drive in #2, and must keep this POC list updated and accurate as needed.

3. Encrypt the dedicated hard drive using an encryption technology approved by the HR ISSO, and provide HR ISSO with the encryption master/recovery key.

4. Mandate the transmission of the data via secure means (e.g. encrypted file/email, secure file transfer, Department approved cloud service) to be determined in conjunction with the HR ISSO.

Section D- Packaging and Marking

D-001 MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

(end of clause)

Section E- Inspection and Acceptance

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

(a) Definitions. As used in this clause-

"Contractor's managerial personnel" means any of the Contractor's directors, officers, managers, superintendents, or equivalent repres-entatives who have supervision or direction of-

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

"Materials" includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be main-tained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or cor-rect services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor- Hour Contracts clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replace-ment or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such in-creased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correc-tion or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's ma-nagerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(End of clause)

Section F- Deliveries or Performance

F-006 PERIOD OF PERFORMANCE

Base Period - 04/01/2020 - 03/31/2021 Option Year One - 04/01/2021 - 03/31/2022 Option Year Two - 04/01/2022 - 03/31/2023 Option Year Three - 04/01/2023 - 03/31/2024 Option Year Four - 04/01/2024 - 03/31/2025

(end of clause)

F-007 PLACE OF PERFORMANCE

The principal place of performance for this contract shall be the Department of State in Washington, D.C. which may include office space in auxillary annexes within the Washington metro area.

(end of clause)

F-008 DELIVERY SCHEDULE

The Government will provide comments to the contractor within (10) business days, upon receipt of the draft deliverable documents.

The contarctor shall provide a final document within five (5) business days after receipt of Government comments.

Section G- Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the Central Contractor Registration (CCR) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov Phone: 843-202-3881 (End of clause)

Section H- Special Contract Requirements

H-016 KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

CERTIFIED INDUSTRIAL PSYCHOLOGIST

[ENTER LABOR CATEGORIES AND NAMES]

[Names to be inserted by Offeror at time of proposal submission.]

(2) The Contractor agrees that a partial basis for award of this contract is the list of key personnel pro-posed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of per-formance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contract-ing Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

Section I- Contract Clauses

Clause Title

52.202-1 Definitions (Nov 2013)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.204-2 Security Requirements (Aug 1996)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-7 System for Award Management (Oct 2018)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

52.215-2 Audit and Records - Negotiation (Oct 2010)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.215-15 Pension Adjustments and Asset Reversions (Oct 2010)

52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other than Pensions (July 2005)

52.215-19 Notification of Ownership Changes (Oct 1997)

52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements-Non-Commercial Item Acquisition With Adequate Price

Competition (Feb 2007)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997)

52.222-3 Convict Labor (June 2003)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sept 2016)

52.222-35 Equal Opportunity for Veterans (Oct 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

52.222-37 Employment Reports on Veterans (Feb 2016)

52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004)

Clause Title

52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

52.223-6 Drug-Free Workplace (May 2001)

52.223-14 Acquisition of EPEAT-Registered Televisions (Jun 2014)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.229-4 Federal, State and Local Taxes (State and Local Adjustments) (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-23 Assignment of Claims (May 2014)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.233-1 Disputes (May 2014)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.237-3 Continuity of Services (Jan 1991)

52.239-1 Privacy or Security Safeguards (Aug 1996)

52.242-13 Bankruptcy (July 1995)

52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000)

52.244-2 Subcontracts (Oct 2010)

52.244-5 Competition in Subcontracting (Dec 1996)

52.249-6 Termination (Cost Reimbursement) (May 2004)

52.253-1 Computer Generated Forms (Jan 1991)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of per-formance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written no-tice to the Contractor within 30 days before the end of the period of performance.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days be-fore the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

52.219-14 Limitations on Subcontracting (Jan 2017)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to--

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) parti-cipants; and

(3) Orders set aside for small business or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for--

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the con-tract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination Employee Class

Monetary Wage - Fringe Bene-fits

NONE

(End of clause)

52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012)

The Government will pay the Contractor as follows upon the submission of vouchers approved by the Contracting Officer or the au-thorized representative:

(a) Hourly rate. (1) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category quali-fications of a labor category specified in the contract that are--

(i) Performed by the Contractor;

(ii) Performed by the subcontractors; or

(iii) Transferred between divisions, subsidiaries, or affiliates of the Contractor under a common control.

(2) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the Schedule by the number of direct labor hours performed.

(3) The hourly rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract.

Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by employees that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(4) The hourly rates shall include wages, indirect costs, general and administrative expense, and profit. Fractional parts of an hour shall be payable on a prorated basis.

(5) Vouchers may be submitted not more than once every two weeks, to the Contracting Officer or authorized representative. A small business concern may receive more frequent payments than every two weeks. The Contractor shall substantiate vouchers (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment and by--

(i) Individual daily job timekeeping records;

(ii) Records that verify the employees meet the qualifications for the labor categories specified in the contract; or

(iii) Other substantiation approved by the Contracting Officer.

(6) Promptly after receipt of each substantiated voucher, the Government shall, except as otherwise provided in this contract, and sub-ject to the terms of paragraph (e) of this clause, pay the voucher as approved by the Contracting Officer or authorized representative.

(7) Unless otherwise prescribed in the Schedule, the Contracting Officer may unilaterally issue a contract modification requiring the Contractor to withhold amounts from its billings until a reserve is set aside in an amount that the Contracting Officer considers neces-sary to protect the Government's interests. The Contracting Officer may require a withhold of 5 percent of the amounts due under paragraph (a) of this clause, but the total amount withheld for the contract shall not exceed $50,000. The amounts withheld shall be re-tained until the Contractor executes and delivers the release required by paragraph (g) of this clause.

(8) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis. If no overtime rates are provided in the Schedule and overtime work is approved in advance by the Contracting Officer, overtime rates shall be negotiated. Failure to agree upon these overtime rates shall be treated as a dispute un-der the Disputes clause of this contract. If the Schedule provides rates for overtime, the premium portion of those rates will be reim-bursable only to the extent the overtime is approved by the Contracting Officer.

(b) Materials. (1) For the purpose of this clause--

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Materials means--

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the Contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); and

(D) Applicable indirect costs.

(2) If the Contractor furnishes its own materials that meet the definition of a commercial item at 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the--

(i) Quantities being acquired; and

(ii) Actual cost of any modifications necessary because of contract requirements.

(3) Except as provided for in paragraph (b)(2) of this clause, the Government will reimburse the Contractor for allowable cost of ma-terials provided the Contractor--

(i) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(ii) Ordinarily makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(4) Payment for materials is subject to the Allowable Cost and Payment clause of this contract. The Contracting Officer will determine allowable costs of materials in accordance with subpart 31.2 of the Federal Acquisition Regulation (FAR) in effect on the date of this contract.

(5) The Contractor may include allocable indirect costs and other direct costs to the extent they are--

(i) Comprised only of costs that are clearly excluded from the hourly rate;

(ii) Allocated in accordance with the Contractor's written or established accounting practices; and

(iii) Indirect costs are not applied to subcontracts that are paid at the hourly rates.

(6) To the extent able, the Contractor shall--

(i) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials;

and

(ii) Take all cash and trade discounts, rebates, allowances, credits, salvage, commissions, and other benefits. When unable to take ad-vantage of the benefits, the Contractor shall promptly notify the Contracting Officer and give the reasons. The Contractor shall give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that have accrued to the benefit of the Contractor, or would have accrued except for the fault or neglect of the Contractor. The Contractor shall not deduct from gross costs the benefits lost without fault or neglect on the part of the Contractor, or lost through fault of the Government.

(7) Except as provided for in 31.205-26(e) and (f), the Government will not pay profit or fee to the prime Contractor on materials.

(c) If the Contractor enters into any subcontract that requires consent under the clause at 52.244-2, Subcontracts, without obtaining such consent, the Government is not required to reimburse the Contractor for any costs incurred under the subcontract prior to the date the Contractor obtains the required consent. Any reimbursement of subcontract costs incurred prior to the date the consent was ob-tained shall be at the sole discretion of the Government.

(d) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule, and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate pay-ments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Of-ficer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and document-ation.