19AQMM20R0065 QA.pdf

19AQMM19R0146

Questions and Answers

# Questions Answers

#1

In the attachments no. 1 and no. 2, the specificactions and the drawings, we look at a very complete design, with, in general terms, three different kinds of spaces.

Those spaces which are under a ceiling, hard uncovered areas, and soft areas.

The scope of the proposal should encompass every element designed and/or specified, such as, for e.g., A/A system or the automatic sprinkler system? Are the hard uncovered areas, such as the soccer field, shoud be within the scope?

In drawings A-01; A-02 and A-03 is clearly identified wich areas and buildings shall be done at the first phase and which ones on the second. The actual solicitation process designs and attachments refer only to first phase of the project, so contractors shall only consider the scope of the first phase of the construction.

#2

Did the Embassy had a budget contracted parallel to the execution of the architectural design plans and engineering calculations? We are concerned not only about the budget range described in different documents ($250.000 and

$500.000-$1.000.000) but also with the maximum amount destined to the whole project execution, as designed. Is this maximum negotiable?

Contractor shall submit the Price Proposal considering the conditions described only for the first phase of the project as mentioned in Q#001. The range given in the solicitation documents is only a refernce.

#3 Is the project exempt of IVA?

Contractor shall refer to Paragraph B.1.3. of the solicitation documents for

VAT information on the contract.

#4 Is the time for execution negotiable? It is a bit scarce

The POP (Period of Performance) for the project execution has been estimated based on a very accurate design process. This POP shall be consider as stated in the solictation documents.

#5 Is the contract supposed to be financed by stages and execution cuts? How many?

Contractor shall refer to solicitation Paragraph G.4. and G.7. for Payments applications.

#6 Does the Embassy does as Controller directly? Contractor shall refer to solicitation Paragraph E.5. for QA/QC on the contract.

#7 The design does not show the main electrical and hidraulic utilities, please clarify.

Refer to drawings C-04 and E-18 where main electric, water supply and sewage existing networks are shown. Also, during the site visit during the solicitation process the existing main utilities and connection points were shown and inspected.

#8 We understand the contractor receives the site with some of the work done, flattened and leveled, ready for the digging for the foundations. Please clarify.

This is not accurate, contractor shall perform all earthwork and leveling activities as described in the contract technical documents.

#9 How would be the payment schedule suggested for the project? Refer to answer to Q#005.

#10 Please specify where the downspouts located are. Contractor shall refer to drawings HS-31 to HS-37

#11 In the plan A-31 please specify where is going to be located the tempered glass, and what are the dimensions.

Contractor shall refer to drawings A-96 to A-101 where window and door schedules are indicated.

#12

What is the difference between – Metallic sheet corrugated (Plan A-31) and– the folded sheet 2.5mm. It is possible to use the folded sheet instead of the metallic sheet corrugated?

The contractor shall refer to final version of the drawings in the amendment where these notes has been clarified.

#13 Please provide the structural plan for the metallic deck. Contractor shall refer to drawings S-37 to S-38.

#14 Please specify the foundation plan.

Contractor shall refer to drawings S-01 to S-04 of the final version of the drawings included in the amendment, where foundation plans and details are complete.

#15 During the site visit it was stated that the CNP will remove the paintball obstacles before completion, please confirm if that is correct

This is not accurate, contractor shall include this activity as part of the scope of the project. The material to be removed by the contractor shall be delivered to the CNP at a location not larger than 100 m from the project site.

#16 During the site visit the CNP commander said that there are no restriction to work hours for the base and that the site was accessible 24/7.

It is viable for Contractor to coordinate with CNP authorities in order to extend working hours for the project.

#17

During the preproposal conference and site visit it was stressed that previous performance for work on containers was essential for this project. Please confirm that this is important and will be evaluated as a primary factor for performing the work. Section M Factor 1 confirm. Since this works require a major modification of each container, each offeror's previous relevant expereince will be evaluated under Factor 1, while their technical approach will also be evaluated under factor 3.

#18 Is it necessary for the containers to be nationalized in Colombia? Yes, containers shall be nationalized in Colombia.

#19 Does Division 13 Metal Building System specification apply to this project?

Yes. This section describes the containers construction system requried for the project.

#20 Please provide the specifications for the containers?

See Division 13 Metal Building Systems at Specs Intact published and drawings G-02 and C-12 to C-14.

#21 The designer Arkplus for this project is competing in for build construction projects in other locations - isn’t this a conflict of interest?

No, the Government does not see any potential conflict of interest because: 1)

The company (Arkplus) has their rights to submit their bids for other requirements since they did not being involved with any of those other requriements, 2) The company representative showed up during this solicitation's site visit to only provide technical support and confirm announced that they will not submit their bid for this requirement.

#22 Will the US Embassy help with importation of containers?

No. Contractor shall include all costs related to its logistical process in his price proposal.

#23 Please confirm that furnishings are not required in this scope of work.

Furnishing to be incluided in this solicitation are only those what was designed in detail and detailed drawings are published in the complete package.

#24 Can there be consideration for bid due date extension?

Contractor shall monitor the Beta Sam Web Page for changes in the proposal due date.

#25

The POP of 180 days is unrealistic for magnitude and complexity of this project please consider POP 365 days, alternatively LD’s will have to be factored into the proposal.

Refer to answer to Q#004.

#26

• Could we please get a second round of questions? Due to the considerable amount of drawings and due to special systems required for this project (CCTV, Fire detection, Elevator, etc) we kindly request more time for more questions

No.

#27

• Could we please get more time to deliver the final proposal? Due to the considerable amount of drawings we kindly request more time to deliver the proposal

Refer to answer to Q#024.

#28

• Can the execution time for this project be extended? Due to the considerable amount of activities to perform in this project, and our previous experience with containers works, we consider that 180 calendar days is not enough time to finish this project. We proposed 90 extra days for a total of 270 days

Refer to answer to Q#024.

#29 • Is the construction of the sports field included in the scope of the project? This is not part within the scope of this first Phase.

#30

• During the site visit we noticed that the existing pole for the electrical connection is at its full capacity to install new ducts. Do we still consider the route and procedure marked in the drawings for the electrical connection? Even if the pole does not have any more capacity?

Contractor shall follow the design of the electrical utility as shown in the electrical drawings of the project.

#31

• Please confirm if we shall consider a hot maneuver for the electrical connection. The drawings do not specify it but during the site visit and because of past experience we consider this shall be a required activity

Contractor shall consider a hot maneuver for the electrical connecftion for the project.