191NLE23Q0069 INL Kingston Handheld Mass Spectrometer.pdf

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

INL-Kingston

Handheld Mass Spectrometers

191NLE24Q0069

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

http://www.sam.gov/

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of

State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING SOLICITATION

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

Submit Questions by:

• 5:00 P.M. (local Washington D.C. time) on the following date: 01 May 2024

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via email.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Mohan N. Krishnakumar

Title: Contracting Officer

E-mail: KrishnakumarM@state.gov

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 10 May 2024

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Vendors shall limit the number of pages to no more than Thirty (30), 12 Point Font, Times New

Roman, pdf. (suggestion) mailto:KrishnakumarM@state.gov

SCOPE OF WORK

Handheld Mass Spectrometers

1. GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the

United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet the listed goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The Department of State’s Bureau for International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the Department of

State.

The INL section of the U.S. Embassy in Kingston, Jamaica is responsible for the administration of programs and funds that come from INL. INL-Kingston works closely with U.S. law enforcement agencies to ensure that Jamaica has the training and tools needed in the fight against narco-trafficking and transnational organized crimes. INL-Kingston also works directly with various institutions within the Government of Jamaica.

The contractor shall provide the equipment and services described on this Statement of Work (SOW).

2. BACKGROUND

Jamaica growing crisis with the illicit drug and weapons trade, and overall transnational crime with associated growing violence, has made it a high priority for the U.S. to equip the Jamaica Customs

Agency (JCA) and the Jamaica Constabulary Force (JCF) Narcotics unit with the latest technology gadgets and training to identify and curb criminal acts in a timely and safe manner.

3. OBJECTIVE

There is need for the Government of Jamaica (GoJ) to expand the JCA and JCF Narcotics unit capability to effectively and efficiently build their capacity to detect and identify traces of fentanyl, synthetic drugs, and other new psychoactive substances using the most updated equipment with special emphasis on the analysis of fentanyl, and fentanyl analogues. The device will increase the operational and analytical capacity of the two agencies to obtain and provide rapid accurate analysis that will allow for improved capacity to screen a wider range of seized material. Additionally, the device will increase the reporting of analytical results and improve risk assessment by providing real time analysis to Case Receival Officers and Forensic Science Officers with preliminary information on the content of the traces of seized materials which will allow them to exercise extreme caution, if needed.

4. SCOPE

The scope of this project consists of procuring one (1) handheld mass spectrometers, and the other items described below, or one that is like the MX-908 portable Mass Spectrometry instrument for JCA and JCF Narcotics unit. All items must be new, unopened, and must meet the detailed specifications.

Refurbished, used, or recycled items are not acceptable.

Ítem description Qty. Technical Specifications

Handheld Mass

Spectrometer

The portable mass spectrometer shall meet the following minimum specifications:

-Detect trace amounts of fentanyl and analogs in mixtures.

Source: Non-radioactive, internal ionization, variable energy, dual polarity.

-Utilizes high-pressure mass spectrometry Sample introduction: Continuous gas/vapor analysis. Rapid trace-to-bulk solid/liquid analysis via thermal desorption swabs.

Rugged; IP54. Rubber boot. Shock and vibration testing or superior, Operating Conditions 0 to 40°C (32 to 110°F) Data Analysis Support Equipment PC, BETX Software: Data File Type Format PDF, CSV, JPEG Ruggedness: MIL-STD-810G.

-Equipped with modular accessories for erase of transition between solid and vapor sample types.

-Communications Interface USB or more.

-Capable to identify fentanyl at 1% or less when mixed with cutting agents or other drugs.

-Able to achieve efficiently more than 2,000 novel fentanyl analogs based on mass pattern predictions.

-Having the ability to identify fentanyl in up to 100 nanogram levels.

-Tested For Narcotics Fentanyl, fentanyl analogs, U-47700, hydrocodone, oxycodone, heroin, morphine, cocaine, amphetamines, captagon, ephedrine, MDMA, methadone, methamphetamine, carfentanil, sufentanil, alfentanil, remifentanil, ketamine, lorazepam, 3-quinuclidinyl benzilate etc. Number of library entries: >200.

-At least 3 hours of continuous operation.

-Two (2) years of warranty and support 908 devices, Code: MX908-01-1-0-03, Product:

MX908-c S1 or equal

Trace Sampling Swabs 20 Set containing 3 hard cases with100 swabs pieces each 908 devices, Code: 415-00042 or equal

Foam-tipped Applicator

Swabs

Stick Length: 6" (15 cm.)

Shaft Type: Polystyrene

Tip Material: Foam

Box containing 50 pieces

908 devices, Code: 820-00907 or equal

On-site Training 1

Eight-hour on-site international training class for up to 12 students, on the operation and maintenance of the handled device.

5. DELIVERY TIME

Delivery time for this request is 15 business days after purchase order is awarded. Please refer to

Section 6. for further details.

6. DELIVERY

A detailed packing list and a copy of the purchase order must be attached to the exterior of the carton(s). Cargo not following these instructions, will be refused. US Government will not be liable for re-delivery, reconsignment, re-stocking or re-shipping fees. MSDS must be included for any hazardous material. If you have any questions regarding shipping procedures, please Contact the U.S.

Dispatch Agency Miami: Phone: 305-640-4574 | Fax: 305-715-3502

The shipment should be consigned shipped overnight and delivered as follows:

POST PO NUMBER 19JM3722PXXXX, KINGS

11380 NW 34th St

SUVI Global Services (305-477-4850)

Doral, FL 33178

7. PERFORMANCE REQUIREMENTS

7.1 When submitting its proposal, the vendor must provide color photographs, depicting the items described on Section 4.

7.2 Delivery: The items being acquired will be donated to the Jamaica Customs Agency and Jamaica

Constabulary Force Narcotics unit. Therefore, a donation process must be completed before delivering any item. When the donation process is completed, Vendor will receive a written authorization from

INL Kingston Logistics team to deliver the equipment described in this SOW.

No item can be delivered without previous authorization and coordination with INL Logistics. Once the Vendor gets written approval a specific delivery date will be established.

7.3 Equipment: The Vendor shall provide, transport, deliver, unload, and inventory the required equipment at the location provided in Section 6. Must also provide a detailed bill of materials to be verified and ratified by U.S. Embassy Kingston at least 5 calendar days before transporting the items.

The list shall include Item Description, Name of Manufacturer, Model Number, Delivered Quantity, Warranty beginning and ending date and Unit Price.

7.4 Vendor must ensure all items are prepared for safe transportation once confirmation is received and will be responsible of unloading. The entire shipment shall be consolidated to prevent loss and misdirection.

The vendor upon notification shall replace lost or damaged items during shipment. Any costs or arrangements associated with getting the employees, equipment or material to the site location must be included in the cost proposal.

7.5 Training: Vendor must provide an eight -hour on-site training to up to twelve (12) IFSLM personnel for the unit procured, regarding their operation, maintenance, and software. Scheduling of the training will be coordinated with INL Program Management and the Government of Jamaica.

Training must be delivered in the English language, in Jamaica.

7.6 Warranty: The offered equipment shall be covered by a two-year warranty from the manufacturer. Warranty policy, installation manuals and tech support contact information should be delivered along with the equipment.

The manual shall address preventive maintenance schedule with recommended service and replacement times. Corrective and preventive maintenance actions and procedures shall be documented.

Warranty services must be applicable in Jamaica.

7.7 Quality control: If the end user or INL Kingston officials find an incomplete of defective material they should immediately refrain from receiving it and notify the Vendor. If the Vendor fails to meet the performance standard, the U.S. Government reserves the right to take action, including a deduction from any invoice.

8. NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies, services, or changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only a duly appointed CO is authorized to change the specifications, terms, and/or conditions of this contract.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements.

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges. (N/A if not applicable)

2. DELIVERY DATE: Vehicles delivered to Government by XXXXXXXXX.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Unique Entity Identifier (UEI) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award

Management (SAM).

5. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.