191N6024Q0007-PR12516718-SOW-Windows installation work at OB.docx

17.9 Fuel Storage Tanks

REPLACEMENT OF EXISTING WINDOWS WITH UPVC PROFILE DOUBLE GLAZED WINDOWS IN THE MAIN BUILDING AREAS AT AMERICAN CONSULATE GENERAL CHENNAI, INDIA

STATEMENT OF WORK - CIVIL FINISHING AND WINDOW INSTALLATION WORKS

April 2024

Scope of work for replacement of existing exterior windows in LAA spaces and First Floor areas of Consulate Office Building, Consulate General of The United States of America, Chennai, India Civil finishing works and window installation works

1.0 Brief Description of the Project

Consulate General of The United States of America, Chennai has a requirement of hiring services of a civil / fabrication / interior contractor to carry out renovation and modifications in consulate office building. Work involved is replacement of old windows with UPVC frame, double glazed toughened glass windows in LAA space and first floors of Consulate office building. Work includes civil, fabrication, welding, windows installation, painting, and finishing works etc. as per below Scope of Work.

Contractor is responsible to provide and install all the materials on site for this work. Contractor shall be responsible for disposal of the dismantled / demolished material as per host Government rules and regulations.

2.0 Site Visit

A site visit will be arranged for all the prospective bidders for this project to obtain an overview of the project and to understand the existing site conditions to prepare them for proper planning and facilitate them for bidding.

Contractors are advised to thoroughly go through the solicitation and come prepared with possible queries, if so, required during the site visit. The prospective bidders are also to provide in writing possible queries to the Contracting Officer.

Dismantling / Demolition works –

i. Dismantling of existing windows.

ii. Civil demolition works.

iii. Disposal of materials as per regulations.

Civil works -

i. Civil works to get the window openings ready for installation.

Channel - Fabrications works -

i. Fabrication and installation of GI C-Channels as necessary to facilitate installation of windows. NOT APPLICABLE

Window installation works -

i. UPVC Window frame installation works – GFCI (Govt. Furnished and Contractor Installed)

ii. Installation of glasses onto the window frames - GFCI

Carpentry works -

i. Necessary carpentry works inclusive of ply barricading to be done.

Interior & painting works -

ii. Gypsum and grid false ceiling work as necessary.

iii. Painting and finishing.

Mylar film fixing - GFCI

iv. Mylar film fixing to be done – GFCI

a. Project Schedule:

Contractor shall submit a baseline schedule followed by weekly schedule which will take into account the practical reality of the site, one-week look ahead linked to the original / monthly schedule to the COR for the purpose of review and approval before commencement of work.

b. Codes:

Contractor shall follow OBO code and IBC 2015 and applicable Indian local codes for any reference during work.

4.0 Scope of Work

The scope of work is to replace the existing façade windows in the main building areas of the Consulate General, Chennai with UPVC, double glazed toughened glass windows. Contractor shall be providing all the materials and labor required for Civil, fabrication, welding, installations, interior and painting works.

Vendor shall collect New window frames, fittings, fasteners, gaskets and other accessories from the office building stores for installation.

4.1 SOW – REPLACEMENT OF WINDOWS.

Note: Windows details & measurement are as per Annexure-1.

Dismantling & Demolition works:

1. Remove the existing windows by breaking the side edges of the frame. The existing windows are of steel tube frame and these are grouted into the walls.

2. Precaution to be taken while breaking / removing windows as the walls are made of slate material and care needs to be taken while removing/ breaking the walls for removal of old windows.

3. The existing windows are of steel tube frames with plain glass. The vendor shall remove the glass first and store/dispose the same in an area identified by USG personnel. He may then use gas cutting device if required and the same shall be operated in a safe manner.

4. False ceiling/ gypsum board partition which are present on the top, front and sides of the windows if necessary, can be broken and the same shall be restored to its original form once the windows have been replaced. Contractor to take a note of each area / room before quoting for the project.

5. The old window frames shall be shifted and disposed of by the contactor outside the main building on timely manner.

Civil works:

1. Plaster the windowsill after removal of the old window frame. Ensure that the sill is finished properly to facilitate proper fixing of new UPVC windows.

C Channel fixing work. NOT APPLICABLE

1. Install GI C-channels wherever necessary at the top and bottom of the existing window frames wall to install the new window frames onto it. The sizes of the channels shall be 280mm x 5100mm x 5mm on the bottom and 150mm x 5100mm x 5mm on the top side of the window opening.

2. The C-channels shall be firmly fixed by welding it to the existing metal parts or to be firmly screwed to the wall as needed.

UPVC double glazed windows

There are different sizes of windows, which are listed in Annexure 1. BOQ will indicate quantity of each type of windows required at different locations. Contractors are advised to measure the size of the existing window and make sure that the proposed windows will be fixed with ease in the new openings after all finishing works on the openings.

Major modifications to the existing window openings will not be allowed. Symmetry shall be maintained.

The existing openings shall be cement finished to mount the new window frames with a cushion of not more than 5mm from all the sides.

Install the new window frames with necessary fasteners with shim plates, packing the gaps between walls and window frames with packing materials and silicon sealant etc., Extreme care should be taken when handling the new glasses from damages at the storage space or moving the glasses to the locations or at the time of installation.

All windows are of Fenesta New coupling system UPVC double glazed toughened glass windows with all fittings and accessories as needed.

Color - Foil 2S, coupling I 180 - A65R04, Glazing - DG INS TGH(6T+12+6T) MM (this specification is common for all the windows in this request).

Carpentry works.

1. All necessary carpentry works shall be carried out by the vendor while fixing the new windows.

2. The work area may be temporary barricaded with Ply sheets from the office workspace to create a safe work environment.

3. The in complete window openings shall be temporarily closed by fixing ply sheets as needed.

4. The vendor must arrange necessary tarps to protect the floor areas and to hang on the window openings to prevent the loss of cold air from the office building.

5. The vendor must arrange necessary scaffoldings to carry out any finishing or final touch up works on the new windows from outside.

Gypsum, False ceiling, Painting works.

1. The areas where false ceiling and side dry wall partitions are broken shall be repaired, re-fixed with requisite gypsum / grid ceiling etc. and re-painted as needed. Brand: GypIndia / Armstrong or equivalent.

2. Once the window has been installed and tested for water leaks, the vendor shall paint the area around the window to match with the surroundings. Necessary putty, primer coats shall be applied on the wall before the final coat of painting.

3. The painting shall be done to match with the surroundings.

4. Use drop cloths, masking tapes while carrying out paintings works.

Mylar film fixing work.

1. Vendor must fix Mylar films on the window glasses of the new windows on the inner side. Mylar films will be provided by USG.

Note:

1. Vendors need to take measurements at the time of site inspection.

2. Vendor shall follow the window installation recommendations from the window supplier Fenesta to keep the warranty clause unaffected.

3. Vendor shall coordinate with the windows supplier Fenesta while installing the window frames, windows, and glasses.

4. All safety measures shall be followed while executing the project.

5. All the debris needs to be cleared from the office building.

GENERAL

A Site Preparation

Before work is initiated, the crew shall identify the limits of work, establish work zones, and install appropriate safety fencing, temporary chain link fencing, barricades, and signage, if needed. Work zones shall be clearly demarcated and areas for staging and stockpiling contaminated and non-contaminated soil shall be identified.

This being a green field project, there is no space for storage of any material or otherwise. Contractor has to make his own arrangements for storage of the material on site or for its security. USG, under no circumstances will be responsible for any misplacement or stealing of the material / tools from the site.

B Working Hours

Normal working hours at the site are 8 hours per day and or 40 hours a week between the hours of 08:30 – 17:00 hrs. Monday through Friday. Actual construction work hours shall be coordinated with the COR. The COR may, upon request and if circumstances permit, approve other hours and/or work on weekends and holidays provided that it is not noisy work (being that this is a high secured official compound), and that no additional costs will arise to the U.S. Government as a result thereof. A minimum of 24 hours advance notice of intent to request other hours shall be given to the COR.

(b) In addition to the recognized public holidays, the Department of State observes a list of American holidays, and/or any other day designated by Federal law, Executive Order or Presidential Proclamation, the information shall be shared with the contractor in advance.

C Quality Assurance and Quality Control

Introduction. A principal factor of performance on a project is the Contractor’s control of the quality of workmanship. The Contractor shall establish and maintain a project-specific Quality Management Program (QMP) which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract performance.

Quality Management Program the Contractor’s QMP shall be Facility Management Office (COR)-approved to provide employees, consultants, and/or joint-venture partners with established, uniform procedures for production of project data and documents throughout the construction process. Principal functions of the QMP are the following:

The Contractor shall be responsible for all materials delivered and work performed until final completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted in writing under the contract.

D Final Completion and Acceptance

Definitions

(a) "Final completion and acceptance" means the stage in the progress of the work as determined by the COR and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

(b) The "date of final completion and acceptance" means the date determined by the COR as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

(c) Request for Final Inspection and Tests The Contractor shall give the COR at least 15 days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the aforesaid notice unless the COR determines that the work is not ready for final inspection and so informs the Contractor.

(d) Final Acceptance Upon (a) satisfactory completion of all required tests, (b) verification by the COR on the basis of a final inspection that all items listed in the Schedule of Defects have been completed or corrected and that the work is finally complete, subject to the discovery of defects after final completion, and (c) submittal by the Contractor of all documents including contractor close-out documents, and other items required upon completion of the work, including a final request for payment, and if the COR is satisfied that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations there under, the COR shall issue to the Contractor a notice of final acceptance and process final payment as required by the contract.

E General Notes:

Contractor should follow the following specifications wherever required:

1. Contractor shall provide warrantee certificate for at least 5 years against the material performance and work performance. In case of any such event contractor is liable to replace and install the same at his own cost. Not Applicable

2. Contractor will arrange for a dedicated full-time engineer/supervisor for the entire duration of the project failing which leads to termination of the project.

3. Contractor will provide test certificate for the concrete used in casting the RCC enclosure around tank and for trench work. Test shall be done at reputed test lab locally. Not Applicable

4. Contractor will inform the COR of the project regarding delivery of any material to the site for at least two days prior to delivery, so as to get security approval and inspection of the same can be arranged.

5. Contractor should always keep the site clean from any kind of debris. At the end of the day the site should be a completely protected/barricaded. Reflective signs shall be installed after end of each day around entire site.

6. Contractor will transfer all guarantee cards provided by the manufacturer for the material installed in the name of American Consulate General.

7. Contractor shall inform COR immediately in case some deviation is there from the actual scope or any time delay is there from the actual schedule submitted at the time of commencement of the project. In such case contractor shall submit in writing cause of delay to COR and after approval of the same revised schedule shall be submitted with COR.

8. Contractor shall provide all shuttering and other necessary material to complete the job in Satisfactory manner.

9. Contractor will refer IS 456 (latest) for all the RCC work and shuttering etc. Not applicable

F Inspection of Construction

Definition: "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

a. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

b. Government inspections and tests are for the sole benefit of the Government and do not

· Relieve the Contractor of responsibility for providing adequate quality control measures.

· Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

· Constitute or imply acceptance; or

· Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

c. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

d. The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or re-test necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

e. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

f. If the Contractor does not promptly replace or correct rejected work, the Government may complete that work by contract or otherwise, replace or correct the work and charge the cost to the Contractor. Or terminate for default the Contractor's right to proceed.

g. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or non-conforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

h. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

G Accident Prevention

a. General - The Contractor shall provide and maintain work environments and procedures which will (1) safeguard the public, Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of Government operation and delays in project completion dates; and (3) control costs in the performance of this contract. For these purposes, the Contractor shall -

· Provide appropriate safety barricades, signs and signal lights.

· Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

· Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for this purpose are taken.

b. Safety Manager - (1) The Contractor shall designate a safety manager for this contract. The safety manager shall be responsible for coordination of safety procedures, and monitoring of those aspects of the work that pose the greatest safety risks. (2) If, during the performance of this contract, the contractor encounters hazardous materials (including asbestos-containing materials, etc), the contractor shall immediately report the situation to the COR.

(c) Records - The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft or loss of property, materials, supplies, or equipment. The Contractor shall report this data in the manner prescribed by the COR.

(d) Subcontracts - The Contractor shall be responsible for its subcontractors' compliance with this clause.

(f) Notification - The COR will notify the Contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the Contractor or the Contractor's representative at site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of work issued under this clause.

H Substitutions

Contractor is supposed to confirm the availability of all the material required in the project initially and get them approved by COR.

Any material which is not available or discontinued by the manufacturer shall be brought in to notice of the COR ASAP.

The Contractor must receive approval in writing from the COR. Any substitution request shall be accompanied by sufficient information to permit evaluation by the Government, including but not limited to the reasons for the proposed substitution and data concerning the design, appearance, performance, composition, and relative cost of the proposed substitute.

Contractor shall not bring or use any product without prior approval from COR on the site.

Requests for substitutions shall be made in a timely manner to permit adequate evaluation by the Government. If, in the COR's opinion, the use of such substitute items is not in the best interests of the Government, the Contractor shall obtain the items originally specified with no adjustment in the contract price or completion date.

Final approval on delivery - Acceptance or approval of proposed substitutions under the contract is conditioned upon approval of items delivered at the site or approval by sample. Approval by sample shall not limit the Government's right to reject material after delivery to the site if the material does not conform to the approved sample in all material respects.

I "Or-Equal Clause"

References in the specifications and drawings, to materials, products or equipment by trade name, make, or catalog number, or to specific processes, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may propose for approval or rejection by the COR the substitution of any material, product, equipment or process that the Contractor believes to be equal to or better than that named in the specifications and drawings, unless otherwise specifically provided in this contract.

J Material Specifications for reference

Professional workers and certified welders in good workmanship and neat manner are required on the site and shall carry the work to the highest standard in the industry.

Contractor shall take every measure for fire and life safety matters.

Warranty: The entire installation work will be warranted for the defect liability for a minimum period of 1 year from the date of final commissioning.

Annexure- 1

Window replacement Project Civil works - List of windows - April 2024

First floor Windows

3rd Floor LAA Space

Center Courtyard Windows

Total windows - 22

Total area - 175.44 sq mtr

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