19-RFP Document - Mulligans Miniature Golf Improvements.docx

Dawn R. Ramsey, Mayor Patrick Harris, Council Member Bradley G. Marlor, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason McGuire, Council Member

PH: 801.446-HELP @SouthJordanUT

REQUEST FOR PROPOSALS

For Mulligans Miniature Golf Improvements

RFP #2026-001

I. STATEMENT OF PURPOSE

The City of South Jordan is seeking proposals from experienced and qualified contractors to make various improvements at the Mulligans Miniature Golf Course located at 692 W. South Jordan Parkway, South Jordan, Utah. The improvements include refinishing and creating faux rock structures and repairing and improving other features of the miniature golf course.

II. SCOPE OF WORK

The Scope of Work includes making various improvements throughout the golf course, some of which require a specific skill set. The improvements include but are not limited to: refinishing, repairing, and improving existing faux rock structures and creating additional faux rock structures, repairing ponds, improving and leveling water features, constructing a fountain feature, and installing additional lighting.

There is a mandatory pre-bid meeting Thursday, January 15, 2026 at 11:00 a.m. at Mulligans Golf Course located at 692 W. South Jordan Parkway, South Jordan, Utah. Contractors who plan to submit a proposal for this project must attend this meeting. Failure to attend this meeting will result in the proposal being disqualified and not reviewed.

Anticipated completion is April 30, 2026.

Descriptions of the Work are as follows:

A-1 Lighthouse - Stairs and Walkway (See Exhibit A)

Description: Re-form and repair stairs/walkway leading up to bridge. Re-level so water drains away from east side and runs off to west side. Fill in any depressions on edges of steps to facilitate drainage and prevent water accumulation.

Fill in gaps and spaces in faux rocks to create one monolithic rock structure that also ties in to the waterfall feature. Apply new staining that matches existing rock structures.

For aesthetics, remove small section of curbing at bottom of steps and create a bottom rock step that spans the full width of adjacent steps above.

Specs: Approx. 170 sq. ft. area.

A-2 Lighthouse - Pond and Rock Garden

Description: This feature needs additional faux rock structures. Contractor will be required to carve and form new realistic rock structures that connect and tie in to the existing waterfall feature. All additions must match existing feature and stain colors.

· Create a new 6-ft. faux rock section that extends from the waterfall feature and wraps around the south end of the pond. New rock formations should range from 1’ – 2.5’ in height and include one light feature and the electrical components inside a conduit sleeve within the rock structure. (See Exhibit B)

· Create a 4’ faux rock extension that wraps around north end of pond. The height of the new rock formations should range from 1’ – 2.5’ and include one light feature and the electrical components inside a conduit sleeve within the rock structure. (See Exhibit C)

· Completely re-seal the Lighthouse pond that includes concrete coating and matching stain.

· Construct a new small rock/fountain feature in Lighthouse pond.

· Fill the gaps and negative space between all rock formations that surround the pond with the objective of making the pond and rock formations one piece.

· Construct a new monolithic rock garden that connects to the waterfall feature on the south end of the pond. The area is approximately 105 sq. ft. New rock formations should be approximately 1.5’ – 3’ in size. The area will include three garden bed cut outs with a 2.5 foot radius for planting grasses and small trees. (See Exhibit D)

· Create approximately 18 feet of new rock forms/curbing around mini golf hole that connects to the new rock garden. Height should range from 9” to 18”. (See Exhibit D)

A-3 Lighthouse - Waterfall Repair (See Exhibit E)

Description:

· Strip and seal the top of the waterfall. Redesign and repair spillway to eliminate leakage on the sides. Re-form, recoat, and re-stain to match the water feature on the entire structure. Repair and level the spillway area so that the waterfall is distributed evenly across the spillway. Could consider a middle divider to split the water flow in half.

· Repair holes and water damaged areas inside the grotto. Re-form, reinforce and repair failed rebar areas on structure.

· Create / add a place for a new additional RGB light to illuminate waterfall. Repair concrete around existing light features underneath the waterfall.

· Add electrical conduit / sleeves for new lighting and replace electrical conduit / sleeves for existing lighting.

· Add new 1” – 1 ½ ” layer of concrete to entire structure to re-form and seal existing rock structures. Stain entire structure to match the existing Lighthouse design color.

B-1 Sawmill Remodel – Wheel Water Feature Wheel (See Exhibit F)

Add new water feature to the Sawmill that facilitates water falling onto the Sawmill Wheel and allowing it to rotate. Could use existing valve or may need to install an additional valve for waterfall feature. Repair / construct new rock formation that conceals existing water feature. Rock formation should range from 3’ to feet to 6’ in height. Approximate affected area is 10 sq. ft. Stain to match Sawmill theme. Install valve for waterfall feature.

B-2 Sawmill Remodel - Boulder Repair (See Exhibit G) Reinforce and rebuild damaged boulder next to Sawmill. Reinforce with 1” – 1 ½”of new concrete. Reinforce with additional framing and/or rebar as necessary. Seal and stain to match Sawmill custom rock features. Affected area is approximately 5 sq. ft. with 2.5 foot tall boulder.

B-3 Sawmill Remodel - New Waterfall Feature (See Exhibit H.)

Construct approximately 25 feet of new decorative monolithic rocks around west end of the Sawmill pond ranging from 2’ to 3’ in height. New rocks should include a new waterfall feature with a height of 2.5’ – 3’ and approximately 4’ in length. New rock structure will include 6 RGB lights, 3 on top that illuminate the surrounding trees, and 3 on the rock face that illuminate the pond, sawmill, and water features. Contractor will install the valves for any new water features. Contractor will also run the electrical wiring and conduit / sleeves to the light features and conceal within the rocks. (Electrical connection will be provided by Mulligans)

B-4 Sawmill Pond and Falls

· Seal and patch Sawmill Pond.

· Add new concrete coat 1” – 1 ½” thick around entire pond.

· Add water fountain bubbler boulder in pond and replace existing fountain.

· Seal and patch Falls.

· Stain Pond and Falls to match Sawmill design.

C-1 Dracula’s Castle Remodel – Castle Repair (See Exhibit I)

· Extend waterfall lip enough that water does not drop directly onto faux rock below.

· Add drain to bridge to prevent water from seeping in between structures and finish with faux concrete rock.

· Add new 1” – 1 ½” layer of concrete to entire rock structure to seal and reform structures. Stain entire structure with new custom design color.

· Add framing and/or rebar to reinforce structure

C-2 Dracula’s Castle - Pond Repair (See Exhibit J)

· Seal and repair cracks and faults in pond.

· And new 1” layer of concrete to pond structure and stain with matching color.

C-3 Dracula’s Castle - Falls Repair (See Exhibit K)

· Seal and repair cracks and faults in Falls.

· Repair and reform rock structures that line the Falls.

· Repair and reinforce exposed rebar, and re-seal.

· Add 1”- 1 ½”-thick coating of concrete to entire structure.

· Stain Falls structure to match new design theme.

· Add 6 RGB lights to falls. Lights will be provided by the City. Contractor will be responsible for placing conduit /sleeves through rock features, running new electrical wires, and installing new light features.

D-1 Lighthouse Island Bridge (See Exhibit L) Level and, if needed, reinforce existing bridge. Remove existing bridge walls (approximately 3’ high x 14’ length) and replace with nautical-themed stamped curbing approximately 8” in height with posts and fishnet/rope railing. Bridge posts could be concrete made to look like faux wood.

· Stamping curbing could be in a theme of sea life grotto, coral, shells, ocean life, anchor, helm wheel)

· New curbing and railing features of the bridge must be anchored and connected to the bridge to prevent future separation from the bridge.

· Note: Proposed design must be submitted with bid.

Concrete Specifications

· Concrete needs to be graded at 12,000 psi and 2,000 Flexural lifetime guaranteed fiber cement. See table below for additional specifications.

· All concrete coatings need to be 1” – 1 ½” thick minimum for resurface on existing rock structures. All new rock structures need to be a minimum 2 ½” – 3” thick.

· All new and repaired rock structures need to be supported by custom framing using 12,000 psi and 2,000 Flexural lifetime guaranteed fiber cement panels to create shell.

· All panels need to be stamped to reflect a natural rock surface.

III. PROPOSAL REQUIREMENTS

The following items are required in the submitted proposal. Failure to provide the requested documentation may result in disqualification of proposal or reduction in scores.

1. Timeline and approach for completing the work. City’s anticipated completion is April 30, 2026.

2. Completed Cost Schedule with pricing.

3. Hourly rate for any work performed outside Section II. Scope of Work (if needed)

4. Qualifications of Contractor

a. Statement of Qualifications (SOQ)

i. Introduction of Contractor / Company, including years in business;

ii. Discussion of the availability of the Contractor to complete work within a reasonable amount of time;

iii. Discussion of Contractor’s qualifications and experience and the qualifications and experience of team performing the work. Include resumes of the project manager and key members of team.

iv. Additional supporting documents, descriptions, or examples of prior jobs of similar size and scope.

v. Statement of Qualifications should not exceed ten (10) pages in length (not including project-related pictures).

b. The Contractor shall submit at least three references of comparable-size miniature golf improvement projects. Include the company name, address of the business, and a contact name, email, and phone number.

c. Length of warranty provided on the completed work.

5. Copy of Business Licenses.

6. Copy of Insurance Certificates (General, Worker’s Compensation, etc.).

7. Any other information that may assist in the selection process.

8. Proposals must be submitted in .pdf format, preferably in one file. Paper copies of the proposal will be rejected.

Response Preparation Costs

Information submitted in response to this RFP will become the property of the City of South Jordan. Any costs incurred in responding to this RFP are the sole responsibility of the entity responding.

IV. MINIMUM REQUIREMENTS

· Contractor must have been in business for a minimum of three years and have completed at least three miniature golf projects of similar size and scope.

· Contractors shall submit at least three (3) references of completed projects with contact information (contact name, email, and phone number) for those projects.

· The project manager must have at least 3 years’ experience completing similar projects.

V. INSURANCE REQUIREMENTS

Upon award, Contractor shall procure and maintain at its own expense and shall provide evidence, satisfactory to the City, of insurance as follows:

1. Professional / Errors and Omissions Insurance in the amount of $2,000,000.

2. Commercial General Liability - A minimum of One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Two Million Dollars ($2,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

3. If the coverages described above are not in place at the time a proposal is submitted, the Contractor should describe in detail what types and levels of coverage are in place currently, and clearly indicate the Contractor’s ability and willingness to obtain the above listed coverage if required by the City.

4. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

5. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

VI. DISCLOSURES

1. Once the RFP is released, communication of any kind made regarding this Bid with any City employee or committee member other that the listed contact person in this RFP is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a Contractor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a Contractor support article that covers Contractor registration in detail: https://Contractorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Contractor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Contractors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Contractor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Contractor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Contractors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Contractors that they must submit through BONFIRE; it is the sole responsibility of the Contractor to read through this RFP and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

12. The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Contractor for clarifying information contained in a solicitation.

14. Any potential Contractor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Contractor must thereafter promptly demonstrate the Contractor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

VII. REVIEW CRITERIA

Each initial proposal should be submitted with the most favorable service and price available. A review committee comprising at least four members will review all submitted proposals. Each proposal will be evaluated by the following criteria:

1. 50% - Qualifications and Personnel Experience: The Statement of Qualifications (see Section III. Proposal Requirements) of the Contractor. The Contractor’s ability to provide similar work as described under Section II Scope of Work, and the years of experience and qualifications of job superintendents, personnel, and staff.

2. 30% - Cost: Cost Schedule with pricing breakdown as described in Section VI. Proposal Requirements.

3. 20% - Work Plan & Timeline: Proposed work plan and timeline to implement the Scope of Work described in Section II. Scope of Work.

VIII. AWARD OF THE CONTRACT

1. The proposal(s) that most closely meet the criteria established in this RFP will be awarded the contract. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

2. The Contractor to whom the City awards this Proposal must sign an agreement based on City’s form agreement and standard bid documents.

3. Contractor must be able to meet the insurance requirements at Contractor’s sole cost and expense.

IX. PROTECTED INFORMATION

1. All Proposals are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. §-63G-2- 305(2)(c)

X. QUESTIONS AND ADDENDA

All questions regarding this RFP must be submitted through the State of Utah’s Public Procurement Place website. Contractors must submit questions on the Bonfire website. Answers to those questions will also be posted on Bonfire and will be considered addenda to the RFP. All addenda to the RFP will be posted on Bonfire. No contact shall be made with any city employee or official concerning this RFP.

XI. CONFIDENTIALITY

1. All submissions pursuant to this RFP are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. GRAMA provides that if a person submits trade secrets, commercial information, or non-individual financial information to a governmental entity, the person may request that the information be classified as a protected record. A person making such a request must submit to the governmental entity a written claim of business confidentiality, which must contain the information required by Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-305(1) and (2), and § 63G-2-309.

3. Any cost information included with this RFP, including any proposed fee or cost arrangement, will be public information unless the consultant or Contractor declares and identifies, in advance, the information that is proprietary.

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