Draft Section E.docx

TFM-2 DRAFT SIR Section E

PART I - SECTION E: INSPECTION AND ACCEPTANCE

E.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

(End of clause)

(GIDEP)

January 2002

E.2 3.10.4-13 Higher-Level Contract Quality Requirement (April 2009)

(a) The Contractor shall comply with the standard titled ANSI/ASQC ISO-9001-2008 Quality Management and Quality Assurance Standards-Guidelines for Selection and Use and FAA-STD-026A NAS Software Development Standard, June 2001, which are hereby incorporated into this contract.

(b) The Contractor shall establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award. The QSP shall describe the Contractor's provisions for quality assurance, inspection and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note; Formal third-party ISO9001 registration is not required. Formal third-party ISO9001 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards shall control.

(d) Calibration systems and measuring and test equipment shall be controlled in accordance with a nationally recognized standard, such as ISO 10012.

(e) Government Furnished Property shall be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services shall be controlled in accordance with contract requirements.

(End of clause)

E.3 3.10.4-14 ASSIGNMENT OF A QUALITY RELIABILITY OFFICER (QRO) (APRIL 1996)

The following provisions are a part of this contract:

The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

(a) Prior to shipment thereof, the Contractor shall submit to the QRO, for inspection and preliminary acceptance, if applicable, all supplies which are subject to final Government inspection and acceptance at destination. Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements that are to be completed prior to shipment, including satisfactory completion of factory tests. Any supplies determined by the QRO to be nonconforming shall be corrected prior to shipment. All other supplies, except those specified to be accepted by the Contracting Officer, shall be submitted to the QRO for final inspection and acceptance prior to shipment. For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government shall occur at destination.

(b) Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.

(c) The Contractor shall provide office space for the QRO for the performance of Government evaluations and administrative functions. The office area shall be secure to accommodate meetings of a sensitive nature. File cabinets and suitable desks, both with locking capabilities, chairs, all in good repair, and other miscellaneous office equipment, as required, shall be supplied by the Contractor. A telephone shall be provided for the QRO staff member. The cost of long distance calls placed by the QRO will be borne by the Government. In the event a change in location of the QRO staff is required, Contractor/QRO coordination will take place in order to facilitate Government planning and implementation of a smooth transition.

(d) Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor shall notify the designated resident QRO in writing within 2 workdays (7 workdays if there is not a resident FAA QRO) of the time (1) when contractor inspection or tests will be performed in accordance with the conditions of the contract and (2) when the supplies or services performed will be ready for government inspection.

E.4 3.10.4-25 Alternate Quality System Plan (April 2009)

Offerors may submit alternate quality system plan proposals that depart from the stated quality assurance standard requirements. These alternate proposals shall be submitted in addition to the proposal that satisfies the stated quality assurance standard requirements in the SIR. The offeror, in its submission of the alternate proposal that departs from the stated requirements, shall clearly identify why the acceptance of the alternate proposal would be advantageous to the Government. Any deviations from the terms and conditions of the SIR, as well as the comparative advantage to the Government, shall be clearly identified and explicitly defined. The Government is not liable for the alternate proposal preparation costs or any delay in acting upon any proposal. The decision of the Contracting Officer as to acceptance of the alternate proposal is final and not subject to dispute in any forum. The offeror shall submit as a minimum the following information along with the alternate proposal:

(a) A description of the difference between the primary and the alternate proposal, and the comparative advantages and disadvantages of each;

(b) Itemized requirements of the SIR which must be changed if the alternate proposal is adopted, and the proposed revision to the resulting contract for each change;

(c) An estimate of the changes in performance, schedule, and cost, if any, that will result from adoption of the alternate proposal;

(d) A reasonable method for sharing in the proposed savings, if any, between the Government and the offeror, if the proposed change would result in the overall lifecycle costs.

(End of provision)

1. Successful completion of the Detailed Design Review (DDR) as defined in C.4.6.5. For the minimum supporting artifact, the Contractor shall provide a completed DDR Action Item List, signed off by the QRO, the Contractor QA Representative, and the Contractor TFM-M Program Manager.

1. Successful completion of all CDRLs identified in C.4, relative to the System Design Phase of the TFM-2 Program. For the minimum supporting artifact, the Contractor shall provide the supporting documentation showing acceptance of all CDRLs.

1. Satisfaction of all contractual requirements and demonstration of that to the FAA via documentation reviews and meeting minutes. As the minimum supporting artifact, the Contractor shall provide copies of all submitted and approved waivers/deviations.

E.6.2.3 Government Acceptance criteria for the items identified in all CLIN 11 Sub-CLINs, the TFM-2 Development and Test Phase, include the following:

1. Successful completion of Factory Acceptance Test (FAT) activities per the SOW C.6.3.1.6. For the minimum supporting artifact, the Contractor shall provide a completed post-test briefing package with FAA Test Manager, QRO, and TFM-2 Contractor Program Manager signatures.

1. Successful completion of Final System Acceptance Test (FSAT) activities per the SOW C.6.3.1.7. For the minimum supporting artifact, the Contractor shall provide a completed post-test briefing package with FAA Test Manager, QRO, and TFM-2 Contractor Program Manager signatures.

1. Listing of all PTRs, with the associated category identified (acceptance will not occur with any open Category I PTRs). For the minimum supporting artifact, the Contractor shall provide an itemized list of all open PTRs and their assigned category, signed by the FAA Test Manager and the QRO.

1. Satisfaction of all contractual requirements and demonstration of same to the FAA via documentation reviews and meeting minutes. As the minimum supporting artifact, the Contractor shall provide copies of all submitted and approved waivers/deviations. Additionally, the Contractor shall present the VRTM to the FAA and validate closure of all contractual requirements through FAA and Contractor signoff with Contractor QA stamp and witness. This shall be documented by the Contractor as meeting minutes and delivered to the FAA.

1. Completion of the initial course tryouts for all TFM-2 Contractor developed training courses. As the minimum supporting artifact, the Contractor shall provide documentation proving satisfactory conduct of the courses signed by the Contractor Training Manager and the QRO.

1. Completion of FCA/PCA. As minimum supporting artifacts the Contractor shall provide the following:

The required certifications with FAA signatures, A list of open FCA/PCA items, with target closure dates, and A listing of all media and documentation delivered.

E.6.2.4 Government Acceptance criteria for the items identified in all CLIN 11 Sub-CLINs, the TFM-2 Deployment Phase, include the following:

1. Successful completion of Site SAT activities per the SOW. As the minimum supporting artifact, the Contractor shall provide a completed post-test briefing package signed by the FAA Test Manager.

1. Listing of all PTRs, with categories (acceptance will not occur with any open Category I PTRs). As the minimum supporting artifact, the Contractor shall provide an itemized list of all open PTRs, and their assigned category, signed by the FAA Test Manager and the QRO.

1. Completion of all Contractor conducted training. As the minimum supporting artifact, the Contractor shall provide evidence of familiarization training conducted at each site, signed by the Contractor Training Manager and the QRO.

E.6.2.5 Government acceptance criteria for all other CLINs include the following:

1. All contractual requirements have been satisfied and demonstrated to the FAA via documentation reviews and meeting minutes.

1. For successful completion of all associated CDRLs (for the minimum supporting artifact) the Contractor shall provide the supporting documentation from the FAA showing acceptance of all CDRLs.

E.8 Government Review and Acceptance for Task Orders Issued (Section E.8 is applicable to all task orders issued pursuant to the IDIQ CLINs included in the contract).

1) Technical inspection and acceptance of all work, performance, reports, and other deliverables under this contract shall be performed at the location specified in the individual task order. The task order shall also designate the individual responsible for inspection and acceptance, as well as the basis for acceptance. Task order deliverable items rejected shall be corrected in accordance with the applicable clauses.

2) Unless otherwise stated in the individual task order, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the CO or designee.

3) Inspection and acceptance of supplies/services for performance-based task orders (i.e., CPFF - Completion) shall have identifiable performance measures and metric/quality acceptable levels that will form the basis of the inspection and acceptance criteria. For each performance-based task order, the Government will develop a quality assurance plan for use in monitoring contractor performance against the performance measures and metric/quality acceptable levels that shall be clearly defined.

The quality assurance plans will be developed at the task order level.

4) The Government has the right to inspect all supplies and services required by the individual task orders, to the extent practicable, at any and all places and times and in all circumstances or event before acceptance