18-Substitution Request Fire Alarm System Upgrade.pdf

SUBSTITUTION REQUEST FORM

*Due in Bonfire on 4/16/2026 @ 4PM MDT*

Project: Renaissance High School and District Service Center Fire Alarm Upgrade Bid: PW-F-26-611802-2029

Date of Request: ____________________

Request No.: ____________________

1. REQUESTING PARTY INFORMATION

Contractor / Bidder Name: __________________________________________

Contact Person: __________________________________________

Phone: ____________________ Email: ____________________

2. SPECIFIED PRODUCT (BASIS OF DESIGN)

Specification Section No.: ____________________

Manufacturer: ____________________

Model / Catalog No.: ____________________

3. PROPOSED SUBSTITUTE / COMPARABLE PRODUCT

Manufacturer: ____________________

Model / Catalog No.: ____________________

Country of Origin (if applicable): ____________________ ☐ Product by a listed acceptable manufacturer ☐ Substitution request (non-listed manufacturer)

4. REQUIRED SUPPORTING DOCUMENTATION

(Attach.all.applicable.documentation¡.Incomplete.submittals.will.not.be.reviewed¡) ☐ Product data sheets and technical specifications ☐ Performance data demonstrating compliance with specifications ☐ Drawings, details, and installation requirements ☐ Electrical requirements (voltage, phase, amperage, load) ☐ Utility requirements (power, communications, other) ☐ Weight and physical dimensions ☐ Clearance and access requirements ☐ Code compliance and listing information ☐ Warranty information ☐ Any additional data necessary for complete evaluation

5. CONTRACTOR CERTIFICATIONS

By submitting this request, the Contractor certifies and acknowledges the following:

• The proposed product meets or exceeds all specification requirements and scheduled performance criteria.

• The proposed product will fit within the space available, including all required clearances for installation, access, maintenance, and code compliance.

• Any variance from the basis-of-design, including but not limited to weight, electrical requirements, or other utility requirements, has been identified and coordinated with all affected trades.

• All costs associated with the use of the proposed product, including changes required to the work of the prime bidder and any subcontractors, are included in the bid or proposal.

• The Contractor accepts full responsibility for any changes required to mechanical, plumbing, electrical, structural, or architectural systems resulting from the proposed substitution.

• All such changes have been clearly identified and presented to the Design Team for review.

6. ACKNOWLEDGMENT OF RISK AND RESPONSIBILITY

The Contractor understands and agrees that:

• Substitutions are not permitted without prior written approval of the Architect/Engineer.

• The Contractor shall be fully responsible for the removal, replacement, and remedy of any system or equipment installed without approval or found not to comply with the specifications or required performance.

• Approval of a substitution does not relieve the Contractor of responsibility for proper coordination, performance, or compliance with contract documents.

7. IMPACT STATEMENT

(Describe.any.impacts.to.schedule?.cost?.coordination?.or.other.trades¡.Attach.additional.sheets.if.necessary¡)

☐ No impacts to cost, schedule, or coordination ☐ Impacts identified (see above and attachments)

8. CONTRACTOR SIGNATURE

I certify that the information provided is accurate and complete.

Authorized Representative (Print Name): ______________________________

Signature: ____________________________________ Date: ___________

9. DESIGN TEAM REVIEW (FOR OWNER/AE USE ONLY)

☐ Approved ☐ Approved as Noted ☐ Rejected Comments:

Architect/Engineer: _________________________________________________

Signature: ____________________________________ Date: ___________