1753261 Monaco RFP FIN w 1-7 - Signed.pdf

***UNCLASSIFIED***

eProjects WO#: 1753261

INSTALL MONACO SYSTEM IN MULTIPLE BUILDINGS AT

OCEANA AND DAM NECK

At

Naval Air Station Oceana and

Dam Neck Annex Virginia Beach, Virginia

PREPARED BY:

NAVFAC MID-ATLANTIC, PWD OCEANA FEAD, PM&E PRA21B2/21B3

NAS Oceana, 953 Hornet Drive, Building 820, Suite 210

Virginia Beach, Virginia 23460-2197

REQUEST FOR PROPOSAL (RFP) PREPARED BY:

DM (Design Manager): Brent D Phillips, P.E.

Architectural: Alok Anil, R.A.

Electrical: Brent D Phillips, P.E.

Fire Protection: Kevin E. Kimmel, P.E.

REQUEST FOR PROPOSAL (RFP) APPROVED BY:

Design Engineering Branch Manager: Scott D. McPeek, R.A.

Signature/Date:

Submitted By: Scott D. McPeek, R.A. Date: 10 July 2025

INSTALL MONACO SYSTEM IN MULTIPLE BUILDINGS AT eProjects WO#: 1753261

NAS OCEANA AND DAM NECK ANNEX - VIRGINIA BEACH, VIRGINIA

TABLE OF CONTENTS

PART 1 – CONTRACT CLAUSES

(Provided by Contracting Officer Under Separate Cover)

PART 2 – GENERAL REQUIREMENTS

PART 3 – STATEMENT OF WORK / PROJECT PROGRAM

PART 4 – MINIMUM MATERIALS, ENGINEERING AND CONSTRUCTION

REQUIREMENTS

PART 5 – PRESCRIPTIVE SPECIFICATIONS

PART 6 – ATTACHMENTS

Preface

This Request for Proposal (RFP) consists of six parts.

Part 1 contains typical contractual forms, procedures, bidding instructions, bond information, clauses and wage decisions.

Part 2 contains general contract administrative and execution requirements including, but not limited to safety, design criteria & process, quality control, security, schedule, invoicing, temporary facilities, and design and construction oversight processes.

Part 3 lists the project requirements, specific scope items, and expected quality level above and beyond those outlined in Part 4.

Part 4 contains Performance Specifications and minimum quality requirements. Items included in Part 4 but not identified in the Part 3 Scope of Work are not pertinent to the project.

Part 5 contains mandated Specification Sections required for this project.

Part 6 contains background project information, references, and other project-specific information.

Engineer ing Depar tment eProjects WO#: 1753261

PART 1 – CONTRACT CLAUSES

NAS OCEANA AND DAM NECK ANNEX

VIRGINIA BEACH, VIRGINIA

PART 2 – GENERAL REQUIREMENTS

INSTALL MONACO SYSTEM IN MULTIPLE BUILDINGS AT eProjects WO#: 1753261

PART 2 GENERAL REQUIREMENTS - Page 1

Part 2 General Requirements

PART 2

GENERAL REQUIREMENTS

1/20

• 00 00 00 GENERAL REQUIREMENTS

• 01 11 00 SUMMARY OF WORK

• 01 14 00.05 20 WORK RESTRICTIONS

• 01 20 00.05 20 PRICE AND PAYMENT PROCEDURES

• 01 30 00.05 20 ADMINISTRATIVE REQUIREMENTS

• 01 31 19.05 20 POST AWARD MEETINGS

• 01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT

CONTRACT MANAGEMENT SYSTEM

• 01 32 16.00 20 SMALL PROJECT DESIGN AND CONSTRUCTION PROGRESS

SCHEDULES

• 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

• 01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

• 01 35 26.05 20 GOVERNMENT SAFETY REQUIREMENTS FOR DESIGN BUILD

• 01 45 00.05 20 DESIGN AND CONSTRUCTION QUALITY CONTROL

• 01 50 00.05 20 TEMPORARY FACILITIES AND CONTROLS

• 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

• 01 74 19 CONSTRUCTION AND WASTE MANAGEMENT AND DISPOSAL

• 01 78 00 CLOSEOUT SUBMITTALS

00 00 00 GENERAL REQUIREMENTS

1.1 Definitions

As used throughout the contract, the following terms have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring

PART 2 GENERAL REQUIREMENTS - Page 2 performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contract: Contract or task order.

Contractor: The term Contractor refers to both the prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

Federal Holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day; Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2 Accessibility

Provide barrier-free design in accordance with UFC 1-200-01, DoD Building Code.

1.3 Changes

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

1.4 No Waiver by the Government

The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a waiver or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

1.5 Equitable Adjustments

a. Whenever the Contractor submits a claim for equitable adjustment under a clause which provides for equitable adjustment of the contract, such claim must include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustment arising out of delays or disruptions.

b. Except as the parties may otherwise expressly agree, the Contractor must be deemed to have waived: (1) any adjustments to which he otherwise might be entitled under the clause where such claim fails to request such adjustments; and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

c. If required by the Contracting Officer, the Contractor agrees to execute a release, in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees

PART 2 GENERAL REQUIREMENTS - Page 3 that such release will discharge the Government, including its officers, agents, and employees, from any further claims, including, but not limited to, further claims arising out of delays or disruptions caused by the aforesaid change.

1.6 Warranty

Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after the completion and acceptance of the repair. For warranted items, furnish the manufacturer’s original written warranty accompanied by a copy of the supplier's receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number.

1.7 Equipment Inventory Forms

The Contractor must submit an Equipment Inventory Form for existing equipment to be demolished/removed, or for new equipment to be provided under this contract. The Equipment Inventory Form must be completely filled-out and provided for each piece of equipment, for the entire equipment listings. Further clarification on the equipment types will also be discussed at the PAK or Pre-Construction Meetings, or as directed by the Contracting Officer. Submit all Equipment Inventory Forms to the Contracting Officer, prior to demolition of the existing equipment and prior to installation of the new equipment. (Refer to PART 6 – ATTACHMENTS for the Equipment Inventory Form to utilize).

01 11 00 SUMMARY OF WORK

1.0 Protection of Government Property

Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Preserve the natural resources in accordance with the approved environmental protection plan prepared in accordance with UFGS 01 57 19 Temporary Environmental Controls.

1.1 Government Furnished Material and Equipment

If applicable, the Government will furnish the materials and equipment for installation by the Contractor pursuant to contract clause FAR 52.245-2, Government Property (Fixed Price Contracts). Notify the Contracting Officer in writing at least 15 calendar days before the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date. When materials and equipment are not picked up by the 30th day, the Contractor will be charged for storage at the prevailing rate. The Contracting Officer will specify the location of materials and equipment and the delivery location.

PART 2 GENERAL REQUIREMENTS - Page 4

01 14 00.05 20 WORK RESTRICTIONS

1.1 Existing Underground Utilities

Verify on-site utilities and have them marked out by a third-party utility locator service prior to the start of construction. Determine the elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Where dig permits are required, obtain permits and notify the Contracting Officer 30 calendar days prior to any excavation.

Maintain all utility markings for the duration of the contract. The planned underground work for this project consists of the exterior ground rod installation below grade (with associated conductor and ground test well) at each antenna location nearest to the building wall as physically allowed.

1.2 Work Hours, Access and Passes

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station.

Coordinate with the Contracting Officer for specific security and access requirements.

a. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Construction work areas must have complete and secure separation from adjacent occupied areas, as approved and directed by the Contracting Officer and Activity’s Security Officer. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

b. Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime contractor). All Contractor employees must obtain the required employee and vehicle passes. Each employee is required to wear the Government issued badge over the front of the outer clothing. Failure to obtain security and base access passes must not be a cause for contract performance time extension.

The Contractor is required to immediately turn in all terminated employee's badges to the issuing office.

Obtain access to Navy installations through participation in the Defense Biometrics

Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential. Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation. Registration for DBIDS includes: Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the Contracting Officer, that provides the purpose for access, to the base Visitor Control Center representative.

PART 2 GENERAL REQUIREMENTS - Page 5

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license

• Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at <URL>https://www.cnic.navy.mil/om/dbids.html</URL >

• Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, finger prints, base restriction and several other assessments

• Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to worksite

DBIDS Eligibility Requirements: Throughout the length of the contract, the Contractor employee must continue to meet background screen standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible. An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority. DBIDS Notification Requirements: Immediately report instances of lost or stolen badges to the Contracting Officer. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances: (1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials. (2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

c. Contractor Vehicles: All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good repair. The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration, proof of insurance and driver's licenses are required to obtain a station vehicle pass.

d. Work Hours: Unless otherwise indicated, work will be located on a Government compound, military installation, or station. Contractor work hours are between 0700 and 1530 Monday through Friday. Obtain advance approval from the Contracting Officer for Contractor personnel are to remain on site beyond normal working hours. Notify the Contracting Officer and the Activity at least 48 hours in advance to request approval for access to the jobsite or work outside of normal working hours or on Saturday, Sunday, and Federal Holidays.

e. Contractor Personnel: Provide the Contracting Officer the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide, and update as required, a list of the key personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

f. Contractor employees must conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

https://www.cnic.navy.mil/om/dbids.html%3c/URL

PART 2 GENERAL REQUIREMENTS - Page 6

1.3 Security Requirements

All security requirements apply to all subcontractors and suppliers associated with this contract.

Special or extraordinary security requirements are identified herein. Comply with the following in addition to special or extraordinary security requirements:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. Direct to the Contracting Officer and or Installation Security Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

e. Coordinate photography requirements with the Contracting Officer. Some areas restrict or prohibit photographing Government property.

f. Special security requirements apply to this contract. All Contractor personnel associated with this contract must obtain personnel security clearances/badges from the Activity’s Security Officer in order to perform work in NAS Oceana Building 3030. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be maintained at all times.

g. NAS Oceana Building 202 is considered Open Secret Storage (OSS) environment and must remain in operation during the entirety at all times while working in the space.

Responsibility for Escorts: The Contractor must be responsible for coordinating escorts with the Building Activity/SSO at all times. The Contracting Officer and other NAVFAC personnel “will not” be responsible for the coordination of escorts for Contractor personnel.

h. Military escorts are required in the following NAS Oceana buildings: 202, 3030.

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

01 20 00.05 20 PRICE AND PAYMENT PROCEDURES

1.1 Schedule of Prices

Submit a schedule of prices for approval on forms furnished by the Government. The initial schedule of prices may be preliminary for construction activities until the design is developed.

Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or definable feature of work. Include general conditions, profit, and overhead costs within the unit prices. Break down into design and construction is required. The Contractor may

PART 2 GENERAL REQUIREMENTS - Page 7 invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved schedule of prices and baseline schedule.

1.2 Contractor Invoices

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27.

a. Content of Invoice: Requests for payment in accordance with the terms of the contract must consist of the following: (If NFAS Clause 5252.232-9301 is present in the contract, documents must be provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the contracting officer). If NFAS Clause 5252.232.9301 is not present in the contract, follow the invoicing instructions provided in the contract.

1. Contractor's Invoice on NAVFAC Form 7300/30, must show, in summary form, the basis for arriving at the amount of the invoice.

2. Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC

Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC LANT Form 4- 330/110 (New 7/84) on NAVFAC Atlantic contracts when a Monthly Estimate for Voucher is required.

3. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).

4. Updated copy of submittal register.

5. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

6. Contractor Safety Self Evaluation Checklist (original)

7. Final release (for final payment only). Final invoice must be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release.

b. Payment:

1. Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

a. Defects in material or workmanship.

b. Claims the Government may have against the Contractor under or in connection with this contract.

c. Contractor's failure to submit an updated schedule.

d. Payroll violations.

e. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

2. Payments will not be made for materials stored off construction sites.

1.3 Contractor Project Management

The Prime Contractor must be responsible for Project Management throughout the entire project.

Project management must be provided during both the design and construction phases. It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control.

Project Management documentation must be submitted at the design phase kick-off meeting and

PART 2 GENERAL REQUIREMENTS - Page 8 then expanded upon and updated during the entire design and construction sequencing of the contract. The purpose of project management documentation is to balance scope and value during critical project design decision phase and provide a format to track and update this information as the project progresses to completion. As a minimum, this project management documentation must address:

a. Project Budget:

Break-out major system and components. During the design phases, document that the DoR design has been coordinated with sub-contractors and is consistent with sub-contractor budgets. If there are any discrepancies that cannot be resolved by the General Contractor, these discrepancies must be identified within the design submissions with proposed resolutions.

All deviations to the RFP and/or UFC/UFGS criteria must be formally submitted in NAVFAC deviation request format, including justification of why the deviation is warranted, schedule impact, and any cost savings to the Government.

b. Project Schedule Address components and/or systems that have “long-lead” impacts. Identify how these “long-lead” items have been mitigated in the design and construction schedules.

Identify individual Definable-Features-of-Work (DFOW) that must be released for fabrication and/or begin construction prior to the DoR Final Design documents being signed and approved;

proceeding only upon written permission by the Contracting Officer to proceed.

Note: Early construction start prior to approval of the Final DOR Design is at the sole risk of the Contractor. Any rework/replacement required in order to meet the requirements of this contract, will be the responsibility of the Contractor at no cost/expense to the Government.

01 30 00.05 20 ADMINISTRATIVE REQUIREMENTS

1.1 Supervision

The Contractor must have a superintendent fluent in English on the job site during working hours.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health Officer. The Superintendent must not serve as the Construction Quality Control Manager. The Quality Control Manager may serve as the Site Safety and Health Officer if requirements for both positions are met. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

The Superintendent and the Site Safety and Health Officer must be a direct employee of the Prime Contractor.

1.2 Required Insurance

Within 15 calendar days after award, furnish the Contracting Officer a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228-5, Insurance Work On A Government Installation:

a. Comprehensive General Liability: $500,000 per occurrence.

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury;

$20,000 per occurrence for property damage.

PART 2 GENERAL REQUIREMENTS - Page 9

c. Worker's Compensation: As required by Federal and State Worker's compensation and occupational disease and other laws.

d. Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

e. Others as required by state law.

f. Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.

g. The Certificate of Insurance must provide for 30 calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

For projects which require removal of asbestos containing materials the Asbestos Contractor or Subcontractor, as the case may be, is required to provide occurrence-based liability insurance with asbestos coverages in an amount not less than $1,000,000 and must name the Government and Private Qualified Person (PQP) as additional insureds.

01 31 19.05 20 POST AWARD MEETINGS

1.1 Post Award Kick-off Meeting (PAK)

Prior to commencement of design, and within 21 calendar days of award, meet with representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval.

If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR must meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor's key personnel must attend including the Project Manager, Superintendent, Site Safety and Health officer, Construction Quality (CQ) Manager, Design Quality Control (DQC) Manager, Designer of Record (DOR), and major subcontractors.

The Contractor must take detailed Meeting Minutes/Notes during the PAK meeting, and must distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the PAK Meeting was held.

1.2 Partnering

The Contracting Officer will organize initial and follow-up informal partnering sessions with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session may be a part of the PAK Meeting. The initial partnering session will be conducted and facilitated using electronic media provided by the Contracting Officer. Follow-on partnering sessions will be conducted every 6 months or less frequent as determined by the Contracting Officer.

The Contractor must take detailed Meeting Minutes/Notes during any Partnering meetings, and must distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3

PART 2 GENERAL REQUIREMENTS - Page 10 business days after the Partnering meetings were held.

1.3 Design Presentation / Development (DP/D) / OnBoard Review (OBR) Meetings

The Contractor must lead discussions to develop an understanding of the facility design that the accepted technical proposal represents with the Government users and maintainers of the facility.

Develop site plans, floor plans, exterior finish materials, and building elevations to conduct working sessions with the Government meeting attendees. The purpose of the DP/D Meeting is to confirm the appropriateness of the facility design and develop acceptable alternatives if changes are needed. The Contractor must anticipate that Government Facility Users represented at the DP/D Meeting will provide additional functional information. Incorporate functional design changes into the facility design as required to meet the needs of the Users. At the end of the DP/D Meeting the Contractor must provide either assurance that the updated design can be built within the budget or identify potential cost modification items and establish follow-on DP/D or OBR Meetings to finalize a design that will include trade-offs to bring the project within the budget. The following Contractor key personnel must attend the Design Presentation: Project Manager, Project Scheduler, Cost Estimator, Lead Designer of Record, Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Major Subcontractors, and

DQC.

Contractor must take detailed Meeting Minutes/Notes during any DP/D or OBR meetings and must distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the DP/D or OBR meetings were held.

1.4 Pre-Construction (PRECON) Conference

Prior to construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

The Contractor must take detailed Meeting Minutes/Notes during the PRECON conference and must distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the PRECON conference was held.

1.5 NAVFAC Red Zone Meeting (NRZ)

Participate in NAVFAC Red Zone (NRZ) meetings with the Contracting Officer to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. The Contracting Officer will provide a template to the Contractor to use to develop a NRZ Checklist.

Revise the template to include critical work activities and their planned completion dates based on the project scope of work and schedule. Discuss any progress changes with items listed on the NRZ Checklist during regularly scheduled NRZ Meetings beginning approximately at 75% stage of construction prior to project completion.

The Contractor must take detailed Meeting Minutes/Notes during the Red Zone Meeting and must distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the Red Zone Meeting was held.

01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM

Refer to UFGS 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System in Part 5 of this RFP for requirements for the use of eCMS.

PART 2 GENERAL REQUIREMENTS - Page 11

01 32 16.00 20 SMALL PROJECT DESIGN AND CONSTRUCTION

PROGRESS SCHEDULES

Refer to UFGS 01 32 16.00 20 Small Project Design and Construction Progress Schedules in Part 5 of this RFP to develop and implement design and construction progress schedules.

01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

1.1 Construction submittals are to be Contractor-approved. Construction submittals must be reviewed by the Contractor’s Construction Quality Control (CQC) Manager. The CQC Manager must certify that each submittal is in compliance with the contract requirements.

a. In addition to Contractor CQC approval, DOR Approval is required for the following:

1. Fire Protection related submittals.

2. All components of the firestopping and paint.

3. All components of the exterior wall penetrations.

4. All components of the Electrical requirements.

b. In addition to Contractor CQC approval and DOR approval, Government Approval is required for the following:

1. Government approved submittals as required by UFGS specification sections edited by the DOR.

2. Fire Protection related submittals pertaining to firestopping and fire alarm reporting systems.

3. Electrical submittals relating to Surge Protection, Grounding, and Lightning

Protection.

Prior to submission to the DOR or the Government each submittal must be certified by the Contractor’s CQC Manager as stated above. For each submittal, construction work on that item must not commence until after the submittal has been approved by the appropriate entity as indicated herein.

1.2 Submit the following construction submittals, approved by the DOR, to the Government for Surveillance (Government Surveillance does not prevent the Contractor from proceeding with construction, but allows the Government an opportunity to confirm the submittals have been approved by the DOR, and are in accordance with the contract documents):

a. Submit telecommunications shop drawings for coordination with the NMCI Contractor.

Note: For the purpose of this document, the term "NMCI" is used to reference the network provided for use by the Navy and Marine Corps; the terms Continuation of Service Contract (COSC) and Next Generation Enterprise Network (NGEN) will be used to reference the contract between the government and the Contractor providing the NMCI network service.

b. Submit Performance Verification and Acceptance Testing required by IBC or this RFP.

c. Submit all Interim Special Inspection Reports on a bi-weekly basis until work requiring special inspections is complete. Submit all Structural Observation Reports and the Final Report of IBC Special Inspections.

d. All submittals pertaining to paint.

PART 2 GENERAL REQUIREMENTS - Page 12

1.3 Construction Submittal Process

Provide to the Government submittals as listed. Refer to Paragraph 01 33 10.05 20 "Design Submittal Procedures" for specific design and construction submittal format and approval and surveillance requirements. Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

a. QC Plan, prior to Design/Construction (may be phased).

b. Construction submittals, prior to construction, approved in accordance with QC Plan.

The DOR or CQC Manager is the approving authority for submittals unless otherwise indicated.

c. DOR-approved construction submittals identified for Government surveillance (typically

Fire Protection system and Life Safety submittals). Stamp the submittals "FOR SURVEILLANCE ONLY." Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

d. Safety Data Sheets (SDS) as applicable.

e. Baseline Schedule: due prior to PAK.

f. Environmental Protection Plan, prior to start of the work.

g. Contractor Safety Self-Evaluation Checklist.

h. Accident Reports - submit if incidence occurs.

i. Accident Prevention Plan and Activity Hazard Analysis: Submit prior to construction.

j. Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction.

k. Record Drawings, due at Beneficial Occupancy

l. Operation and Maintenance Information: Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.

m. Licenses and Permits: Per this section and Part 4.

n. Construction Submittals:

1) In addition to the design submittals noted in UFGS 01 33 10.05 20, construction submittals will be required. The list of required submittals will be generated from the Contractor-prepared specifications and indicated in the submittal register.

2) Shop drawing submissions will be governed by UFGS 01 33 00.05 20 Construction Submittal Procedures, available on the Whole Building Design website (www.wbdg.org ).

Contractor must assume a 15 day review period, and provide electronic submittal to be submitted to FEAD.

o. Equipment Inventory Form: Prior to demolition of existing or installation of new equipment.

http://www.wbdg.org/

PART 2 GENERAL REQUIREMENTS - Page 13

(Refer to PART 6 – ATTACHMENTS for the Equipment Inventory Form to utilize).

1.4 Operations and Maintenance Information (OMSI)

Provide operation and maintenance data on all equipment and material installed under this contract due to prior testing as applicable, but no later than Beneficial Occupancy. This data must be incorporated in an operations and maintenance manual.

Submit Operations and Maintenance data packages, manuals and training according to UFGS 01 78 23 OPERATION AND MAINTENANCE DATA. Quantity and format will also be discussed at the PAK meeting.

Operation and maintenance data information will be furnished by the manufacturer, or the system provider, to the equipment operator and maintenance personnel. Operating and maintenance personnel need this data for the safe and efficient operation, maintenance and repair of the item.

1.5 Licenses and Permits

Obtain all appointments, licenses and permits (inclusive of all Environmental Permits required for Naval Air Station Oceana/Dam Neck/Fentress Field AOR) required to perform work under this contract at no expense to the Government, prior to commencing any construction activities.

Comply with all applicable federal, state, and local laws, and base regulations and procedures.

Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer (see FAR 52.236-7, Permits and Responsibilities). Coordinate all permit applications and process with the Navy and the local NAS Oceana Environmental Office.

The contractor must submit a complete PROD form with the first design submittal package. A blank PROD form can be obtained from the NAVFAC Design-Build website at the following link http://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.doc . Contractor must determine correct permit fees and pay said fees. Copies of all permits, permit applications, and the completed PROD form must be forwarded to the Government's Civil Reviewer and Environmental Reviewer.

Contractor is exclusively responsible for his full compliance with patent laws and must affirm that the company is licensed to use equipment and processes the company employs in this project.

1.6 Record Drawings

The as-built modifications must be accomplished by electronic drafting methods on the Contractor-originated DWG design drawings to create a complete set of record drawings. For each record drawing, provide CAD drawing identical to signed Contractor-originated PDF drawing that incorporate modifications to the as-built conditions. After all as-built conditions are recorded on the DWG files, produce a PDF file of each individual record drawing in conformance with FC 1- 300-09N. Electronic signatures are not required on record drawings.

01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

1.1 Summary

This section includes requirements for contractor-originated design documents and design submittals.

1.2 Reference Standards

http://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.doc

PART 2 GENERAL REQUIREMENTS - Page 14

This RFP references published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. The publications referenced form a part of this specification to the extent referenced.

The advisory provisions of all codes, requirements, and standards are mandatory; substitute words such as "must" or "required" for words such as "shall", "should", "may", or "recommended," wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the "authority having jurisdiction" is interpreted to mean Contracting Officer or Contracting Officer Representative. Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

Provide work in compliance with the following design standards and codes, as a minimum.

Government standards listed in this RFP take precedence over industry standards. The following list of codes and standards is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the RFP. Refer to Parts 3 and 4 for specific requirements within other UFC's.

a. U.S. Department of Defense (DoD) Unified Facilities Criteria (UFC)

UFC 1-200-01

DoD Building Code (General Building Requirements)

UFC 1-300-08

Criteria for Transfer and Acceptance of DoD Real Property

FC 1-300-09N

Navy and Marine Corps Design Procedures

UFC 3-560-01

Electrical Safety, O&M

UFC 3-600-01

Fire Protection Engineering

UFC 3-810-01N

Navy and Marine Corps Environmental Engineering for Facility Construction

b. UFC 1-200-01

UFC 1-200-01, DoD Building Code is a hub document that provides general building requirements and references other critical UFCs. A reference to UFC 1-200-01 in the RFP document requires compliance with the Tri-Service Core UFCs. Refer to the UFC 1-200-01 for a complete list of all applicable Tri-Service Core UFCs at website location http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc . Contractor-originated design documents must provide a project design that complies with the Request For Proposal (RFP), FC 1-300-09N, UFC 1-200-01, UFC 3-810-01N, the Core UFCs, and other UFC's listed above.

1.3 Design Requirements

a. Provide design documents that include basis of design, design drawings and design specifications, reports and submittal register in accordance with FC 1-300-09N Navy and Marine Corps Design Procedures. Scanning of the existing record drawings to create contract drawings for this project is unacceptable.

1. Provide design drawings with back-referencing, where the drawing block title references back to the original sheet and location where an enlarged http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

PART 2 GENERAL REQUIREMENTS - Page 15 plan/detail/section/elevation is called out according to A/E/C Graphics Standard’s method

b. Design is the work necessary to ensure functionality, quality, and safety for critical facets of the project. Special coordination requirements such as for phone, LAN and cable, are included herein.

c. Part 3 contains the project description, functional and performance requirements, scope items, and expected quality levels that exceed Part 4. Part 4 identifies design criteria, verification requirements, and performance and quality requirements of products.

d. Provide professional registration and design signing and stamping requirements per requirements of FC 1-300-09N, Design Procedures. ***Each design drawing must only be signed, sealed, and dated by the Registered Architect or Professional Engineer who is registered to practice in the particular field involved for work depicted on that drawing, and serves as the Designer of Record for work depicted on that drawing!*** Interior Designers must be NCIDQ certified per UFC 3-120-10 Interior Design. The design effort must be overseen by a Design Quality Control (DQC) Manager who will ensure that the design meets the requirements of this RFP. The DQC Manager will prepare a DQC Plan describing how the design process will ensure conformance to the RFP.

e. Provide a Contractor-originated design specification that in conjunction with the drawings, demonstrates compliance with requirements of the RFP. The specified products, materials, systems, and equipment that are approved by the DOR; submitted to the Government by the Contractor; and reviewed by the Contracting Officer must be used to construct the project. Prescriptive specification sections contained in RFP Part 5 must become a part of the Contractor-originated specification without modification. The Contractor must prepare design specifications that include a UFGS specification for each product, material, or system on the project. Organize the specifications using Construction Specification Institute (CSI) MasterformatTM .

***ON DRAWING SPECIFICATIONS WILL NOT BE ACCEPTED***

Provide project specifications to include the following:

1. Provide the specification cover sheet with the professional seal and signature of the lead licensed architect or engineer of the project design team. Indicate the Contractor's company name and address on the specification coversheet.

2. Also as “a minimum”, the following “Front End” (Division 0 and Division 1) specifications must be provided:

00 01 15 List of Drawings 01 11 00 Summary of Work 01 14 00 Work Restrictions 01 20 00 Price and Payment Procedures

PART 2 GENERAL REQUIREMENTS - Page 16

01 30 00 Administrative Requirements 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System 01 32 16.00 20 Small Project Design and Construction Progress Schedules 01 33 00 Submittal Procedures 01 35 13 Special Project Procedures 01 35 26 Governmental Safety Requirements 01 45 00 Quality Control 01 50 00 Temporary Construction Facilities and Controls 01 57 19 Temporary Environmental Controls 01 78 00 Closeout Submittals 01 78 23 Operation and Maintenance Data

The UFGS Specification sections listed above must be edited to accommodate the requirements of this DB/RFP. Edit only the bracketed items of these Front End Division 0 and Division 1 UFGS Specification Sections. Obtain approval from the Contracting Officer prior to the Prefinal Design Submittal for any edits to these sections other than edits to the bracketed items. Edits to any portion of these front end sections other than to the bracketed items are not permitted without prior approval of the Contracting Officer.

Technical Specifications (Divisions 02 and beyond) must be provided on materials/items that will be provided on the project. As a minimum, projects including DEMOLITION work must include UFGS Specification “02 41 00

DEMOLITION AND DECONSTRUCTION”.

3. Table of contents for entire specification.

4. Individual UFGS specification sections for each product, material, and system required by the RFP. Edit UFGS sections in accordance with RFP Part 3 and 4.

5. If proprietary information is provided or required, include a coversheet for the product, material, or system information that is being proprietarily specified. This information must comply with the related UFGS specification.

6. If proprietary information is provided or required, include highlighted and annotated Catalog Cuts, Manufacturer's Product Data, Tests, Certificates, Manufacturers information and letters for each product, material, or system that is being proprietary specified.

7. Coordinated submittal register for all products, materials and systems with each design submittal. Provide a cumulative register that identifies the design and construction submittals required by each design package along with previous design submittals. The DOR must assist in developing the submittal register by determining which submittal items are required to be approved by the DOR.

Complete all fields in the final submittal register in order to obtain Government approval of the final design.

f. Identification of Manufacturer's Product Data Used as Specifications: Provide complete and legible catalog cut sheets, product data, installation instructions, operation and maintenance instructions, warranty, and certifications for products and equipment for which final material and equipment choices have been made. Indicate, by prominent notation, each product that is being submitted including optional manufacturer's features, and indicate where the product data shows compliance with the RFP. Attach this product data to the end of the applicable UFGS specification section that specifies the material.

g. Specification Software: Submit the final…