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SPECIFICATIONS AND REQUIREMENTS

FEMA COMPLIANT - PIPE AND VALVE REPAIR AND INSTALLATION

1. SCOPE OF WORK

1.1. Vendors are invited to respond to this Invitation for Bid for an open-end contract to provide Pipe and Valve Repair and Installation Services for Broward County agencies which is being solicited in compliance with Federal Procurement Standards to enable Broward County to receive Federal Emergency Management Agency (FEMA) reimbursement for utilization of this contract in the event of a declared disaster event.

1.2. The work to be performed under this contract by Vendors shall consist of furnishing and installing all tools, equipment, materials, supplies, and manufactured articles and furnishing all labor, transportation and services, including fuel, power, water, and essential communications, and performing all work, or other operations required for valve and pipe services, including inspection, repair, removal, installation and replacement of valves and pipes within Broward County Water and Wastewater Services (WWS) service area; all in accordance with the requirements of the Bid Documents, WWS "Minimum Design and Construction Standards" including all appurtenances thereto, and all costs of permits and cost of compliance with the regulations of public agencies having jurisdiction, including Safety and Health Requirements of the Occupational Safety and Health Administration of the U.S.

Department of Labor (OSHA).

1.3. The work shall be complete, and all work, materials, and services, not expressly shown or called for in the Bid Documents, which may be necessary for the complete and proper construction of the work in good faith shall be performed, furnished, and installed by Vendor as though originally so specified or shown, at no increase in cost to the County.

1.4. The work under the contract shall conform to the methods and operations of best standards and accepted practices of the trades involved and shall be consistent with FEMA requirements applicable to the disaster event. The County may withhold issuing work to Vendor if it is debarred, suspended, ineligible or excluded from participation in federally funded or assisted projects pursuant to 2 CFR §200.326 Appendix II to Part 200 (H).

1.5. The County reserves the right to approve or withhold approval of any or all subcontractors hired by Vendor.

1.6. Vendor is responsible for transporting the necessary equipment to the job locations at no expense to the County, and within the required response time, causing no delay in services.

1.7. The work involves services to occur in anticipation of, and after, the declaration of a disaster. Declared disaster events include declaration of a Local State of Emergency issued by the County; Executive Order or proclamation of a state of emergency by the Governor; or a Declaration of Disaster by the President. Actions shall only be implemented by the Vendor with a phone call or email followed by written approval (Notice to Proceed, Purchase Order or Work Order) of the County.

1.8. If requested by the County, Vendor shall prepare a detailed written proposal, identifying the diagnosed scope of work, the estimated number of labor hours, a complete list of all parts, the County’s cost of all parts, and all warranty information before work is performed. Vendor shall submit this proposal to the County designated representative within twenty-four (24) hours of the request/notification. Vendor shall obtain t he County’s approval of work prior to beginning the proposed repair service scope.

1.9. Vendor Response and Performance

1.9.1. All repairs by Vendor must be immediate, rapid, and efficient with acceptable cost controls, accountability procedures, written reports and submittals to assure that the County shall have the means to be reimbursed for all eligible

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1.9.2. Vendor shall be responsible for tracking all contract costs and adhering to the not-to-exceed amount included in the relevant Purchase Order or Notice to Proceed. Proper notification must be provided to the County as costs approach the not-to-exceed amount.

1.9.3. Continued failure of the Vendor to adhere to the contract shall cause termination of the contract in accordance with the General Conditions.

1.10. Operations and Safety Plan

1.10.1. Within 30 calendar days of the contract award, Vendor shall prepare and submit an Operations and Safety Plan for approval by the Project Manager or designee.

1.10.2. Vendor shall submit to the County an updated Operations and Safety Plan prior to May 1 of each year in which this contract is in effect.

1.10.3. The Operations and Safety Plan shall include, at a minimum, the following:

a. Lines of communications with the County.

b. Quality assurance and quality control procedures.

c. Field supervision and controls.

d. Documentation of response to and corrective action for property damage.

e. Equipment and operations safety procedures.

f. Maintenance of traffic and traffic control procedures.

g. Training for compliance with FEMA requirements, including subcontractors. Fuel supply procedures.

1.10.4. Vendor is responsible for securing the work site, staging areas, and all tools and equipment during the projects. The County shall not be responsible for any losses due to theft or other unknown circumstances.

1.10.5. This contract is vital for the County because distribution and collection systems components are imperative to ensure that critical equipment and instruments at the Water and Wastewater Treatment Plants function effectively and efficiently at all times.

1.10.6. All work shall be in accordance with the requirements of the Contract Documents, and all costs of permits and cost of compliance with the regulations of public agencies having jurisdiction including, but not limited to, Safety and Health Requirements of the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA).

2. DEFINITIONS AND ABBREVIATIONS

Refer to the Broward County Procurement Code for additional definitions.

2.1. Contract Administrator: the ranking managerial employee of the Broward County Water and Wastewater Services (WWS), or an employee expressly designated by the Department Director. The Contract Administrator has the responsibility to ensure that the provisions of each contract are complied with by both the County and the Vendor.

In the administration of this contract, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by the Contract Administrator; provided, however, that such instructions and determinations do not change the scope of services or pricing.

2.2. County or Owner: Broward County, a political subdivision of the State of Florida.

2.3. FEMA: Federal Emergency Management Agency.

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2.4. Notice to Proceed: A written notice to Vendor from the Contract Administrator establishing the date on which operations outlined will commence, the scope of work, and a not-to-exceed amount. If Vendor continues working after reaching the not-to-exceed amount, he/she will proceed at their own risk. A purchase order can serve as a Notice to Proceed as long as it contains language informing the Vendor that it proceeds at its own risk if it continues working after reaching the not-to-exceed amount.

2.5. Project Manager: designated responsible County employee associated with the location of the necessary work.

2.6. Purchase Order: A release and encumbrance document to authorize an agency to order any predetermined amount from an open-ended contract on an as-needed basis.

2.7. Response Time: The time from when the Vendor’s dispatch operator receives a phone call from the County to the time a service technician arrives on-site.

2.8. Services: The furnishing of labor, time and effort by a contractor, not involving the delivery of a specific product other than reports which are merely incidental to the required performance.

2.9. State of Emergency: Declared by the County Administrator or designee during a disaster. Also includes Local State of Emergency issued by the County; Executive Order or proclamation of a state of emergency by the Governor; or a Declaration of Disaster by the President.

2.10. Subcontractor: A person, firm or corporation having a direct contract with Vendor including one who furnishes material worked to a special design according to the contract documents but does not include one who merely furnishes materials not so worked. Any subcontractors under this contract shall follow the same standards as the Vendor.

2.11. Work: The services required by the contract documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by Vendor to fulfill Vendor's obligations. The work may constitute the whole or a part of the Project.

3. PERFORMANCE OF SERVICES

3.1. Description of Service

3.1.1. Vendor agrees to perform all services in a professional and skillful manner and in compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the highest quality work will be acceptable.

3.1.2. Services, equipment and work not conforming to the intent of this contract and/or meeting the approval of the County may be rejected.

3.1.3. Rework, as required, shall be accomplished on a timely basis and at no additional cost to the County.

3.1.4. While work is in progress, Vendor shall communicate with the County’s Project Manager or designee to report locations where work is being performed; report status of work; make a projection of the next day’s work; request guidance on problems, additional instructions, etc.; receive special instructions; and report on Maintenance of Traffic if required.

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3.1.5. The County may issue a Stop Work Order telephonically at any time. Vendor has one hour to cease work of its crew and no further work will be paid beyond the one-hour notice. Daily reports on terminated jobs should include the date and time work was performed and why the Stop Work Order was issued.

3.1.6. Vendor shall proceed to complete work listed on the Purchase Order or Work Order, working continuously, without interruption except for disposing, breakdown, required breaks and/or adverse weather conditions.

3.2. Cost of Services

3.2.1. Vendor shall bear all of its own operating costs and is responsible for maintenance of its trucks and equipment to keep such property in a condition and manner adequate to accomplish contracted services.

3.2.2. Refer to Section 23 for method of payment information.

4. QUALIFICATIONS AND CERTIFICATES

4.1. Prospective bidders must be able to demonstrate that they are qualified and capable of fulfilling and abiding by the bid requirements. Vendor may be required to perform a practical demonstration of verbal communication and mechanical skills and show that they have the necessary equipment to perform the work and has recently supplied services to, on a continuing basis within the last three years.

4.2. Upon the County’s request, the apparent low responsive bidder may be requested to successfully perform one complete valve location, collection of data, and exercise of valve.

4.3. The County will not pay for any costs incurred by the Vendor as a result of this practical demonstration.

4.4. Vendor shall at its own expense, wherever necessary or required, furnish safety devices and take such other precautions as may be necessary to protect life and property, as required by any agency in Broward County.

4.5. Vendor must provide technicians that are trained in valve location, collection of data, exercising valves, furnishing and installing valves and pipes. Vendor shall immediately notify the County’s Project Manager or authorized designee of any personnel changes.

4.6. Technicians must have the ability to perform inspections, repairs and installation of valves and pipes from different manufacturers.

4.7. Vendor shall supervise and direct the work. An experienced superintendent and necessary assistant(s) competent to supervise the particular types of work involved shall be assigned to the project by Vendor and shall be available at all times when work is in progress. The name of the superintendent shall be submitted with qualifications and approved by County’s Project Manager prior to starting the Work.

The superintendent shall be employed by Vendor and shall have previously served in a supervisory capacity of at least one project of like description and size during the previous three years. Under no circumstances shall an employee of any subcontractor serve as project superintendent.

4.8. Vendor shall at their own expense furnish safety devices and take all precautions necessary to protect life and property. Vendor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

4.9. Vendor shall provide the necessary protection to prevent damage, injury or loss to all employees at the work and other persons who may be affected by the work. Vendor shall erect and maintain, as required by the conditions and progress of the work, all necessary warning safeguards for devices and safety and protection of the work, the public and adjoining property.

4.10. Vendor must supply service personnel with personal protection equipment as per

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OSHA requirements.

4.11. Vendor shall keep a record of all training of each employee. The record shall show, at a minimum, the employee’s name, date of employment, date and type of training for each class attended. A transcript of the training records shall be made available to the County upon request.

5. PERFORMANCE STANDARDS

5.1. Vendor’s Project Manager

5.1.1. Vendor shall employ and maintain a qualified and responsible Vendor’s Project Manager who shall report to the Contract Administrator or designee.

5.1.2. The Vendor’s Project Manager shall have the authority to implement all actions required to begin the performance of contracted services as set out in this contract.

5.1.3. Vendor’s Project Manager must be able to clearly and effectively communicate with the County both verbally and in writing regarding all activities and/or situations related to this contract. The County may request the replacement of the Vendor’s Project Manager if these requirements are not met. Upon such request by the County, Vendor shall provide a replacement Vendor’s Project Manager capable of meeting the requirements of this section. All instructions given to the Vendor’s Project Manager by the Contract Administrator or designee shall be as binding as if given to the Vendor.

5.2. Customer Service

5.2.1. Vendor shall be responsible for planning and conducting all operations in a satisfactory and professional manner.

5.2.2. Vendor’s personnel shall conduct themselves in a professional manner at all times. Use of profane language and or threatening behavior will not be tolerated. All employees and subcontractors of Vendor shall be considered to be, at all times, the sole employees of the Vendor, under their sole direction and not an employee or agent of the County. The County may require the Vendor to remove an employee or subcontractor the County deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment at the work site is not in the best interest of the County. Removal of such personnel may only be requested by the County’s Project Manager or designee.

5.3. Mobilization

5.3.1. When a Notice to Proceed, Purchase Order, or Work Order is issued by the

County, whether after or in advance of an event, Vendor shall make all the necessary arrangements to mobilize a minimum of 50% of the required resources within 2 hours of notification, and 100% of the required resources within 8 hours of notification to commence and conduct these contracted services.

5.3.2. The County may assign work to another vendor if Vendor fails to mobilize resources on the schedule required by the County.

5.3.3. Vendor’s unit prices shall include mobilization and demobilization costs, as well as those identified elsewhere in these Specifications and Requirements.

5.4. Measure of Performance

5.4.1. Vendor’s performance will be evaluated on how well he or she performs, 6 | P a g e including but not limited to the following:

a. Adhering to the Work Order issued by the County’s Project

Manager.

b. Accurately recording and reporting the work performed.

c. Accurately reporting all problems discovered while performing the particular work.

d. Maintaining strict control of the work procedure and maintaining a level of professionalism consistent with the

County’s Minimum Standards.

e. Submitting to County’s Project Manager or authorized designee all

Daily Service Reports within 24 hours (Attachment “A-1”).

f. Maintaining a clean and tidy appearance.

g. Being courteous and respectful to all customers.

h. The County reserves the right to scrutinize, and reject as unsuitable, any employee of Vendor for just cause.

i. Vendor’s vehicle must be clearly marked with the company’s name.

j. Vendor’s timeliness, responsiveness and successful reporting will be duly noted.

6. GENERAL RESPONSIBILITIES

6.1. Other Contracts or Agreements

6.1.1. The County may be required to enter into contracts or agreements with federal and/or state agencies for disaster relief. Vendor shall be bound by the terms and conditions of such contracts or agreements, regardless of the additional burdens of compliance such as additional record keeping or scheduling. The County will provide Vendor with a copy of any applicable contracts or agreements once available.

6.2. The County’s Obligations

6.2.1. The County shall furnish all information and documents necessary for the commencement of contracted services, including a written Notice to Proceed, Purchase Order or Work Order.

6.3. Supervision by Vendor

6.3.1. Vendor shall supervise and/or direct all services performed by their employees, agents and subcontractors.

6.3.2. Vendor is solely responsible for all means, methods, techniques, safety and other procedures necessary to complete the work.

6.4. Self-sufficiency of Vendor and its subcontractors

6.4.1 Vendor shall ensure that its workforce, including subcontractors, maintain self- sufficiency related to power, fuel, vehicle and equipment repair, housing, sanitation, food and related accommodations, in a manner that is consistent with local requirements and regulations and minimizing adverse effects on the community.

6.4.2. Vendor shall be responsible on a daily basis to maintain a clean work site, to remove debris, and to dispose of it properly at Vendor's expense. Vendor

7 | P a g e shall remove from the site all machinery, equipment, surplus and discarded materials, rubbish, temporary materials and temporary structures provided by Vendor. Material cleared from the site and deposited on adjacent property shall not be considered as having been disposed of satisfactorily.

6.5. Damages

6.5.1. Vendor shall be responsible for conducting all operations contemplated by this contract in such a manner as to cause the least damage possible to existing public, private and commercial property and/or infrastructure.

6.5.2. Vendor shall be responsible for any damage caused by its employees and subcontractors.

6.5.3. Vendor must report such damage to the Contract Administrator or designee, in writing, within 24 hours of said damage. The County may either bill Vendor for the damages, withhold funds due to Vendor, or Vendor may also repair all damage to the satisfaction of the County.

6.6. Vendor's Duty Regarding Other Vendors

6.6.1. Vendor acknowledges the presence of other vendors involved in disaster response and recovery activities by the federal, state and local government and of any private utility, and shall not interfere with their work.

6.7. Vendor's Annual Requirement

6.7.1. Vendor shall provide current insurance certificates and list of contacts prior to

June 1 of each year in which this contract is in effect.

6.8. Operation and Certification of Equipment and Vehicles

6.8.1. Vendor shall operate and maintain all trucks, trailers and other equipment in compliance with all applicable federal, state, and local rules and regulations.

6.8.2. All equipment utilized shall be in good working condition.

6.8.3. No equipment shall be allowed behind the curb or outside of the public right-of-way unless otherwise directed by the County. Should operation of equipment be required outside of the public right-of-way, Vendor will ensure that a Right of Entry Contract Form has been obtained from the property owner prior to property entry.

6.8.4. All Vendor and subcontractor trucks and applicable equipment shall have valid registrations, insurance and meet basic operational criteria such as:

tailgates and/or equivalent containment devices and tarps, as well as meet all applicable motor vehicle safety requirements.

6.8.5. Vehicle and equipment operators shall be properly licensed and certified, as required by applicable local, state, and federal statutes and regulations.

6.8.6. Vendor shall be responsible for providing backhoes, excavators, loaders and any other equipment or device required to service the work sites properly. All equipment shall be OSHA approved. Vendor is responsible for transporting such equipment, and within the required response time, causing no delay in services/repairs.

6.8.7. Vendor shall have a sufficient number of personnel, materials, transportation and adequate tools and equipment to perform work at the job site. The County will not pay for tools and equipment.

6.9. Traffic Control

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6.9.1. Vendor shall mitigate impact on local traffic conditions to the greatest extent possible. Vendor is responsible, if required, for establishing and maintaining appropriate traffic control in accordance with the most current edition of the U.S. Department of Transportation Manual on Uniform Traffic Control Devices (MUTCD) and in accordance with a County approved maintenance of traffic plan.

6.9.2. Vendor shall contact the Broward County Highway Construction and Engineering Services Division (HCESD), in advance, regarding maintenance of traffic planning and requests.

6.10. Work Schedule

6.10.1 Workdays and/or work hours shall be as directed by the County following consultation and notification to Vendor. Upon deployment, Vendor shall provide these services during daylight/nighttime hours, seven (7) days a week, until the work is completed.

6.11. Work Safety

6.11.1. Vendor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 (OSHA), as amended.

6.11.2. Vendor and its subcontractors shall provide and require the wearing of protective clothing and personal protection equipment as required by applicable laws, regulations, ordinances, and manufacturer recommendations.

6.11.3. Vendor shall provide such safety equipment, training and supervision as may be required by the County and/or other governmental regulations.

6.11.4. Vendor shall ensure that its subcontractors maintain an equivalent safety provision.

6.12. Inspection of Vendor’s Operations

6.12.1. All work sites shall be subject to inspection by the County and other public authorities to ensure compliance with this contract, applicable federal, state, and local laws, and in accordance with generally accepted standards of emergency management professionals.

6.12.2. The County shall, at all times, have access to all work sites. In addition, authorized representatives and agents of the government shall be permitted to inspect all work, materials, invoices, and other relevant records and documentation.

6.13. Corrective Actions Required of Vendor

6.13.1. When instructed by the Contract Administrator, the Vendor shall immediately implement corrective actions to address health and/or safety issues, and/or any other actions inconsistent with any of the terms of this contract, as determined by the County in its sole discretion.

6.14. Ineligible Work

6.14.1. The Vendor will not be paid for inspecting, repairing or replacing of any pipe or valve when not previously instructed/approved by the County through a Purchase Order.

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6.15. Compliance with Laws, Regulations and Codes

6.15.1. Vendor shall comply with all other applicable federal, state, and local laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and obligations pursuant to this contract.

6.15.2. In the event of any conflict or inconsistency with any applicable code, ordinance, rule, regulation, or guidelines, Vendor shall contact the County’s Project Manager for further directions and instructions.

6.15.3. Vendor shall notify the County within 24 hours of any Notices of Violation or other notice of any legal or regulatory actions taken against Vendor or its subcontractors while conducting work as part of this contract.

6.15.4. Vendor shall provide the specified service requirements in accordance with all the latest federal, state, and local applicable laws, standards, codes, and regulations necessary to perform the services, including, but not limited to:

National Electrical Manufacturers Association (NEMA), Occupational Safety and Health Administration (OSHA), National Fire Protection Association #70E (NFPA), National Electric Code (NEC) and manufacturer requirements for all equipment. Any fines levied due to inadequacies or failure to comply with any and all requirements shall be the sole responsibility of the Vendor.

Any person found not in conformance with any laws, statutes, rules or regulations will not be allowed on the job site. Continued violations by Vendor shall constitute cause for immediate termination of this contract.

6.15.5. Vendor shall protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs as a result of their fault or negligence. The Vendor shall at its own expense, wherever necessary or required, furnish safety devices, personal protective equipment and take such other precautions as may be necessary to protect life and property as per OSHA requirements. Vendor personnel must be trained and qualified in their use.

7. VENDOR REQUIREMENTS

7.1. Vendor’s superintendent at the job site full-time during construction.

7.2. Compliance with all permits issued to or by the County.

7.3. Cleaning, flushing and disinfection of pipe and fittings.

7.4. Shut down of water mains must be requested to Broward County Water and

Wastewater Services by Vendor. The County will tag all houses affected by the shutdown two business days prior to the shutdown. Vendor shall submit a Request for Service Form Attachment “A-2”).

7.5. Vendor shall not start work on any project until specifically authorized by the County’s Project Manager or written designee.

7.6. Vendor shall keep the County’s Project Manager informed at all time periods of work on a project ordered under these items.

7.7. Vendor must follow Broward County Water and Wastewater Services Minimum Design and Construction Standards at: Construction Projects Minimum Design and Construction Standards (broward.org)

7.8. Vendor must follow Broward County Highway Construction and Engineering Division Minimum Standards at: Highway Construction and Engineering Highway Construction and Engineering Division (broward.org)

7.9. Vendor is to resolve any complaint as a result of their work.

7.10. The County’s Project Manager will be the final authority for determining the extent of repair under this provision.

7.11. The Daily Service Report must be signed and submitted to the County’s Project Manager via email when work is completed. Failure to have the report signed may result in Vendor not being paid for their service.

https://www.broward.org/WaterServices/Engineering/Pages/MinimumDesignandConstructionStandards.aspx https://www.broward.org/WaterServices/Engineering/Pages/MinimumDesignandConstructionStandards.aspx https://www.broward.org/BCEngineering/Pages/Default.aspx https://www.broward.org/BCEngineering/Pages/Default.aspx

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7.12. Vendor shall contact Sunshine One for all line locates.

7.13. If Vendor requires assistance from the County due to an unforeseeable situation, the

Vendor shall immediately stop work and contact WWS Contract Administrator, Project Coordinator or WWS 24/7 dispatch at (954) 831-0850. Vendor shall remain at site until WWS’ staff arrives.

8. VENDOR RESPONSIBILITY

8.1. All care shall be taken by Vendor to avoid any contaminants from entering the main line, utility line or dwelling line. All exposed or possible contaminated water lines shall be disinfected and flushed by Vendor and must pass the chlorine residual test. A sample will be drawn by Broward County for bacteriological testing after completion of work as per procedure in American Water Works Association (AWWA) Standards C651-86, Section 9 or latest.

8.2. Vendor shall have the capability to take Global Position System (G.P.S.) Coordinates.

The term ‘coordinate’ or ‘coordinates’ mean northing and easting values in the Florida East Zone/ NAD 83-90 HARN US Feet State Plane Coordinate System.

8.3. Vendor shall not start work on any project until specifically authorized by the County’s Project Manager or designee.

8.4. All work must be approved in advance by County’s Project Manager, including delivery order and Work Order issued. All changes, alterations or instructions regarding work that differ from the approved Work Order must be approved in writing by the County’s Project Manager.

8.5. Vendor shall investigate the job and determine the requirements necessary to complete the job in accordance with the technical requirements of the Bid.

8.6. Vendor shall keep the County’s Project Manager informed of work on a project at all times.

8.7. Services and material shall be in accordance with Broward County Water and Wastewater Services Minimum Design and Construction Standards.

8.8. Vendor shall resolve any complaint as a result of their work.

8.9. Vendor may be required to provide the necessary personnel and equipment to work on two or more project areas simultaneously. Work order(s) will be provided to Vendor in ample time to permit advance scheduling of the work so as not to delay the completion of any work in progress.

8.10. Vendor shall at all times provide sufficient labor, material, tools and equipment to complete work in the manner and time specified. Failure to do so may result in default of the contract.

8.11. Vendor shall submit to the County estimates, progress schedules, records and other data as the County may request concerning work performed or to be performed.

8.12. Vendor shall submit a list of products and materials that will be used for each job.

The products must be checked on the Broward County form, per link, and returned to

County’s Project Manager, or designee. Please refer to the specifications which may be obtained at the following website: WWS Product Specification Sheets

9. REPORTS, CERTIFICATIONS AND DOCUMENTATION

9.1. Reports

9.1.1. Vendor shall submit to the County periodically written reports in a format required by the County documenting the progress of pipe and valve repairs.

These reports include, but are not limited to, daily reports with the name of the Vendor and subcontractor, the employee(s) name, the location/address, the hours of labor (by type) and the hours of equipment (by type).

9.2. Additional Supporting Documentation

http://www.broward.org/WaterServices/Engineering/Documents/WWSProductSpecificationSheets.pdf

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9.2.1. Vendor shall submit sufficient reports and/or documentation for pipe and valves repairs/replacements, any other services provided by Vendor as may be required by the County and/or other governmental entity to support requests for pipe and valve repair/replacement services reimbursement from external funding sources.

10. HOURS OF WORK

10.1 Vendor shall comply with the following requirements:

a. Vendor shall provide repair service 24 hours a day, seven days a week since this is an emergency contract.

b. Emergency response time is three hours after receiving an emergency call. Failure to adhere to the two hours on-site response time could justify termination of the contract.

c. An immediate assessment of the problem encountered must be communicated by Vendor to the County’s Project Manager within ½ hour of arrival at site. If an immediate repair is not possible, an accurate projection of expected completion time must be relayed to the Project Manager.

11. APPLICABLE LAWS AND STANDARDS

11.1. Vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, codes and regulations necessary to perform the services, including, but not limited to: Underground Facility Damage Prevention and Safety Act, Broward County Water and Wastewater Services Minimum Design and Construction Standards, and OSHA.

11.2. Vendor shall comply with all provisions of Chapter 556, Florida Statutes, Underground Facility Damage Prevention and Safety Act. Vendor will be responsible for clearances or locations of underground utilities.

11.3. Trenching in roadways is strictly prohibited unless prior written approval is obtained from the County’s Project Manager.

11.4. Other applicable Codes, Standard and Specifications: American Water Works Association (AWWA) and American National Standards Institute (ANSI) latest edition, including Manual M44 Distribution Valves: Selection, Installation, Field Testing, and Maintenance, latest Edition.

11.5. All work associated with asbestos material shall be performed by Vendor in accordance with the standards listed below and all other applicable local, state, or federal standards:

a. Florida Administrative Code, Chapter 62-257, "Asbestos Program".

b. National Emission Standards Hazardous Air Pollution (NESHAP), 40

CFR 61, subpart.

c. Occupational Safety and Health Act, 29 CFR.

d. Environmental Protection Agency (EPA) Asbestos Abatement Worker

Protection Rule.

e. Florida Statute 455.

12. COMPLETION TIME

12.1. Vendor shall make the resident of the structure aware of the pending work and coordinate this work so as not to inconvenience the customer beyond reasonable expectations.

12.2. Vendor shall be responsible for restoration of any damaged property caused by Vendor during this contract. Landscaping is the responsibility of Vendor and is to be completed within five business days of starting the job. Temporary asphalt restoration must be completed the same day as the repair or replacement.

12.3. Vendor shall be required to respond to emergency requests by arriving at locations within

12 | P a g e three hours of receiving a call from an authorized representative of Broward County Water and Wastewater Services.

13. DAMAGE TO PUBLIC OR PRIVATE PROPERTY

13.1. Extreme care shall be taken by Vendor to safeguard all existing facilities, site amenities and vehicles on or around the job sites. Damage to public and/or private property shall be the responsibility of the Vendor and shall be repaired and/or replaced immediately at no additional cost to the County. Vendor shall remedy all damage, injury or loss to any property caused, directly or indirectly, in whole or in part, Vendor and Subcontractor will be held liable.

14. UNDERGROUND UTILITIES

14.1. Vendor shall be responsible for achieving and paying for clearances or locations of underground utilities.

14.2. UTILITIES TO BE MOVED

14.2.1. In instances when it shall be necessary to move the property of any public utility or franchise holder, such utility company or franchise holder will, upon request of Vendor, be notified by the County to move such property within a specified reasonable time. When utility lines that are to be removed are encountered within the area of operations, Vendor shall notify the County’s Project Manager with at least 72 hours advance notice for the necessary measures to be taken to prevent interruption of service. Vendor shall be liable for the costs associated with moving utilities.

14.3. UNDERGROUND UTILITIES INDICATED

14.3.1. Existing utility lines that are indicated or the locations of which are made known to Vendor prior to excavation and that are to be retained, and all utility lines that are uncovered during excavation operations, shall be protected from damage during excavation and backfilling and, if damaged, shall be immediately repaired or replaced by Vendor. Vendor shall mark the location of existing utilities and structure, not otherwise readily visible, with flagging, stakes, barricades, or other suitable means, and shall preserve and protect all utilities and structures not designated for removal, relocation or replacement in the course of construction.

14.4. UNDERGROUND UTILITIES NOT INDICATED

14.4.1. In the event that Vendor damages any existing utility lines that are not indicated or the locations of which are not made known to Vendor prior to excavation, a written report thereof shall be made immediately to the County’s Project Manager. The locate company will be held liable for damages to utilities.

15. WORK IN PUBLIC RIGHT OF WAY (ROW)

15.1. Vendor is solely responsible for processing, obtaining and closing out permits from Florida Department of Transportation (FDOT) and Broward County Public Works and Transportation Department when temporary use of the right of way is required. A “General Use Permit” from Florida Department of Transportation (FDOT) or Broward County Highway Construction and Engineering Division shall be required when work is being performed within Broward County right- of-way regardless of whether a permit

13 | P a g e is required.

16. TRAFFIC CONTROL

16.1. Vendor is solely responsible for obtaining MOT permits from Broward County, municipalities in which the job site is located, and the Florida Department of Transportation (FDOT) as required. A Maintenance of Traffic (MOT) Plan from the Broward County Traffic Engineering Division (BCTED) or FDOT shall be required when work is being performed within Broward County or FDOT right-of-way regardless of whether a permit is required. The MOT Plan shall be on site prior to and during the entire operation.

16.2. Ensure the Certified Worksite Traffic Supervisor is present to direct the initial setup of the traffic control plan, is available on a 24-hour basis, participates in all changes to traffic control and reviews the project on a daily basis. A MOT Plan shall conform to, unless otherwise noted in the Broward County Minimum Standards, the latest editions of the Florida Department of Transportation (FDOT) Design Standards 600 Series and the manual on Uniform Traffic Control Devices (MUTCD). An approved MOT Plan and copy of the permit, if issued, must be onsite at all times. The MOT is valid for the duration of the permit or completion of the project, whichever is sooner. Once the MOT is approved by BCTED, the permitted shall be solely responsible for the installation and maintenance of the approved work zone traffic control devices throughout the length of the project.

16.3. MAINTENANCE OF TRAFFIC AND PROTECTION OF WORK SITE

16.3.1. Vendor shall furnish and install all items necessary in order to re-direct, protect, warn and/or maintain existing vehicular and/or pedestrian traffic during the course of construction, including, as necessary, flaggers and off-duty Police Officers/Sheriff's Deputies. Items to be provided shall include, but not be limited to, barricades, signs, arrow boards, warning/flashing lights, pavement markings and traffic signal modifications.

16.3.2. Prior to beginning work, Vendor shall prepare a "Maintenance of Traffic Plan" drawn to a suitable scale. This plan shall be submitted to BCTED for review and shall be amended as requested by BCTED. No work shall begin until such time that the "Maintenance of Traffic Plan" has been approved in writing by BCTED.

16.3.3. The "Maintenance of Traffic Plan", provided by Vendor, shall include provisions for pedestrian and/or school student traffic as well as vehicular traffic. The following are minimum requirements:

a. A safe walking route for all school students within the vicinity of the construction zone shall be maintained during the times students are arriving at or leaving school.

b. If the current walking surface cannot be maintained, then a temporary road-rock 4-foot width walkway shall be created.

c. The safe walk route shall be separated from the construction activity by a 4-foot-high orange construction fence for the entire length of the project or the length of the walk route, whichever is less.

d. All construction equipment around any designated crosswalk shall cease to operate during the times students are arriving at or leaving school.

e. All construction equipment adjacent to a designated walk route shall cease operation during these times unless satisfactorily barricaded from the walk route.

f. In the case that a designated crossing or any portion of the designated walk route cannot be maintained, then Vendor shall

14 | P a g e notify the "School Safety Coordinator" at BCTED, (954) 847- 2671, a minimum of ten (10) working days prior to closing that route in order that an alternate crossing/route can be established.

g. Vendor shall install any necessary Pavement, Road Rock, Pavement Marking and Signage and/or any Pedestrian Signalization and/or Signal Modification to accommodate an existing or alternate walk route.

h. Vendor shall provide State Certified School Crossing Guards or off duty Police Officers to cross students at any locations other than those previously designated.

i. Vendor may use flag person, only if they are State Certified as a School Crossing Guard.

j. Ten days prior to the beginning of construction, Vendor shall notify the "School Safety Coordinator" at BCTED, 954-847-2671, to arrange a "pre-construction safety" meeting.

k. Vendor shall be responsible for providing a safe and adequate walking surface for all school children/pedestrians.

l. This safe walking route shall be part of the “Maintenance of Traffic Plan".

16.3.4. Vendor, at all times, shall conduct the work in such a manner as to ensure the least obstruction to traffic as is practical. Convenience of the general public and of the residents adjacent to the work shall be provided in a safe and satisfactory manner.

16.3.5. Sidewalks, gutters, drains, fire hydrants and private drives shall, insofar as practical, be kept in condition by Vendor so as to be able to continue functioning for their intended uses. Fire hydrants on or adjacent to the work shall be kept accessible to fire apparatus at all times, and no material or obstruction shall be placed within 10 feet of any such hydrant.

16.3.6. Construction materials stored upon the public street shall be placed so as to cause as little obstruction to the general public as is reasonably possible.

16.3.7. Streets shall not be closed, except when and where allowed by the BCTED and, whenever the street is not closed, the work must be conducted with the provision for a safe passageway for vehicular and pedestrian traffic at all times.

Vendor shall make all necessary arrangements with the BCTED concerning maintenance of traffic and selection of detours required.

16.3.8. All existing traffic control devices shall be maintained by Vendor for the duration of the project. If any signs or signals are damaged or lost during the construction period, such signs and signals shall be repaired or replaced by Vendor at Vendor’s expense.

16.3.9. When traffic is diverted temporary pavement markings may be required.

Existing pavement markings that conflict with the new work zone traffic pattern must be obliterated by sandblasting and/or water jet. Painting over existing markings (black out) is not permitted.

16.3.10. Vendor may be required to reposition existing traffic heads in order to maintain traffic flows at diverted intersections. If this should be necessary, Vendor must submit a plan for approval showing the course of work and the planned repositioning. No separate payment for repositioning the existing traffic signal heads will be made.

16.4. EXCAVATION

16.4.1. Bracing and shoring, sheeting, bracing, etc., shall be used by Vendor as required to support the sides of the excavation and to prevent any movements which can in any way alter the grade of or injure the facility being installed, diminish the

15 | P a g e width of excavation or otherwise injure or delay the work or endanger personnel, adjacent pavements, or other structures.

16.4.2. Safety procedures shall be followed, and adequate protection shall be furnished by Vendor to all personnel as required by OSHA and state statute. All sheeting or bracing which is not left in place shall be removed in a manner that shall not endanger the work, personnel or adjacent structures. To prevent trench undermining, proper trenching methods and equipment shall be used, and all personnel and equipment shall be kept at a safe distance. Excavations are not to be left open; all necessary precautions are to be taken to avoid public safety hazards.

16.4.3. No separate payment will be made to Vendor for earthwork, excavation, trenching, furnishing and importing fill and compaction, therefore, this shall be included in the prices bid for the various appurtenances needed to complete the items of work. If trench excavation is five feet deep or greater, bid item “Excavation Safety” will apply for additional excavation and protective system as required by all current federal, state, and local regulations, laws, ordinances, rules, standards and regulatory agency requirements.

16.4.4. Vendor shall perform all excavation of every description and of whatever substances encountered. All excavations shall be made by open cut. All existing utilities such as pipes, poles, and structures shall be carefully supported and protected from injury, and in case of damage, they shall be restored at no cost to the County.

16.4.5. Work shall be properly sheeted and braced where necessary. Where wood sheeting or certain designs of steel sheeting are used, the sheeting shall be cut off at a level two feet above the top of the installed pipe and that portion below that level shall be left in place. If interlocking steel sheeting, of a design approved by the Engineer of Record is used, it may be removed providing removal can be accomplished without disturbing the bedding or alignment of the pipe. Any damage to the pipe bedding, pipe, or alignment of the constructed main caused by removal of sheeting shall be cause for rejection of the affected portion of the work.

16.4.6. Excavation for appurtenances by Vendor shall be sufficient to provide a clearance between their outer surfaces and the face of the excavation, or sheeting if used, of not less than 12 inches. Materials removed from the excavation shall be stored and disposed of in such a manner that they will not interfere unduly with traffic on public streets and sidewalks and shall not be placed on private property. In congested areas, such materials that cannot be stored adjacent to the trench or used immediately as backfill, if acceptable, shall be removed to convenient places of storage.

16.4.7. All excess material suitable for use as backfill shall be hauled to and used in areas where not enough suitable material is available from the excavation.

Suitable material in excess of backfill requirements and material unsuitable for backfill shall become the property of Vendor and shall be removed from the work and disposed of by Vendor at its own expense.

16.4.8. Unsuitable material shall not be mixed with or allowed to contaminate suitable backfill material by Vendor.

16.5. TRENCH STABILIZATION

16.5.1. No claims for extras or additional payment will be considered for cost incurred in the stabilization of trench bottoms which are rendered soft or unsuitable as a result of construction methods, such as improper or inadequate sheeting, dewatering or other causes. In no event shall pipe be installed when such conditions exist, and Vendor shall correct such conditions so as to provide proper bedding or foundations for the proposed installation.

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17. DEWATERING

17.1. When practical, it is a requirement of these specifications that excavation shall be free from water before pipe, or structures are installed. When not practical, work shall be done as specified by the County’s Project Manager or designee.

17.2. Vendor shall provide all necessary pumps, under-drains, well point systems, and other means for removing water from trenches and other parts of the work. Vendor shall continue dewatering operations until the backfill has progressed to a sufficient depth over the pipe to prevent flotation or movement of the pipe in the trench.

17.3. Water from excavation shall be disposed of in such a manner as to not cause injury to public health, to public or private property, to the work completed or in progress, to the surface of the streets, or waterways or cause any interference with the use of the same by the public. When applicable, Vendor shall use erosion control measures specified by permits.

17.4. BACKFILL

17.4.1. Backfill material used by Vendor shall be non-cohesive and non-plastic, free of all debris, lumps, clods, wood, broken paving or any organic or unstable material. Backfill material placed within one foot of the water lines shall not contain any stones or rocks larger than 2 inches in diameter and no stones or rocks larger than 6 inches in diameter will be permitted in any backfill.

17.4.2. Selected backfill material containing no stone or rocks larger than 2 inches shall be placed by Vendor in 6-inch layers and thoroughly tamped to a depth of 12 inches over the top of the pipe. Particular attention and care shall be exercised by Vendor in obtaining thorough support for the branch of all service connection fittings. Care shall be taken to preserve the alignment and gradient of the installed pipe.

17.4.3. After selected backfill has been placed by Vendor to a depth of 12 inches over the pipe, backfilling shall proceed to a depth of 30 inches over the pipe by placing the…