3.__1630J5-18-R-00007_-_Amendment_003_-_Excelsior_Springs_JCC_-_QAs.pdf

Solicitation Number: 1630J5-18-R-00007 / Amendment 3

EXCELSIOR SPRINGS QUESTIONS & ANSWERS

1. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment It appears that the question and answer period is immediately following three hour presentation (technical, relevant experience, and staff resources). Is this correct?

Government Response Correct.

2. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment Who decides the number of breaks; the length of time for the break; and when breaks are scheduled to take place?

Government Response The breaks are determined by the Offerors; however, at least 2‐ 3 breaks seem appropriate.

3. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment It states that the question and answer period will follow and may cover the entire proposal. Are questions limited to the information presented orally or may questions be asked about any aspect of the proposal submitted?

Government Response The Government may ask questions related to any aspect of the proposal for clarification.

4. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment Who is responsible, the Government or the offeror, for tracking established time limits?

Government Response The Government will track time limits. However, it is prudent for Offerors to also track time.

5. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment As the presentation moves from subfactor to subfactor as well as factor to factor, does time stop at the conclusion of a subfactor or factor and then restart at the beginning of the next presentation?

Government Response Time does not stop between subfactors. Time is only stopped for breaks at the request of the Offerors.

6. Reference Oral Presentations ‐ Time Limit

Discussion

Question/Comment Does the technical presentation, 120 minutes, include the subfactors of outreach, admissions and career transition services?

Government Response Yes.

7. Reference Oral Presentations ‐ Offeror Attendees

Discussion

Question/Comment For the question and answer period following the oral presentation, from the Offerors presentation team, may all presenters be present in the presentation room at the same time?

Government Response Yes.

8. Reference Oral Presentations ‐ Offeror Attendees

Discussion

Question/Comment Will a non‐presenting operator for the PowerPoint presentation be allowed in the room without being counted in the 5 people allowed in the room as presenters?

Government Response Yes.

9. Reference Oral Presentations ‐ Offeror Attendees

Discussion

Question/Comment If a person on the list of attendees is unavailable to participate in the oral presentation, can offeror’s make a substitution? If not, how will the Government evaluate that particular part of the oral presentation?

Government Response Offerors may substitute any person on the attendee list, providing they ARE NOT KEY PERSONNEL.

10. Reference Topics

Discussion

Question/Comment As to topics: “Describe how resources will be organized and deployed” and “operate center during a multi‐year million dollar renovation”, there are no response sought under Factor 1, Technical Approach, for these topics. In addition, topic areas such as outreach, admissions and career transition services are not included in the oral presentation. Please clarify.

Government Response This topic does not apply. Please see amendment.

11. Reference Presentation Media

Discussion

Question/Comment Are offerors permitted to develop presentation slides using Prezi software?

Are offerors permitted to develop and utilize presentation slides containing embedded video and/or audio capabilities?

Government Response 1. Presentation development is at the discretion of the Offerors.

The Government does not dictate how Offerors present.

However, Offerors should ensure that equipment and software are working at the time of presentation.

2. No.

12. Reference Recording the Presentation

Discussion

Question/Comment It states that “the oral presentation will be audio recorded by the Government. The recording will be available to the Technical Evaluation Panel for their review during the source selection, and be maintained as part of the source selection record”.

What is the Government intention relating to video and/or audio taping the presentation?

Given the audio tape recording will not be provided, may offerors tape their own presentation as well as video tape the presentation

Government Response 1. As stated in the solicitation.

2. No.

13. Reference Scheduling

Discussion

Question/Comment What is the expected time frame between notification and delivery of the oral presentation?

Government Response The Government will generally provide two weeks advance notice.

14. Reference Proposal Format

Discussion

Question/Comment In terms of the technical approach/page limitation, does the 20 slides include elements associated with OA/CTS?

As to proposal sections, should OA also include CTS?

Government Response Please see amendment. Offerors should follow the Section L carefully.

15. Reference Oral Presentation Table

Discussion

Question/Comment For the OA proposal section, there is a reference to “written and presentation slides”. The written requirement appears to be 20 pages; what is the number of slides for this requirement?

Government Response Please see amendment.

16. Reference Section L – Proposal Content (Past Performance)

Discussion

Question/Comment For an experienced Job Corps contractor, with information in the PPIRS‐RC system, what submission requirements exist for this factor?

Government Response Offerors should include past performance information that is similar to the requirement.

17. Reference Section M – Evaluation Factors

Discussion

Question/Comment Given there is a written proposal, presentation slides and an oral presentation for Factor 1, Technical Approach; Factor 2, Staff Resources; and Factor 3, Relevant Experience; how will these three components be evaluated? Will each have equal value or is there an order of importance for evaluation purposes?

Government Response Please see Basis for Award, Section M.

18. Reference Topics

Discussion

Question/Comment In Amendment One, the topic list includes “Describe how resources will be organized and deployed” and “operate center during a multi‐year million dollar renovation”, however, there are no response sought under Factor 1, Technical Approach, for these topics. In addition, topic areas such as outreach, admissions and career transition services are not included in the oral presentation. Clarification would be appreciated.

Government Response Please see amendment.

19. Reference Paper and Electronic Copies

Discussion

Question/Comment It indicates that “the offeror shall also provide an electronic copy of the final presentation slides along with a written narrative that reflects the oral presentation”. The solicitation as well as amendments does not contain requirements associated with a written narrative. Please clarify.

Government Response Please see amendment.

20. Reference Proposal Format

Discussion

Question/Comment In terms of the technical approach/page limitation, does the 20 slides include elements associated with OA/CTS?

Government Response Yes.

21. Reference Proposal Format

Discussion

Question/Comment Under proposal section, OA is listed; should CTS also be included?

Government Response Yes.

22. Reference Proposal Format

Discussion

Question/Comment For the OA proposal section, there is a reference to “written and presentation slides”. The written requirement appears to be 20 pages; is there a slide allocation for this section or is it included with the technical approach?

Government Response Please see amendment.

23. Reference Evaluation Factors

Discussion

Question/Comment Given there is a written proposal, presentation slides and an oral presentation for Factor 1, Technical Approach; Factor 2, Staff

Resources; and Factor 3, Relevant Experience; how will these three components be evaluated? Will each of these components; written proposal, presentation slides, oral presentation; have equal value or is there an order of importance for evaluation purposes?

Government Response Please see Section M, Basis for Award.