2.__1630J5-18-R-00007_Amend_0003_-_Oral_Presentations.pdf

059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services DOL-ETA-16-R-00059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services

H. Oral Presentations

a. Time Limit – The total time allotted for the oral presentation schedule is 4 hours. However, the offeror’s oral presentation shall not exceed 3 hours. The remaining time of one hour is allotted for Clarification Questions/Answers and Breaks. During the presentation, the Technical Evaluation Panel (TEP) members will not interrupt the offeror to ask questions (except to request the repetition of inaudible words or statements or the explanation of terms that are unknown to them) or otherwise engage the offeror in any dialogue. A question and answer period will follow and may cover the entire proposal.

Description Time Technical Presentation 120 min Staff Resources Presentation 30 min Relevant Experience Presentation 30 min Questions and Answers (Clarifications) 30 min Breaks 30 min

These questions will not constitute “discussions” as defined in FAR 15.306.

Deviation from the slide presentation, or substitution of slides after the receipt of proposals or during oral presentations is prohibited.

b. Offeror Attendees – A maximum of 5 presenters will be allowed into the presentation room at any one time. There is no limit on the number of presenters the Offeror can use. However, the Center Director must be a presenter. The Offeror shall provide a list of attendees and their presentation topic with its proposal (this does not count against page limitation).

c. Topics – The offeror’s oral presentation will address the following:

Topic

Applicable Factor

Describe how resources will be organized and deployed

Technical Approach

Career Pathways Technical Approach Counseling, placement, and support activities Technical Approach Relationships with State Boards, etc. Technical Approach Strategies for implementing standards of conduct Technical Approach Development and maintenance of site facilities/safe healthy, and secure living and learning environment

Technical Approach

Relevant Experience Relevant Experience Staffing Resources Staffing Resources

059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services DOL-ETA-16-R-00059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services

d. Presentation Media – Offerors are free to structure their oral presentations using 8½” x 11” view-graphs (slides, transparencies) or computer-generated media (PowerPoint). If the offeror chooses to utilize an electronic projection or view graphs, they must provide their own equipment. The number of view- graphs (slides, or other media) shall not exceed the page/slide limitations described in the proposal format section. Use of these visual aids is at the offeror’s discretion. An offeror who chooses to utilize their own presentation software, the offeror must be responsible for all audio/visual equipment necessary for conducting their Oral Presentation.

e. Paper and Electronic Copies – The offeror shall submit a final version of their planned Oral Presentation materials as part of their written submission. The offeror shall also provide an electronic copy of the final presentation slides along with a written narrative that reflects the oral presentation.

f. Recording the Presentation – The oral presentation will be audio recorded by the Government. The recording will be available to the Technical Evaluation Panel for their review during the source selection, and be maintained as part of the source selection record. Copies of the audio and/or video recording will not be provided to the offeror.

g. Scheduling – The Oral Presentation will be scheduled as soon as practicable after the proposal submission due date, by the Contracting Officer. The Government reserves the right to reschedule presentations at the sole discretion of the Contracting Officer.

h. Location - The Oral Presentation site will be arranged “conference style.”

The location will be the Chicago Job Corps Region V office located at 230 S.

Dearborn Street, Chicago IL 60404 or other announced location.

i. Proposal Format

Proposals submitted in response to this solicitation shall include a transmittal letter and the sections listed below. The transmittal letter shall identify the solicitation number, the name of the firm submitting the proposal, the proposal sections and any other materials that are attached. Relevant Experience may include operating a Job Corps Center or experience operating an at-risk youth training or residential program; demonstration of relationships with surrounding communities, employers, labor organizations, State boards, local boards, and applicable one-stop centers;

demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training; and demonstration of sound financial controls.

059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services DOL-ETA-16-R-00059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services

All proposals shall be clearly labeled on the outside of the box or envelope referencing the response to the solicitation number. The offeror should annotate on the upper right hand corner of the outside of each section with the corporate name, section title, and “copy # of #.” For example, the first copy of a corporation’s technical approach would be labeled: “corporation – Technical Approach, Copy 1 of 4,” in the upper right hand corner of the outside cover of that bound section.

Proposal Format Page Limitation Number of

Technical Approach

Written and presentation slides

Center with OA and CTS – 85 pages written narrative and 60 slides

Four hard copies and one electronic version (PDF Format)

Staff Resources

Written and presentation

20 pages written narrative and 10 slides

Offeror’s Relevant Experience

Written and Presentation

20 Pages Written and 10 slides

Past Performance

Written

20 Pages

Business Management Proposal

No limitation electronic version

Narrative of Oral Presentation

20 Pages electronic version

Slides for the oral presentation may use whatever format the offeror deems reasonable. Written sections of the proposal shall be formatted as follows:

059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services DOL-ETA-16-R-00059 Amendment 3 – Gary Job Corps Center/Outreach & Admissions/Career Transition Services a.

Page Size:

8 ½” x 11” with at least 1” margins on all sides.

However, the organizational chart may exceed the 8½” to 11”. If the chart exceeds 8 ½” x 11”, then the Government will consider it as one page.

b.

Font Size:

12 point or larger.

Graphs and charts should include at least 10 point or larger font and must be legible.

The font size for each presentation slide must be a size legible for the c.

Page Numbering:

Pages consecutively numbered within each section

For Technical Approach and Staff Resources, each presentation slide must identify the corresponding page number in the associated written narrative.

d.

Page Count:

Title pages, tables of contents, and section dividers not included in count; appendices, graphs and charts are included in the page count, unless otherwise specified.

e. Format: Two-column format is allowable