1630J2-18-R-00005-Section_J_attachments.docx

Solicitation No.: 1630J2-18-R-00005

PART III. SECTION J. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

[NOTE: MUST VIEW IN “EDIT DOCUMENT” MODE TO OPEN ATTACHMENTS]

The following documents are available as electronic attachments and may be downloaded.

Financial Display By Year, ETA 2110 Format – OA & CTS (For instructions, see PRH Chapter 5, Appendix 503)

J-9 Facility Survey, including:

· Square foot facility utilization table

incumbent contractor by category

The following applicable documents are available at the websites listed below:

· OMS 10 Center Report Card

· OA OMS 10 – Outreach/Admissions Report Card (if applicable)

· POMS 10 – Career Transition Services Report Card (if applicable)

The following reports are available on request:

· MPO 35 – Monthly Center Summary Report

· MSO 20 – Educational Attainment Report

· CTTRC – Career Technical Training Report Card

Applicable wage determinations are available at http://www.wdol.gov found under State of New York, Albany County:

Applicable wage determinations are available on the DOL Wage and Hour website http://www.wdol.gov, and found under the State of New York, Albany County.

Wage Determination No. 2015-4143, Rev No. 08, Dated 4/11/2018

http://www.doleta.gov/performance//goals/st_neg_perf_level.cfm

Attachment J.2.docx

MODEL CENTER WRITTEN TECHNICAL RFP

ATTACHMENT J-2 – STATEMENT OF FINANCIAL CAPABILITY

U.S. DEPARTMENT OF LABOR * Employment and Training Administration

RFP NO.

STATEMENT OF FINANCIAL CAPABILITY

(Insert the Name and Complete

Mailing Address of Offeror)

A. DATE LAST BALANCE

WAS PREPARED

B. FINANCIAL CONDITION

(As of

Date) _______________ 19____

(1) Cash .........................................................$___________________

(2) Current Assets .........................................$___________________

(3) Current Liabilities .....................................$___________________

(4) Net Worth ................................................$___________________

PERIOD COVERED (Month, Day, Year)

From

To

C. DATE FISCAL YEAR ENDS

(Month, Day, Year)

D. FINANCIAL ARRANGEMENTS TO FACILITATE PERFORMANCE DURING INITIAL PHASE OF CONTRACT ("X" appropriate box(es))

(1) Own Resources

(2) Bank credit

If "YES" complete

a. Name of

Bank(s):

b. Amount

Yes

No

Yes

No

(3) Other (If "YES", specify)

Yes

No

E. IF ADVANCE PAYMENT IS INDICATED UNDER D(3) ABOVE, COMPLETE THE FOLLOWING:-

(1) Estimated Amount of Advance Payment

$_______________________ for ___________ months.

(2) The following advances from the Government are presently being received: (Complete Columns "a" thru "e" below)

AGENCY'S NAME AND ADDRESS

PERIOD

OF

CONTRACT

CONTRACT NO.

AMOUNT

ADVANCE

BANK

AGREEMENT WITH

(a)

(b)

(c)

(d)

(e)

ETA 8554 (Mar. 1981)

F. THE FOLLOWING IS A LIST OF CURRENT CONTRACTS WITH THIS OR ANY OTHER GOVERNMENT AGENCIES.

(If additional space is needed, attach additional sheet(s))

AGENCY'S NAME, ADDRESS, AND TELEPHONE NO.

CONTRACT NO.

AMOUNT

PERIOD OF CONTRACT

(1)

(2)

(3)

(4)

G. IF OVERHEAD/INDIRECT COSTS ARE INCLUDED IN YOUR COST PROPOSAL, THE FOLLOWING DATA WILL BE FURNISHED.

(1) Name and Address(es) of Cognizant Government Audit Agency

(2) Name and Address of Government Auditor

Telephone Area Code

No. ( )

(3) Date Last Rate was Computed (Month, Day, Year) and Negotiated ─────────────────────────────────

(4) If no government audit agency computed and authorized the rate claimed, complete (a), (b), and (c) below.

(a) How it is computed?

(b) Who?

(c) Date (Mo., Day, Yr.)

ATTACH COMPUTATION DATA USED.

COMMENTS

CERTIFICATION:

I CERTIFY that to the best of my knowledge and belief the information contained herein is TRUE and CORRECT.

SIGNATURE

TYPED NAME AND TITLE

DATE (Mo., Day, Yr.)

image3.emf

Attachment J.3.docx

ATTACHMENT J-3 – FINANCIAL DISPLAY BY YEAR (ETA 2110 CENTER FORMAT)

Financial Display by Year (ETA 2110 Center format)

1ST BASE YEAR

2ND BASE YEAR

TOTAL

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

01 Academic Personnel Exp

02 Other Academic Exp

03 CTT Personnel Exp

04 Other CTT Exp

05 Career Success Personnel Exp

06 Other Career Success Exp

07 Food

08 Clothing

09 Support Ser Personnel Exp

10 Other Support Ser Exp

11 Medical Personnel Exp

12 Other Medical Exp

13 CP/CTR Personnel Exp

14 Other CP/CTR Exp

15 Admin Personnel Exp

16 Other Admin Exp

17 Indirect Admin Exp

18 Facil Maint Personnel Exp

19 Other Facil Maint Exp

20 Security Personnel Exp

21 Other Security Exp

22 Communications

23 Utilities and Fuel

24 Facility Lease Cost

25 Insurance

26 Motor Vehicle Operating Expense

27 Travel and Training

28 Contractor's Technical Performance Incentive Fee

29 Contractor’s Cost Incentive Fee

30 Net Center Operations Expense

Financial Display by Year (ETA 2110 Center format)

1ST OY

2ND OY

3RD OY

TOTAL 5-YR

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

SY

TOTAL COST

01 Academic Personnel Exp

02 Other Academic Exp

03 CTT Personnel Exp

04 Other CTT Exp

05 Career Success Personnel Exp

06 Other Career Success Exp

07 Food

08 Clothing

09 Support Ser Personnel Exp

10 Other Support Ser Exp

11 Medical Personnel Exp

12 Other Medical Exp

13 CP/CTR Personnel Exp

14 Other CP/CTR Exp

15 Admin Personnel Exp

16 Other Admin Exp

17 Indirect Admin Exp

18 Facil Maint Personnel Exp

19 Other Facil Maint Exp

20 Security Personnel Exp

21 Other Security Exp

22 Communications

23 Utilities and Fuel

24 Facility Lease Cost

25 Insurance

26 Motor Vehicle Operating Expense

27 Travel and Training

28 Contractor's Technical Performance Incentive Fee

29 Contractor’s Cost Incentive Fee

30 Net Center Operations Expense image4.emf

Attachment J.3 - OACTS

ATTACHMENT J-3 – FINANCIAL DISPLAY BY YEAR (ETA 2110 CENTER FORMAT) OA/CTS

Financial Display by Year (2110 OA/CTS format)

1st YEAR

2nd YEAR

TOTAL BASE

1st OPTION

2nd OPTION

3rd OPTION

TOTAL CONTRACT

OUTREACH/ADMISSIONS

01 O/A Personnel Expense

02 Staff Travel/Training Expense

03 Facilities Expense

04 Media/Advertising Expense

05 Indirect Administrative Expense

06 Contractor Fixed/Base Fee

07 Contractor Incentive Fee

08 Other Operating Expense

09 Total O/A Operating Expense (Lines 01-08)

10 Equipment Expense

11 GSA Vehicles Rental

12 TOTAL O/A EXPENSE (Lines 9, 10 & 11)

CAREER TRANSITION SERVICES

01 CTS Personnel Expense

02 Staff Travel/Training Expense

03 Facilities Expense

04 Media/Advertising Expense

05 Indirect Administrative Expense

06 Contractor Fixed/Base Fee

07 Contractor Incentive Fee

08 Other Operating Expense

09 Total CTS Operating Expense (Lines 01-08)

10 Equipment Expense

11 GSA Vehicles Rental

12 TOTAL CTS EXPENSE (Lines 9, 10 & 11)

TOTAL OA/CTS EXPENSE

image5.emf

Attachment J.4.docx

ATTACHMENT J-4 – STAFFING CHART

Instructions for Completing the Staffing Chart:

To ensure that all cost and staffing proposals are evaluated fairly, it is imperative that proposals be presented as clearly and as consistently as possible.

In addition to the presentation of staff resources by cost groups under the ETA 2110 format, it is necessary to display, for the purpose of evaluation, the number of staff by functional groups in accordance with the outline of the Statement of Work, Part I, Section C.

The following Staffing Chart shall be completed. The number of staff in each function shall be shown on this chart. The costs of each staff position shall be shown in the narrative justification for each ETA 2110 line of your cost proposal. Each contractor has its own manner of organizing its staff; however, for the purposes of this proposal, follow the outline of this Staffing Chart. Also, to assure cost proposal consistency, please allocate each staff member cost in your cost proposal in accordance with the ETA 2110 Line Number and Cost Code, as detailed in PRH Chapter 5, for each separate position.

Different contractors have different position titles for similar functions. However, for purposes of evaluation, offerors may not change position titles in column 1. Where offeror’s position titles differ, actual titles should be entered in the “Remarks” column. The Staffing Chart describes functions. In the event that a position is so unique that it does not fit any title on the chart, place the position in the appropriate place on the chart and indicate by Line Number and/or Cost Code where it can be found in your cost proposal.

Definitions.

1. Standard Position Title

2. The number of staff at each position title. If none are proposed, leave the line blank. If one person performs more than one function or one person performs the same function in two or more different functional areas, show the allocation of that person's time as a decimal (e.g., .5) allocation to the proper line.

3. If a position is subcontracted, show the number in the appropriate column.

4. Remarks. The center title, if different from the title shown in the left-hand column, and any comments you wish to make.

Full-Time Equivalent

Line 01 Academic Personnel

Prime Contractor

Subcontractor

Remarks

Career Training Services Director

Academic Manager

Academic Supervisor

Instructors: Please list by Academic Program

Reading Instructor

Math Instructor

Applied Academics Instructor

HSE Instructor

High School Diploma Instructor

English as a Second Language Instructor

Driver’s Education Instructor

Communications Instructor

Wellness/Safety Instructor

Information Technology Instructor

Instructor Substitute

Support:

Testing Coordinator

ACT/OCT Coordinator

Administrative Assistant

Secretary

Clerical

Other Academic Positions (Specify)

Subtotal Academic Personnel

TOTAL Academic Personnel

Full-Time Equivalent

Line 03 Career Technical Training (CTT) Personnel

Prime Contractor

Subcontractor

National Training Contractor

Remarks

Career Training Services Director

CTT Manager

CTT Supervisor

Instructors: Please list by CTT Offering

Trade Instructor A

Trade Instructor B

Trade Instructor C

Trade Instructor D

Trade Instructor E

Trade Instructor F

Career Exploration Instructor

Instructor Substitute

Support:

CTST Coordinator

WBL Coordinator

Testing Coordinator

Administrative Assistant

Secretary

Clerical

Other CTT Positions (Specify)

Subtotal CTT Personnel

TOTAL CTT Personnel

Full-Time Equivalent

Line 05 Career Success Personnel

Prime Contractor

Subcontractor

Remarks

Career Success Director

Residential Living Manager

Residential Living Supervisor

Center Shift Manager

Counseling Manager

Counseling Supervisor

Recreation Manager

Recreation Supervisor

Student Personnel Officer /

Center Standards Officer

Residential Counselor

Senior Residential Counselor

Day RA

Duty Officer

Substitute Residential Advisor

Guidance Counselor

Senior Counselor

ACT/OCT Counselor

Senior Recreation Specialist

Recreation Specialist

Recreation Coordinator

Recreation Aide

Arts & Crafts Instructor

Leadership Coordinator

Diversity Coordinator

Student Government Advisor

Women’s Program Coordinator

Student Safety Advisor/Coordinator

Evening Studies Coordinator

Assistant Student Personnel Officer

Student Personnel Officer Clerk / Center Standards Officer Clerk

Support:

Student Store Specialist

Librarian

Administrative Assistant

Secretary

Clerk

Line 05 Career Success Personnel

(cont’d)

Prime Contractor

Subcontractor

Remarks

Other Career Success Positions (Specify)

Subtotal Career Success Personnel

TOTAL Career Success Personnel

Full-Time Equivalent

Line 09 Support Service Personnel

Prime Contractor

Subcontractor

Remarks

Dining Hall Manager

Food Service Supervisor

Assistant Food Service Manager

Transportation Manager

Transportation Supervisor

Vehicle Fleet Manager

Child Care Manager

Child Care Supervisor

Laundry Manager

Senior/Lead Cook

Cook

Cook Helper/Assistant

Culinary Worker

Transportation Coordinator

Driver

Substitute Driver

Child care Teacher

Child Care Specialist

Child Care Aide

Laundry Operator

Incidental OA/CTS staff

Support:

Student Intern/WBL

Administrative Assistant

Secretary

Clerical

Other Support Positions (Specify)

Subtotal Support Service Personnel

TOTAL Support Service Personnel

Full-Time Equivalent

Line 11 Medical/Dental Personnel

Prime Contractor

Subcontractor

Remarks

Medical Services Director

Health Services Manager

Health Services Administrator

Wellness Supervisor

Physician

Optometrist

Mental Health Consultant

Psychiatrist/Psychologist

TEAP Specialist

TEAP Coordinator

TEAP Assistant

Dentist

Dental Hygienist

Dental Technician

Dental Assistant

Pharmacist

Registered Nurse (RN)

Vocational/Practical Nurse (LVN/LPN)

Physician’s Assistant/Nurse Practitioner (PA/NP)

Medical Assistant

Physician Assistant

Lab Technician

X-Ray Technician

Reproductive Health Specialist

Support:

Administrative Assistant

Secretary

Clerical

Other Medical/Dental Positions (Specify)

Subtotal Medical/Dental Personnel

TOTAL Medical/Dental Personnel

Full-Time Equivalent

Line 13 Career Prep/Career Transition Readiness Personnel

Prime Contractor

Subcontractor

Remarks

CP/CTR Manager

Career Preparation Manager

Career Preparation Supervisor

Career Transition Readiness Manager

Career Transition Readiness Supervisor

Career Preparation Specialist

Career Preparation Instructor /

Career Development Specialist

Career Preparation Coordinator

Career Preparation Advisor/Counselor

Career Planner

Career Transition Readiness Specialist

Career Transition Readiness Instructor

Career Transition Readiness Coordinator

Employability Specialist

Substitute Instructor

Support:

Administrative Assistant

Secretary

Clerical

Other CP/CTR Positions (Specify)

Subtotal CP/CTR Personnel

TOTAL CP/CTR Personnel

Line 15 Administrative Personnel

Full-Time Equivalent

Remarks

Prime Contractor

Subcontractor

Center Director

Deputy Center Director

Training/Program Director

Administration Director

Administration Manager

Finance Manager

Finance Supervisor

Senior Accountant

Accountant

Accounting Clerk

Bookkeeper

Procurement Manager

Procurement Specialist

Procurement Clerk

Purchasing Agent/Buyer

Human Resources (HR) Manager

HR Specialist

Personnel Specialist

Personnel Assistant

EEO Coordinator

Staff Training Coordinator

Business & Community Liaison

Student Records Manager

Student Records Supervisor

Scheduling Clerk

Student Records Specialist

Student Records Clerk

Data Integrity/Quality Assurance Supervisor

Data Integrity Specialist

Data Integrity Clerk

Student Accountability Officer/Duty Officer

Property/Supply Manager

Property/Supply Officer

Property/Supply Specialist

Property/Supply Clerk

Warehouse Worker

Payroll/Clothing Clerk

IT Systems Administrator

Information Technology Specialist

IT Assistant

Postmaster

Mail Clerk

Receptionist

PBX Operator

Student Intern/WBL

Support:

Executive Assistant (CD)

Administrative Assistant

Secretary

Clerical

Other Administrative Positions (Specify)

Subtotal Administrative Personnel

TOTAL Administrative Personnel

Full-time Equivalent

Line 18 Facilities Maintenance

Prime Contractor

Subcontractor

Remarks

Maintenance Manager

Maintenance Supervisor

Maintenance Engineer

Maintenance Technician

Maintenance Mechanic

Maintenance Worker

Maintenance Helper

Maintenance Custodian

Senior Custodian

Utility Worker

Groundskeeper

Janitor

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerical

Other Facility Maintenance Positions (Specify)

Subtotal Facilities Maintenance Personnel

TOTAL Facilities Maintenance Personnel

Full-time Equivalent

Line 20 Security Personnel

Prime Contractor

Subcontractor

Remarks

Security Manager

Security Supervisor

Safety/Security Manager

Safety/Security Supervisor

Senior/Lead Security Officer

Security Officer

Security Guard

Front Gate Officer

Substitute Security Officer

Safety Officer

Fire Chief

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerical

Other Security Positions (Specify)

Subtotal Security Personnel

TOTAL Security Personnel

TOTAL FULL-TIME EQUIVALENT STAFF

Total Contractor Staff

Total Subcontracted Staff

Total National Training Contractor Staff

TOTAL FTE

OUTREACH, ADMISSIONS, and CAREER TRANSITION SERVICES

Full-Time Equivalent

Prime Contractor

Subcontractor

Remarks

OA/CTS Director

Outreach & Admissions Manager

Outreach & Admissions Supervisor

Career Transition Services Manager

Career Transition Services Supervisor

OA Coordinator

Admissions Counselor

Quality Assurance Specialist

Career Transition Services Specialist

Job Developer

Transition Counselor

WBL Specialist/Coordinator

Student Intern/WBL

Support:

Administrative Assistant

Secretary

Clerk

Other OA/CTS Positions (Specify)

Subtotal OA & CTS Personnel

TOTAL OA & CTS Personnel image6.emf

Attachment J.5.docx

Attachment J-5 – CAREER TECHNICAL SKILLS TRAINING (CTST)

The following Career Technical Training programs qualify for CTST funding.

Training Program

CTST

Training Provider

CTST Slots

Facilities Maintenance

Yes

Center (01)

Total CTST slots image7.emf

Attachment J.6.docx

ATTACHMENT J-6 - SUBCONTRACTING PLAN SUMMARY SHEET

Contract Name:

RFP/Contract No.:

Contractor:

Name of Subcontract Administrator:

Total Dollar Value of Contract (5 Years):

Contract Period Covered By Plan:

1st Year

2nd Year

3rd Year

4th Year

5th Year

Total

A. Total Contract Value

B. Total dollars to be subcontracted:

(% of line A)

C. Subcontracted to:

(% of line B)

(1) Small Business

(2) Small Disadvantaged Business

(3) Women-Owned Small Business

(4) HUB Zone Small Business

(5) Veteran-Owned Small Business (Including Service-Disabled)

(6) Service Disabled Veteran-Owned Small Business

Item A: Enter the total proposed value of the contract for each year.

Item B: Enter the total amount to be subcontracted for each contract year. Calculate the percentage of line A.

Item C: For categories (1) thru (6), enter the dollar amounts to be subcontracted to each category of small business. Small business categories are not mutually exclusive; subcontract dollars may be attributed to as many categories as are applicable. For example, the dollars subcontracted to a self-certified woman-owned and service-disabled veteran –owned small business that is also certified by SBA (on SAM) as a small disadvantaged and HUBZone business should be counted in each of the six categories. Calculate the percentage of line B.

image8.emf

Attachment J.8.docx

Attachment J-8 - Standard Form 1413 – Statement and Acknowledgement image1.gif image9.emf

Glenmont Facility Survey, pt 1

GLENMONT

Job Corps Center Glenmont, NY

Facility Planning Report Volume I

Planning Strategy

Final May 2016

Department of Labor/ Office of Job Corps

GLENMONT

Job Corps Center Glenmont, NY

Facility Planning Report Volume I

Planning Strategy

Final May 2016

Large Chapel Building 12

VOLUME I - PLANNING STRATEGY

1.0 INTRODUCTION and EXECUTIVE SUMMARY

• Introduction

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment: Site Conditions, Defi ciencies, and OMB Score Card

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Roofi ng Issues

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Historic Preservation Issues

• Completed and Current Projects Since the Last Survey

• Health and Life Safety Issues

3.0 PLANNING ANALYSIS

• Space Utilization Chart

• Federal Real Property Asset Management Performance Measures

• Funded But Not Corrected (FNC) Defi ciencies by Classifi cation

• Unfunded Defi ciencies by Classifi cation

• Facility Condition Summary Report

• Building Condition by Function

• Planning Analysis Results and Concluusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary of National Projects

• Project Data Sheet

1.0 - Introduction and Executive Summary

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Glenmont Job Corps Center (Glenmont JCC) the week of October 19, 2015. The team consisted of John Ferri, Architect, Kaleb Shiferaw, Mechanical Engineer, and Margarita Levit, Electrical Engineer.. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (such as, size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions, and

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status of previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the Survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken, and

– Submission of funding requests to the United States Department of Labor (DOL) for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment, and

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and

National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. Specific sections of the report are as follows:

Section 2.0 Existing Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (such as, energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term. National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year Survey.

1.0 INTRODUCTION

Large Chapel as dominant campus feature

Entry Pond

Stained Glass and main corridor entry doors

Stained Glass in Large Chapel Building 12

This report documents the results, conclusions and recommendations for the facility survey completed at Glenmont Job Corps Center (Glenmont JCC) the week of October 19, 2015. The United States Department of Labor Engineering Support Contractor (ESC) team completed the Survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (such as, waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act (ABA) Accessibility Standard, and Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 105-acre Center are noted in Figure ES-1, Existing Site Plan and Table ES-1, Center Statistics, respectively. The survey results indicate the site and buildings generally are in good and fair condition, respectively. Operation and Maintenance (O&M) of the Center and preventive maintenance practices are documented in SchoolDude, a computerized maintenance management system for facility asset management. Maintenance of the facilities is good. For the Program Year 2015 (PY 2015), 16 regional life safety deficiencies valued at $64,817 were identified. An additional 69 life safety O&M deficiencies were identified. The Center has corrected all the life safety deficiencies previously funded. The total number of previously non-life safety funded but not corrected deficiencies is 10 and totals $54,318. The long range plan includes four (4) National projects and four (4) Regional projects, totaling $3,233,105.00. Table ES-2, Facility Survey Assessment Results and Recommendations Chart summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

EXECUTIVE SUMMARY

Center Statistics Date: 05/04/2016

Federally Owned (DOL) 1978Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Constellation Power

Propane

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

203,845

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

03/21/1990

Site Access: Yes

5Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: Minor Source - Exempt

Deborah Snape

(518)767-9371Phone No.:

Center Director:

Adams and Associates, Inc.Operating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Nursing Assistant 60 Facilities Maint. and Const. 48 Auto Repair Tech/Helper 48 Security Services 30 Medical Office Support 30 Culinary Arts 30 ACT (Off-Ctr) 4

No. Of Buildings:

266 153 90 23

Real Estate Management

Buildings

Program

JCC# 201 GLENMONT 822 River Road, Glenmont, NY 12077-0993

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 3%

0Building Age Unknown :

(518)767-2106Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 123,432

Energy Audit Done: Yes

Status of ECM: Implemented

7,800

68%

138,929

Buildings with Access to Services: 8

4Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 3

1Buildings in Total Compliance:

118,095

GSF

10,140 5 8,012 4

67,598 33

Average Building Age: 36

Vocations (250):

Radon Surveys Reqd: 5

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

GLENMONT JCC

Verizon/MCI

105.00

07/01/2015Start / End Dates: 12/31/2018/

Historic District:

Contributing:

In/Pending:

201 Glenmont Job Corps Center PY15 Facility Survey Assessment Site Conditions, Deficiencies, and OMB Score Card

Site Condition Roads and Pavement Fair Power Good Natural Gas Good Central Plant Good Water Supply Good Sewage Good

Student Housing Good Education Fair Food Service Poor Recreation Good Medical/ Dental Fair Administration Fair Storage Support Poor

Available Deficiency Funding and Execution Life Safety

Deficiencies Non-Life Safety Deficiencies

Recently Funded 16 $64,817 0 $0

Prior Funded 0 $0 10 $54,318

O&M 69 Non CRA Funded 63 Non CRA Funded

Unfunded 3 $0 89 $5,152,466

OMB Score Card Metrics Current Goal Glenmont JCC Recommendations

EO13693 FY 2015

GOAL

KBTU/GSF/YR

104.415 123.432

O&M Costs $/

GSF/YR

5.10 4.81

% MC 58 82.19

% MDNC 37 17.81

% NMD 5 6.15

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 46.48

FCI 0.919 0.85

%FCI < 0.90 15.2 45.7

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red = Beyond 10% of Goal

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, storm water system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, and storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Glenmont Job Corps Center is located on 105 acres of land near the Hudson River, south of the Albany, New York within the boundary of the town of Bethlehem. The site and building complex, formerly the Congregation of the Mission of Saint Vincent De Paul, is owned by DOL. The majority of the buildings are the part of the original 1962 complex. There is also a historic 1902 barn, Building 9, and several vocational buildings built in the 1980s and 1990s. The Center comprises 203,845 gross square feet (GSF) in 12 reclassified buildings. Building 1 - Wings 1, 2, 3, 5, 11 and 14, as well as Buildings 7 and 12, comprise the original seminary buildings. The barn is a candidate for historic preservation. The campus was activated as a Job Corps Center in 1978 and is currently operated by Adams and Associates.

Glenmont Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 266 students consisting of 153 resident men, 90 resident women, and 23 non-residents. The total net square foot (NSF) area of the center is 138,929 NSF including 7,800 NSF of vacant space. The DOL suggested space guideline for a Center with this student population is in the range of 77,600 NSF to 116,190 NSF.

Ownership

Glenmont Job Corps Center is federally owned. It was purchased by the Department of Labor from the Congregation of the Mission of Saint Vincent De Paul in Germantown, New York for $2,500,000.00 on April 28, 1978. This purchase conveyed five parcels containing a total of 233.922 acres of land and several original buildings. Three parcels were subsequently sold in 1992 by the General Services Administration, leaving the Center with approximately 105 acres. The Government is responsible for the repair and maintenance of all owned buildings and structures.

General Site Conditions

The Center is located at approximately 45°N latitude and 88°W longitude at 1,400 feet above sea level. The average temperature for January ranges from a low of 1°F to a high of 19°F and the average temperature for July ranges from a low of 54°F to a high of 75°F . The average annual precipitation is 32 inches which includes an average annual snowfall of 46”.

Prior to use as a seminary, this large, elevated property was a privately owned Hudson River Valley estate. Stone wall remnants of the original mansion’s garden remain in the woods southeast of the main campus. Most of the active portion of the site is relatively flat and meadow-like. The site is flat and has reasonably good drainage. The drainage system is by a combination of swales and underground storm water conveyance piping. The campus is very attractive with well-maintained lawns, striking buildings, and surrounded by mature woodlands. Peripheral areas are mostly wooded and slope down to the river and the main entry, River Road-Route 144. Land across the road appears to be undeveloped commercial property. Surrounding the campus to the north and south are residential areas, and the Hudson River forms the eastern boundary of the campus.

Vehicular access is from the northwest corner of the property. The entrance drive from River Road leads to Welcome Center Building 22 and the main gate. The entrance road divides into two branches that form a loop road around the central campus. This paved loop road has been repaved since the previous assessment survey.

Constructed in the early 1960s, the original seminary buildings and wings comprise the campus core and currently house academic and non-academic education, housing, medical/dental, administration and food service functions. Traffic on the one-way loop road was originally directed from an entry road toward the east, which provided a formal sense of arrival at the bell tower and Large Chapel Building 12. However, the direction of the loop road has since been reversed, resulting in a far less optimum arrival at the core campus. Upon arrival at a parking area between the loading dock and dumpster of Food Service Wing (Building) 3, and the rear of Medical/Dental Wing (Building) 1, the direction to proceed is not obvious and access to the buildings is seemingly random.

To the south of Administration Wing 2 (formally Building 2) and Medical/Dental Wing 1 (formally Building 1), and across the loop access road, to the south are paved walkways to the 1902 Storage Barn Building 9, four vocation buildings, and other storage structures. To the west of the main campus, and across the access road are located Gymnasium Building 7 and the outdoor recreation area containing two baseball fields, a large covered pavilion, and a basketball court. Other than the road system described above, the overall campus layout is efficient, and the enclosed corridor system between most of the buildings is a benefit in the northern climate.

The buildings of the original complex are served from a central boiler plant in the basement of Building 7. Domestic water is supplied by the public water authority. There are exterior water hydrants throughout the campus. The water pressure is adequate. Sewage drains to a publicly-owned treatment plant. Both utilities are in good condition and function adequately.

Electrical service is provided by National Grid. The power supply to serve the campus is at maximum capacity. During storms, this service suffers power outages. Telephone service is by Verizon which is adequate and functions well.

The nearest fire department is 4.1 miles from the center with approximately 15 minutes response time.

Site lighting is provided through a combination of pole and building mounted fixtures. Site lighting is controlled by either time clocks or photocell. The site lighting is adequate.

Roofing Issues

The flat single ply roofs on Wings (Buildings) 1, 2, 3, 5 and 14 are failing. These roofs have leaks and are at end of their useful lives. These roofs need replacement, especially roofs on Wings 5 and

14. The roof over the auditorium portion of Wing 5 (formally Education Building 5) was replaced in early 2016 subsequent to the PY 2015 Facility Survey.

Preventive Maintenance

The Center utilizes School Dude, a facility maintenance management software program. A dedicated maintenance staff is responsible for general maintenance of the Center. The students assist through

Figure 1 - Point of Arrival at the Campus, The Welcome and Security Building.

maintenance work-based training assignments. The more technical tasks are handled by the maintenance staff or hired contractors and vendors. There are regulatory inspections of code compliance; health and safety are performed on a regular basis. Center maintenance is good.

Facility Assessment by Function

Buildings 1, 2, 3, 5, 11, 12, 13, and 14 are interconnected and provided with one electrical service connection for Buildings 1, 2, 3, 11, and 12, and another electrical service connection for Buildings 5, and 14. These buildings are actually wings, housed in one (1) building. These buildings will be reclassified as Building 1: Wings 1, 2, 3, 5, 11, 12, 13 and 14.

Student Housing

Housing capacity is for 330 residents, 160 men and 170 women.

There are currently more beds than students, due to the Contract Strength. Male Dormitory Building 28, had been constructed and occupied in August of 2012. Female Dormitory Building 26, had been recently occupied and this is the initial assessment of this building. The buildings are 2 stories and an “I” shaped design.

Education

Academic and some non-academic functions are located in Wing (formally Building 5) 5 which functions well, but has roof leaks, and outdated lighting.

The Culinary Arts vocation is adequately served in three buildings. Food Service Wing (formally Building 3) 3 has a food preparation kitchen. Across the main campus corridor, Wing (formally Building 14) 14 is Culinary Dining Wing (formally Building 13) 13, which is used for serving instruction. Building 16, across the south loop road, houses two culinary arts classrooms. Buildings 13 and 16 are in good condition and function well. A new roof was recently installed on Wing (formally Building 3) 3. However, the overall facility is in poor condition with deteriorated interior finishes. The Wing also lacks student rest room facilities. The Wing also has deteriorated HVAC equipment and an undersized and deteriorated electrical main distribution system.

Most facilities housing vocational instruction are conveniently located just to the west of the main complex across the loop road. Buildings 8, 9D, 16 and 20, and are generally in good condition.

Non-academic, Career Development Service System (CDSS) and student services activities are scattered throughout the campus. Orientation and counseling functions are housed in the north end of Corridor Wing (formally Building 14) 14 and Small Chapel Wing (formally Building 11) 11. CDSS functions are located in Wing (formally Building 5) 5 and Building 9D. These facilities are generally in fair condition but well suited for these functions. A portion of the lower level of Large Chapel Building 12 was converted to a “One Stop” CDSS office area and functions well.

Female Dormitory Building 26

Food Service

Food service is located in Wing (formally Building 3) 3, which is in poor condition. Ample space is provided for food storage, preparation, and dining. The roof of the building was replaced 4 years ago. However much of the water damage caused by the previously leaking roof still exists on the cafeteria and kitchen interior. The kitchen ceiling is also stained and deteriorated. The Wing (Building) distribution equipment has deteriorated. The Culinary Arts electrical panels are undersized and deteriorated.

The facility also has deteriorating HVAC and kitchen equipment.

The Wing also has no toilet rooms for student use during dining hours.

Recreation

Recreation facilities have ample space. An addition to Gymnasium Building 7 was completed 4 years ago. The building provides adequate recreation services for the Center, including a recreation room, weights and aerobics, arts and crafts, and locker areas. The floor of the existing gymnasium is deteriorating.

Just to the south and west of Gymnasium Building 7 are two baseball fields, basketball courts, and a covered picnic area located under Pavilion Structure 17. These facilities are in good condition.

There is a large auditorium in Education Wing (Building) 5. The lighting and HVAC equipment have deteriorated. The space is in fair condition.

Administration

Administration functions are housed almost entirely in Wing (formally Building 2) 2. The Wing functions well but is in fair condition. Security functions are located in two rooms at the north end of Main Corridor Wing (formally Building 14) 14, and in the Welcome Center Building 22, located about 100 yards into the site from the Center’s entrance off Route 144. Wing (formally Building 14) 14, the main corridor is in fair condition due to the failing exterior storefront system. Building 22 is in relatively good condition.

Medical/Dental

Medical/Dental facilities are conveniently located in Wing (formally Building 1) 1 near administration. This Wing is in good condition and functions well.

Kitchen Ceiling

Gymnasium Entry

Storage/Support

Storage and support functions are adequate. The warehouse and property office are located in the lower level of Main Chapel Building 12, which is in fair condition. While the location is convenient, the first floor area is completely utilized while the main second floor area is vacant. Other storage/support facilities include Storage Barn Building 9, which houses a heated shop addition and an unheated equipment and materials storage area. The barn portion of the building is in poor condition due to deteriorated exterior wood siding, gutters and downspouts, some termite damage, and deteriorated electrical load-center. The logistics and facility maintenance office and maintenance shop are in the basement of Administration Wing (Building) 2.

Environmental Management

Energy and Water Conservation

Energy and water use and associated trends are summarized below for the Glenmont JCC. The Glenmont JCC has increased their energy usage in spite of having new dormitories. The Center should review their energy usage practices to find ways to reduce their energy usage.

Background: Table 1, Energy and Water Statistics – FY 2015 has current energy and water usage and cost. Fuel Oil costs are quite high making total utility costs very high.

Table 1: Energy and Water Statistics – FY2015 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 2,306,867 kWh $210,720 $0.091/kWh $0.10/kWh Fuel Oil 108,709 gal. $217,491 $2.0/gal. $2.4/gal Propane 23,163 gal. $46,718 $2.0/gal $1.6/gal.

Water 2,968,000 gal. $16,197 $5.5/gal. $6.5/gal.

Total $491,126 This analysis is based on the latest energy information available. FY2015 energy data are the latest entire year available for analysis.

Energy Data Issues: The Glenmont Job Corps Center has consistently posted energy and water data since 2003. The quality of the data appears to be high with few unexpected monthly variations.

Benchmarking: Table 2, Energy and Water Benchmarking is based on the Presidential Executive Order 13423 (EO13423) goals of 3% annual energy reduction and 2% annual water reduction. The baseline year for energy used is Fiscal Year 2003 (FY2003). The water baseline year is FY2007 per EO 13693. Note that EO13693 goals will start in Year 2016 with an energy baseline of FY2015 and a goal of 2.5% reduction.

Historic Storage Barn 9

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline Usage FY 2015

Target Difference from Target

Energy 2015 123,432 BTU/GSF 149,164 BTU/GSF 104,415

BTU/GSF

18.2%

Water 2015 14.6 gal/GSF 38.1 gal/GSF 32.0 gal/GSF -54% Green – meeting target. Red – not meeting target.

The Center is not meeting energy reduction goals. Water goals have been far surpassed.

Figure 1, Energy Intensity Compared to FY 2003 Baseline and Annual Targets documents the annual energy intensity in BTU/GSF compared to the baseline from 2003 to 2015. Figure 2, Water Intensity versus target for the Glenmont JCC shows the annual water intensity in gal/GSF compared to the FY2007 baseline.

Figure 1: Energy Intensity Compared to FY 2003 Baseline and Annual Targets.

Figure 2: Water Intensity versus target for the Glenmont JCC

Electricity: Figure 3, Monthly Electricity Usage tracks the monthly electricity usage since 2011.

The usage is higher in winter than summer in this cool climate.

20,000 40,000 60,000 80,000

100,000 120,000 140,000 160,000

B

TU

/G

SF

Energy Intensity Reduction Goal

10.0

20.0

30.0

40.0

50.0

60.0

FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015

G al

./G

SF

Water Intensity Reduction Goal

Figure 3: Monthly Electricity Usage

Figure 4, Average Electricity Usage and 5% and 10% Below the Average shows the average electricity usage per month and potential reductions of 5% and 10% compared to the average of the past 4 years. The 5% and 10% lines can be used as targets for future energy reduction.

Figure 4: Average Electricity Usage And 5% And 10% Below the Average.

Fuel Oil: Monthly fuel oil consumption is shown in Figure 5, Monthly Fuel Oil Usage. Fuel oil usage is mostly for heating as shown by the high usage during winter.

Figure 5: Monthly Fuel Oil Usage

Propane: Monthly propane consumption is shown in Figure 6, Monthly Propane Usage. Propane usage is mostly for heating as shown by the high usage during winter.

50,000

100,000

150,000

200,000

250,000

300,000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep kW h

FY2011 FY2012 FY2013 FY2014 FY2015

120,000 140,000 160,000 180,000 200,000 220,000 240,000 kW h

Average 5% Below Average 10% Below Average

5,000

10,000 15,000 20,000 25,000 30,000 35,000 lo ns

Figure 6: Monthly Propane Usage

Water: Monthly water consumption is shown in Figure 7, Monthly Water Usage. Water usage has dropped significantly since FY2011.

Figure 7: Monthly Water Usage

Sustainability

United States Department of Labor (DOL) is committed to implementing initiatives in accordance with Presidential Executive Order 13693 (EO 13693) Planning for Federal Sustainability in the Next Decade. As a result, Job Corps Centers have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, and reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook (JCH) 814 which specifies sustainable design criteria.

In response to these goals, Glenmont JCC has implemented the following initiatives:

Recycling program Use of School Dude for Preventive Maintenance, Green Purchasing Practiced, Application of green cleaning practices.

1,000 2,000 3,000 4,000 5,000 6,000 7,000

200,000 400,000 600,000 800,000

1,000,000 1,200,000 1,400,000

A list of nine specific sustainability indicators for the Glenmont JCC is located in the Site Descriptions section of Volume II.

Accessibility Standards

The site and buildings are generally accessible. One (1) building on the Center is in total compliance, five (5) buildings have only access, eight (8) have access to services, four (4) have accessible rest rooms and three (3) have accessible features. The site is accessible.

1. All areas of newly constructed buildings, facilities and altered or leased buildings/facilities as well as the existing buildings and structures, shall comply with the Architectural Barriers Act (ABA) to provide reasonable accommodation as required by federal disability and non-discrimination laws. All future projects at the Center will include provisions for full accessibility. These corrective actions could be accomplished by the Center forces and Centers funding operations and maintenance (O&M) or by qualified contractor and Regional/National/Lessor funding.

2. Funding for immediate and annual accessibility projects will be based on the identification of priorities, funding availability, and DOL policy and directions.

Historic Preservation Issues

The site was part of the former Congregation of the Mission of Saint Vincent De Paul. The Storage Barn, Building 9, is a candidate for Historical status. The former seminary complex, while less than 50 years old, is an expertly executed early work of a nationally recognized architect/planner, Max Urbahn, who went on to design other well-known larger projects.

Current Projects since the Last Survey

The following is a list of projects and their related status since the previous survey:

Completed/Current Projects Deficiencies # Description Responsibility 78286 Repair and repave the Center’s roads

Completed Regional

91230 Reconfigure and upgrade Welcome Center Building 22

91223 Repair interior finishes of Building 3

91278 Provide new roof on Building 5

Health and Life Safety Issues

A summary of deficiencies identified or validated during this Survey can be found in Volume II.

The summary lists identify all Health and Life Safety Deficiencies funded subsequent to, or as a result of the Survey visit, as well as previous deficiencies that were validated during this Survey. Life Safety and Non-Life Safety Deficiencies are summarized in four categories each:

Recently Program Year 2015 (PY 2015) Funded Deficiencies Prior Funded Deficiencies Operations and Maintenance (O&M) deficiencies. These deficiencies are not funded by Construction, Rehabilitation and Acquisition (CRA) funding, and Unfunded Deficiencies

3.0 - Planning Analysis

The purpose of this section is to present objectives, assumptions and specific space, and cost data considered during the planning process. This information is considered with specific existing condition issues in the development of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

The…