Clarification Requests and Government Responses (Revised Solicitation for Academic and CTT).xlsx
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- Solicitation number
- 1605JW-23-R-00005
About this file
This document contains questions and responses regarding a solicitation for operation of the New York Job Corps Center to provide academic and career technical training. The solicitation seeks a contractor to provide services at the South Bronx and Brooklyn Job Corps Centers, with planned student capacities of 250 and 145 respectively. The contractor must offer academic instruction within two years and may provide driver's education onsite or by facilitating transportation to offsite locations. Enrollment is limited to two years but may be extended up to three years total for advanced training program completion or student disability accommodations. The solicitation involves the Department of Labor and wage determinations cover New York City counties and Long Island. Cost proposals must be submitted separately by site and combined, and may include staff compensation details in PDF format.
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Questions & Responses
| Section of the Solicitation | Questions | Responses |
| Is the offeror required to provide names, qualifications, and résumés of proposed personnel? If yes, in what section of the proposal submittal should this information be included? | Yes, the offeror should refer to the chart under Section C.1 / General Information / Special Qualifications. The offeror should provide names and a description of the staff qualification in Section L7 / Factor 3 (Staff Resources Proposal). | |
| For students to earn a high school diploma, the program must be recognized by the state of New York to issue such diplomas and must be accredited on a multi-year basis by a regional accrediting body recognized by the U.S. Department of Education. to issue such diplomas and must be accredited on a multi-year basis by a regional accrediting body recognized by the U.S. Department of Education. |
-Is the Learning contractor required to partner with an organization (e.g., local high school or community college) that will grant state of New York diplomas?
-Will the same Learning contractor be required to provide both academic and Career Technical Training?
-Can there be agreements with two or more different partners to provide these services?
If the offeror is not recognized by the state of New York to issue high school diplomas nor accredited on a multi-year basis by a regional accrediting body recognized by the U.S. Department of Education to issue such diplomas, then the offeror is required to partner with an organization that meets those requirements.
No, there is no requirement for the same Learning contractor to provide both academic and career technical training. The Learning contractor can partner with either the academic and/or training provider.
Yes, there can be agreements with two or more different partners to provide these services.
| The state of New York does not recognize high school diplomas issued by fully online high schools. If the only option for high school programming is for Job Corps students to be transported to a local partner for in-person instruction, will that be permitted and will costs for transportation be considered? | Yes, students may be transported to a local partner for in-person instruction. The Wraparound contract will coordinate transportation of students. |
| Since many of the trades are provided by National Training Contractors (NTCs), is it required that a Learning contractor provide all Career Technical Training programs or only those that are not offered by NTCs? What relationship is anticipated between the Learning contractor and the NTCs? | There is currently one NTC program offered at the South Bronx site. There is no requirement for other CTTs to be offered by an NTC provider. However, if a NTC provider remains in place at the center, the Learning provider and the NTC will be required to partner as required in the PRH. Per PRH Chapter 3.3, R13: Relationships with National Training Contractors, the Learning provider must enter into a memorandum of understanding (MOU) with the NTC. |
| If the best or only available high school partner requires students to have their own device (e.g., Chrome Book, etc.) and access to the school’s learning management system (LMS), will the required device be issued to each student and will students be allowed access to the school’s LMS? | In this case, if the high school partner requires students to have their own device and access to the school's LMS, Job Corps will provide a device and support access to LMS for each student. |
| Which contractor is responsible for providing Evening Studies and Driver’s Education? The requirement is listed in both the Wraparound Services solicitation and the Learning Contractor solicitation. | The Learning contractor is responsible for providing driver education (classroom and behind the wheel) and may coordinate with the Wraparound provider for use of GSA vehicles. If driver education is offered offsite, the Wraparound provider may need to facilitate transportation to the site. Other scenarios will be considered. |
The Learning contractor is responsible to provide substantive tasks/work for students to complete during the time allocated to evening and weekend studies. Generally, the supervision of students during evening and weekend hours is the responsibility of the Wraparound provider. However, the Wraparound and Learning contract providers must coordinate students' evening and weekend studies in accordance with PRH Chapter 3.1, R9 (a,2): Evening/Weekend Studies Program and Appendix 301: Tests of Adult Basic Education (TABE) Requirements and Instructions, Requirements and Instructions, 3. Follow-up Testing.
Section C Under the resulting contract, how long will students be allowed to enroll in Job Corps? Section C / General Information indicates, “At Job Corps, students have access to room and board for up to three years while they learn skills in specific training areas.” Section C / Academic Instruction indicates, “On a rolling admissions basis, within an appropriate timeframe that does not exceed the two years allowed for Job Corps enrollment.” Under Job Corps policy, the two year enrollment limit can be extended under the following circumstances: PRH Chapter 6.2, R3 Enrollment Extensions A student cannot be enrolled in Job Corps for more than two years, except in the following circumstances:
a. An enrollment extension may be granted for a period not to exceed one additional calendar year in order for a student to complete an advanced career training (ACT) or advanced training (AT) program.
b. An enrollment extension may be granted for a period not to exceed one year in the case of a student with a disability who would reasonably be expected to meet the standards for a Job Corps graduate if allowed to participate in the Job Corps for not more than one additional year.
c. An enrollment extension may be granted to a student who participates in national service by providing assistance in addressing national, State, and local disasters, as authorized by a USDA Forest Service Civilian Conservation Center (CCC) program per Chapter 5, Section 5.1, R37 and R38, for the amount of time equal to the period of national service.
d. A center may request Regional Office approval to extend a student’s two-year enrollment limit for up to six months in order for the student to qualify for graduation. If approved, centers must maintain documentation of the approval in the student’s personnel folder.
| H.18 | In prior cost reimbursable contracts, there was additional language regarding the closeout package. Will U.S. Department of Labor please include the additional language applicable to cost reimbursable type contracts? | Additional language will be incorporated regarding submission of invoices, final indirect cost rates, complying with time periods, and closeout notifications. |
| J.1 (Cost Detail Template) | Should a cost detail sheet (Attachment J-1) be submitted for each site (South Bronx and Brooklyn)? Or should one sheet be submitted with combined pricing for both sites? | Please submit separate cost detail sheets for each site and a summary sheet with combined pricing for both sites. |
| J-3 (Financial Display by Year) | Can Attachment J-3 be revised to tie with the areas that are required in this bid? | Yes, Attachment J-3 may be revised to reflect the requirements of the solicitation and resulting proposals. |
| J-16 (Service Contract Labor Standards) | Will wage determinations be provided for all counties in the National Enrollment Assignment Plan (NEAP) zone? | Job Corps Recruitment Zone NYRZ01 consists of New York City and Long Island. The current wage determination for the Service Contract Act includes the counties of New York City. The wage determinations for the counties of Nassau and Suffolk will also be incorporated. |
| L.7 (Factor 4 / Business Management Proposal) | Instructions say to submit the Staff Compensation Plan (Attachment J-28). Please confirm that since this is a cost reimbursable contract, the Staff Compensation Plan will not be submitted. Furthermore, will the Government please remove this language from the solicitation? | References to the Staff Compensation Plan (Attachment J-28) is required so that DOL can ascertain whether or not the contractor intends to pay staff competitive wages. And, it will also be used as part of the cost detail. |
| L.7 (Factor 4 / Business Management Proposal) | Statement says to include a Word document with additional cost detail. Can this be submitted as a PDF instead of a Word document? | PDF documents are acceptable if the data could be copied and pasted. |
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