Amendment 2 for Sierra Nevada Job Corps Center.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

Page Of Pages

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2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment No. 2 See Block 16C.

6. Issued by CODE JC009 7. ADMINISTERED BY (If other than Item 6) CODE JC009 U.S. Department of Labor Office of the Assistant Secretary for Administration and Management Office of the Senior Procurement Executive Job Corps Acquisition Services 90 7th Street Suite 18-300 San Francisco, CA 94103

SAME

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)CODE (X)

9A. AMENDMENT OF SOLICITATION NO.

1605JW-21-R-00016

TO ALL POTENTIAL BIDDERS – RFP FOR OPERATION OF THE SIERRA NEVADA JOB CORPS

CENTER

9B. DATED (SEE ITEM 11)

12/27/2021

10A. MODIFICATION OF

CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of offers is extended is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) completing items 8 and 15 and returning copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer submitted; or (c) submitting separate correspondence, which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by written correspondence provided each correspondence makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

This amendment provides responses to clarification requests and a revised version of Attachment J-12 (Utility Usage for Water). The responses are attached to this amendment, whereas the revised version of Attachment J-12 will be published as a separate document.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

CARMELO P. NUESTRO

Contracting Officer

15B. CONTRACTOR/OFFEROR

15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Section of the Solicitation Questions

Responses

Attachment J‐28 (Staff Compensation Plan)

There appears to be formula challenges for NTC and Medical subcontracts.

Additionally, OA/CTS is listed in 2 tabs. Do offerors have the ability to make minor changes to the J‐28 form to address these challenges.

Yes, offerors may revise the attachment if the minor changes are explained in terms of addressing the stated challenges.

Attachment J‐9 (Facitlity Survey)

Please provide the status of the repairs to the Comstock Hall Dorm, as listed as funded in the Facility Survey.

Because parts of the structural members in the building were in poor condition, the center contracted for repairs. The repairs were completed 12/30/2007.

Verified by PB Dewberry.

C.2.D

Can the Government confirm that the Career Technical Training (CTT) offerings and slots are correct? In comparison to the CTT‐10 report from July 2021, there are differnces. The RFP identifies 24 auto slots vs. 48 on the CTT‐10. The Medical Administration Trade has 30 slots in the RFP, but 60 were on the CTT‐10.

The center recently brought the Career Technical Training/On‐board Strength (CTT/OBS) ratio into compliance with PRH Change Notice 19‐16, thus resulting in changes. There are now 24 slots in Maintenance and 30 slots in Medical Administrative Assistant (MAA).

C.2.D The CTT‐10 report identifies Other Training Programs (OTP) / Information Technology.

Will the CTT chart be updated to reflect the OTP?

The center recently brought the Career Technical Training/On‐board Strength (CTT/OBS) ratio into compliance with PRH Change Notice 19‐16, thus resulting in changes. There are now 24 slots in Maintenance and 30 slots in Medical Administrative Assistant (MAA).

C.2.D

The current allocation of Advanced Career Training (ACT) slots at Sierra Nevada is 60 full‐time. Please confirm the RFP is correct in listing 37 full‐time ACT slots

Also, the current allocation of slots per the CTT‐10 report is 48 (24 in the RFP) slots for Auto Maintenance – Light Repair and 60 slots (30 in the RFP) for Medical Administrative Assistant. Please confirm the slots listed in the RFP are correct.

The center recently brought the Career Technical Training/On‐board Strength (CTT/OBS) ratio into compliance with PRH Change Notice 19‐16, thus resulting in changes. There are now 24 slots in Maintenance and 30 slots in Medical Administrative Assistant (MAA).

G.9 With the current COVID‐19 pandemic atmosphere and remote learning, is 100% On‐ board Strength (OBS) still the expectation after the 3‐month grace period? And if not, how does the Government expect to adjust monthly price given the current situation?

At this time, we are unable to forecast the impacts that the COVID‐19 pandemic will have on the Sierra Nevada Job Corps Center. Should the effects of the pandemic at the time of contract award require changes in the pricing of the contract, a new pricing arrangement may be negotiated with the contractor.

Attachment J‐9 (Facility Survey)

The executive summary notes there are several buildings in poor condition and the preventive maintenance needs improvement. Can the contractor assume that the necessary repairs and maintenance will be provided through funding for Construction, Rehabilitation, and Acquisition (CRA); Equipment; and/or Career Technical Skills Training (CTST) rather than funding for Center Operations?

Necessary repairs and maintenance will be made through funds for CRA, Equipment, and CTST based on findings/recommendation by the Engineering Support Contractor (ESC) concerning Operations and Maintenance (O&M).

Attachment J‐12 (Utilities and Fuel Usage)

The Microsoft Word document titled “J12 (Utilities and Fuel Usage for Last Contract Year)” does not include utility costs for water or sewer and seems to understate the actual utility costs. Please clarify.

Referring to the file titled “J‐12 (Utility Usage for Water)," Column BH in the tabs labeled “2020 PY” and “2021 PY” is not capturing all of the costs. The formula should capture from column AF:BG (Updated total for 2020 PY ‐ $85,446.35 and 2021 PSY – $75,814.06). The present column is only capturing AY:BG. The formula needs be updated for each time period in the tabs stated above.

There are costs for utilities outside of Electricity, Water, and Natural Gas such as sewer, fuel oil, etc. Could the Government please provide updated utility information that includes these costs?

Attachment J‐12 (Utility Usage for Water) has been revised with the corrected formula. Other utilities would be oil and sewer:

Oil – 2019 ‐ $4,635.85 2020 ‐ $7,228.38 2021 ‐ $5,582.46

Sewer‐ 2019 ‐ $19,395.62 2020 ‐ $19,908.00 2021 ‐ $8,174.72

Attachment J‐23 (Utility Cost Trend)

Attachment J‐23 provides center utilities from Job Corps Program Years 2014 ‐ 2018.

Could the Government please update the tables to include PY19 and PY20?

Utilities information for Job Corps Program Year 2019 and 2020 is not available at the moment.

Attachment J‐28

For positions that are split between multiple departments, does the Government expect the Estimated Proposed Salary (Annual Salary) to be calculated based on the actual full‐time equivalency (FTE) or as if the position is a full 1.0 FTE? For example, a

1.0 FTE position is split between Academics and CTT with an annual salary of $50,000.

Would contractors enter a 0.5 FTE on Academics and CTT respectively with an annual salary on each line of $50,000 or $25,000 (0.5 of the $50,000 annual salary)?

The annual salary should be calculated based on the actual full‐time equivalency (FTE). In the example given, offerors would enter a 0.5 FTE for Academics and 0.5 FTE for CTT with an annual salary on each line of $25,000 (0.5 of the $50,000 annual salary).

Attachment J‐28 OA/CTS positions are listed at the bottom of the Staffing Calculator Center Tab, which ties to the link in the Staffing Summary Tab. The OA/CTS positions are also listed on the Staffing Calculator OACTS tab. Can the Staffing Calculator OACTS tab be eliminated? Or does U.S. Department of Labor (DOL) want the positions listed in both places?

Outreach/Admissions and Career Transition Services (OA/CTS) positions should be listed in both the Staffing Summary tab and the Staffing Calculator OACTS tab.

Attachment J‐28 It does not appear that there is a formula to sum subcontracted OA/CTS positions (Cell C335 on the Staffing Calculator Center tab and Cell C27 on the Staffing Calculator OACTS tab). Please advise.

Attachment J‐28 may be adjusted to incorporate necessary summation formulas.

Attachment J‐28 Where subcontracted medical services are provided by a subcontracted vendor, do contractor’s still need to list an annual salary and fringe benefits?

Costs associated with subcontracted vendors are established between the prime contractor and the subcontractor. However, the Government needs to know the total cost for the required service(s).

Attachment J‐28 Typically, contractors submit Attachment J‐1 (Price Detail Template) as a response to Factor 4 in the Business Management Proposal as well as a separate Excel document.

Would DOL prefer Attachment J‐28 be treated the same way? Or would DOL prefer it only be submitted in Excel?

Attachment J‐1 (Price Detail Template) should be submitted as a separate Excel document.