J1- SOW_Potomac Bldg 54 Dormitory Renovation.pdf

10/17/2023

X

COR

Division of Facilities and Asset Management Signed by: Employment Training Administration

DESIGN-BUILD SCOPE OF WORK

FOR

RENOVATION OF DORMITORY BUILDING 54

AT THE

POTOMAC JOB CORPS CENTER

WASHINGTON, DC

U.S. DEPARTMENT OF LABOR

PREPARED BY:

October 2023 PROJECT NO. 4179

DBSOW

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Potomac Job Corps Center Design-Build | National Project TOC-1

RENOVATION OF DORMITORY BUILDING 54

TABLE OF CONTENTS

I. GENERAL

A. SCOPE BACKGROUND

B. SCOPE INTENT

II. GUIDELINES, STANDARDS & SPECIFIC INSTRUCTIONS

A. LEGALLY MANDATED STANDARDS

B. JOB CORPS GUIDELINES

C. OTHER STANDARDS

D. SPECIFIC INSTRUCTIONS

III. USE OF THE SITE

A. SITE ACCESS

B. STAGING AREA

IV. EXTENT OF WORK

A. SITE IMPROVEMENTS & UTILITIES

B. DESIGN & CONSTRUCTION REQUIREMENTS

C. PHASE 1 DESIGN & CONSTRUCTION (BASE BID)

D. PHASE 1 DESIGN & CONSTRUCTION (BASE BID)

E. PHASE 2 CONSTRUCTION ONLY (BID OPTION)

V. CONSTRUCTION REQUIREMENTS/ SPECIFIC INSTRUCTIONS

A. BUILDING SPECIFIC CONSTRUCTION REQUIREMENTS

B. SPECIFIC INSTRUCTIONS

VI. SKETCHES

A. LOCATION MAP

B. VICINITY MAP

C. SITE PLAN

D. FLOOR PLAN (FIRST FLOOR)

E. FLOOR PLAN (SECOND FLOOR)

F. SECURITY CAMERA & ELECTRONIC DOOR READERS (first floor)

G. SECURITY CAMERA AND ELECTRONIC DOOR READERS (SECOND floor) . 102

Potomac Job Corps Center Design-Build | National Project TOC-2

VII. PROJECT SCHEDULE

*Note: Links are provided throughout this document to access attachments and additional information.

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RENOVATION OF DORMITORY BUILDING 54

I. GENERAL

A. SCOPE BACKGROUND

1. The Potomac Job Corps Center is located in Washington, DC and was activated in 1978. It is one of the largest job corps facilities operated and sits on approximately 46 ½ acres. The facility is operated by Ekerd Connects under federal contract. All land, improvements and structures on this site are leased by the U.S. Department of Labor (Department).

2. The center has eleven “candidate” buildings to be listed on the National Register of Historic Places (NRHP). Prior to any work being performed on these buildings, and in accordance with Section 106 of the National Historic Preservation Act and 36 CFR Part 800, the Department of Labor must initiate consultation with the State Historic Preservation Office (SHPO) to seek a determination of no adverse effect or, if an adverse effect found, to mitigate said adverse effect this project may cause to any "candidate" building or property.

3. Male Dormitory Building 54 is a two-story I-prototype structure with approximately 25,580 GSF, built in 1997. The building has concrete foundation with loadbearing masonry walls. The roof structure is wood with asphalt shingles roofing system and exterior gutters/downspouts which was replaced in 2019 and is under the manufacturer’s warranty.

4. The building interiors were severely damaged by continuous roof leaks, causing mold/mildew issues in the building. Mold was observed primarily on the first floor.

As part of mold remediation, the bottom 24 to 30 inches of drywall was removed from all partitions on the first floor leaving metal studs exposed.

5. The building has a hydraulic elevator serving the first and second floors. The elevator machinery room is located on the first floor and will require fire rating for the walls and ceilings, doors and frames as required by code. The Contractor shall include the inspection and issuance of an elevator operators permit at Substantial Completion Any additional required work necessary to obtain an elevator operation permit shall be submitted to the CO for approval.

6. The building HVAC system consists of two split systems manufactured by York model L1EU360AA with direct expansion (DX) cooling and hydronic hot water heating, served by a gas-fired heating boiler manufactured by RBI model CB1000 with 1,000 MBH heating input which is in the first-floor mechanical room. The

Potomac Job Corps Center Design-Build | National Project 2 of 104 condensing units are manufactured by York models HA300C00A2CAA2BE (25 ton) and H2CA360A25C (30 ton) and utilize R-22 refrigerant.

7. The air handling units (AHUs) are constant air volume designed with four variable air volume bypass dampers, 14 zone dampers (by ETI) and airside economizer with associated relief fans.

8. Domestic hot water is provided by a gas-fired water heater manufactured by RBI model FW750 with 750 MBH heating input and two 200-gallon vertical storage tanks in the second-floor mechanical room.

9. The entire building is protected by an automatic fire sprinkler system, including the building attic spaces which utilizes a dry pipe fire sprinkler system.

10. The building electrical service is provided through an underground conduit from an 800A switch located in D-2 dormitory Building 62 to a 1200A two-sectional main distribution panel with a 1200A main circuit breaker. The distribution panel has two

(2) 40A, one (1) 100A, one (1) 150A, one (1) 175A, four (4) 225A circuit breakers and one (1) 150A spare circuit breaker.

11. The 100A MLO panel serves the exterior lighting. The two (2) 225A MLO panels in the mechanical rooms serve the mechanical and laundry loads.

12. The two (2) 225A MLO panels, each with a 225A MCB in RA offices on the first and second floors, provide power for general and lighting loads, elevator, condensing unit and two air handler units.

13. The building main fire alarm annunciator panel is manufactured by Fire-Lite 9200UDLS located in the sprinkler room at the first floor. One Antronnix remote annunciator panel is in the first-floor vestibule; another one Notifier is located in the first floor RA office.

14. The extender fire alarm panel is provided in the second-floor storage room. The building fire alarm system has been damaged due to continuous roof leaks, damaging the detection and notification devices.

B. SCOPE INTENT

1. The work includes services for design and construction for renovation work in Building 54, Male Dormitory facility at the Potomac Job Corps Center. The work includes, but is not limited to:

a. Design,

b. Demolition,

c. Permitting,

d. Construction for Interior and Exterior Renovations, Potomac Job Corps Center Design-Build | National Project 3 of 104

e. Wall and Ceiling Installation and Repairs,

f. Painting,

g. Flooring Installation,

h. Door Replacement,

i. HVAC System Replacement and Duct Cleaning,

j. Plumbing Upgrades,

k. Domestic Hot Water Systems Replacement,

l. Fire Alarm Replacement, (*includes data infrastructure as coordinated with the Job Corps Data Center (JCDC), for security, data, telecom, and cable TV, etc.)

m. Electrical Systems and Security Systems Upgrades,

n. Elevator machinery room, ceiling, walls, door and frames repairs and fire rating.

o. Renovation to Exterior Stairwells, Roof Soffit Vents, and Panel Repair,

p. Windows Repair to render all windows permanently securely shut and inoperable.

q. Exterior aluminum soffit and exterior stair ceiling repairs.

2. The extent of work is described in Parts IV & V of this Scope of Work (SOW). The design shall comply with identified and targeted standards established by the Leadership in Energy and Environmental Design (LEED) rating system; however, no LEED Certification is required.

3. “A/E Quick Reference Checklist” is a required form that identifies a simplified but not all-inclusive list of issues that the Contractor needs to address as due diligence items during the preparation of bid documents. The JCH-814 provide an initial design reference; however, reference to other sources may be required to fully address the issue. A copy of the checklist can be found at:

http://www.solicitationattachments.com/.

4. “Quality Control, Testing, and Inspection Services Requirements” provides suggested language for consideration to ensure the general contractor develops and uses effective quality control, testing, and inspection procedures to ensure construction meets contract requirements. This document can be found at:

http://www.solicitationattachments.com/.

II. GUIDELINES, STANDARDS & SPECIFIC INSTRUCTIONS

A. LEGALLY MANDATED STANDARDS

The Contractor shall conform to:

1. Code of Federal Regulations http://www.solicitationattachments.com/

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a. Safety and Health .............................................................. 40 CFR 60 subpart M

1) The Contractor shall assume that there is no lead paint present.

2) If lead paint is discovered during the work the Contractor shall immediately notify the Contracting Officer.

b. Historic Preservation .......................................................................36 CFR Part 800

N/A

c. Disability/Accessibility .....................................................................28 CFR Part 36

1) The design shall be in strict conformance with the Architectural Barriers Act Accessibility Standard (ABAAS) of 2007 from the General Services Administration. The Contractor shall conduct a thorough research of these guidelines and, without exception, comply to the fullest extent possible, including those guidelines pertaining to the visually and hearing impaired.

2) No deviations from these guidelines are allowed. However, if the Contractor, at any Design Review Submittal, demonstrates that the compliance requirements would be technically infeasible or that compliance will cause an undue burden as defined by the guidelines, the Contractor is obligated to notify the Contracting Officer (CO), in writing, for a final decision on such requirements.

3) The CFR can be searched at: https://www.ecfr.gov/search.

4. The ABAAS is cited under 36 CFR and a copy can be viewed and printed from the GSA website below:

https://www.gsa.gov/system/files/National_Accessibility_Program_Standards _Policies_and_Procedures_2-1.pdf

d. Life Safety Code ...................................................................................... NFPA-101

1) The Contractor’s shall adhere to the current National Fire Protection Agency requirements as they related to this project.

2) The Contractor’s responsibility for safety related requirements extends to all impacted areas and access ways affected by the work.

2. National and State Building Codes

a. The Contractor shall conform to all applicable construction codes, ordinances, and regulations including the national building code used in the local area, laws, and local ordinances.

https://www.ecfr.gov/search https://www.gsa.gov/system/files/National_Accessibility_Program_Standards_Policies_and_Procedures_2-1.pdf https://www.gsa.gov/system/files/National_Accessibility_Program_Standards_Policies_and_Procedures_2-1.pdf

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b. The most recent version of the IBC shall be used for all seismic related design, and the appropriate version shall be coordinated with the local jurisdiction’s version for the non-seismic design.

c. Deviations and interpretations shall be subject to the approval of the Contracting Officer. The Contractor shall consider whether special requirements should be included because of the geographic location, i.e., hurricane, heavy wind, or storm features for the United States Southeast Region.

3. Permits and Licenses

a. The Contractor shall research, and be responsible for obtaining and paying for, all regulatory, permitting and licensing requirements required to perform this work in the District of Columbia and in accordance with JCH-814, Section 1.7.

b. The Potomac Job Corps Center is a federally leased facility requiring building permits, a Certificate of Occupancy, and elevator operations permits.

c. No drawings or specifications shall be submitted for building permits unless express notification in writing is received from the Contracting Officer (CO).

d. The Contractor is responsible during the design and construction for obtaining and paying for all permits for construction, occupancy, and operation of the Dormitory upon completion of construction.

B. JOB CORPS GUIDELINES

1. JCH-814: Planning, Design, and Construction Administration Guidelines for Architects and Engineers

a. Job Corps publication “JCH-814, September 2013 Planning, Design, and Construction Administration Guidelines for Architects and Engineers," including Amendment 1 dated September 2015, is a companion document to this scope of work. This reference will from this point forward be referenced as “JCH-814” and can be found at http://www.solicitationattachments.com (click link to view).

b. JCH-814 presents the Contractor with additional design criteria not specifically stated in the scope of work. Where conflicts occur between the requirements of the contract and JCH 814, the requirements of the contract shall take precedence.

2. Guiding Documents (Prototype Design)

a. The Contractor and its consultants shall use the “Design Guide for Prototype Buildings – Dormitory” (click link to view) as a guide and coordinate with the Engineer Support Contractor (ESC) and the Department to determine the actual equipment required.

http://www.solicitationattachments.com/

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b. The Prototype Design Guide delineates the Owner’s requirements in terms of space allocation, room layout, adjacencies, building materials, etc. The documentation for the prototype represents a conceptual framework upon which the actual building design should be based.

c. The prototype design guide as well as any reference drawing and specification documents are provided to the Contractor to use as a guide for overall form and function. Any conceptual drawings provided with this scope are NOT TO

SCALE.

C. OTHER STANDARDS

1. Life Cycle Cost (LCC) Analyses

a. LCC shall be utilized as the basis for recommendations in making the selections of energy sources, systems, and equipment, and building materials. However, the design shall be consistent and in accordance with the extent of the scope of work, the budget, and the energy performance requirements.

b. The BLCC program shall be run on the OMB A-94 guidelines, using the discount factor from the latest edition of OMB Circular No. A-94 under “Real Interest Rates.”

c. Upon request, the Department will furnish this software to the Contractor free of charge.

d. The BLCC software is also available on the Federal Energy Management Program website at http://energy.gov/eere/femp/building-life-cycle-cost-programs under the heading “BLCC 5.3(latest version)” for a Windows version.

2. Sustainable Design and Building Requirements

a. The project shall use design methodologies, materials, systems, and components that will minimize negative environmental impacts, increase energy efficiency and make use of renewable energy technologies.

b. Within budget constraints it shall embody best current sustainable design and building practices. The project team is to propose the highest possible implementation of these strategies for consideration by Department, the Regional Office, and the Job Corps Center.

c. GUIDING PRINCIPLES: Pursuant to Executive Order (EO) 14008, new buildings and renovations will incorporate the Guiding Principles (GP) to the extent practical and that are lifecycle cost effective. To comply with the EOs, refer to the tab titled "Compliance Summary Checklist” in Section XI, “Job Corps High Performance and Sustainable Buildings New Buildings Compliance Tool”.

The HPSB compliance tool in both excel and PDF format may be downloaded from http://www.solicitationattachments.com.

http://energy.gov/eere/femp/building-life-cycle-cost-programs http://www.solicitationattachments.com/

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d. The Contractor shall use the Compliance Forms and instructions included in the Tool as a guide for implementing the Guiding Principles. The Summary Checklist provides a quick list of the Guiding Principles and the actions required to achieve them.

e. As Guiding Principles are met, marking the corresponding checkbox on the Compliance Forms will populate a total percentage of Guiding Principles achieved. The Compliance Forms also provide a space for notes or to list supporting documents.

f. In the event a Guiding Principle cannot be met, the Compliance Forms also provide an opportunity to explain the reason why. The Summary Checklist provides a quick view to easily review compliance overtime.

g. To the extent required by this SOW, members of the project design team are to incorporate GP requirements into the design and verify implementation. Upon project completion, each team member is to fill out and sign the compliance form for each assigned category and provide the exhibits required per the Job Corps High Performance and Sustainable Buildings New Buildings Compliance Tool.

h. Each compliance form is provided on a separate tab in the compliance tool. The team member/professional is to fill out the "Confirmation" section of each form and provide exhibits as noted in "Required Exhibits."

i. In the event special circumstances make compliance of a Guiding Principle category unachievable, the appropriate team member may use the "Compliance Notes" field to describe why the project could not achieve compliance. This field may also be used to describe any unique or alternative compliance method, if previously approved by the Department. Provide copies of emails or letters from CO that approves any decisions for non-compliance with a Guiding Principle category.

j. There shall be at least one sustainable design accredited professional as an integral and active member of the design team who shall be actively involved through design and construction.

k. The project shall also meet required energy use and sustainability goals as described below and as noted in the JCH-814.

l. The Contractor shall verify construction phase sustainability measures as detailed in the JCH-814 and as noted on the respective Compliance Forms. The specifications shall include requirements for the general contractor to provide any necessary documentation.

3. Energy Conservation

a. All new work is to be designed in accordance with energy conservation opportunities and applicable federal directives.

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b. In response to energy conservation concerns, all proposed construction shall conform to the current edition of the Model Energy Code of Washington, DC, and ASHRAE 90.1-2013 for all buildings except low rise residential buildings.

c. Low rise residential buildings, three stories or fewer above grade, shall conform to the International Energy Conservation Code IECC 2012. The ASHRAE 90.1 - 2013 standards or IECC 2015 for low rise residential buildings shall be used as a baseline for energy comparisons.

d. It is the Department of Labor’s policy to purchase energy and water consuming products which are in the upper 25% of energy and water efficiency whenever practicable and cost effective.

e. All work shall be designed to meet or exceed the requirements of the Energy Policy Act of 2005 (or latest version), which includes Sections 103, 104, 109, 131, 553; Executive Order 13834; and all other applicable federal, state, and local codes and directives. New equipment shall be Energy Star or FEMP designated products where applicable.

f. Building annual energy consumption calculations, methods and presentation shall conform to nationally recognized standards such as found in ASHRAE Handbooks. A calculation summary statement of the estimated annual energy consumption, expressed in BTU/GSF/YR shall be submitted with the 50% and final review submittal for the building.

g. Building energy shall include lighting, all HVAC energy including heating, cooling, and ventilating loads, fans and pump motors energy, and domestic hot water supply energy.

h. The Contractor shall submit an energy analysis per ASHRAE 90.1-2013 Appendix G showing that the design reduces energy consumption by at least 60% (20% for Renovations) compared to the baseline building. This analysis will be provided with the 100% design submission and will be revised as necessary with succeeding submittals.

i. The Contractor shall evaluate options for the use of energy and water conservation measures in building design and shall include a description of recommended options in the DESIGN NARRATIVE (see JCH-814 for narrative requirements).

j. In addition to the guidelines in JCH-814 Section 7.3.1, the Contractor shall evaluate and provide preference for:

1) Thirty percent (30%) of domestic hot water by solar hot water heating.

2) Options for the use of energy and water conservation measures in building design, tank-less water heaters, wind energy, biomass, and other measures suitable to the project location.

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4. Environmentally Preferable Products and Practices

a. The Contractor shall evaluate options and provide minimum requirements for the use of environmentally preferable products, implementation of environmentally preferable building design, and green construction practices.

b. The Contractor shall include a description of recommended Environmentally Preferable Products and Practice options in the Design Narrative (see JCH-814 for requirements).

5. Commissioning

a. The building shall be commissioned by an experienced Commissioning Agent (CxA). Commissioning standards shall be per the Building Commissioning Association’s Building Commissioning Handbook, Second Edition.

b. Building Commissioning shall be as indicated on the Building Commissioning Compliance Form. The CxA may be from an independent firm hired by the Contractor or a member of the Contractors ‘design team firm, but not a member of the design team itself.

c. In addition, the CxA shall:

1) Provide 15% and 60% design phase review and comment of selected mechanical systems and controls. These reviews are to be included in the design submissions.

3) Provide commissioning plan and commissioning report, to include a commissioning schedule. Include in the schedule re-commissioning after ten

(10) months.

4) Provide training and orientation of commissioned systems to the appointed maintenance and operations staff, comprising the requisite knowledge to properly maintain commissioned systems for optimal performance.

5) The CxA shall provide a video of this training to the Department, and the Potomac Job Corps Center.

6) Include in the Closeout Documents a systems Operation and Maintenance (O&M) manual for the facility maintenance staff with the information needed to understand and optimally operate the commissioned systems.

D. SPECIFIC INSTRUCTIONS

1. Center Operation

a. The Center shall remain in operation throughout the construction phase.

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b. The Contractor shall, as part of this contract, coordinate with the Department’s ESC and develop a set of construction documents that will minimize disruption of Center operations during construction.

2. Contractor’s Responsibilities

a. The Contractor’s design shall meet the programmatic requirements as outlined in this scope and in the JCH-814.

b. Although this SOW may identify specific elements of construction, the Contractor shall provide a complete design that includes all incidental elements required to provide a complete and fully functional facility.

c. The Contractor is required to provide twenty (20) high quality photographs in digital format to document the completed facility. Submission of the requisite photo record shall follow remediation of the Substantial Completion Punch List and be provided as part of the Contract Closeout documents.

d. The Contractor is totally responsible for the security of the construction site and associated areas, including operation and storage areas.

e. While existing Center operations will be continuing during the project, the Contractor shall not rely on any aspect of Center’s security operations to comply with its own obligations to secure the site.

f. At no time during this construction duration, up to and including the acceptance of the substantial completion walk-through, will the CO accept requests from the Construction Contractor for additional security measures.

g. The Department shall not be held to have incurred any liability for loss of, and/or damage to, materials, tools, and equipment of the Construction Contractor by contract or otherwise.

h. The Department shall not in any way be liable or responsible for damage or loss to work due to trespass or theft within the area under control of the Construction Contractor.

3. Submittal Requirements

a. The required submission levels are as follows (percentages are an approximate fraction of completed construction documents):

Major Renovation

Schematic Design 15% Progress Construction Documents 60% Final Contract Documents 100% Issued For Construction (IFC) Final

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b. All submittals shall be in accordance with JCH-814, Section 8.4. This project will require the following submittals:

1) Schematic Design (15%)

a) The Contractor shall provide a Schematic Design (15%) submission and a presentation within six (6) weeks of receipt of the Notice to Proceed

(NTP).

b) The submission of the Schematic Design will be followed by an on-board presentation conducted by the Contractor team approximately one week after submission. The on-board presentation shall be held at the project site, or at a location to be specified by the Project Manager.

c) The Contractor’s team shall allow one (1) day to conduct the Schematic Design Presentation.

2) Progress Construction Documents (60%)

a) The Contractor shall provide a Progress Construction Documents (60%) submission, including all corrections and design review comment responses from the 30% submission and conduct an IDP Workshop based on the schedule contained in Section VII.

b) At the 60% design submission, the design for all mechanical, plumbing, and electrical equipment, including fire alarm tie-ins shall be at a 100% design completion stage, allowing long lead times to be reduced for construction and installation.

c) Upon approval of the 60% design submission, the Contractor may proceed with submission of all material and shop drawings for the work associated with the roofing system, HVAC controls, mechanical and electrical equipment, and its wiring, including the fire alarm tie-ins.

d) No other work shall commence until Issued For Construction (IFC) Documents are received and approved by the CO.

3) Final Contract Documents and Coordination Drawings (100%)

a) The Contractor shall provide a Final Contract Documents and Coordination Drawings (100%) submission, including all corrections and the design review comment responses from the 60% submission.

b) The Final (100%) submission shall be based on the schedule contained in Section VII.

4) Issued For Construction (IFC) Documents

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a) Two (2) weeks from receipt of approval by the Contracting Officer of the Final Contract Documents and Coordination Drawings (100%), the Contractor shall submit the Issue for Construction (IFC) documents.

b) The IFC submission shall include all corrections and design review comment responses from the 100% submission.

c) The Issued for Construction (IFC) submission shall be sealed and dated by the appropriate professionals.

5) An electronic copy of the updated “DB Contractor Quick Reference Checklist” shall be provided with each design submission. The checklist can be retrieved online at: http://www.solicitationattachments.com/.

4. Submittals for Review

a. The Contractor shall allow the Department a 21-calendar day review period for all submittals.

b. An electronic version shall be included with all submissions. See Item 5. below for electronic submittal formats.

c. For the Schematic Design (15%) submission, the Contractor shall submit drawings and specifications, life cycle analyses, design calculations, and the design narrative to Submittal Exchange for the Department’s evaluation one week before the Schematic Design (15%) presentation.

d. For the remaining submissions (the 60%, 100%, and IFC sets) the Contractor shall submit three (3) set of drawings (1 set of full-size, 2 sets ½ size) and specifications, as well as two (2) sets of life cycle analyses, design calculations, the design narrative to the CO for review and approval. Include an electronic copy on USB flash drive. The mailing address for the CO is below:

Department (DOL) Contracting Officer c/o Engineering Support Contractor 2101 Wilson Boulevard, Suite 400

Arlington, VA 22201

e. The Contractor shall also mail a USB flash drive with drawings at 60%, 100%, and IFC levels directly to the JCDC at the following address:

Job Corps Data Center (JCDC) Attn.: Kary Daniell 4041 Bluefish Dr.

Hernando Beach, FL 34607 http://www.solicitationattachments.com/

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f. The Contractor shall also mail a USB flash drive with drawings and specifications at the 60%, 100%, and IFC levels directly to the Potomac Job Corps Center at the following address:

Potomac Job Corps Center Mr. Carl Hilliard, Center Director

#1 DC Village Lane, SW Washington, DC 20032

g. The levels of detail required for each stage of the submittals are outlined in JCH- 814, Section 8.4.

h. The Contractor is required to maintain the schedule per the contract and shall indicate to the CO ways and means to recover lost time due to delays.

i. No additional time will be given to the Contractor unless it is determined by the CO that the delay is legitimate and unavoidable, and that the Contractor has prudently exercised all options within its authority and ability to avert such delays.

5. Pre-Construction Submittals: The Contractor shall, at a minimum, submit the following for approval before commencing construction:

a. Copies of approved building permits

b. Base line Schedule, Cost loaded Schedule & SOV, CPM in Microsoft Project or Primavera P6, with both native and PDF files.

c. Safety Plan

d. Quality Plan

e. Construction Phasing and Layout Plan

f. Product Data Submittals, and Shop Drawings for all materials, equipment, and systems to be incorporated into the work to include but not be limited to:

1) Doors (interior – fire rated, non-fire rated, and exterior)

2) Mechanical and HVAC equipment cut sheets, to include but not limited to, Economizer, Relief Dampers, VAV dampers, Gas Fired boiler, Domestic Water Heaters, Expansion tank, pumps, electric heaters, etc.

3) Electrical system cut sheets including, but not limited to, lighting fixtures.

4) Fire alarm system cut sheets including panel locations, devices, locations, and zone identification, etc.

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5) Plumbing fixture cut sheets – to include but not limited to, , plumbing fixtures, paper dispensers, valves, distribution piping, mixing valves, flush valves, faucets, laundry and mop sinks, drains, etc.

6) Product Data Sheets for Floors, walls, ceilings, carpet, paint

7) Samples

g. Safety Data Sheets as applicable

h. Installer qualifications: HVAC unit installers shall be certified by the equipment manufacturer.

i. Final Inspections and Certificate of Occupancy from the AHJ.

j. HVAC system, controls and equipment cut sheets

6. Design Submittal Formats

a. All hard / physical copies of drawings submitted to the CO at the address above shall be in both “AutoCAD” (version 2020 or later) and PDF format on flash/thumb drive media.

b. All hard / physical copies of Specifications submitted to the CO at the address above shall be in both MS Word and PDF format submitted on flash/thumb drive media.

c. All other hard/ physical documents submitted to the CO at the address above shall be in PDF format (and native file format as required such as schedule or CAD files) on flash/thumb drive media.

8. Web Based Project Management System

a. During the construction phase, the Department shall provide, and requires the Contractor to use the secure online construction management system, Submittal Exchange©, that will expedite submittal information and management exchanges between the project stakeholders.

b. Submittal Exchange will be provided at the Department’s expense, and the Contractor will be required to attend a one-hour on-line training session before use.

c. The system offers an unlimited user automatic information exchange, and electronic closeout documentation for the entire project. The program service provides a comprehensive online system for exchanging, reviewing, and archiving construction communications as well as product manufacturer training for users.

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d. The extent of use of Submittal Exchange shall be determined by the Department and the General Contractor during the Pre-Construction Conference. The following features of Submittal Exchange may be utilized:

1. Applications for Payment

2. ASI’s

3. Closeout

4. Commissioning Documents

5. Compliance Documents

6. Construction Photos

7. Construction Submittals

8. Construction Videos

9. Coordination Drawings

10. Deficiency Notices

11. Design Submittals

12. Meeting Minutes

13. Monthly Executive Reports

14. Notice of Non-Compliance

15. O & M Manuals

16. Potential Change Orders (PCO

17. Project Data, Shop Drawings

18. Proposal Requests (RFPs)

19. Requests For Change

20. Punch Lists

21. Reports

22. RFI’s*

23. Schedules / Schedule of Values (SOV)*

24. Substantial Completion

25. Tests & Inspections

26. Warranties

e. RFIs having time and cost impacts, Schedules, and Schedules of Value will be responded to by the Department through formal correspondence.

f. Do not upload the items listed below to Submittal Exchange unless otherwise noted. These items shall be submitted directly to the Department as follows:

Submission Item Submission to (Email):

1. Payments/Invoices JCASinvoice@dol.gov

2. Accident / Incident Reporting

3. Final Inspection Request

4. Key Personnel Substitution Request

5. Notice of Delay

6. Notice of Differing Site Conditions

7. RFCs / Proposals / REAs

8. Punchlist

9. Substantial Completion Certificate

10. Proposal / Proposal Evaluations

• Contracting Officer (CO)

• Contracting Officer’s Rep (COR)

• Contracts Specialist (CS)

Copy ESC PM on all communications to above:

Naji Aramouni aramouni.naji@dol.gov

g. For files that exceed the email size limitations, contact the ESC PM for instructions.

h. For all electronic files uploaded to Submittal Exchange, the maximum file size for a single file is 100MB. When the Contractor’s submission consists of multiple files (such as drawings, specifications, calculations, etc.) individual zip files not exceeding 100MB each can be created for uploading to Submittal Exchange.

mailto:JCASinvoice@dol.gov mailto:aramouni.naji@dol.gov

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i. Multiple zip files are acceptable if necessary and should be uploaded and properly identified as part of a single submission (i.e., “...File 1 of 4; File 2 of 4; File 3 of 4, etc.”). Contact the ESC PM for upload instructions if more than one file or zip is required to be submitted against one item in Submittal Exchange.

j. Files that exceed 500MB or files that cannot be separated into files of 100MB or less (such as video files) should be submitted on flash or thumb drive media directly to the CO at the address above. A transmittal cover shall be uploaded to Submittal Exchange as a placeholder noting an electronic copy of the submission was sent directly to the CO on thumb/flash drive media. Include tracking numbers on transmittal cover.

9. Pre-Design Meeting

a. Within ten (10) days from the Notice to Proceed (NTP), as the preliminary step, the Department shall facilitate a comprehensive Pre-design Meeting with the design development team at the beginning of the formal schematic design process, reference JCH-814 Chapter 7.3.

b. The Contractor’s key members of each design discipline and construction team members are required to participate. Participants will also include representatives from the Department of Labor and its Engineering Support Contractor, and a representative of the Potomac Job Corps Center.

c. The primary purpose of the meeting is to identify and prioritize potential energy savings design features for further evaluation, review energy goals, define building orientation and massing, and further define programmatic and IDP requirements.

d. The Contractor and respective design consultants shall allow for one (1) day to conduct the meeting. The meeting is to be held virtually using Teams.

10. Building Design

a. The Contractor shall be familiar with Washington, District of Columbia (DC) building codes, construction methods and building materials.

b. The Contractor shall provide a design that exemplifies the optimum balance of economy, aesthetics, life safety, ease of maintenance and speed of construction.

11. Equipment

a. The Contractor shall clearly differentiate equipment that is a part of the Contractor's responsibility from equipment that is the Government's responsibility.

b. In general, only "fixed" equipment will be part of the contract. The Department will provide "movable" equipment. The responsibility for the procurement of

Potomac Job Corps Center Design-Build | National Project 17 of 104 equipment is discussed in the individual section for each building type in JCH- 814.

12. Site Visits / Construction Observation

a. The number and type of site visits and the Architect and Engineering (A/E) disciplines required will be negotiated based on approximately one visit per week for the duration of construction.

b. A consolidated site visit report including all A/E disciplines attending including observations, issues, and photos shall be completed and forwarded to the Department within 3 days of the visit as outlined in JCH-814.

13. Availability of Reference (As-Built) Drawing

a. As- Built drawings are not available, Reference drawings of the buildings involved are available which can be viewed and downloaded at the link below:

http://www.solicitationattachments.com/potomac54.

b. The Contractor is required to become familiar with the existing conditions affecting the work through site verification.

c. The Contractor will be responsible for verification of all dimensions, layout, and conditions in and around the construction area involved.

d. The Contractor shall inform the Contracting Officer immediately, in writing, of any unforeseen conditions which may affect the work.

14. Verification of Construction Sustainability Measures

a. The Contractor shall verify construction phase sustainability measures as detailed in the JCH-814 Chapter 7 and as noted on the respective HPSB Compliance Tool’s compliance forms.

b. The Contractor shall be responsible for verifying and documenting the implementation of the above sustainability measures.

c. The Contractor shall specify requirements to provide all necessary documentation.

15. Contract Administration

a. The Contractor’s contract administration services shall include all duties and responsibilities as outlined in JCH-814 Chapter 9.

b. In addition, the Contractor shall in coordination with the Department, organize, prepare an agenda, conduct weekly construction progress meetings, record, and prepare meeting minutes, and distribute to team members and attendees within 3 days after the meeting.

http://www.solicitationattachments.com/potomac54

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c. These weekly progress meetings shall include representatives from the construction Contractor, the Contractor, the Engineering Support Contractor (ESC), the Department and others as determined by the Department.

d. Meetings may be held at the construction site in conjunction with the A/E’s weekly site visit and/or attended by conference call. The ESC will provide the conference call platform unless otherwise directed by the Department.

e. The Contractor shall prepare a monthly construction progress report. The report shall include an updated monthly CPM schedule, a minimum of 20 electronic photos of all aspects of the project and a list of open issues with the responsible person and target date for resolution identified.

III. USE OF THE SITE

A. SITE ACCESS

1. Access to the construction site will be from the main Center Entrance located on the northside of the Center (located on Blue Plains Drive, S.W

2. Once on-site, the entrance to the project is located in the southwest corner of the Center. The Contractor, workers, and vehicles must report to the Security Counter to gain access to the Center.

3. The Contractor shall photograph all damaged areas for the existing road prior to work commencement, and responsible to maintain this road during construction, The contractor shall repair the road as necessary at the completion of the project.

B. STAGING AREA

1. Unless otherwise approved by the Department, an 8’– 0” chain link with a lockable gate and secured fenced in the lay-down area will be located on the grass areas to the west of and in front of Dormitory, building 54 (refer to Section VI – Site Plan).

Restore the laydown area to its current condition after completion of the project.

2. Contractor shall restore all damaged roadways due to heavy construction vehicles to an operable condition after completion of the project.

IV. EXTENT OF WORK

A. SITE IMPROVEMENTS & UTILITIES

1. The Contractor must repair/restore any damage to the construction area and any adjacent landscaping or paving damaged on Center, in the public right-of-way, or landscaping on adjacent private property. All public right-of way repairs and/or improvements shall be performed in accordance with the District Department of Transportation (DDOT) standards.

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2. Before any site utility work can take place on-site, the Contractor shall contact a private utility locator to locate and mark all underground utilities in the building and public space areas.

B. DESIGN & CONSTRUCTION REQUIREMENTS

1. The intent of this project is to design and renovate Male Dormitory Building 54, to accommodate one hundred thirty-six (136) residential students and associated staff.

2. As due diligence for design and construction, visit the site and become thoroughly familiar with all pertinent conditions that are included in this Scope of Work.

Arrangements must be made with the Center prior to inspecting the site.

3. Take such steps as may be necessary to ascertain the nature and condition of the work, and the general and local conditions which can affect the work or cost thereof.

4. Failure to do so will not relieve bidders from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

5. The work includes, but is not limited to, design and construction of the following.

a. Design and construction to resemble, as close as possible, the original design of Dormitory Building 54, constructed in 1997.

b. The design should include Dormitory code updates to comply with the current applicable codes, updated equipment and material specifications, and the use of new and improved materials and technology.

c. Obtaining all building, mold remediation, and other required regulatory permits.

All necessary permits shall be prepared and submitted by the Contractor’s Architect/Engineer with the approval of the Department.

d. Providing and installing all items required to complete the project.

e. Abatement of any remaining hazardous materials.

f. Steel stud wall repair/ replacement.

g. Drywall and ceramic tile wall repair and replacement.

h. Priming and painting of all existing and new sheetrock walls and ceilings.

i. Ceramic tile wall and ceramic tile floor replacement,

j. Fire rated drywall wall and ceiling systems

k. Fire rated suspended acoustical tile assembly systems.

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l. Protection of portions of the existing walls, ceilings, flooring and finishes not effected by the mold remediation to remain.

m. Prepare the existing, repaired walls, and new walls to receive low VOC wall sealer, primer (new and repaired walls) and two coats of paint.

n. New commercial grade acrylic bathtubs and showers stalls where specified.

6. All demolition debris shall be removed and disposed of offsite.

7. At the completion of the construction, clean to a usable standard the work area to include the renovated spaces, existing windowsills, windows (interior exterior, and storefront windows and doors), bathroom and showers, laundry rooms, mechanical rooms, dormitory rooms, vestibule, commons, lounges, etc., and all other habitable rooms not identified.

8. Prior to demolition, provide and install protection for all items to remain, including, but not limited to, plumbing fixtures, sanitary and domestic piping, HVAC registers, grilles and diffusers with related volume dampers, wall finishes to remain, door frames, stairs, and railings, etc. Remove and dispose of all demolition debris offsite.

9. The work under this scope consists of two (2) phases:

a. PHASE ONE (1): 2nd Floor, Attic, and 1st Floor Core Area Phase 1 of this Scope of Work shall be submitted as a Base Bid and will include:

1) Design of the entire First Floor, the entire Second Floor to include the Attic space.

2) Construction and execution for renovation of the Attic Space (approximately

13,000 SF).

3) Construction and execution for renovation of the Second floor (approximately

13,000 SF).

4) Construction and execution for renovation of the First Floor Core Area Only of the first floor (approximately 3,000 SF).

b. PHASE TWO (2) – Bid Option: Construction on Remainder of 1st Floor.

Phase 2 of this Scope of Work shall be submitted as a Bid Option and will include the construction and execution for renovation of the First Floor (approximately 10,000 SF) with exception of the Core Area being completed under Phase 1.

10. If the Department determines that Phase 1 and Phase 2 of the work will be awarded at the same time, all design and construction from both phases will be completed concurrently.

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11. The work under Phase 1 includes, but is not limited to, design and construction of the following:

a. Demolition and reconstruction/repair of steel stud and drywall partitions and acoustical tile system ceilings.

b. Removal and replacement of fire rated and non-fire rates wooden/ doors.

c. Fire rated ceiling system demolition and installation.

d. Bathroom, Closets, and shelving demolition and re-construction.

e. Interior floor, wall, and ceiling finishes through-out.

f. Demolition of existing, installation and startup of new HVAC/mechanical systems, plumbing systems, electrical system for the entire 2nd floor and first floor core area.

g. Demolition of existing, installation and startup of new fire alarm systems, and automatic fire sprinkler system for the first and second floors including the core area.

h. Elevator repair for a fully functional and operating system.

i. Design and construction of the First Floor Core Area to include all architectural, HVAC, plumbing, mechanical, and electrical work.

j. Design and construction of a full and complete sprinkler system, and fire alarm system to serve the entire building (all floors).

k. Design and installation of a security systems serving the first, the first-floor core area, and the second floor.

l. Replacement of aluminum soffit vents and the aluminum soffit system on the exterior of the building at each of the exit stairs, north and south ends of the building, serving the first and second floors.

m. Restoration of fire rated wall, partition, and ceiling assemblies. Ceiling areas include second floor Lounges and Corridor ceilings. Portions of ceilings were removed in the previous mold remediation and roof leak work.

n. Replacement of attic insulation throughout the existing attic to comply with the current Energy Code (R-49 minimum)

o. Renovation of the 1st and 2nd floor two story Vestibule (100), Commons (138) and Second Floor Lounge (238), providing code required fire separation to each floor and the attic. Work includes replacement and/or restoration of fire rated and

Potomac Job Corps Center Design-Build | National Project 22 of 104 non- fire rated walls, partitions, and ceiling assemblies, and floor and stair tread finish removal and replacement.

p. Replacement of the 1st and 2nd floor Mechanical Rooms/Laundry Rooms (Rooms 105/205 & 134 & 232) fire rated walls and affected adjacent dormitory rooms, This construction is a fire rated assembly separating dormitory room bathrooms and closets (Rooms 104/106 & 204 & 206). The walls will the installation of new fire rated wall assemblies. The Contractor shall re-use existing plumbing, where possible, in the construction of the new walls of the Laundry and Mechanical Rooms.

q. The replacement of all mechanical/electrical/plumbing fixtures and equipment in the 1st and 2nd floor Mechanical Rooms.

r. Making the existing elevator fully operational and accessible serving the first and second floors.

s. Construction work also includes, but is not limited to:

1). Demolition and reconstruction/repair of studs, fire rate walls and ceilings,

2) Fire rated full walls enclosing Elevator Machine Room,

3) Telephone line repair providing communications to the equipment and for emergency service,

4) Provide and install adequate lighting inside the elevator cab,

5) Secure elevator fire alarm panel,

6) Inspection and issuance of an elevator operators permit to the Potomac Job Corps Center at Substantial Completion from the AHJ.

12. The work under Phase 2 includes, but is not limited to construction as follows:

a. Demolition and reconstruction/repair of studs, walls, and ceilings,

b. Removal and replacement of fire rated, and non-fire rated wooden doors.

c. Fire rated ceiling system demolition and installation,

d. Bathrooms, Closets, and shelving demolition and re-construction,

e. Interior floor, wall, and ceiling finishes through-out

f. Demolition and installation of new HVAC/mechanical…