16-Specifications and Requirements BLD2130595Q1.pdf

Specifications and Requirements

A. Introduction:

Crisis Intervention & Support Division (CISD) Nancy J. Cotterman Center (NJCC) provides a comprehensive range of services for children and adults who are affected by abuse, sexual assault and/or human trafficking. CISD NJCC operates an outpatient treatment facility 24 hours a day, 7 days a week, 365 days per year. CISD NJCC also provides intensive outpatient services, a host of therapy, counseling, and supportive and group programs.

B. Scope of Work:

1. Furnish and install a sound masking system with a coverage area of approximately 12,700 square feet, including all cabling and associated equipment at the building of Nancy J.

Cotterman Center.

2. General Instructions:

a. The Vendor will work to share Broward County (County) direction on requirements and solve potential problems relating to product and quality. Vendors must respond within 24 hours to problems with products, delivery, or transaction documentation, and perform all contractual requirements in a manner consistent with the best interest of the County.

b. All products sold by the vendor shall be of high-resolution quality and durable material.

Products will be subject to inspection and quality will be solely determined by County.

Products determined to be of poor quality shall be replaced by the vendor for better quality at no additional cost.

C. Packaging:

1. All product items must be in their original packaging.

2. If packaging is compromised or damaged in transit and delivery, they must be replaced by the Vendor, at Vendor’s expense.

3. No distressed, damaged, or merchandise deemed to be unfit for use will be accepted.

4. The County will make every effort to inspect goods for noticeable damage at the time of delivery. The Vendor must be responsible for making all arrangements for the replacement of damaged or outdated goods at their expense.

D. Delivery Requirements:

1. Delivery is required within 30 business days after receipt of purchase order. Failure to meet required delivery date, vendor must notify within two business days of new delivery schedule. Installation will begin 2-3 days after delivery of equipment. Failure to meet this delivery date may be deemed non-responsive. Delivery must be made between 9:00am to 6:00pm (EST), Monday through Friday, unless a specific emergency occurs, and arrangements are made to receive goods at an alternate date/time.

2. Drivers must deliver products as follows:

a) Delivery via hand delivery or common carrier is subject to approval by the County upon award.

b) All orders must include a packing slip for receipt of goods for each order delivered.

c) Delivery times are expected during normal business hours between 9:00AM-6:00 PM.

d) Hand/Personal Delivery: Expected delivery times as agreed between CISD NJCC staff and Vendor.

e) All items should be delivered within the facility and in the designated area provided (unless delivery via Common Carrier).

3. Vendor must be responsible for the supply of any labor, materials or equipment required for off-loading and placement of items as directed.

4. Prices must be quoted Free on Board(F.O.B). Destination: delivery/freight included and must be inclusive of all costs.

5. Delivery must be made to the following location unless otherwise indicated on the purchase order; however, Broward County reserves the right to add or delete locations. In such events, Contract prices will not be adjusted.

a. Nancy J. Cotterman Center 2995 N. Dixie Highway

Oakland, FL 33334

Telephone: 954-357-5656

E. Installation:

1. The Vendor will supply and install category 6 plenum-rated cables from the main server room to 110 i.Net speakers in a daisy chain configuration for 23 legs.

2. The Vendor will supply and install the sound masking equipment:

a. (1 ea.) i.Net Headend Rack Mount

b. (1 ea.) i.Net Remote Control

c. (1 ea.) i.Net Terminator

d. (7 ea.) i.Net Operating Platforms

e. (2 ea.) 48V Power Supply

f. (110 ea.) i.Net Speakers

g. (1 ea.) Tuning, balancing, and training.

3. The Vendor will complete installation after normal business hours (nights and weekends only).

4. The Vendor will provide a one-year warranty for quality of work and installation of equipment.

5. Installation is to be completed within 30 business days from the time installation begins by

Vendor.

F. Support/Maintenance/Training:

1. The Vendor will provide tuning and balancing on all installed sound masking equipment and programming within one business day of completion.

2. Vendor will be responsible for providing equipment manuals and training resources to properly operate installed sound masking systems.

G. Invoicing:

1. Payment will be made by the County after products/services have been received, accepted, and properly invoiced. Failure to provide correct or proper invoice(s) may cause payment delays.

2. Vendor invoices must include the following information:

a. Date of Invoice

b. Invoice Number

c. Vendor’s Tax ID Number

d. Vendor’s remit address and contact information for correspondence.

e. Shipping method and date, if applicable

f. Location where goods or services were provided.

g. Name and telephone number of the using Agency.

h. Unit price, rate, and unit of measure as stated within the contract

i. Current and valid County purchase order number (“PO#”), if applicable

3. Invoices must be submitted via email to: CISD2@broward.org and an email copy to CISD

NJCC Assistant Director Yaritza Navarro at ynavaaro@broward.org and the County’s accounts payable department at accountspayable@broward.org.

mailto:ynavaaro@broward.org mailto:accountspayable@broward.org