7. Aircraft SOW.pdf

(Attachment # 7)

REQUEST FOR QUOTE

STATEMENT OF WORK

NATIONAL AIRCRAFT CONTRACT

SOLICITATION NO.: 15M50020QA4400002

STATEMENT OF WORK

1) INTRODUCTION

The purpose of this Statement of Work is to provide national and international aircraft relocation, storage, maintenance, appraisal, and disposal services for seized and forfeited aircraft for the United States Marshals Service (USMS), Asset Forfeiture Division (AFD). Aircraft types typically covered within the scope of this effort include, but are not limited to, small fixed-wing General Aviation aircraft;

rotor-craft, and corporate size turbine powered aircraft, drones, and helicopter. The national coverage area includes the United States, the Virgin Islands, Puerto Rico, Guam, and the Northern Mariana Islands. International locations are unknown and services requested will be rare.

2) DEFINITIONS AND TERMS

a) AIRCRAFT: A machine or device, such as airplane, helicopter, glider, or dirigible, drone quadcopter that is capable of atmospheric flight.

b) AIRFRAME AND POWERPLANT (A&P) MECHANIC: Refers to an individual who holds a mechanic certificate issued by the Federal Aviation Administration (FAA). A&P Mechanics perform or supervise maintenance, preventive maintenance, and alteration of aircraft and aircraft systems in accordance with the provisions of Federal Aviation Regulations.

c) AIRWORTHINESS INSPECTION: an inspection to ensure the aircraft conforms to its type certificate and authorized modifications, and it must be in condition for safe operation.

d) APPRAISAL: The act of determining a market value after considering factors such as age, overall condition, inspection & maintenance records, vintage, rarity, and comparable sales performed by a certified appraiser. Appraisal shall be conformed to the Uniform Standards of Professional

Appraisal Practice (USPAP).

e) "AS IS, WHERE IS": Aircraft will be sold with no warranty or guarantee whatsoever. Aircraft is to be purchased exactly as they appear at auction. They will be sold based on their appearance only. "As is" is a disclaimer of warranties or representations. "Where is" denotes that the buyer takes the aircraft as found and must remove it from the point of sale. This language shall be noted in all publications and electronic advertisements.

f) CATS ID Number: The government’s complete asset identification number to track the asset in the Consolidated Tracking System (CATS).

g) CLIMATE CONTROL: ability to regulate high and low (air) temperature to eliminate moisture/humidity.

h) CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

i) CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government employee who is given the role in the technical monitoring and administrative aspects of a contract. The COR is designated in writing by the CO.

j) COST-REIMBURSABLE LINE ITEM: Contractor shall be reimbursed for the exact amount of the expenditure when approval is given by the COR prior to the expense being incurred. Receipts must be submitted with invoices in order for the COR to approve payment for the cost-reimbursable line item(s).

k) DAILY SALES FACILITATION FEE: Contractor shall conduct preview for third party sales which includes the following services: make aircraft readily available/accessible to the public; provide knowledgeable representative to answer potential buyer questions; provide adequate security during the viewing period; and provide these services for an eight (8) hour period as determined by the COR (maximum two days).

l) DETAILING SERVICES: Contractor shall provide the ability to fully detail the aircraft (this is above and beyond the regular cleaning and washing for sales preparation that is included in regular intake/disposal phases) and shall be ordered in advance by the COR.

m) DESKTOP APPRAISAL: Is done by a certified appraiser, which does not include any inspection of the aircraft or review of its maintenance records. It is based on market data, the assumed aircraft condition and

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maintenance status or information provided to the appraiser or from the appraiser's own database. A desktop appraisal would normally provide a value for a mid-time, mid-life aircraft.

n) DRONES: Overarching class terminology for all unmanned remotely piloted or autonomously piloted aircraft. Drones can be used for recreational and commercial purposes.

o) ELECTRONIC FUNDS TRANSFER (EFT): The electronic transfer of money from one bank account to another, either within a single financial institution or across multiple institutions, via computer-based systems, without the direct intervention of bank staff. EFT transactions are known by a number of names. In the United States, they may be referred to as electronic checks or e-checks.

p) EMERGENCY REPAIRS: Non-routine repairs that are not anticipated and usually occur during the relocation process. Repairs may include but are not limited to fixing aircraft, engine or other areas necessary to transport to relocation facility.

q) FULL APPRAISAL: Is done by a certified appraiser and it includes an inspection of overall condition of the aircraft and its maintenance records. A full appraisal provides a value that includes adjustments from the mid-time, mid-life baseline to account for the actual maintenance and modification status of the aircraft, and other adjustments to reflect the findings of the inspection of the aircraft and its records.

r) GROUND TRANSPORT: Flat rate that will be paid to the Contractor if requested to transport aircraft via ground. All costs including mileage, hours or other additional charges will be incorporated in the flat rate.

s) HANGAR: A fully enclosed structure with substantial/permanent walls, roof, and floor which will allow for storage of aircraft while controlling surface/environmental problems such as standing water, mud, dirt, and dust.

t) HIDDEN COMPARTMENTS: After-market storage locations in an aircraft that the Contractor may be required to remove, repair, and/or disassemble.

u) INTERNATIONAL REGISTRY: Is an electronic registry, which operates under the legal framework of the Cape Town Convention and Aircraft Protocol, and serves as an additional place for the filing of international interests in an aircraft, including prospective interests, in certain airframes, helicopters, and aircraft engines.

v) MARKET VALUE REPORT: A market report providing the industry attractiveness of the aircraft if sold in today’s market (make, model, serial number, tail number, engine type, condition (inside/out) with fair market value.

w) MECHANICAL REPAIRS: Involves the ‘fixing’ or routine action to restore or maintain an aircraft so that it performs in its required function or is maintained in its current condition.

x) PERSONAL PROPERTY: Contents in a seized aircraft that are not standard accessories, such as clothing, personal items, supplies, cargo, etc. which are not seized for forfeiture.

y) PILOT/CO-PILOT FLYING RELOCATION RATE: Time of pilot’s/co-pilot’s flying the aircraft between point of origin and point of destination.

z) RELOCATION SERVICES: Movement of an aircraft from one location to another location and all administrative and logistical duties required to prepare an aircraft. To include coordination between all interested parties (COR, USMS district office(s), investigative agencies, current custodians, FAA, etc.).

aa) SUB-CONTRACTOR: Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another sub-Contractor.

bb) SUB-TASK ORDER (STO): An order placed by the COR obligating specific line items under the contract.

cc) SWEATING SLAB SYNDROME: is a condition where moisture builds up on the concrete slab floors that are found in many warehouse and industrial buildings. When the weather is warm and humid during the day and cooler at night, concrete floors are often much cooler than the air inside of the building.

dd) TECHNICAL STANDARD ORDER (TSO): a minimum performance standard issued by the United States Federal Aviation Administration for specified materials, parts, processes, and appliances used on civil aircraft.

ee) TOTAL TIME SINCE NEW (TTSN): is an airframe time reference for the total number of flight hours on a used aircraft.

https://en.wikipedia.org/wiki/Bank_account https://en.wikipedia.org/wiki/Financial_institution https://en.wikipedia.org/wiki/Computer

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ff) TRAVEL: All costs necessary to locate authorized persons to fulfill requirements associated with the relocation of aircraft. Cost include, but are not exclusive to, lodging, transportation, meals & incidental expenses (M&IE) as approved by the COR. All costs are reimbursed; M&IE costs should not exceed GSA per diem rates found on www.GSA.gov.

gg) USM-102: Seized property and evidence control form which provides description of the asset and custodial information.

3) FACILITY LOCATION, PERFORMANCE AREA & TRANSITION PERIOD

a) The Contractor shall have secure storage facilities to include a hangar and outdoor facilities located in the United States.

i) The first hangar (indoor) and outdoor storage facility shall be located within 60 road miles of the USMS, Southern District of Florida located at 400 N. Miami Avenue, Miami, Florida 33128.

This hangar must be able to store the aircraft listed under the Southern Florida Hangar on the pricing schedule.

ii) The second hangar/ outdoor storage facility shall be located in the Central United States (Texas, Oklahoma, Arkansas, Missouri or Kansas). The Central United States hangar must be able to store the aircraft listed under the Second Facility Hangar on the pricing schedule.

iii) If separate/multiple facilities are proposed to be used for indoor/outdoor storage, at either the first or second location, they must be located within 10 miles of one another.

b) Substitute secure custodial facilities will be required for certain aircraft which cannot be moved due to mechanical or FAA related issues. Contractor must ensure an agreement is placed on file when substitute custodial facilities are used as well as insurance coverage on all aircraft in its physical or constructive custody to cover the USMS in case of damage or destruction. Said insurance policy shall name the U.S. Marshals Service (USMS) as an additional insured through the duration of the contract, all applicable insurance policies and proof of insurance shall be provided to the USMS every six or twelve months.

c) Additional facilities as required. These facilities must be approved in advance, in writing by the CO.

If the Contractor proposes a different facility during the contract term, it must meet all the requirements of the contract and must be approved in advance, in writing by the CO. In this instance the Contractor assumes any costs for relocating all affected USMS aircraft currently in storage to the new facility. The following performance area shall be covered by this contract: All of the United States, its territories and international locations as necessary. International relocations may be infrequent.

d) Storage locations can be added or withdrawn during the life of the contract dependent upon district needs.

e) The Contractor, including the Contractor’s and sub-Contractor facilities, shall be fully equipped and ready to begin performance by possessing the ability to relocate and store USMS aircraft within 45 calendar days of the award date to include relocation of current aircraft in custody.

f) The Contractor shall be responsible for the phase-in of Contractor personnel and the assumption of ongoing tasks in accordance with the Government phase-in schedule.

g) The Contractor shall be responsible to support a phase-out period upon the termination and/or completion of this contract. There will be a 45 day transition period. The transition period is to include but, not limited to, at no cost to the USMS:

i) Delivery to the COR of a standard operation procedures (SOP) detailing policy and procedures of how the requirements of this contract are being performed.

ii) Provide a single point of contact during the phase-out period for all questions.

iii) Provide access to the aircraft to ensure a safe and orderly relocation process occurs at each location.

iv) Provide all supporting documentation associated with all assets in custody to include condition reports, mechanical records, condition reports, keys, custodial documents, etc.

v) Training to the incoming staff to ensure no disruption of service.

vi) Other tasks within the scope of this contract as assigned by the COR.

http://www.gsa.gov/

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h) The Contractor shall understand that the final payment will be held, at zero interest, until the COR certifies that the assigned work is complete. The contract will then be closed in accordance with FAR part 4.804.

i) The USMS Contracting Officer (CO), Contracting Officer Representative (COR), or his/her designee will perform announced and unannounced inspections of facilities, assets, case files, log books and photos or copy of log books, and processes during and after the transition period.

4) FACILITY REQUIREMENTS

The Contractor shall provide and operate a facility which fulfills the requirements set forth in this Statement of Work (SOW).

a) Hangar (Indoor) and Outdoor Storage Requirements

i) Hangar shall be a minimum of 8,000 square feet and must be capable of accommodating an aircraft with a height of 30ft. If two or more hangars are proposed, the minimum square footage for the smallest hangar shall be 4,000 square feet.

ii) The outdoor storage facility must accommodate the number of aircraft listed on the pricing schedule.

iii) Contractor must demonstrate adequate indoor and outdoor space to accomplish various maintenance tasks as set forth by the SOW.

iv) If during the course of the contract, inventory levels decline, the CO/COR and contractor shall facilitate discussions regarding downsizing to avoid additional expenses.

v) Hanger(s) must be climate controlled to regulate hot and cold temperatures to eliminate mold and humidity; a floor that will reduce Sweating Slab Syndrome.

vi) If a hangar space and outdoor storage are shared spaces, Contractor shall ensure the aircraft are separated, anti-tampering devices are in place and secure.

vii) Signed Memorandums of Understanding (MOU), Leasing Agreements, or Certificate of Ownership which will be used to secure the outdoor and indoor storage facilities, when submitting a proposal, and shall be kept current throughout the life of the contract

viii) A designated area at each location to store all log books, aircraft case files, and keys. Log books must be stored in secure, fire retardant containers. Case files and keys must be stored in a secure depository. Contractor shall make provisions for storage of electronic media, etc.

b) Physical Security Requirements

The Contractor shall provide:

i) Secure hangar and outdoor storage facilities; maintenance, viewing, and sales areas for all

USMS aircraft.

ii) USMS aircraft shall be segregated from all non-USMS aircraft with a barrier to restrict all unauthorized access indoor and outdoor. Acceptable barrier would include cyclone fencing units. If other barrier types are proposed, the COR shall approve in advance and prior to installation. Security tape is not an acceptable barrier.

iii) Hangar and outdoor facilities equipped with video surveillance. All video(s) or video tapes must be kept for at least one hundred eighty (180) days.

iv) Hangar equipped with motion sensors.

v) Hangar with all entry points with alarm.

vi) Hangar that limit both physical and visible access (if possible) to assets being stored to approved persons only.

vii) A capability to tie-down USMS aircraft that are stored outside with 3-point-tie-downs and must have all doors closed and locked and all windows secured.

viii) A fence or wall at least six (6) feet tall with razor wire, concertina wire or a Contractor method approved by the COR around the entire perimeter of the outdoor storage facility; unless the facility is located within a federalized airport, or within an airport area that has complete fencing, and the assets are secured properly to prevent theft, damage and vandalism. Any facility of this type should be pre-approved by the CO/COR prior to any usage.

ix) Covers for aircraft stored outdoors as directed by the COR.

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x) A detailed physical security plan that should include at minimum:

(1) Facility Locations – State the address of all locations to be utilized under this contract.

(2) Facility Requirements – The total amount of square footage required for USMS aircraft storage and how much storage, both indoor and outdoor, available.

(3) Physical Security Requirements – A description of the area where aircraft will be stored, the alarm system, video surveillance system, emergency response notification, access points, indoor, and outdoor lighting.

(4) Photos – Provide photos of the indoor and outdoor storage facilities.

(5) Schematic – Provide a sketch of the facility and where items are located (parking;

indoor and outdoor storage; and layout of aircraft, doors, security cameras, lighting, fencing, etc.)

(6) Preview and Auction Day – Facilities for preview and auction day, resources, and standard operating procedures.

c) Insurance Requirements

i) The Contractor shall obtain and maintain insurance on all aircraft in its physical or constructive custody1 (through the duration of the contract. Said insurance shall be immediately effective for each aircraft upon the taking of custody, as represented by an STO.

It is the Contractor’s responsibility to maintain all insurance relative to the transportation and storage of all USMS aircraft. Said insurance policy shall name the U.S. Marshals Service (USMS) as an additional insured through the duration of the contract, and must provide the USMS with replacement value as custodian pre-forfeiture and as an owner post forfeiture.

All applicable insurance policies and proof of insurance shall be provided to the USMS every six or twelve months.

ii) Loss, damage, theft, or vandalism to any aircraft while in the Contractor's custody, to include substitute custodian and any sub-Contractor, shall be reported immediately to the COR and the Contractor’s insurance company.

iii) Loss or damage to a USMS aircraft shall result in it being replaced with a fair aircraft market value within 30 days of notification or as instructed by the COR.

iv) Theft or vandalism shall be reported to the local police department within 24 hours of the incident, and a copy of the police report shall be provided to the COR within 24 hours of receiving report.

v) Post award, the value of inventory at the beginning of each fiscal quarter will be provided to the Contractor. The Contractor shall have the ability to increase insurance coverage based on changes to the USMS inventory being stored at their storage facility. If the value of the inventory diminishes the contract shall adjust insurance coverage and charges to the USMS accordingly.

vi) The Contractor shall provide proof of insurance to the COR within 24 hours of the request to do so which can be at any time throughout the duration of the contract. If at any time the COR identifies a lack of sufficient insurance coverage for the USMS inventory in storage at the Contractor’s storage facility, the government will take steps to remedy the situation immediately.

d) Staffing and Access Requirements

i) The Contractor shall be available, at its storage facility(s), between the hours of 8:30 AM and 5:00 PM, Monday through Friday, excluding Federal Government holidays. Any deviation from this requirement shall be pre-approved in advance by the COR.

ii) The Contractor shall provide a point of contact for 24 hours per day, 7 days per week, 365 days per year access.

1 Constructive custody is defined as when the USMS exercises the court’s authority over the asset, though the asset is not taken physically into USMS custody. The asset is legally brought under the jurisdiction of the court. In cases of constructive custody, notice or court orders are served on the asset and/or the party/persons within physical custody of the asset.

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iii) The Contractor shall ensure access to the Contractor’s storage facility is restricted to the Contractor or their authorized employees, the CO/COR or his/her designee, or individuals accompanied by USMS personnel that are approved by the CO/COR. A list of all authorized Contractor employees will be given to the COR upon award of this contract.

iv) The Contractor shall maintain a visitor log at each facility.

v) The Contractor shall deny any individual who requests access to the storage facility who has not been authorized by the COR to include seizing agency personnel. The Contractor shall annotate the names of those individuals, and if applicable, the organizations represented, and immediately notify the COR.

vi) The Contractor shall ensure that any request for information regarding seized aircraft be forwarded to the COR.

vii) The Contractor shall ensure that any pilot that will be utilized for the relocation of USMS aircraft during this contract shall possess a current commercial license and a current medical certificate; for helicopter the pilot must possess a private or commercial pilot’s license with a rotorcraft category rating.

viii) The Contractor shall provide the COR with the following:

(1) Completed DOJ-555- Disclosure and Authorization Pertaining to Consumer Reports

Pursuant to the Fair Credit Reporting Act

(2) A list of all pilots that will be relocating aircraft to include any updates when new pilots are added or existing pilots depart.

(3) Clear copies of 2 forms of identification, one identification should be pilot’s current license.

(4) 2 fingerprint cards

(5) Requirements 1 through 4 must be provided within 5 days of receipt of the Sub-Task

Order (STO) unless pre-approved by the COR. This will apply to the initial relocation period as well as any subsequent relocations throughout the life of the contract.

ix) The Contractor shall verify proposed pilot(s) type rating and updated FAA physical. It is the responsibility of the contractor to ensure all proposed pilot(s) are properly accredited with current credentials. If, in the case of an incident as a direct result of lack of following these procedures, sole liability (financial, fiduciary) will be that of the contractor.

x) The Contractor shall ensure that any mechanic performing maintenance, inspections, or repairs on USMS aircraft are appropriately certificated mechanics with FAA ratings as both Airframe & Powerplant (A&P) and possessing appropriate levels of training and experience on the type, make and model of aircraft being maintained, inspected or repaired and meets recent experience requirements as detailed in Title 14 CFR Part 65; 65.83. If repairs are done by other than certified mechanics, the USMS shall seek reparations for those actions.

e) Sub-Contractor Storage Facility

i) The Contractor shall be responsible to ensure their sub-Contractor(s) are adhering to all the terms and conditions of the contract in storing USMS aircraft at their storage facility. The Contractor will not charge the USMS for inspections of their sub-Contractors locations. The Contractor will be financially responsible for any damage incurred by the sub-Contractor throughout the duration of the storage.

5) AIRCRAFT PRE-CUSTODIAL SERVICES

Upon receiving the STO requesting title search and/or an international registry search, valuation, relocation and storage services from the COR, the Contractor shall:

a) Perform a domestic title search or foreign title abstract.

b) Perform an international registry search, if applicable, when specifically requested to do so by the

COR.

c) Perform domestic title searches, or an international registry search (if applicable) with multiple vendors when specifically requested to do so by the COR.

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d) Perform a valuation when specifically requested to do so by the COR.

e) Transmit the title search, international registry search (if applicable), and/or valuation results electronically to the COR within the next two (2) business day.

6) AIRCRAFT RELOCATION SERVICES

a) The Contractor shall assume sole responsibility for the aircraft from relocation until disposal to include full legal and financial liability. If a USMS aircraft is lost, damaged, or destroy while in the Contractor’s possession, Contractor shall make USMS whole within 30 days by repairing aircraft or paying the USMS fair market value at time of loss, damage, or destroy.

b) The Contractor shall accomplish the relocation of the aircraft, to include all preflight inspections and maintenance issues that require repairs and servicing, within the timeframe specified by the COR.

If this cannot be accomplished within the specified timeframe the COR must be notified immediately for resolution. As the Contractor and/or pilot(s) are representing the USMS they should conduct themselves in the utmost professional manner at all time, to include appearance/attire and use of discretion. Contractors shall not engage in outside conversations or discuss openly any knowledge of the case or specific relocation.

c) The Contractor shall be responsible for the following:

i) Coordination of each relocation with all interested parties.

ii) Communicating all aspects of the relocation with the COR.

iii) Contacting the investigative agency point of contact listed on the USM-31 to inquire about the condition of the aircraft and logbook information.

iv) Coordinating the date and time of transfer and relocation with the USMS District Office point of contact.

v) Arranging for an A&P certified mechanic to inspect the aircraft for airworthiness prior to relocation (receipt shall be provided with monthly invoice).

vi) Notifying the COR if any repair is needed, providing a repair estimate in a company letter head/company form format to the COR for review and approval. If an estimate exceeds $2,500 (individually or in aggregate), the Contractor shall provide three (3) independent estimates to the COR. All repairs performed without prior written authorization by the COR will not be reimbursed to the Contractor.

vii) Arranging pilot travel to the location of the aircraft being relocated.

viii) Providing pilots shall provide their own communication headsets (Telex, etc.) for the engagement.

ix) Obtaining fuel required for the relocation and oil and other servicing prior to relocation (receipt shall be provided with monthly invoice).

x) Notifying the COR when the aircraft doors or windows cannot be secured.

xi) Arranging for a hangar for a remained overnight (RON) as applicable.

d) The Contractor shall provide the COR a cost estimate by Contract Line Item Number (CLIN) to relocate the aircraft. The Contractor shall specify whether the relocation is to be performed by air or ground transportation. The cost estimate shall be provided within 5 days of the receipt of the STO unless pre-approved by the COR for an extension.

e) The Contractor shall transmit the cost estimate to the COR via e-mail and the estimate will include the following, as applicable:

i) Cost for A&P mechanic inspection of the aircraft to determine airworthiness

ii) Cost for any repairs necessary to make the aircraft airworthy

iii) Flying relocation rate (estimated number of flying hours)

iv) Ground transport, if applicable (estimated number of hours)

v) Shipping of drones, if applicable

vi) Travel costs for pilot and/or co-pilot

vii) Cost for fuel required for the relocation; oil and other servicing

viii) Cost for en route overnight hangar storage, as applicable (receipt shall be provided with monthly invoice)

ix) Miscellaneous parts, materials and supplies to include keys, if necessary

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x) Cost for any required repairs

f) Upon receipt of estimate, COR shall review and approve via STO acceptance email. The Contractor shall notify the COR immediately when changes to the estimate occur whether they be increases or decreases in estimated cost. This shall be communicated via STO along with evidence/explanation as to why the cost increased /decreased. Any increases in estimated costs shall be approved in advance by the COR. Relocation and/or repair must occur within the timeframes specified by the COR.

g) COR will issue a STO including approved relocation estimate and USM-102.

h) The Contractor will acknowledge receipt of the Pilot Relocation Authorization letter issued by the

COR if relocating the aircraft by air. The letter shall be issued for each relocation. Contractor verifies pilot FAA physical and current rating by providing information from the FAA registry with the STO.

i) The Contractor shall follow all mandatory FAA regulations for flight into U.S. National airspace when relocating the aircraft by air to include securing a Special Flight Permit as detailed in Title 14 CFR Part 91.

j) The Contractor shall follow all operating specifications and limitations as established by the specific aircraft manufacturer when relocating the aircraft by air.

k) The Contractor shall obtain all necessary Federal, State and Local Government permits for any relocations performed utilizing ground transportation.

l) The Contractor shall follow FAA and airport regulations regarding drones, obtain necessary documentation, and perform safety check prior to shipping/transportation.

m) The Contractor shall provide video records of relocation before takeoff and after arrival at storage facility with the submission of the monthly invoice via flash drive/thumb drive.

n) The Contractor shall complete a pre-intake inspection checklist of aircraft condition, take photos of log books, equipment and accessories associated with the aircraft after having received custody from the USMS at the time of initiating the relocation.

o) The Contractor shall notify the COR immediately upon finding non-seized personal property items (exclude log books and items belongs to the aircraft), in the aircraft and will turn over all non-seized personal property to the seizing agency.

p) The pilot shall sign and date the USM-102 form on behalf of the Contractor, as having received custody from the USMS at the time of initiating the relocation.

q) The Contractor shall sign and date the USM-102 upon the arrival of the aircraft at the storage facility as having received custody.

r) The Contractor shall send the USM-102, pre-intake checklist & photos electronically to the COR within five (5) working days of arrival at facility.

s) The Contractor shall ensure all aircraft logs, if available, are properly completed to indicate flight and engine times during the relocation.

t) The Contractor shall ensure the pilot annotate the aircraft log book with a pilot travel note of flight time, fuel, oil, etc. on piston aircraft with inoperative Hobbs meter or an inoperative tach for the duration of the relocation flight.

u) The Contractor shall ensure the pilot annotates the aircraft log book with a pilot travel note of flight hours and cycles on a turbine powered aircraft for the duration of the relocation flight.

v) The Contractor shall provide the COR three (3) independent estimates for any repairs that are deemed necessary in order to maintain the condition of the aircraft it was in at the time it was seized and that exceed $2,500.00 (individually or in aggregate). Any proposed repairs will require prior approval from the COR before repairs are accomplished. Receipts for any repairs shall be provided to the COR with the monthly invoice. All repairs performed or parts purchased without prior written authorization by the COR will not be reimbursed to the Contractor. The COR reserves the right to request three (3) independent estimates for situations that are peculiar that may not cost over $2,500.00.

w) The Contractor shall understand that the COR may verbally authorize relocation repairs or services in emergency situations. In these situations the COR shall issue a STO for said repairs or services within five (5) working days. COR shall also be notified if en route overnight hangar storage is required.

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x) The Contractor shall invoice the USMS Pilot/Co-Pilot rate beginning 60 minutes prior to the departure time recorded in the aircraft’s log book for the relocation flight and ending 60 minutes after the arrival time at the storage facility as recorded in the aircraft’s log book for the relocation flight. All pilot/co-pilot costs (excluding those items defined in ‘TRAVEL’) will be covered under the hourly rate as defined in the pricing schedule.

y) The Contractor and/or sub-Contractor may be requested to travel to an offsite location for aircraft and/or facility assessment. When this occurs for non-relocation, Contractor shall invoice utilizing the non-relocation CLIN.

z) The Contractor shall invoice the USMS at the non-relocation rate as follows:

i) Time spent on the ground for the pilot, co-pilot and/or mechanic to assess the aircraft. Time will begin when they meet DOJ personnel on day of assessment. Real time documentation shall be provided by way of the contractor either by date stamped photographs of the instrument panel or timesheet log.

ii) Time spent traveling back to their original departure city. Time will begin 60 minutes prior to the departure of a commercial flight and will end at their arrival.

iii) Time spent traveling to the location of the assessment will not be billable.

iv) All travel expenses shall be invoiced.

aa) The Contractor shall not use any aircraft in their custody for personal use and/or transport passengers including USMS personnel.

bb) The Contractor shall understand that in some cases the aircraft will be delivered to the designated Contractor’s storage facility by the investigative agency and as such the COR will only issue a STO for storage services only.

cc) The Contractor shall arrange storage with a sub-Contractor/substitute custodian during those times the aircraft will be taken into USMS custody but will not be relocated.

dd) The Contractor may be directed by the COR to provide relocation services to a location other than the Contractor’s storage facilities.

7) INITIAL INTAKE OF AIRCRAFT

The Contractor shall provide initial intake services within five (5) working days of arrival at storage facility. The following applies to all aircraft regardless of storage location:

a) The Contractor shall assume sole responsibility, to include full and complete legal and financial liability for the aircraft from relocation until disposal.

b) The Contractor shall inspect and inventory each seized aircraft upon its arrival at the Contractors’ storage facility. The Contractor is responsible for inventory contained within the seized aircraft.

c) The Contractor shall record each aircraft’s condition, airframe & engine(s) serial numbers, and inventory in detail on Condition/Inventory report. The detailed condition report shall include but not limited to the followings: a description of the logbooks associated with each aircraft, photos of the contents of current log book(s), maintenance frequency per manufacture requirements, thorough inspections of static run up, idle RPM, magnetos & ignition system, fuel pressure, oil pressure and temperature, Cylinder temperature, static wicks, auxiliary power units, batteries, brakes, tires, landing gear, wings, cabin, propeller, engine(s), fuselage, drive shafts, main rotor transmission gear box, main rotor and auxiliary rotor, and any illegal fuel modifications.

d) The Contractor shall take digital photographs of each aircraft to include: all four (4) sides of the aircraft, data plate, landing gear and tires, the cockpit, instrument panel, cabin, galley, lavatory, cargo area, accessories, equipment, any damage and any hidden compartments (COR may request additional detailed photos), and anything that is unique. One (1) set of digital color photographs (5 megapixel minimum or in a resolution reasonably acceptable to the COR), shall be sent electronically to the COR within ten (10) working days of intake.

e) If a data plate is missing, the contractor shall obtain a letter from the FAA authorizing a creation of a data plate. The Contractor shall send FAA authorized letter to the manufacture for a replacement of a data plate.

f) The Contractor shall notify the COR immediately if there are any hidden compartments and/or illegal fuel modifications, and shall obtain COR’s approval prior to any repairs.

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a. The Contractor shall provide the COR three (3) independent estimates for any repairs that are deemed necessary in order to maintain the condition of the aircraft it was in at the time it was seized and that exceed $2,500.00 (individually or in aggregate). Any proposed repairs will require prior approval from the COR before repairs are accomplished. Receipts for any repairs shall be provided to the COR with the monthly invoice. All repairs performed or parts purchased without prior written authorization by the COR will not be reimbursed to the Contractor. The COR reserves the right to request three (3) independent estimates for situations that are peculiar that may not cost over $2,500.00.

g) The Contractor shall inspect drones, to include but not limited to cracks in the hull, damage to the propellers, dirty cameras or sensors, and clean the drones, the hull, the cameras and sensors.

h) The Contractor shall perform market valuation on each aircraft.

i) The Contractor shall send a detailed Condition/Inventory report, photos and valuation to the COR electronically within five (5) working days of intake.

j) The Contractor shall provide the COR the square footage measurement of each aircraft (wing to wing, nose to tail) and a monthly storage rate for each aircraft.

k) The Contractor shall thoroughly clean and secure the aircraft to include the removal of all trash and perishables and the disposal of hazardous and flammable materials shall be in accordance with all Federal, State and Local laws.

l) The Contractor shall submit final appraisal to the COR within ten (10) business days after completion of the appraisal.

m) The Contractor shall mark each aircraft with the Government’s complete asset ID number (CATS ID) with the date of the USMS custody on the windscreen using a suitable marking substance or on a printed sheet with CATS ID stored on the cockpit dashboard of the aircraft.

n) The Contractor shall establish and maintain a separate case file for each aircraft. Each aircraft’s case file must be available for review by the COR. All case files must be maintained for the duration of the contract. At a minimum, each case file will maintain:

i) CATS ID#

ii) Condition/Inventory Report

iii) Signed USM-102

iv) All documentation related to aircraft condition, STOs, repairs, storage, and disposal

v) All correspondence related to the aircraft

vi) All maintenance documentation

vii) Digital photos

viii) Title Searches

ix) International registry search documentation

x) Valuation Documentation

8) STORAGE OF AIRCRAFT

a) The Contractor shall provide evidence that it has complied with all laws and ordinances associated with aircraft storage. Applicable permits shall be kept current throughout the term of the contract.

b) The Contractor shall provide an orderly and clean indoor storage facility.

c) The Contractor shall obtain an approval from the COR prior to moving an aircraft from outside storage location to inside a hangar.

d) The Contractor shall store aircraft in a hangar or outdoor storage. Aircrafts are stored outside must be secured with a 3-point-tie-down.The Contractor shall provide outside storage that is free from standing water and mud and that has provisions for aircraft tie-down.

e) The Contractor shall store drones in accordance with the manufacture’s guidelines, and in a dry, cool and non-magnetic area.

f) The Contractor shall not store or sell any personal property under this contract.

9) MAINTENANCE OF AIRCRAFT

The Contractor shall:

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a) Be required to check for any FAA. A.D. (airworthiness directives) and manufacture’s service bulletins.

b) Perform all maintenance, inspections and repairs to standards detailed in Title 14 CFR Parts 43, 65 and 91.

c) Annotate on the Condition/ Inventory report any required maintenance and/or repairs.

d) Annotate all maintenance performed in the aircraft log books in accordance with governing regulations. If aircraft log books are unavailable, the Contractor shall document all work performed in accordance with industry standards.

e) Take aggressive action to eliminate moisture entering stored aircraft thereby mitigating or outright preventing the growth of mold on the aircraft’s interior. The Contractor shall install desiccant packs and moisture indicators, or replace as needed, on each USMS aircraft in storage as well as any other manufacturer recommendations for mold mitigation.

i) If mold is presence, the Contractor shall provide three (3) independent estimates for mold mitigation exceeding $2,500 (individually or in aggregate). Work performed without prior written authorization by the COR will not be reimbursed to the Contractor.

f) Perform periodic maintenance and scheduled inspections (monthly, quarterly, semi-annually and/or annually) per manufacturers recommendations as directed by the COR through the issuance of a

STO.

g) The COR shall review condition report and issue one time STO approving necessary maintenance.

The STO shall instruct the Contractor to perform maintenance (monthly, quarterly, semi-annually and/or annually) per manufacture recommendations, preserve or de-preserve the aircraft.

i) Operational Maintenance: Any maintenance required to keep aircraft in an operating condition with all its principle operating systems in a functioning condition in accordance with manufacturer’s recommendations.

ii) Long-term Preservation: Preserving the aircraft’s principal operating systems in accordance with manufacturer’s recommendations.

iii) De-preservation: De-preserving the aircraft’s principle operating systems in accordance with manufacturer recommendations.

iv) Hidden Compartments: Remove or disassemble any hidden compartments.

v) Locks / Keys: All aircraft must have keys. COR approval is required to install new locks and keys when the aircraft is unable to be secured.

vi) Winterize: Winterize the aircraft in accordance with manufacturers recommendations.

vii) Wash: The Contractor shall wash the aircraft prior to sale or release.

h) Inspect drones, to include but not limited to cracks in the hull, damage to the propellers, dirty cameras or sensors, and clean the drones, the hull, the cameras and sensors.

i) Provide a written notice to the COR within five (5) business days of the request if the requested services/repair cannot be made or if there will be a delay. The COR shall provide approval for the delay or use other option without any obligation to the Contractor.

j) A copy of the maintenance and scheduled inspections completion report and photos shall be sent to the COR electronically within three (3) business days of the completion.

k) Report to the COR within twenty-four (24) hours USMS aircraft damaged or destroyed by any cause. The damaged aircraft must also be reported to the Contractor’s insurance. The Contractor shall submit proof of a submitted claim to the COR within twenty-four (24) hours USMS aircraft damaged or destroyed.

l) Invoice all maintenance and any repairs utilizing mechanical services and maintenance CLINs when a USMS aircraft is stored at a sub-Contractor’s storage facility. All repairs performed or parts purchased without the prior issuance of an STO by the COR will not be reimbursed to the Contractor. Original receipts must be included with the monthly invoice for payment.

m) One-time charges as ordered by the COR may include:

i) Detailing services – Contractor shall provide the ability to fully detail the aircraft (this is above and beyond the regular cleaning and washing for sales preparation that is included in regular intake/disposal phases and shall be ordered in advance by the COR).

ii) Inspection – this is a per hour rate, used in rare instances, where there is a pre-approved visit by an outside entity (other than the COR unannounced and monthly visits) wherein a

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knowledgeable representative is available to answer questions and allow access to an aircraft for a visual inspection. Any specific inspection requested, the Contractor shall obtain COR approval in advance.

10) WEATHER PREPAREDNESS

a) The Contractor shall be required to prepare aircraft for incoming severe weather

(hurricanes/cyclones, storms, flood).

i. If it is necessary to relocate aircraft from the Contractor’s outdoor storage in to a hangar storage2, the Contractor shall:

1) Notify the COR for approval prior to the relocation.

2) Invoice the USMS under Non-Relocation CLIN.

b) Contractor shall provide a weather precaution plan to the COR at the start of the contract and a specific plan of each asset (5) days prior to expectation of severe weather. If additional time is required, the COR shall approve in advance.

c) Contractor shall provide photos and assessment reports of each asset before and after a severe weather occurrence.

d) Post the weather occurrence, and provided the main facility is operable, all aircraft shall be relocated within 10 days of issuance of an STO from the COR.

e) Contractor shall ensure insurance coverage is provided for extreme weather scenarios.

11) APPRAISAL SERVICES

a. Appraisals shall be ordered when no commercially free service is available and/or the aircraft is a unique/specialty/classic/exotic asset. Contractor may use its own certified staff or sub-contract with an entity which is certified.

b. Contractor shall be notified via STO of appraisal requirements and will detail which asset(s) by CATS ID number, if known. Contractor shall schedule appraisals within a reasonable amount of time, but no longer than 10 calendar days of receipt of STO.

c. Contractor shall submit final appraisal to the COR within 10 calendar days after completion of appraisal unless there is prior discussion with the COR regarding timelines for delivery.

12) DISPOSAL OF AIRCRAFT

a. The COR shall determine the methods for disposal for all USMS aircraft.

b. The Contractor shall receive written instructions from the COR for the disposal of all aircraft via a STO. Disposal methods include, but are not limited to, the following:

i. Online Auction by the Contractor (primary method of disposal)

ii. Live Auction with simulcast

iii. Sealed Bid Sale

iv. Internet Sale by USMS Third Party Vendor

v. Salvage/Scrap

vi. Destruction/Crushing

vii. Official Use by an Authorized Agency

viii. Release to Lien Holder, Claimant, or Owner

c. The following persons shall be prohibited from purchasing property through the U.S.

Department of Justice Asset Forfeiture Program and are also, therefore, barred from placing bids to buy such property:3

2 The facility does not require pre-approval due to the immediacy of the situation.

3 Please note, for all sales, contractor shall obtain buyer’s signature on USMS Form 623, Seized/forfeited

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i. Defendants in Criminal Cases: The defendant from whom the property to be sold was forfeited.

ii. DOJ Employees and USMS Contractors: DOJ Employees who have not received a waiver from their agency pursuant to 5 C.F.R. § 3801.104(a) and USMS Contractors who have not received a waiver.

iii. Civil Forfeiture Actions/Administrative Forfeiture: Any person whose conduct gave rise to a civil or administrative forfeiture of the property to be sold.

iv. Insider Knowledge: Any person who, by virtue of their association with the DOJ AFP, has acquired material, non-public, information about the property to be sold.

v. Law Enforcement: Federal, state, and local law enforcement officers who perform duties associated with the seizure and forfeiture of property in conjunction with DOJ.

vi. DOJ AFP Contractors: Contractors and sub-Contractors hired by or working with DOJ in the DOJ AFP or its agencies and their employees involved in the DOJ AFP.

vii. Other Third Parties: Any person, in the reasonable judgment of the USMS, in consultation with the United States Attorney’s Office or the Money Laundering and Asset Recovery Section, as appropriate, who may have received, from a prohibited purchaser, material, non-public, information, about the property to be sold, or whose purchase may give rise to the appearance of impropriety.

viii. Special circumstances may rebut the presumption, i.e., supersede the above determination, that someone is or is not a prohibited purchaser in one or more of the above categories, as determined by the USMS and the relevant U.S. Attorney’s Office (USAO), with the concurrence of the USMS Ethic Team, Office of General Counsel (OGC) and/or the Money Laundering and Asset Recovery Section, as appropriate. Any request for reconsideration of a determination that a person is a prohibited purchaser or for a waiver of the prohibition must be made prior to bidding.

d) Disposal via Sale (Online, Live, Sealed Bid, Online 3rd Party Vendor, Salvage/Scrap/Parts

Only)

i. The COR will determine the preferred sales method for all USMS sales. The

Contractor shall provide the ability to perform all sales options as listed within the SOW. The Contractor shall provide a proof of concept for each sales option for review within their proposal.

ii. Auctions will be held at the COR’s discretion.

iii. The USMS will supply the FAA Aircraft Bill of Sale for each aircraft sold.

iv. Contractor shall operate and maintain website for the advertisement of USMS aircraft.

v. The Contractor shall run a domestic title search, market value report or certified appraisal, and prepare a detailed marketing plan upon receiving the disposal STO.

The Contractor shall transmit the title search, international registry or foreign title abstract search result, detailed marketing plan and market value report electronically to the COR within five (5) the next business day upon the receipt of STO.

vi. Contractor shall have the ability to…