3. Instructions to Offerors - Written Proposals..pdf

(Attachment # 3)

REQUEST FOR QUOTE

NATIONAL AIRCRAFT CONTRACT

SOLICITATION NO.: 15M50020QA4400002

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)

The enclosed RFP is to provide support for the United States Marshals (USMS), Asset Forfeiture Division (AFD) National Aircraft Services Contract. The Government is issuing a competitive solicitation under the Asset Forfeiture Program to a qualified vendor for the purpose of entering into a contract with a Base and four (4) one (1) year Option periods. The Government will conduct this acquisition in accordance with FAR 13- Simplified Acquisition Procedures. Interested parties should submit their proposal in accordance with the following instructions. Offerors are required to submit a written Technical Proposal to Government officials for the purposes of acquiring supplies and/or services from the Contractor(s) that is fully cognizant of the scope of this requirement and has the capability to complete all requirements described in the solicitation. Proposals that are incomplete will not be eligible for award.

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. Only one (1) award will be made as a result of this notice. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

PERIOD OF PERFORMANCE

The resulting award period of performance is a based period of 12 months with four (4) 12 month option periods, unless the period is extended by modification to this task order. Option periods are subject to availability of funds and may be unilaterally exercised by the Government.

(Dates subject to changes based on award)

Base Period: February 8, 2020 – February 7, 2021

Option Period 1: February 8, 2021 – February 7, 2022

Option Period 2: February 8, 2022 – February 7, 2023

Option Period 3: February 8, 2023 – February 7, 2024

Option Period 4: February 8, 2024 – February 7, 2025

SOLICITATION TECHNICAL INQUIRIES AND QUESTIONS

All questions regarding the solicitation, of a contractual nature or technical nature, must be submitted in writing via email to Brighid.Boykin@gmail.com , Matthew.Seymour@usdoj.gov and AFP.PROCUREMENT@usdoj.gov no later than Wednesday, December 11, 2019 at 2:00 p.m. EST.

Questions with the Government’s responses will be posted to FBO.gov. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors.

PROPOSAL SUBMISSION:

Proposals must be submitted electronically via email on or before the RFP closing date of Monday, December 30, 2019 at 2:00 p.m. EST. Please reference the solicitation number in the subject line of emails (e.g. 15M50020QA4400002 National Aircraft Services Proposal Submission).

mailto:Brighid.Boykin@gmail.com mailto:Matthew.Seymour@usdoj.gov mailto:AFP.PROCUREMENT@usdoj.gov

If you are sending more than one email, please ensure that each email is documented with the appropriate solicitation number.

The below table shows the page limits to which offerors’ submissions must adhere to.

Your proposal should contain the following information:

Section

Page Limit

Signed and Dated SF-1449 and Completed Offeror’s Information Page.

N/A

Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification Of Contract) [If any amendments were issued]

The Representations and Certifications with all fill-ins completed or SAM

Three (3) Past Performance Data Worksheets (Attachment #6).

Price Quote.

Proposed Storage Facility – Signed Memorandum of Understanding or Lease Agreement and addresses of Facility

Technical Capability Materials- one (1)

Physical Security Plan (PSP)

PAST PERFORMANCE INSTRUCTIONS (VOLUME I)

Each company must submit three (3) Past Performance Data Worksheets for similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

PRICE QUOTE INSTRUCTIONS (VOLUME II)

Each company must submit one (1) original Price Schedule (Attachment #8). The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. Pricing shall be completed and submitted in the provided excel spreadsheet only.

TECHNICAL CAPABILITY/WRITTEN PROPOSAL AND SITE VISIT (VOLUME III)

(1) SCHEDULE FOR SITE VISIT:

Companies selected for site visits will be notified of the date and time via email. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the presentation process.

(2) WRITTEN PROPOSAL:

Written proposals should not exceed 30 pages. The Physical Security Plan (PSP), tables, charts, photos and Pricing Schedule is excluded from the written proposal 30 page maximum.

a) FORMATTING:

Page size 8.5 by 11 inches with 1 inch margins. Paragraphs double spaced. Minimum font size/style 12 point Times New Roman. Tables and graphics may be landscape; all other text must be portrait. If two (2) sided proposals are submitted, each side will count as one (1) page.

Your technical proposal should address all of the following:

A. FACILITY, STAFFING, AND SECURITY

i. Describe how your firm’s current or proposed storage facilities meet the requirements of the

SOW.

ii. Detail the Phase In/Out plan for contract transition (to include time period, security, equipment, personnel, etc.).

iii. Describe how your workforce (including sub-lets), will meet the requirements of the SOW.

iv. Describe and provide a written copy of the Physical Security Plan in place at the indoor and outdoor storage facilities to include a proposed schematic for storage of indoor assets.

v. Provide professional certifications of all proposed personnel (to include pilots).

B. RELOCATION

i. Provide detailed plan of relocation process for transition of assets from incumbent facility to newly awarded facility.

ii. Describe the relocation process upon receipt of the STO including time frames for relocating an aircraft to be seized from its current location (not from incumbent storage facility) to the primary storage facility. Demonstrate ability to track and monitor all relocation activities.

iii. Provide proposed equipment for use to satisfy relocation requirements for all types of aircraft sizes as per the SOW.

C. INITIAL INTAKE

i. Describe the initial intake of an aircraft and provide a sample of a complete intake package to include condition reports, pictures, etc.

ii. Demonstrate ability to track assets in contractor’s custody.

iii. Describe the key control, logbook and case file system to be used.

D. STORAGE AND MAINTENANCE

i. The contractor shall provide ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract. (Example: Insurance quotation and policy documents)

ii. Provide a detailed explanation of how maintenance services will be provided, controlled and documented.

E. DISPOSAL

i. Describe advertising and marketing methods and provide samples of advertisement and marketing plan. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

ii. Describe the online auction process from preview day through the USMS receipt of sale proceeds and paperwork (security, registration and documentation).

iii. Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and paperwork (security, registration and documentation, etc.).

(3) PHYSICAL SECURITY PLAN:

In addition to the written proposal the vendor must provide a Physical Security Plan (PSP) at the time written proposal are due. The PSP should include at a minimum the following information:

a) Facility location: State the address of all locations to be utilized by the contract

b) Facility Requirement: Total amount of square footage required for indoor and outdoor facility and how much storage area vendor has available

c) Physical Security Requirement: Describe area where aircrafts will be stored. Describe the surveillance camera system and emergency response notification and length of time information is stored in security system.

d) Photos: Provide photos of facility.

e) Schematic: Provide a sketch of the facility and where aircrafts will be stored.

If the offeror uses a different format (font size, margin, etc.), the government reserves the right to adjust the proposal to fit the parameters of the format as stated in the RFP, and if this results in the proposal exceeding the page limitations in any one area, the government will consider them as excess pages and thus will not be reviewing them as they go beyond the page requirement.

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)